[Company Name]

[Company Group, Division, Location] Document Title: Incoming Inspection

Document Number: Document Filename: [Document Number] [Document Filename]

CONTROLLED COPY/ MASTER COPY STAMP HERE

OTHER STAMP HERE

Revision Level DRAFT 1.00

Revision Date DD/MM/Y Y DD/MM/Y Y

DCO/ECO Number YY-00000 YY-00000

Description of Revision Draft Initial Release

Revision Author Author Name Author Name

COMPANY PROPRIETARY AND CONFIDENTIAL

[Company Name] [Company Group, Division, Location]

Incoming Inspection [Document Number] Rev x.xx DD/MM/YY

Table of Contents Table of Contents....................................................................................................................................................1 1.0 Purpose..............................................................................................................................................................2 2.0 Scope..................................................................................................................................................................2 3.0 Definition Of Terms..........................................................................................................................................2 3.1 Goods......................................................................................................................................................2 3.2 Production Material................................................................................................................................2 3.3 Process Material......................................................................................................................................2 3.4 Inspection Criteria .................................................................................................................................2 4.0 Responsibilities..................................................................................................................................................2 4.1 Quality Assurance (QA).........................................................................................................................2 4.2 Shipping/Receiving ...............................................................................................................................2 4.3 Engineering............................................................................................................................................2 5.0 References..........................................................................................................................................................2 6.0 Procedure...........................................................................................................................................................3 6.1 First Article Inspection (if applicable)...................................................................................................3 6.2 Documentation Verification...................................................................................................................3 6.2.1 Verify Engineer Drawings and Specifications.........................................................................3 6.2.2 Verify Material Identification Label Accuracy........................................................................3 6.2.3 Verify Certification Receipt and Accuracy...............................................................................3 6.2.4 Verify Markings and Packaging...............................................................................................3 6.2.5 Verify Approved Supplier Status..............................................................................................3 6.2.6 Verify Receipt Record (RR) Accuracy and Completeness.......................................................3 6.2.7 Verify Expiration Date.............................................................................................................4 6.3 Inspect Material......................................................................................................................................4 6.3.1 Material Inspected at the Supplier............................................................................................4 6.3.2 Inspect at Incoming Inspection.................................................................................................4 6.3.3 Accept.......................................................................................................................................4 6.3.4 Reject.........................................................................................................................................4 6.3.5 Release Prior to Inspection.......................................................................................................4 6.4 Disposition..............................................................................................................................................4 6.4.1 Accepted Material.....................................................................................................................4 6.4.2 Rejected Material......................................................................................................................5 7.0 Flow Chart.........................................................................................................................................................6 7.1 Incoming Inspection Flow Chart............................................................................................................6 8.0 Appendix...........................................................................................................................................................7 8.1 Guidelines for Writing Inspection Criteria............................................................................................7

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1.0

Purpose This document establishes an inspection system and documentation requirements for incoming (received) material requiring inspection. Scope This procedure applies to production and process material received at the facilities of [Company Name]. This procedure also may be applied to other received materials at the discretion of the Purchasing Requisitioner. Definition Of Terms 3.1 Goods Material with utility and/or intrinsic value purchased by, internally produced by, and/or supplied to a company. Production Material Material that becomes part of a shippable product. Process Material Materials that are required in the manufacturing process, but do not become part of the shippable product. Inspection Criteria The criteria used to inspect and accept or reject production and process material. Inspection Criteria must define the attributes or features to inspect, the sampling plan, and the accept/reject criteria.

2.0

3.0

3.2 3.3

3.4

4.0

Responsibilities 4.1 Quality Assurance (QA) Quality Assurance is responsible for the timely inspection of incoming material, and for notifying Inventory when incoming inspection is complete. Quality Assurance is also responsible for determining incoming material Inspection Criteria which are adequate and appropriate for the material being inspected, taking into account recommendations from engineering. Shipping/Receiving Shipping/Receiving is responsible for all normal receiving activities, including material receipt, creation of a Receipt Record (RR), and location of material requiring inspection at incoming inspection (along with all certifications, test results and other related documentation for the shipment). When material requiring incoming inspection has been received, Receiving moves it to Incoming Inspection. Shipping/Receiving is also responsible for moving and properly locating material after inspection, based on inspection results. 4.3 Engineering Engineering is responsible for recommending key attributes to inspect for all commercial items and custom-designed items released by Engineering.

4.2

5.0

References Material Review Board First Article Inspection Acceptance Sampling Plans

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Quality Records Part History Record First Article Inspection Data Sheet Inspect Inquiry for Non-Inventory Parts 6.0 Procedure Note: Before opening any packages and handling material review and follow all handling precautions in the Inspection Criteria for the material. When notified that material that requires inspection has been received, gather relevant documentation for the material, which may include Inspection Criteria, Component Specification, Purchase Order, Vendor History, and Certificate of Compliance or Test. Documentation may be paper or electronic format. 6.1 First Article Inspection (if applicable) If first article inspection is required, perform according to the First Article Inspection procedure. See that procedure for guidelines on when to perform first article inspection. If first article inspection is not required, continue with this procedure. 6.2 Documentation Verification Begin an Inspection Report (First Article or Part History Record) for the material. Record Item Number, Item Description, Revision (if applicable), Date Received, Quantity received, Lot Number, Purchase Order (PO) Number, Supplier ID, and Inspection Document(s) and revision. Record the following documentation verification results on the Inspection Report. 6.2.1 Verify Engineer Drawings and Specifications Verify that the engineering drawings and specifications used for inspection are at the appropriate revision level. 6.2.2 Verify Material Identification Label Accuracy Compare the documentation and the material received to the Material Identification Label(s), to assure that each label is accurate. Have Shipping/Receiving correct any label discrepancies. 6.2.3 Verify Certification Receipt and Accuracy Verify that material certification was received. Assure that the certification matches the material received. Notify Purchasing immediately if certification is missing or incorrect as required. QA will contact the vendor and request a faxed copy of the certification. Reject material for which certification cannot be obtained. 6.2.4 Verify Markings and Packaging Verify all material markings and/or packaging required by the Drawing, Component Specification or Purchase Order. 6.2.5 Verify Approved Supplier Status Verify that the material was purchased from an approved supplier. Verify that manufacturer and manufacturer part number and/or supplier and supplier part number are identical to those listed in the Component Specification. 6.2.6 Verify Receipt Record (RR) Accuracy and Completeness Verify that the attached Receipt Record is accurate and complete.

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6.2.7 Verify Expiration Date For material with a finite shelf life, verify that the correct expiration date has been recorded on each package. Record the expiration date on the Part History Report or First Article Inspection Report. 6.3 Inspect Material 6.3.1 Material Inspected at the Supplier A [Company Name] on-site inspector or Quality Assurance may inspect and accept material at the supplier prior to shipment to [Company Name]. Any such material received properly labeled as "Accepted" and accompanied by (or received separately) a completed Part History Record or First Article Inspection Report from the inspector, has passed incoming inspection and need not be re-inspected. Go to Disposition of Accepted Material in this procedure to properly disposition material accepted at the supplier. 6.3.2 Inspect at Incoming Inspection Inspect the material according to its Inspection Criteria. Inspection Criteria are found in the Part History File and may be determined by Quality Assurance and/or Engineering. Randomly select any samples. Record inspection results on the Inspection Report, attaching additional sheets as necessary, and numbering each sheet "Page __ of __. Highlight any non-conformities. 6.3.3 Accept A shipment of material is accepted if Document Verification is satisfactory, and the material meets or exceeds all of the acceptance criteria in the Inspection Criteria. For sample inspection, acceptance criteria is met if the number or percentage of nonconformities found in the sample is less than or equal to the acceptance number for the sampling plan. Disposition as nonconforming material any sample material found with nonconformities. 6.3.4 Reject A shipment of material is rejected if Document Verification is not satisfactory, or if the material does not meet one or more of the acceptance criteria in the Inspection Criteria. For sample inspection, acceptance criteria is not met if the number or percentage of nonconformities found in the sample is greater than or equal to the rejection number for the sampling plan. 6.3.5 Release Prior to Inspection In rare instances, a shipment of material will be needed by production before incoming inspection is complete. At the discretion of the Quality Assurance Director, part or all of the shipment (less samples retained by Quality Assurance for inspection) may be released to production, providing a positive recall system is in place to identify and recover the shipment if it is rejected when inspected. Lot tracing the shipment to all stocking locations and assemblies is one positive recall method. 6.4 Disposition 6.4.1 Accepted Material Complete the Inspection Report and Receipt Record, including quantity accepted, quantity rejected, page numbering. Date, initial, and stamp the report. Attach material certifications to the report if applicable.

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Status the material "Accepted" by attaching the appropriate material label and making entries in Dataworks. Retain (file) the Inspection Report and the Supplier History Form (ref Quality Records). Move material to inventory as required. 6.4.2 Rejected Material Complete the Inspection Report, including quantity accepted, quantity rejected, NCMR number (see Material Review Board procedure), page numbering, and date and initial the report. Attach material certifications to the report. Complete a manual NCMR form. Status the material "Rejected" by attaching the appropriate material label and making entries in Dataworks. Record the electronic NCMR number (from Dataworks) on the manual NCMR form. Retain (file) the Inspection Report and the Supplier History form (ref Quality Records). Note: Rejected incoming material will be dispositioned by the Material Review Board (MRB). Since the Inspection Report contains information needed by the MRB, to save time, MRB paperwork may be initiated before filing the Inspection Report. Rejected material must be quarantined in the MRB room.

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Flow Chart 7.1 Incoming Inspection Flow Chart

Shipping/ Receiving notifies Quality that Material Requiring Inspection has been Received

Is First Article Inspection Required?

No

Yes

Perform First Article Inspection

Pass?
Yes

No

Investigate per First Article Inspection Procedure -End-

Verify Documentation Accuracy and Completeness

Yes

Extra Material Received?

No

-End-

Inspect per Inspection Criteria

Accepted?

No

Complete Inspection Report

Yes

Complete Inspection Report

Initiate NCMR (Manual/ Electronic)

Status Material Accepted

Status material Rejected

Move material to inventory

Move material to MRB Room

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8.0

Appendix 8.1 Guidelines for Writing Inspection Criteria Inspection Criteria are to verify that material meets engineering specifications. Inspection Criteria cannot impose new design requirements or workmanship standards on the material. Engineering and Quality Engineering are responsible for writing Inspection Criteria and to:

Select the attributes to be inspected and the sampling plan for each attribute. See Acceptance Sampling Plans for the list of available sampling plans. Select or recommend inspection equipment and conditions. For material that may be damaged by handling or storage during inspection (i.e. static, temperature, or humidity sensitive material, or clean material), handling precautions must be specified. When selecting attributes to inspect, focus attention on key attributes. For example, for a mechanical component, key attributes may be dimensions with the tightest tolerance, or dimensions which interact with mating components. Engineering is responsible for initially recommending attributes to inspect. All product labeling (labels, inserts, physicians manuals, registration cards, etc.) must be, at a minimum, sample inspected. Inspection Criteria for customer supplied or furnished material will be written. Unless [Company Name] has agreed to provide inspection services for the customer, only customer accepted material will be supplied to [Company Name]. Therefore, [Company Name]'s inspection will consist of checking for shipping damage and verifying proper material identification.

Inspection Criteria are documented by one of the following:

An Inspection Instruction A Component Specification with an Inspection Criteria section A printout of the current revision of a drawing, marked-up to indicate the attributes to inspect and the sampling plan for the attributes. The marked-up drawing is created and signed by Engineering and Quality Engineering, and is maintained in the incoming inspection file folder.

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