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User Note: The requirements of this document are mandatory. Non-compliance shall only be authorised by the Document Owner or his Delegate through STEP-OUT approval. A controlled copy of the current version of this document is on PDO's EDMS. Before making reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance, contact the Document Custodian or the Document Controller. Users are encouraged to participate in the ongoing improvement of this document by providing constructive feedback. Please familiarise yourself with the Document Security Classification Definitions They also apply to this Document!
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.
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Document Authorisation
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ii Revision History
The following is a brief summary of the 5 most recent revisions to this document. Details of all revisions prior to these are held on file by the issuing department. Revision No. 6.0 Date Nov-08 Author Del Ellbec UOP/7 Scope / Remarks Incorporating changes from PTW annual review / audit, and user feedback Reformatted and Change of Ownership Incorporation of changes due to NOM and October 2004 Level 2 PTW Audit recommendations, including the revision of the formation of Assessment team members in PTW licensing panel across the company. Incorporation of changes from Permit to Work Workshop conducted on 12 Mar 2002. Incorporation of changes from Yibal pilot operation Re-write of Version 1 Manual, including revision of requirement for work needing a Permit, and emphasis on the role of the Job HSE Plan. Incorporation of Addendum of system detail operation and licensing requirements, together with other detail changes.
5.0
Jul-05
Obaid.R.Al-Maani
4.0
Jul-02
3.0 2.0
Mar-99 Nov-98
Health, Safety and Environment Management Manual Maintenance CoP Well Life Cycle Integrity Electrical Safety Operating Procedures (ESOP-22 Live Line Working and Live Line Washing Practices HSE Training HSE Specification - Naturally Occurring Radioactive Materials (NORM) Facility Change Proposal Procedure Temporary Override of Safeguarding System Procedure PR-1172 Permit to Work System
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TABLE OF CONTENTS
i Document Authorisation........................................................................................................... 3 ii Revision History....................................................................................................................... 4 iii Related Business Processes................................................................................................... 4 iv Related Corporate Management Frame Work (CMF) Documents.........................................4 1 PDO Permit to Work System................................................................................................11 1.1 Scope............................................................................................................................... 11 1.2 Objectives........................................................................................................................ 11 1.3 Changes to the Document............................................................................................... 12 1.4 Step-out Approval............................................................................................................ 12 2 Management of the Permit to Work System.........................................................................13 2.1 System Custodian and Focal Points................................................................................13 2.2 Responsibilities of the System Custodian, OXO/2 and Focal Points...............................13 3 Work That Needs a Permit to Work .....................................................................................15 3.1 What is a Permit to Work system?..................................................................................15 3.2 Types of Permit............................................................................................................... 16 3.3 Location of Work............................................................................................................. 17 3.4 Activities Requiring a Permit........................................................................................... 18 3.5 Gas Test Frequency........................................................................................................ 19 3.6 Type of Permit Required ................................................................................................ 20 3.7 Work in Other Areas under the Control of PDO..............................................................23 3.8 Other Work...................................................................................................................... 24 3.9 Work in Areas Not Under the Control of PDO.................................................................24 Figure 3.1 No Permit Job.................................................................................................. 25 4 Worksite Examination and Restrictions on Permit Work......................................................26 4.1 Worksite Examination Requirements..............................................................................26 Table 4.1 Work Examination Requirements......................................................................26 4.2 Restrictions on Hot Work in Hazardous Zones................................................................26 4.3 Limits on the Amount of Work under an Area Authority..................................................27 5 Responsibilities of Persons Signing Permits.........................................................................28 5.1 People who Sign the Permit Documents.........................................................................28 Table 5.1: PTW System Roles............................................................................................. 28 5.2 Permit Applicant.............................................................................................................. 28 5.3 Responsible Supervisor................................................................................................... 29 5.4 Area Authority.................................................................................................................. 30 5.5 The Permit Holder........................................................................................................... 30 5.6 Other Affected Custodian................................................................................................ 31 5.7 Gas Tester....................................................................................................................... 31 5.8 PTW Multi-Roles (Licensed Personnel)...........................................................................33
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Table 5.2 - Roles that May be Carried out by Licensed Personnel.......................................33 Table 5.3 - Roles that can be Filled by Any One Person on a Single Permit.......................33 6 How the Permit to Work System Operates...........................................................................35 6.1 The Permit Forms............................................................................................................ 35 Figure 6.1 Permit Life Cycle.............................................................................................. 37 6.2 Applying for a Permit - Boxes 1 to 5................................................................................37 6.3 Authorisation and Coordination.......................................................................................41 6.4 Briefing of the Permit Holder........................................................................................... 43 6.5 Isolations.......................................................................................................................... 43 6.6 Vehicle Access - Box 8.................................................................................................... 43 6.7 Co-ordination and Validation at the Issue Point - Boxes 9 & 10a....................................44 6.8 Acceptance by the Permit Holder - Box 10b....................................................................45 6.9 Actions after Validation.................................................................................................... 46 6.10 Briefing the Work Party the Toolbox Talk...................................................................47 6.11 Supervision of the Work................................................................................................47 6.12 Gas Test Record - Box 9............................................................................................... 48 6.13 Suspension of Work - Box 10c......................................................................................48 6.14 Changeover of Personnel..............................................................................................50 6.15 Permit Re-validation - Boxes 10a & 10b.......................................................................50 6.16 Permit Cancellation - Boxes 11 a) and 11 b).................................................................51 6.17 Permit Archiving............................................................................................................ 52 6.18 Permit Processing Procedure........................................................................................ 52 6.19 Permit Validation Exceptions.........................................................................................57 7 Control of Isolations............................................................................................................... 58 7.1 Isolation Requirements.................................................................................................... 58 7.2 Electrical Systems........................................................................................................... 58 7.3 Mechanical Systems........................................................................................................ 58 7.4 Approval for Isolation....................................................................................................... 58 7.5 Permits for Spading......................................................................................................... 59 7.6 Unrecorded Isolations...................................................................................................... 59 7.7 Isolation Process............................................................................................................. 59 7.8 More than One Permit in an Isolation Boundary..............................................................60 7.9 De-Isolation on Completion of Work................................................................................60 7.10 De-Isolation for Testing................................................................................................. 61 7.11 Transfer of Isolations between Permits.........................................................................61 7.12 Extended Period Isolations (EPIs).................................................................................61 8 Permit Issue Points............................................................................................................... 63 8.1 Location and Use of Permit Issue Points.........................................................................63 8.2 Purpose of Permit Issue Point Displays...........................................................................63 8.3 Permit and Isolation Display............................................................................................63
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9 Use of the Work Tracking System......................................................................................... 65 9.1 Objectives of the Work Tracking System........................................................................65 9.2 Operation of the Work Tracking System.........................................................................65 10 Permit to Work System Certificates....................................................................................66 10.1 Certificates Provided..................................................................................................... 66 10.2 Use of Certificates......................................................................................................... 66 11 Hazard Management........................................................................................................... 69 11.1 Objectives...................................................................................................................... 69 11.2 Job HSE Plan................................................................................................................ 69 Figure 11.1 Job HSE Plan Process...................................................................................70 Figure 11.2 Job HSE Plan (Example)...............................................................................71 12 Training and Licensing Of Permit to Work Signatories.......................................................72 12.1 Training and Licensing of Personnel with PTW Roles...................................................72 Table 12.1: PTW Training and Licensing Requirements......................................................72 12.2 Gas Testers................................................................................................................... 72 12.3 Training Course Assessment Tests...............................................................................72 12.4 Training Records........................................................................................................... 72 12.5 Licensing Policy............................................................................................................. 72 Figure 12.1 - Knowledge and Competence for Permit Activities..........................................73 12.6 Licensing of Permit to Work Signatories.......................................................................73 Table 12.2 - Licensing Assessment Teams..........................................................................75 12.7 Persons Assessed under an Approved Competence Scheme......................................76 12.8 License Cards................................................................................................................ 77 12.9 Re-Licensing.................................................................................................................. 77 12.10 Refresher Training....................................................................................................... 77 Figure 12.2 - Licence Application / Notification....................................................................78 13 Permit To Work Monitoring, Auditing And System Review.................................................79 13.1 Definitions...................................................................................................................... 79 13.2 Objectives...................................................................................................................... 79 13.3 Monitoring of the Permit to Work System......................................................................79 13.4 Auditing of the Permit to Work System.........................................................................80 Table 13.1: Audit Structure................................................................................................... 81 13.5 Review of the Permit to Work System..........................................................................84 13.6 Permit to Work System Audit Forms.............................................................................85 14 Change Management.......................................................................................................... 93 14.1 Proposals for Change to the Permit to Work System....................................................93 Table 14.1 Proposals for Change to the Permit to Work System.........................................93 15 Details of PTW System Operation......................................................................................94 15.1 Fault Finding.................................................................................................................. 94 15.2 Construction Work......................................................................................................... 94
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15.3 Seismic Work................................................................................................................ 95 15.4 Geomatics Survey Work...............................................................................................96 15.5 Pipeline Work................................................................................................................ 97 15.6 Work In Operational Areas............................................................................................ 97 15.7 Terminal Operations.................................................................................................... 103 15.8 Government Gas Operations.......................................................................................104 15.9 Electrical Safety Rules and PTW Interfaces................................................................105 15.10 Permits to Work for ESP Activities...........................................................................106 15.11 Permits To Work On Drilling Rigs..............................................................................107 Appendix 1 Class A Permit to Work...................................................................................111 Appendix 2 Class B Permit to Work...................................................................................113 Appendix 3 - Mechanical Isolation Certificate & De-Isolation for Test Record Sheet...........115 Appendix 4 Confined Space Entry, Additional Gas Test Record, Record of Personnel Entry and Exit.................................................................................................................................... 117 Appendix 5 Access Authorisation Form.............................................................................119 Appendix 6 - Excavation Certificate......................................................................................120 Appendix 7 Radiography Certificate...................................................................................121 Appendix 8 Clearance Certificate for Work in the Vicinity or Passage Under O/H Lines...122 Appendix 9 - Definitions and Abbreviations..........................................................................123
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Executive Summary
The petroleum industry handles large quantities of flammable and toxic materials, so the potential for serious accidents is clear. To prevent these accidents, it is vital that there are safe systems of work operating. When incidents do occur, human factors, such as failure to implement procedures properly, are often a root cause. These failures may, in turn, be attributable to a lack of training, instruction or understanding of either the purpose or practical application of the Permit to Work (PTW) system. A Permit to Work (PTW) system does not exists simply to provide permission to carry out a hazardous job. It is an essential part of a system, which determines how that job can be carried out safely. The Permit is regarded as a statement that all hazards and risks have been eliminated from or controlled in the work area. The issue of a Permit does not, by itself, make a job safe. That can only be achieved by those preparing for the work and those carrying it out. The PTW system ensures that authorised and properly trained people have thought about foreseeable risks and that these are avoided by using suitable precautions. Those carrying out the job think about and understand what they are doing and how their work may interface with that of others. They must also take the necessary precautions which they have been trained to take and for which they have been made responsible. The PDO PTW System exists to protect people, assets and the environment from damage. The PDO PTW Manual describes the PTW system (how Permit work is identified, approved and controlled) and outlines the details necessary for all personnel involved in the PTW system to carry out their work safely and with proper regard for the environment. More specifically, parts of the Manual address the following: Section 1 Section 2 Section 3 Section 4 Section 5 Outlines the scope and objectives of the PTW system Outlines responsibilities of the PTW Custodians, Focal Points and others Defines types of Permits available & activities for which a Permit is required Outlines worksite examination requirements, restrictions on Permit work Outlines responsibilities of persons involved in operating the PTW System such as the Permit Applicant, Responsible Supervisor, Area Authority, Permit Holder and Authorised Gas Tester Describes the operation of the PTW system Outlines the requirements for the control of isolations Describes requirements for Permit issue points Outlines the use of the work tracking system Describes the Permit to Work certificates required and how these are to be used Describes the hazard management process (primarily Job HSE Plans) Outlines the training and licensing requirements of the PTW system Outlines the PTW system monitoring, auditing and system review Describes how to forward suggestions for improving the PTW system Further details of the PTW system operation
Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15
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1
1.1
1.2
Objectives
The PDO Health, Safety and Environmental Management System Manual states that the Company will endeavour to protect the health and safety of personnel protect the environment and provide a safe and healthy workplace. The PTW System is an important part of the way that PDO meets the requirements of this Policy. The Objective of the PTW system is To provide a system to ensure that non-routine, hazardous activities can be worked on in a safe manner. To achieve safety at the workplace, the PTW system must ensure that everyone is aware of the hazards involved in their work, and of the precautions they must take to work safely. To help ensure this, the Permit to Work System requires: Training: Licensing: To ensure everyone understands the PTW System and how to use it. People signing Permits must be tested to ensure they understand the System and have sufficient knowledge of hazards and controls to manage safe working. To ensure that work is well planned, with the workforce and equipment prepared for the job. To ensure that everyone understands the work content, and how and where it shall be done. To ensure that the hazards involved in the work are identified, and the precautions and personal protection required for a task are correctly defined. To prevent conflicting activities from being authorised. To ensure that all personnel understand the work content and the Job HSE Plan. Formal approval to do the work. Providing a person in charge of each work site, who is responsible for ensuring that work party complies with the requirements of the Permit to Work. Toolbox Talks at the worksite to discuss the job, how it will be done, and the precautions required. To ensure that everyone knows that they must comply with Permit requirements. PR-1172 Permit to Work System
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Briefing: Discipline:
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To ensure that the work site is kept clean and safe at all times. An audit programme to help ensure that the requirements of the Permit to Work System are being met in all areas of PDO. A Proposal for Change programme, together with audits, to ensure that the system is improved whenever necessary. For all work covered by a Permit, it is important that everyone associated with the job:
Improvement:
Understands:
The work content and how it will be done. The hazards involved, and precautions that are required. The work area, hazards that may be present there and the precautions required. Any emergency actions that may be necessary. Their own responsibilities, and
Complies:
With all the requirements of the Permit to ensure the continued safety of personnel, plant and equipment.
REMEMBER, JUST HAVING A PERMIT IS NOT ENOUGH TO MAKE A JOB SAFE - YOU MUST COMPLY WITH THE REQUIREMENTS OF THE PERMIT AND ITS ASSOCIATED JOB SAFETY PLAN.
1.3
1.4
Step-out Approval
This procedure is mandatory and shall be complied with at all times. Should compliance with this procedure be considered inappropriate or the intended activity cannot be effectively completed or safely performed, then step out authorisation and approval must be obtained in accordance with PR-1001e Operations Temporary Variance, prior to any changes or activities associated with the procedure being carried out. Additionally in the case of Permit to Work the request shall be formally agreed and endorsed by the PTW Manager (UOP7)
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2
2.1
2.2
2.2.1
2.2.2
OXO/2 The responsibility of the OXO/2 position is: Provide Audit support
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2.2.2
OXO1X The responsibility of the Delivery Team Leader (DTL) position is: To initiate Area Audit programs Provide Implementation support Ensure compliance with the PTW system in their area of operation
2.2.3
HSE Mandated Training Focal Point The responsibilities of the HSE Training Focal Point are: To manage QA/QC for PTW training. To manage the Contractual issues around PTW Training
2.2.4
PTW Training Custodian The responsibilities of the PTW Training Custodian are: To define the requirements for PTW Training Courses and their content. To maintain the required standard of course delivery.
2.2.5
Focal Points The responsibilities of the PTW Focal Points within each area are: To provide local implementation support. To ensure PTW Audits are being done in an effective manner. To be the local focal point for proposals for change to the system.
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3
3.1
3.1.1
Principle of Permitry The "Principle of Permitry" is the process used to determine whether a job needs a Permit to Work or not. Prior to any work commencing, the Responsible Supervisor and the Permit Applicant are to discuss the job/s to be executed and, using the process flowchart below, determine whether a PTW is required or not. Their determination shall be verified by the Permit Signatories. This is a MANDATORY requirement to determine "WHEN A PERMIT IS REQUIRED":
NOTES:
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A completed No Permit Job form signed by the work site Supervisor and authorised by the relevant responsible supervisor
Written procedures can vary in length, but need to be specific for the job, cover the hazards identified and the control measures required. These need to be endorsed and approved by the Team Leader or Manager. If the job is able to be completed without a Permit, the Work Site Supervisor must submit a signed No Permit Job form to the Responsible Supervisor. The Responsible Supervisor shall authorise the form before any work can begin. Please refer to Figure 3.1 at the end of this Section for a copy of the No Permit Job form.
3.
3.1.2
Hazard and Risk Assessment A critical element of the Principle of Permitry and PTW preparation stage is an assessment of the hazards, threats and risk which are associated with the work to be undertaken. The techniques of the Hazard and Effect Management Process (HEMP) shall be applied which helps the assessor to: IDENTIFY Understand the hazards and threats associated with the work (What are the impacts to people, environment or assets? Obtain precise details of the work to be undertaken. Are there 'process' hazards or hazards associated with the material being handled involved in the work?) ASSESS Recognise the risks (What are the likelihood to cause harm? Is the risk involved as low as reasonably practicable -ALARP? Consider the practical difficulties of carrying out the work, if necessary consulting the discipline specialists undertaking the work) CONTROL Decide upon the barriers and control necessary to manage the risk thus providing a safe working environment (What is required to prevent the likelihood of causing harm from carrying out the work being realised? Are there any safer alternatives either in terms of timing, or the intended method of performance of the work) and RECOVER Agree on the recovery measures in the event that controls break down. The Permit Applicant should carry out such assessment in conjunction with his workforce and any other persons whose specialist knowledge may be needed. Where available the Permit Applicant will take advantage of all hazard information in Part 5 of the Safety Case. This will assist him in recognising hazards, threats, risks, barriers and precautions needed and response mechanism should controls breakdown. Likewise the Responsible supervisor and the Area Authority should also undertake such assessment when the permit is presented to further enhance safety control, if needed. NOTE: Section 11 of this procedure explains in details how to prepare Job HSE plan based on Risk assessment.
3.2
3.2.1
Types of Permit
Class A - Red Edged Permits
Class A Permits (refer to Appendix A) are required for high risk work. This is work that could lead to major consequences such as fire, explosion, or loss of life. Page 16 Printed 29/11/08 PR-1172 Permit to Work System
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A Job HSE Plan to be completed, and attached to the Permit, and prominently displayed at the worksite. A copy should be placed with the permit in the permit rack. Worksite examination by the Responsible Supervisor and Permit Applicant before the Responsible Supervisor Authorises the Permit. (see 4.1) Some areas have more than one person licensed as a Responsible Supervisor. It is quite acceptable for the duty Responsible Supervisor to delegate site visits to another person who holds a Responsible Supervisor licence.
Daily Validation of the Permit by the Area Authority. The Area Authority must examine the worksite each day before Validating a Permit for work inside a Process Facility. The Area Authority must examine the worksite on the first day for work in Hydrocarbon Areas; however, this may be delegated to an Authorised Gas Tester (AGT) at the discretion of the Responsible Supervisor. (see 5.7) Tracking in the Work Tracking System.
3.2.2
Class B - Blue Edged Permits Class B Permits (refer to Appendix B) are required for medium risk work. Class B Permits require: 24 hours notice, except for essential unplanned work. A Job HSE Plan to be completed. Copies of the Job HSE Plan shall be attached to the Permit taken to site and also to the Permit placed in the permit rack. Authorisation by the Responsible Supervisor. For work inside a Process Facility, a worksite examination by the Area Authority before Validation on the first day (see 4.1) Daily Validation of the Permit by the Area Authority. Tracking in the Work Tracking System.
3.3
Location of Work
The type of Permit required for a job depends on the hazards resulting from: The type of work that shall be done. The area in which the work will be done.
Within PDOs operations, three types of area have been defined in order to allow PTW controls to be appropriate for the level of risk.
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3.3.1
Process Facilities The area within the boundary fence of any hydrocarbon processing facility, including: Gathering and Pumping stations. Terminals. Other fenced hydrocarbon storage or processing areas.
In addition the level area around a wellhead is classed as a Process area for permit classification purposes. 3.3.2 Hydrocarbon Areas Areas outside the boundaries of Process Facilities where hydrocarbons are, or have been present. These include: 3.3.3 Areas outside Process Facilities, but within 50m of the boundary fence. Areas within 50m of a well site or exposed section of flowline/pipeline which has flanged joints. Areas within 100m of a drilling rig for work by non drilling personnel.
Non Hydrocarbon Areas These are areas where hydrocarbons never have been present. They include: Areas of land outside Process Facilities and Hydrocarbon Areas, including construction sites for new facilities until hydrocarbons are first introduced and the areas surrounding fully welded pipelines and flowlines. Work by electrical personnel in electrical switching stations and on power distribution systems, done in accordance with ESRs. Administration, recreation or accommodation buildings, including work on domestic gas and electric systems.
Work in laboratories and medical facilities. NOTE: It is important to understand the differences between the areas mentioned above, Hazardous Areas and Restricted Areas, all of which are mentioned in the PTW Manual. The Hazardous Areas (Zones 0, 1 and 2), defined in Hazardous Area drawings, relate to the likelihood of presence of hydrocarbons. Hazardous Areas will lie within either a Process Facility or a Hydrocarbon Area. However, not all parts of a Process Facility or Hydrocarbon Area will be a Hazardous Area (e.g. control rooms are sited in nonhazardous areas). Process Facilities will all be Restricted Areas. However, some Restricted Areas are not Process Facilities (e.g. Telecom facilities).
3.4
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The Table in 3.6.2 shows the Activities that require Class A and Class B Permits for work in areas controlled by Electrical Departments. Work in other areas may require a Permit. See 3.7 for more details of how work in these areas is controlled. When the work on a Permit involves two or more different Activities: If any Activity requires a Class A Permit, a Class A Permit is required for the overall job. All Activities are to be listed on the Permit. The Job HSE Plan must show the controls required for all the Activities.
A Permit should not include so many Activities that it is difficult to understand the controls needed for each stage of the work. If the work is complex, it may be better to use separate Permits for each part of the job. Where personnel not on the normal access list require entry to a Process Facility for a visual inspection only, an Access Authorisation Form (refer to Appendix 4) may be used. Guidance on how to use this form can be found in the Access Control Procedure, SRD/P/08. A Responsible Supervisor may sometimes require a Permit to Work for activities that would not normally require it, in order to ensure safe working.
3.5
3.5.1
3.5.2
H2S Areas In H2S Areas testing and monitoring for H 2S is required in accordance with PR-1078 Hydrogen Sulphide Management and PR-1154 Gas Testing Procedure.
3.5.3
Testing for Hot Work The Table in 3.6 shows the recommended frequency for Gas Testing for Hot Work. Responsible Supervisors and Area Authorities may wish to test at intervals differing from the guidance, where conditions require this. In addition there are some categories of work which require continuous gas monitoring for the duration of the job. The basic principle of the guidance is that a gas test should be done before starting work each day, and after each period away from the worksite of more than 1 hour (e.g. lunch.) In addition, a test should be done every 2 hours for work that may cause flames or sparks done in Process Facilities where significant quantities of gas are present.
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3.6
3.6.1
+ + +
+ Continuous +
monitoring
Continuous monitoring
5. 5.1
Work that affects the availability of ESD & F&G Systems 5.2 Work that affects the availability of Process and Machinery control systems 6. Mechanical Maintenance Activities (See Section 15.5) 6.1 Work that involves cutting pipe on systems containing hydrocarbons or hazardous fluids 6.2 6.3 6.4 Work that involves unbolting flanges on systems containing hydrocarbons or hazardous fluids Grit Blasting (Hot Work) Power/hand tools (except grinders) that may create a spark between surface and tool (Hot
+ Continuous
monitoring
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Activity. Location of Work Work) 6.5 High Pressure (HP) water jetting 6.6 Painting (hand and spray) (See 15.5.17) 6.7 Engineering and routine/corrective maintenance work which does not involve unbolting flanges or cutting into systems which have contained hydrocarbons or hazardous fluids. 6.8 Work in authorised workshops located in nonhazardous areas. 6.9 Leak clamping of oil/gas flowlines 6.10 Beam pump/PCP maintenance activities (See 15.5.2) 6.11 Polyethylene lining of pipelines and flowlines 6.12 Vacuum tanker discharge inside a process area. + Continuous (See 15.6.6) monitoring 6.13 Suction tanker operations inside a process area. (See 15.6.6 6.14 Engineering and routine/corrective maintenance work which involves the use of lifting equipment 7. Work at Height 7.1 Working where a person may fall more than 2 metres, except on approved walkways and scaffolds Scaffolding Activities Erection or dismantling of scaffolding Operations using Cranes and other Heavy Machinery Operations where heavy machinery e.g. cranes/crane loads, mechanical excavators, trucks etc. could pass over, or come into contact with, live hydrocarbon systems or overhead power lines. (See 15.4.1 for work close to pipelines) Systems and Equipment Testing and Commissioning / Decommissioning Pressure testing of plant and equipment Commissioning Systems and Equipment Decommissioning Use of non-certified equipment in Hazardous Areas Use of Temporary Diesel Engines in hazardous areas (excluding vehicle access, but including use of a mobile crane) (Including refuel operations) Use of non-Intrinsically Safe equipment (Hot Work) Use of Intrinsically Safe test / portable equipment Use of cameras (Hot Work). Providing a gas detector is carried by an AGT, and flash requirements included on the access permit Civil Works
N/A
8. 8.1 9. 9.1
+ Continuous monitoring
+ Continuous monitoring
12.
12.1 Excavation. (Hand excavation to 300 mm depth is required in areas where pipes or cables may be present) (See 15.5.7) 12.2 Rebar cutting, bending and shuttering (form work) and concrete pouring
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Location of Work
13.1 Production operations including routine checks and visual inspections by the Area Authority which require blowing down or sampling of hydrocarbons (providing an approved Operating Procedure is being followed) 13.2 Routine, documented drilling activities. (See Section15.9) 13.3 Well Services operations at locations where other groups are also working, or where well site custodianship has not been transferred to the Well Services department. (See 15.5.16) 13.4 Drilling Water Services activities listed in Procedure DWSOP No P033 13.5 Pipeline pigging operations covered by Use Pigging Use Pigging authorised procedures & listed in approved Authorisation Form Authorisation Form programme, including vehicle access to pig trap area. 13.6 Operation of permanently installed approved equipment which produced an ignition source or open flame when it operates. 13.7 Seismic exploration activities. (See Section 15.3) 13.8 Terminal Operations. See Section 15.6 13.9 Government Gas Operations. See Section 15.7 13.10 Geomatic Survey (See Section 15.4) 14. Inspection Work 14.1 Entry to Restricted Areas, for viewing purposes only, by personnel not on the access list for that Area. 15. 15.1 16. 16.1 Roadway Work Levelling and grading using machinery Faultfinding Minor Fault finding work. This may include the controlled isolation and de-isolation of valves, the removal of instruments for calibration, blowing through of pneumatic relays or other routine minor activities. (See 15.1) ESP Activities Hazardous Area (Zon2 1 or 2) 17.1 17.2 17.3 17.4 17.5 Meggar Testing HV See E1.1 Replacing Pig Tail at Wellhead (Isolated) Fluid Shot Electrical Isolation - HV Commissioning ESP, ESPCP & PCP (Will require gas test if breaking hydrocarbon envelope) 17.6 Trouble shooting ESP, ESPCP, & PCP (Controlled under ESRs. See E1.1 No Permit Job to be signed by Electrical Supervisor) 17.7 ESP Powered by Generator (Controlled by ESRs See E1.1) Non Hazardous Area No Permit Required. Use Access Control Form
17
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3.6.2
Type of Permit Required in Electrical Installations owned by Power Systems Operations The type of Permit required depends on whether the work is in a Zone 1 or 2 of a Hazardous Area, e.g. near fuel gas systems or in a non-hazardous area.
Activity. Location of Work Hazardous Area (Zone 1 or 2) E1. E1.1 E1.2. Work in Electrical Installations (See Section15.8) Work requiring an electrical safety document as specified in Electrical Safety Rules (ESRs) (Activity 3.1) Periodic Electrical lnspections at unmanned substations and power stations as per ESRs and Electrical Safety Operating Procedures (ESOPs), carried out by Power Systems Operations own contractor staff. All construction activity such as excavation work, civil and electrical work, lifting operations using crane, shot blasting and painting etc. by third party or PDO supervision. (Use equivalent Activities from 3.6.1) Third party periodic visits to electrical substations and power stations e.g. Telecoms/SCADA, Area Services for routine electrical work. Live Line Washing on overhead lines to process field facilities with or without auto-reclosers. Non Hazardous Area
E1.3.
E1.4.
E1.5. E1.6
The Opening of Live Electrical Junction Boxes by Electrical Authorised Persons (Hot Work) (Activity 3.2) E1.7. Low Voltage (LV) work requiring an electrical safety document as specified in ESRs E1.8 Non electrical work in electrical switchrooms, power stations or near overhead lines E1.9 Electrical Switching controlled by ESOPs and ESRs. E1.10 Electrical Maintenance Activities at unmanned substations and power stations as per ESRs and ESOPs, carried out by Power Systems Operations own contractor staff. E1.11 Non-routine electrical work in power stations and substations, carried out by Power Systems Operations own contractor staff. E1.12 Non electrical work in power stations and substations, carried out by Power Systems Operations own contractor staff.
3.7
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It is worth emphasising, that within PDO operating areas, Job Hazard Analysis shall be applied and Job HSE Plans put in place for any task which could adversely affect the health and safety of personnel, environment or plant and where the hazards and control measures need to be assessed. Contract Holders should ensure that Contractors HSE management measures include suitable safe systems of work, which may include the operation of their own Permit to Work Systems.
3.8
Other Work
For any work not shown in the tables above, the hazards involved in the work are to be assessed by the Permit Applicant and Responsible Supervisor, and a Permit of the most appropriate Class shall be raised. The PTW System Custodian shall be advised if there is a need to include an additional Activity into the PTW system. Contract Holders should ensure that Contractors HSE management measures include suitable safe systems of work, which may include the operation of their own Permit to Work Systems.
3.9
If the Permit to Work issued by the asset owner is considered to be inadequate and is not able to be modified to the satisfaction of PDO personnel, then work is not to be allowed to commence.
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4
4.1
* - Except where a Gas Test is required, as the Area Authority may wish to do the first Gas Test each day for Class A permits, otherwise he may delegate to an AGT (see 4.7.1 pre-validation) ** - The requirement for a worksite visit by Responsible Supervisor and Permit Applicant can be relaxed for certain tasks at the discretion of the Production Co-ordinator, and following a Risk Assessment being completed. In addition the Responsible Supervisor may delegate the worksite to another person licensed as a Responsible Superviosr for that area.
4.2
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4.3
14 Validated Permits in total (Class A + Class B.) The maximum number of permits that is allowed under the control of one Area Authority can be adjusted at the discretion of the Responsible Supervisor, in conjunction with the Area Authority and following a risk assessment. Alternatively, extra Area Authorities may be provided. Also, under their discretion, Responsible Supervisors can limit the size or number of working crews under the control of one Area Authority. If an additional Area Authority is provided, he must remain at the work location whenever more Permits than allowed by the limits above are validated.
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5
5.1
Normally, four different people will fulfil the roles of Permit Applicant, Responsible Supervisor, Area Authority and Permit Holder. On some occasions (e.g. emergency breakdown repairs) when it is difficult to provide four people, certain people may fulfil two roles. See 5.8. The responsibilities of each role are described in the paragraphs below.
5.2
Permit Applicant
For a new Permit the Permit Applicant must: Fill in the Header and Box 1 of the Permit, including a clear Work Description, and realistic planned start and completion times for the Work. Fill in the Application section of any Certificates required with the Permit. Produce a Job HSE Plan identifying work and location hazards, and necessary controls. The worksite should be examined when producing the Job HSE Plan, except for Class B tasks at remote sites where there are known to be no location hazards, such as overhead/underground services. If required by 4.1, examine the worksite with the Responsible Supervisor to check that the Job HSE Plan includes all necessary controls. Obtain the signature of an "Other Affected Custodian" when required. Ensure that the Permit has been authorised by the Responsible Supervisor before it is given to the Permit Holder. NO WORK may be done unless a Permit is Authorised and Validated. Ensure that there is a licensed Permit Holder in charge of the work for all periods when work is being done under a Permit. PR-1172 Permit to Work System
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Ensure that the Permit Holder is briefed on the work, hazards and controls.
When no more work will be done on a Permit, the Permit Applicant must ensure that the Permit Holder signs the Permit in Box 11a and gives it to the Area Authority for Cancellation. Permit Applicants must inform the Responsible Supervisor in writing by 1600 hrs the Permits which he requires Validating for the next day. Information on the roles that a licensed Permit Applicant can fulfil are contained in 5.8.
5.3
Responsible Supervisor
The Responsible Supervisor is responsible for the co-ordination of Permit work in his area, and for any worksite examinations required before Authorisation of a Permit. For Class A Permits, the Responsible Supervisor must: Examine the worksite, normally with the Permit Applicant, before Authorising the Permit, to ensure that all hazards have been identified and controls specified on the Job HSE Plan. He may however delegate this (see 3.2.1). In addition this may be relaxed in certain cases see 6.3.1
Decide whether it is necessary to restrict other work at the site while the Class A work is being done. When authorising any Permit, the Responsible Supervisor must: Ensure that the work description is clear, complete and correct, discussing it with the Permit Applicant where necessary. Agree that the work should be done on this equipment at the proposed time. Ensure that all hazards have been identified. Review the Job HSE Plan to ensure that it includes the controls needed to prevent harm to personnel, equipment and the environment. Add to the Job HSE Plan any additional controls which are required for the work. Write on the Permit the time for which it is authorised for work.
Sign the Permit to Authorise it. Each day, the Responsible Supervisor must give the Area Authority a list of the Permits that he can validate that day. The Responsible Supervisor must have checked that these jobs will not conflict with each other or with operational work. The Work Tracking System printout should be used to do this. A Responsible Supervisor shall ensure that another person taking over his responsibilities is aware of the status of Permits in his area. Information on the roles that a licensed Responsible Supervisor can fulfil are contained in 5.8.
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5.4
Area Authority
The Area Authority is responsible for Validating a Permit before work starts. He will normally do this at the Permit Issue Point for his area. The Area Authority must obtain approval from the Responsible Supervisor before validating any Permit which is not on the list given to him by the Responsible Supervisor. Before Validating a Permit, the Area Authority must: Ensure that the worksite preparations shown on the Permit or Job HSE Plan, including isolations, are in place. If required by the Permit Box 4, examine the worksite before the start of work to ensure that it is safe for work. Ensure that the work will not conflict with other work in the area. Confirm that conditions in the work area are still safe before each Validation of the Permit.
Attend TRIC talks for activities he considers may hold a higher level of risk. If, at any time, it is not safe for any work to continue, the Area Authority must stop that work. When work on a Permit is finished, or the Permit reaches the end of its Authorisation period, the Area Authority must: State on the Permit whether or not the work is complete For work in Process Facilities, check that the worksite has been left in a safe state. When required, check that the equipment is operating correctly again. Cancel the Permit.
An Area Authority shall ensure that another person taking over his responsibilities is aware of the status of Permits in his area. Information on the roles that a licensed Area Authority can fulfil is contained in 5.8.
5.5
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Ensure that the worksite and equipment are safe whenever work is suspended, signing the Permit to confirm this. Tell anyone who takes over as Permit Holder about the status of the work and the requirements of the Permit and Job HSE Plan.
Stop work and move all personnel to a safe location if conditions on site become hazardous or the precautions on the Job HSE Plan become inadequate. A Permit Holder may only be in charge of: Or Up to 4 Validated Class B Permits, if they are at the same location, and within sight of each other, such that the Permit Holder may supervise all the tasks effectively. When no further work is to take place under a Permit, the Permit Holder must: Ensure that the site and equipment have been left safe. Sign the Permit to indicate whether work is complete or not. Return the Permit back to the Area Authority One Validated Class A Permit at any one time.
Information on the roles that a licensed Permit Holder can fulfil are contained in 5.8.
5.6
5.7
Gas Tester
An Authorised Gas Tester (AGT) is a person who has passed the Gas Testing Course and holds a current Gas Testers Card, and has passed either a Permit to Work Signatories or Holders Course. For Class A Permits, the appropriate Area Authority should do the first Gas Test each day, however this can be delegated to an AGT for certain jobs at the discretion of the Responsible Supervisor. The Area Authority must be an Authorised Gas Tester. Any Authorised Gas Tester may carry out further gas tests required during the day. Any Authorised Gas Tester may do gas tests for work covered by a Class B Permit. In both cases, the Authorised Gas Tester must: Gas test at the frequency stated on the Permit or Confined Space Entry Certificate. Fill in the result of the gas test on the Gas Test Record and Sign it. When a test result indicates that it is NOT safe to work, the Authorised Gas Tester must: Tell the Permit Holder to stop any current work. PR-1172 Permit to Work System
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Tell the Permit Holder and Area Authority that it is not safe to work, and why, so that the problem can be dealt with.
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5.8
May act as
Responsible Supervisor
Area Authority
Permit Applicant
Permit Holder
Licensed as Responsible Supervisor Area Authority Permit Applicant Permit Holder Yes No No No Yes Yes No No Yes Yes Yes No Yes Yes Yes Yes
For normal activities, it is expected that the Responsible Supervisor, Permit Applicant, Area Authority and Permit Holder will be four different people. In emergency or breakdown situations, or for specialist work, this can sometimes be difficult to arrange. On these occasions a person licensed for one role can carry out another role as well, although there are restrictions to ensure that an independent review of the safety of the work is carried out. Table 5.3 - Roles that can be Filled by Any One Person on a Single Permit May act as
Responsible Supervisor
Area Authority
Permit Applicant
Permit Holder
Licensed as
Yes No No No
No No Yes Yes
In an emergency or during night time breakdown situations, a licensed Responsible Supervisor may sign as Responsible Supervisor and Area Authority. Some Area Authorities have been licensed as Responsible Supervisors to allow work to proceed without calling up the daytime Responsible Supervisor. This will allow two-man Permit operation if the Permit Holder has also been licensed as a Permit Applicant. This option is acceptable only in the night time breakdown situation when there are no other active Permits in operation. It is not intended that the normal daytime roles of the Responsible Supervisor should be delegated to the Operators at the remote stations. If the Area Authority has not been licensed as Responsible Supervisor, or if the Permit Holder has not been licensed as a Permit Applicant, it will be necessary
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2.
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to call up the daytime Responsible Supervisor. In this case the Area Authority will be the Permit Applicant.
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6
6.1
6.1.1
A Class A Permit shall be used for work as detailed in 3.6. and can be authorised for a maximum of 14 days, with Validation required each working day. 6.1.2 Class B Permit to Work The layout of the Class B Permit is shown in Appendix 2. Class B Permits have a DARK BLUE edge colour. The Permit comprise of an: Original 1st CopyInformation CopyWorksite Copy (BLUE) Permit Issue Point Copy (GREEN) Responsible Supervisors Copy (WHITE)
A Class A Permit shall be used for work as detailed in 3.6. and can be authorised for a maximum of 14 days, with Validation required each working day. 6.1.3 Class A and Class B Permit Forms The Permit forms are divided into Boxes which cover the following parts of the life cycle of the Permit: Box No Function of Box Completed By:
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Permit Applicant Permit Applicant Permit Applicant Permit Applicant Other Affected Custodian Responsible Supervisor Area Authority Permit Applicant/Area Authority Authorised Gas Tester Area Authority Permit Holder Permit Holder Permit Holder / Area Authority
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6.2
6.2.1
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Additions to the work scope are NOT ALLOWED under any circumstances. If an addition to the work scope is required, a new Permit shall be raised. It is at the Responsible Supervisors discretion whether an additional period of 24 or 72 hrs is required before he Authorises the new Permit and whether the additional workscope requires an additional site visit. 6.2.2 Application and Work Description Box 1 Permit Applicant The Permit Applicant, normally the supervisor of the personnel doing the work, must have passed the Permit Signatories course, and must be licensed as a Permit Applicant, Area Authority, or Responsible Supervisor for the area in which the work is being carried out. The Permit Applicant must first choose which Permit he needs from the table in 3.6. The Permit Applicant will then fill in the Header and Boxes 1-4 of the Permit by entering the following information into the appropriate boxes. Header In the Header area at the top left of the Permit: Write the Work Order title or a short description of the work in the Work Order title box.
Tick the appropriate Hotwork box (Yes or No) Application and Work Description (Box 1) In Box 1 of the Permit, enter: Permit Applicants Name, Post, and Telephone No. For Contractors, the name of the Company. The location of the Work (e.g. Station Name), and the Worksite (the exact place in the Station where the work is to be done). For repetitive routine tasks (subject of a planned routine) across different stations, where the intrinsic hazard is the same, (ie. NDT work, Beam Pump maintenance) and the site conditions are similar (eg. No change in H2S classification,) the Responsible Supervisor may allow a number of stations or worksites to be identified on a single permit. The maximum number in the workparty should be agreed at the time of permit authorisation by the Responsible Supervisor, Area Authority, and Permit Applicant, and consideration should be given to worksite location and visibility of work party.. A documented Risk Assessment should be presented with the JSP when the workparty strength exceeds 20. The Hazardous Area Classification of the worksite (shown on Hazardous Area drawings for the Station). Whether the work involves working with Naturally Occurring Radioactive Materials (NORM) or in a NORM Restricted Area (refer to SP-1170 Naturally Occurring Radioactive Materials). Whether the work is in an H2S Facility (shown on the H2S Facility listing in the Area Safety Case). And if known the PPM figure of the maximum expected level. The planned time for the work including preparation. Whether vehicle access to a Process Facility will be required (details of the vehicle are to be written in Box 8). PR-1172 Permit to Work System
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The number of the Work Order, or Engineering Work pack for the work. This is very important, as it is used to link the permit to the daily schedule in the work tracking system. The numbers of any Permits for other parts of the work (in the Associated Permit Number boxes). This will include any previous Permit for the work. If the work is in the frozen plan or not. A precise description of the work to be done, including the equipment to be worked on and tools to be used. The activity or activities from table in 3.6.
Any special equipment to be used, especially if it may introduce a hazard. The Work Description must include enough information to allow Responsible Supervisors to identify the hazards involved in the work and the Precautions necessary to control them. A single Permit must not to be used for a sequence of separate equipment where each equipment will be shut down, worked on and put back into service whilst the other equipment remain in service. This is to avoid confusion over isolations. The only exception allowed is work on electrical or electronic systems, such as lighting, which can be isolated and worked on in sequence. There may be a particular activity that presents the same intrinsic hazards regardless of location e.g. NDT where the activity procedure is exactly the same each time. When a Permit is written for fault finding, it is important that the work description does not allow the work party to proceed with repair activities without the risks involved being assessed. The work description should include: A description of the fault to be investigated. A description of the types of fault finding work that may be done. The point at which work should stop, so that a further Permit for the repair can be raised.
Job HSE Plan The Permit Applicant shall produce a Job HSE Plan (See Section 11.2) which will: Identify the hazards due to work and its location, Define the safety precautions required. Include a worksite examination to identify and assess the hazards (except for Class B Permits at remote locations where it is known that no other facilities, such as overhead or underground services could create a hazard to the work party)
6.2.3
Certificates Attached to This Permit Box 2 The Permit Applicant should attach the following certificates to the Permits if they are required: Mechanical Isolation1 (Appendix 3) Confined Space Entry (Appendix 4)
For Mechanical Isolations, Box 7 of the Permit may be used instead of a Certificate. However a limited number of isolation points can be accommodated. When utilising this facility the Permit Applicant should write "see Box 7" in place of the Certificate Number(s). If more isolation points are required than are available, or if the isolation shall be left in place after the Permit has been cancelled, requires an Isolation Certificate to be raised. Page 39 Printed 29/11/08 PR-1172 Permit to Work System
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The Permit Applicant shall tick " " the appropriate column of Box 2 to show which Certificates are attached, and then write the number of each certificate in the Certificate Number(s) part of Box 2. If more than one Permit is to be worked on within the same isolation boundary, the isolation for each permit shall be recorded separately on its own Permit or Isolation Certificate. This will minimise the risk of an isolation being removed before all work is complete. 6.2.4 Gas Testing Requirements Box 3 A Gas Test is required whenever: Hot Work is to be done in an area where hydrocarbons or other flammable gases/vapours may be present. Vehicle Access is required to a Process Facility. Diesel engine driven equipment is used Entry is to be made into a Vessel or other Confined Space. Work is at a place where toxic gases/vapours may be present.
When a Gas Test is required, the Permit Applicant shall: Tick the gases to be tested for. Indicate how often the test shall be repeated. State if continuous monitoring for gas is required during the work. 3.6 and PR-1154 Gas Testing
Further guidance on gas testing can be found in Procedure. 6.2.5 Worksite Examinations - Box 4
The Permit Applicant shall tick Box 4, indicating when the Validator must do a Worksite Examination (i.e. First day or every day.) The minimum requirements for Worksite Examinations are listed in 4.1. 6.2.6 Agreement of Other Affected Custodian - Box 5 Where the Responsible Supervisor considers that the work will affect, or be affected by, another Custodians area, the Responsible Supervisor shall define the most appropriate way of obtaining the agreement of the Other Affected Custodian (Permit Hand carried by Permit Applicant, fax, email, etc.).
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The Other Affected Custodian shall check if there are any additional precautions needed for the work, as a result of work or hazards in his area. If necessary, he shall add to those specified on the Job HSE Plan. When he is satisfied that the Permit and Job HSE Plan will control the work safely, the Other Affected Custodian will sign Box 5, with name, time and date if the actual Permit is available to him. If not, written agreement by fax / email may be given. This shall then be attached to the Permit. The most frequent example which requires a signature from an Other Affected Custodian is for work within 100m of a drilling rig, where the PDO Drilling Supervisor is the 'Other Affected Custodian'. NOTE: No specific Training or Licensing in the PTW System is required for the Other Affected Custodian.
6.3
6.3.1
NOTE: The Responsible Supervisor may allow shorter notice periods for essential unplanned work. When Permits are received from Permit Applicants, the Permit Applicant shall ensure that details of the planned Permits are entered into the Work Tracking System for the date they are required and the Responsible Supervisor before authorising the Permit should check that: All necessary information has been written in Boxes 1-5, and that the information can be clearly understood. The Task Description is correct for the work to be done. The Job HSE Plan is attached and identifies all hazards that may affect the work, and the controls required to ensure that the work can be done safely. The Isolations required have been identified (in conjunction with the competent personnel i.e. Senior Foreman or Authorised Electrical Person and where necessary the Permit Applicant), and have been written on the Isolation Certificate or in Box 7 (mechanical) of the Permit. All Isolation Certificates have been identified, and they have been attached to the Permit, with their numbers written on the Permit. The necessary Electrical Safety Documents have been raised, and signed by a Senior Authorised Electrical Person if Electrical Work is involved. Their numbers should also be written in Box 2 of the Permit. Any gas testing requirements have been listed in Box 3 and are correct for the types of gas releases that might occur during the work. The permit qualifies for pre-validation as per 6.7.1. If it does qualify, this should be noted as a comment in Box 6 - Authorisation
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If additional Preparations or Precautions are required, the Responsible Supervisor shall add them to the Job HSE Plan and ensure they are agreed with the Permit Applicant. If too many changes are needed to a Permit or other documents required for the work, the Responsible Supervisor may reject the Permit, and ask for a new one to be written. The Permit Applicant should be informed of what was wrong with the first Permit. For Class A Permits, the Responsible Supervisor must examine the worksite, with the Permit Applicant, to ensure the work is fully described on the Permit and that all safety aspects have been considered. However, there are certain scenarios where this can be relaxed under the direction of the Production Co-ordinator, and only following a discussion by all parties, and a Risk Assessment completed. For Class B Permits the Responsible Supervisor need not examine the worksite unless he considers this necessary. Once he is satisfied that the Permit is correct for the work, the Responsible Supervisor shall set an Authorisation period for the Permit. The maximum Authorisation period is 14 days. The period set should take account of the planned work schedule stated in Box 1, to avoid Permits being authorised for periods much longer than required, but also to prevent a further Permit being required if the job should over-run slightly. The Responsible Supervisor shall then to write his name and post, and sign and date Box 6. Once a Permit has been authorised by the Responsible Supervisor, the only changes that can be made to it are the addition of new controls to the Job HSE Plan. These changes are only to be made by the Responsible Supervisor or the Area Authority. Deletion of controls is not allowed. If any changes to controls are made, the Permit Applicant shall be informed. When the Permit has been authorised, the Responsible Supervisor shall ensure that the Work Tracking system is updated to show the status as Authorised. The Permit Applicant is then responsible for ensuring that the Permit Holder is fully briefed on the work content, precautions required and the requirements of the Job HSE Plan.
NO ONE MAY AUTHORISE A PERMIT FOR WORK THAT THEY WILL DO THEMSELVES
6.3.2 Safety Coordination by Responsible Supervisor The total workload at each location will have been reviewed at the daily planning meeting for the Area. This should identify and eliminate any possible conflicts. However, it is most important that the Responsible Supervisor looks in detail at the Permit requests for the following day, and eliminates any safety conflicts. At 1600 hrs each day (or earlier during Ramadan) the Responsible Supervisor shall review the work for each location for the following day, using: The daily schedule (from Work Tracking system Authorised Permits due to start next day) Permits for any additional work that is urgently required. Lists from Permit Holders / Permit Applicants showing which Permits have not been completed and will be required the following day.
The Responsible Supervisor shall identify any potential conflicts between activities, and decide which Permits may be validated for work the following day. The Responsible Supervisor is then to update the status of these Permits to Validated within the Work Tracking system.
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The Responsible Supervisor shall re-check the list of Validated Permits for each location before start of work on the following day, and then give or fax the Tracking System Report for each location to the Area Authority. Class A Permits in a Process Facility should only be allowed to be validated if the Area Authority will remain at the Facility when work is underway. There will be a further check for conflict by the Area Authority, at the Permit Issue Point when Permits are validated. (See 6.8)
6.4
6.5
6.5.1
Isolations
Mechanical Isolation and De-Isolation Approval and Recording - Box 7 Where a mechanical isolation is required for a task and involves not more than 10 Isolation Points, the Isolation may be recorded and authorised in Box 7. Box 7 of the Permit is not to be used for isolations for vessel entry. More complex isolations require an Isolation Certificate. Details of the Isolation process are included in Section 7. When Box 7 is being used, details of the isolation are to be written on the Permit by the Responsible Supervisor or other competent person. The Responsible Supervisor is then to authorise the Isolation by signing Box 7. When the equipment has been isolated, the person who did the Isolation inserts the Tag Label Nos. and also signs Box 7.
6.5.2
Electrical Isolations Electrical Isolations/Immobilisations must be authorised, recorded and done in accordance with PDO Electrical Safety Rules. Box 7 is not to be used for Electrical Isolations .
6.6
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If vehicle access to a Restricted Area is required, the Permit Applicant shall write in Box 8 of the Permit for the work. The vehicle type. The location to which access is required, together with an associated route plan which shall be attached to the permit. The route plan shall be a plot plan of the station with the vehicle route marked clearly on it. The reason for vehicle access.
NOTE: Vehicle access should be granted for delivering essential materials or equipment only. It should not be used for general access or transport of personnel, and the vehicle should be removed immediately the delivery is completed. In the case of crane use, this requires continuous gas monitoring. A satisfactory Gas Test is required before each vehicle access or movement. Details and results of the Gas Test are to be entered in Box 9. The Station gates must be closed after each entry or exit. In addition, the Permit Holder should verify the vehicle is free of mobile phones or other sources of ignition e.g. Matches or lighters. NOTE: This approval is not to be used to authorise the passage of high vehicles beneath overhead power lines, for which a separate Overhead Line Clearance Certificate is required.
6.7
When the Area Authority is sure that the work will not cause a conflict, he shall satisfy himself that the worksite is safe for the work. To do this, he must: Do any Area Authority preparations required by the Job HSE Plan to make the worksite safe for work to start. Where required by 4.1, examine the worksite with the Permit Holder to ensure that the Permit Holder preparations as required by the Job HSE Plan have been completed to make the worksite safe for work to start. If Isolation is required and has not already been completed, do the Isolation, and complete the Isolation Certificate/Box 7 of the Permit as appropriate. If a Gas Test for Class A work is required, do this immediately prior to Validation of the Permit, with results recorded in Box 9. Ensure that the Permit Holder understands the work and the precautions which are required.
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When satisfied that it is safe for work to start, the Area Authority shall validate the Permit and initial the Area Authority Preparations part of the Job HSE Plan.
THE VALIDATION PERIOD SHALL BE A MAXIMUM OF 12 HOURS, OR THE END OF THE SHIFT WORKED BY THE AREA AUTHORITY, WHICHEVER IS SOONER.
Class A Permits should only be validated if the Area Authority will remain in the area of the work when work is underway. 6.7.1 Pre-Validation Pre-validation is where the Area Authority agrees during daily suspension to prevalidate a permit from 07.00 the following day. The conditions for this process are detailed below. PRE-VALIDATION CAN NOT BE USED FOR THE FIRST VALIDATION. The type of task falling into this category is agreed at the time of permit submission between the Permit Applicant and Responsible Supervisor and only applies to work outside of a process area. The work must be an ongoing repetitive job e.g. Flowline installation in a hydrocarbon area, where the job task or method will not change the following day. The task progress and any pre-validation conditions must be discussed with the Area Authority at the time of daily permit suspension, The permit is moved to the validated section of the permit rack with a note attached and visible as PRE-VALIDATED for 07.00. The work cannot start until after 07.00 the following day. Any pre-validation gas tests are carried out by an AGT (who may or may not be the Area Authority) at the discretion of the Area Authority. The Permit Holder is still responsible for carrying out a robust Tool Box Talk.
6.8
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Up to a total of 4 Class B Permits, if they are at the same location, and within sight of each other, such that the Permit Holder may supervise all the tasks effectively. A Permit Holder in charge of a Validated Class A Permit may not be in charge of Class B Permits at the same time. The Permit Holders signature must appear on both the Worksite and Permit Rack copies of the Permit. This means that: When work is in a station, the Area Authority should put the Worksite and Permit Rack copies of the Permit together for the Permit Holder to sign. Where the worksite is remote from the Permit Issue Point, and a Worksite examination before work starts is required by 4.1, the Area Authority shall take the Worksite and Permit Rack copies of the Permit to the worksite where the Permit Holder can sign them.
Where the worksite is remote from the Permit Issue Point, and a Worksite examination is not required by 4.1, the Permit Holder shall sign the GREEN copy of the Permit before leaving the Permit Issue Point, to indicate that he intends to start work. He shall sign the worksite copy of the Permit at the worksite, when he is satisfied that it is safe for work to start. No Work May Take Place Under The Permit Until: The Permit has been validated. The Permit Holder has signed to accept it.
The Permit is displayed at the Worksite. The Area Authority's verbal approval shall be obtained before one Permit Holder hands over responsibility for a Valid Permit to another Permit Holder. The new Permit Holder shall accept the Permit by signing the next line in Box 10b of the Worksite and Permit Rack copies of the Permit. When remote sites are involved, the new Permit Holder shall contact the Area Authority for approval and sign the worksite copy, the Area Authority is then to write the name of the new Permit Holder in Box 10b of the Permit Rack copy. During the handover briefing, the outgoing Permit Holder should brief the new Permit Holder on the topics suggested for briefing of the work party in 6.11.
6.9
NO WORK IS TO BE DONE UNLESS A VALIDATED PERMIT IS CLEARLY DISPLAYED AT THE WORKSITE IN A PLASTIC WALLET.
Work may now start, following briefing of the workforce (see 6.11 below.) The Area Authority is to place the GREEN copy of the Permit, together with Permit Rack copies of any associated Certificates in the VALIDATED section of the Permit Rack.
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In cases where personnel may have difficulty reading or understanding the Permit, or Certificate, or safety conditions associated with a job. Toolbox talks: Discuss the hazards of the job. Explain the plan for the activity Identify individual responsibilities
Review the procedures to be used during the work. Topics that are covered by Toolbox Talks include: The work to be undertaken at the work location. The work plan and worksafe methods to be used to do the work safely. What individuals in the work party will actually be doing during the completion of the work. Particular skills of individuals involved. Access and Evacuation procedure refreshers. The work environment and any particular hazards that have controls. The work description of the Permit. The Job HSE Plan precautions, protection and Worksite preparations. The equipment involved. The materials to be used. Any isolations which need to take place. Any potential conflicting activities. Questions and discussion from all work party personnel.
NOTE: A reference card (TRIC) for use by Permit Holders when giving Toolbox Talks is available, and shall be used.
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Gas Testing and Monitoring shall be carried out as required by Box 2 of the Permit. For Class A Permits, the appropriate Area Authority is to do the first Gas Test each day. The Area Authority must be an Authorised Gas Tester. Any Authorised Gas Tester may carry out further gas tests required during the day. Any Authorised Gas Tester may do gas tests for work covered by a Class B Permit. The results of the Gas Test are to be recorded in Box 9, except for Confined Space results, which are to be recorded on the Confined Space Entry Certificate. When Box 9 is full, the Additional Gas Test Record form (See 10.2.3) shall be used to record further results. Gas Tests are to be done before work starts, and at the frequency stated on the Permit. An extra test is required before work re-starts, if the worksite is left unattended for more than one hour. In addition to Gas Testing, continuous monitoring may be required. This will have been specified in Box 2 of the Permit. A Permit Holder may supervise work for which continuous gas monitoring is required without being licensed as a Gas Tester. He must, however, have been trained in the use of the gas monitor. If gas or other hazardous atmosphere is found at any stage, work must stop. The Permit is to be suspended as described in 6.14. The Responsible Supervisor must be informed as soon as possible.
Anyone suspects that an unsafe situation exists. In this case he has the Authority and Responsibility to stop the work. The work is delayed or interrupted for more than 4 hours, for any reason. The authorisation or Validation period expires. The work needs to be stopped to allow conflicting work of a higher priority to proceed. In this case the Permit Holder is to be instructed to stop work by the Responsible Supervisor/Area Authority and is to be informed of the reasons. It is the responsibility of the Area Authority to ensure that it is safe to stop work and leave the Worksite in its current condition. The equipment is to be de-isolated so that it can be tested after being worked on.
e.
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6.13.2
Permit Suspension When a Permit is to be suspended, the Permit Holder shall take the following actions: Check that the Worksite and equipment affected by the work have been left in a safe condition. Sign Box 10c of the PINK/BLUE copy of the Permit to confirm that work has been suspended. Take the Permit to the Issue Point, sign the Green copy and give it to the Area Authority who will keep it there until ready to re-start work. If the work is in a Process Facility, this must be done. For work at remote locations, the procedure below may be used. For some work at remote locations, it is not practicable for the Permit Holder to return the Permit to the Issue Point when work is stopped. For this type of work the Worksite Supervisor should agree with the Area Authority that the Permit will be taken to an agreed collection point (e.g. a box at the Permit Issue Point or PDO Camp offices.) The Area Authority will then take the PINK/BLUE copies of suspended Permits back to the Issue Point the next time that the station is open.
NOTE: The steps above may be used for pre-validations with agreement from the Area Authority. This may require the worksite and the permit board copies of the permit being signed separately. Permits do not require to be suspended for meal breaks. However if a work party are called to another more urgent job before they have finished the first one, during a meal break away from the station, the Holder is to inform the Area Authority, who will inspect the worksite and suspend the permit by signing Box 10c himself. If work is not complete, but cannot re-start until after the Permit Authorisation period has expired, the Permit is to be cancelled by signing it off in Box 12b - Work Not Completed. Isolations may be retained under the Extended Period Isolation procedure described in Section 7. It is not necessary to suspend a Permit before it is cancelled. Once a Permit has been suspended no work covered by that Permit may be done until the Permit has been Re-Validated as described in 6.16 below. Worksite and Permit Issue Point copies of all suspended Permits are to be kept in the Suspended section of the Permit Rack. If a Permit covers more than one station (see 6.2.2), when suspended to move to another station, the worksite and permit board copies should be gathered together and taken to the next station. 6.13.3 Stoppage and Re-Starting of Work following an Alarm in a Station Stopping Work All work is to stop immediately following an Evacuation Alarm in any facility. Each Permit Holder is to ensure that his worksites have been left in a safe condition, and is then to evacuate the site as quickly as possible. If the unplanned stoppage of work may cause a dangerous condition, the work party is to take the emergency actions stated on the Job HSE Plan. When the alarm condition has cleared, the Worksite Copy of the Permit is to be taken to the Permit Issue Point or Area Authority.
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If the Alarm was not caused by an actual alarm condition, the Area Authority may verbally re-authorise each Permit Holder to re-start work once the all clear signal is given. Where the Alarm was caused by an actual alarm condition, the Responsible Supervisor or Area Authority may require Permits to be suspended and Re-Validated following the normal Re-validation procedure. A further Worksite examination is required if the problem which caused the alarm could have changed conditions at the worksite.
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6.16.2
Permit Return by Permit Holder Box 11a is to be used when the Work has been completed. It shall also be used when the Work has Not Been Completed, but a new Permit is required. Example: The work will continue past the authorisation dates on the Permit, or the work to be done is found to be different from the Work Description on the Permit. Box 11a of the PINK/BLUE and GREEN copies of the Permit is to be signed by the Permit Holder if the work: OR the work has stopped, but is not complete. A signature in the box confirms that the worksite has been left in a clean and safe condition, with all tools and equipment removed. When Box 11a has been signed, no further work may take place under that Permit . For work at remote locations, it is sometimes not practicable to return the Permit to the Issue Point when work is complete. In this situation, the Worksite Supervisor should agree with the Area Authority that the Permit be taken to an agreed collection point (e.g. a box at the PDO Camp offices.) The Area Authority will then take the PINK/BLUE copies of completed Permits back to the Issue Point to match them with the Issue Point copies, and sign them off. is complete and the work has been properly done.
6.16.3
Permit Cancellation by Area Authority Box 11b is to be used where the Permit has reached the end of its Authorisation Period. It shall also be used when the work is to be suspended until a date after the Permit Authorisation Period. Where the work is in a Process Facility, the Area Authority should do a worksite inspection and sign in Box 11b, to ensure that it has been left in a clean and safe condition. When satisfied that the worksite has been left in a safe condition the Area Authority shall complete and sign Box 11b of the PINK/BLUE and GREEN copies of the Permit.
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All isolations are removed and the Isolation Certificate or Box 7 signed off by the Area Authority as confirmation that this has been carried out. An Extended Period Isolation (EPI) has been raised where isolations are to remain in place. The Isolation Certificate must be converted to an EPI by completing Box 6 of the Isolation Certificate. If Box 7 of the Permit has been used to authorise these Isolations, a new Isolation Certificate is to be raised by the Area Authority. He is to write all the details of the Isolation on the Certificate, and convert it to an EPI by filling in Box 6 of the Isolation Certificate. The number of the EPI Isolation Certificate is to be written in Box 11b of the Permit.
When Box 11b has been signed, no further work may take place under that Permit .
Worksite to check work and identify hazards (except for Class B Permit at remote sites with no risk from overhead lines, buried services etc) Permit Applicant's parts of the Permit. Permit Applicant's parts of PTW System Certificates (Isolation, etc.) and attach to Permit. Job HSE Plan and attach it to Permit. Completed documents to Responsible Supervisor.
2. CHECK ENTER
PLANNED PERMITS
Responsible Supervisor
Permit Applicants details and dates proposed for work. Permit details into Work Tracking System as a planned Permit. Worksite with Permit Applicant, if required (Class A), to confirm protection and precautions are suitable for the conditions.
EXAMINE
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3. CHECK CHECK
AUTHORISATION
Responsible Supervisor
Permit has been entered into Work Tracking System as a planned Permit. Correct certificates are attached. Permit and Certificate boxes are correctly completed. If another custodian is affected. Job HSE Plan is correct for the work.
If an Isolation is required and nominate competent person to identify isolation points (Senior Foreman / Electrical Competent Person). Authorisation period for Permit. Permit and Certificates to Authorise them. Permit and certificate copies to Permit Applicant (keep white copy in file). Permit status in Work Tracking System to Authorised, having checked for possible conflicts with other work.
4. BRIEF GIVE
PREPARATION
Permit Applicant
The Permit Holder on the work and Hazards. Permit, Certificates and Job HSE Plan to Permit Holder.
5.
PREPARATION
Area Authority
Permit and Certificates from Permit Holder, place in the Authorised section of the Permit Rack. Permit is Valid on Work Tracking System listing or agreed for prevalidation. Any isolation details on the Isolation Certificate and tag labels. For any conflict if the isolation or work is done. Do not allow the isolation or work to proceed if there may be a safety conflict. The isolation, attaching chains and labels. To the Permit Issue Point. The Isolation Certificate and tag label stubs. Tag label stubs and Isolation Certificate in the Authorised section of the Permit Rack with the Permit. The isolation on the location board with correct colour pegs and labels.
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6. CHECK CHECK
VALIDATION
Area Authority
Any isolations are correctly displayed on location board and signed up on the certificate. For any conflicting work on the Permit Location Board. A marker from the board and write its number on the top of the Permit. The worksite with the Permit Holder (if required) taking the Permit and Job HSE Plan with you. Worksite as required by Job HSE Plan. All preparation controls on the Job HSE Plan are in place, initialling each control in the Area Authority section of the Job HSE Plan. The Permit to VALIDATE or PRE-VALIDATE it Permit Holders signature to ACCEPT the Permit and Job HSE Plan. The RED/BLUE Permit and YELLOW isolation certificate copies to the Permit Holder to display at the worksite. To the Permit Issue Point. The marker previously chosen on the location board, at the location of the worksite. The GREEN Permit copy in the VALIDATED section of the Permit Rack with GREEN Certificate copies and isolation tag label stubs.
CHOOSE INSPECT PREPARE CHECK SIGN OBTAIN GIVE RETURN PLACE PLACE
7. BRIEF PLACE
BRIEFING
Permit Holder
The work party on the job, the hazards, the precautions and the actions to take in the event of an emergency. The RED/BLUE Permit copy, Job HSE Plan and YELLOW isolation Certificate copies in the wallet and display it at a prominent position at the worksite.
THE WORK MAY START AFTER THE PERMIT HOLDER HAS FULLY BRIEFED THE WORK PARTY AND DISPLAYED THE PERMIT
8. CHECK RETURN SIGN SUSPENSION (activities close to Permit Issue Point) The work site has been left clean and safe. The Permit to the Area Authority at the Permit Issue Point. Both copies of the Permit in Box 10c. Permit Holder
9. CHECK SIGN
Permit Holder
The work site has been left clean and safe. Top copy of the Permit in Box 10c. The Permit to previously agreed return point. Responsible Supervisor of Permits and pre-validations required for next day (May be done by the Applicant)
RETURN INFORM
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Area Authority
Permit Holder has signed Permit Box 10c and, for work in Process Facilities, has left his worksite clean and safe. Both Permit copies in the SUSPENDED section of the Permit Rack. The marker from the location board.
NOTE: If the job has not finished, the marker should be put where it can be used for the same Permit again and not used for another Permit. 11. REMOVE PLACE REMOVE COLLECT PLACE SUSPENSION (activities at remote site) Area Authority
Green copy of Permit from Permit Rack, write in Box 10c Remote Site. Green Permit copy in the SUSPENDED section of the Permit Rack. The marker from the location board. Top copy of Permit from agreed collection point (next day). Both Permit copies in the SUSPENDED section of the Permit Rack when next at the Permit Issue Point.
THE WORK HAS NOW STOPPED IF WORK IS COMPLETE, GO TO STEP 14. IF THE WORK IS CONTINUING: PERMIT HOLDER WILL RETURN FOR NEXT WORKING PERIOD. IF PERMIT HOLDER HAS CHANGED, A FULL BRIEFING BY APPLICANT OR PREVIOUS PERMIT HOLDER SHOULD BE GIVEN
12. CHECK CHECK CHECK TAKE INSPECT CHECK SIGN OBTAIN GIVE RE-VALIDATION Area Authority
Work Tracking System list to see that the Permit is on today's list of Valid Permits. Any isolations are still correctly displayed on Permit Location Board. For conflicting activities on Permit Location Board. Both copies of the Permit and certificates from the rack. The worksite with the Permit Holder, if required. Requirements of Job HSE Plan are being met. Both copies of the Permit Box 10a to RE-VALIDATE or, PRE-VALIDATE it Permit Holder's signature in Box 10b to ACCEPT the Permit. RED/BLUE Permit copy to the Permit Holder to display at the worksite with the job HSE plan (after checking it is still valid) with the YELLOW Isolation Certificate copy. To the Permit Issue Point. The marker from the board that has the same number as the number on the top of the Permit. The marker at the location of the worksite, on the Permit location board. GREEN Permit copy in the VALIDATED section of the Permit Rack with GREEN certificate copies and isolation tag label stubs.
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The work party on the job, the hazards, the precautions and the actions to take in the event of an emergency. The worksite copy of the Permit, Job HSE Plan and Certificate copies in the wallet and display it at a clear position at the worksite.
Permit Holder CHECK RETURN SIGN That the worksite has been left clean and safe. The Permit to the Area Authority at the Issue Point Both copies of the Permit in Box 11a to Cancel it
Area Authority CHECK PLACE REMOVE CHECK OBTAIN REMOVE DO THE Permit Holder has signed the correct Permit Box and left his worksite clean and safe. Permit copies in the SUSPENDED section of the Permit Rack The marker from the location board. That it is safe to de-isolate, if applicable, and that this will not conflict with other isolations. Authorisation to de-isolate, if applicable. Small third part of tag from tag label stubs. De-isolation, checking tag labels against third part of tags, returning chains, labels and cable ties and checking the worksite is left clean and safe. Tag labels match the tag stubs in the rack. Isolation Certificate for de-isolation complete. Isolation pegs and labels from location board. Permit box 11b to Cancel it. Permit to the Responsible Supervisor for Archive.
15. ENTER
ARCHIVE
Responsible Supervisor
The status as Cancelled in the Work Tracking System. The system will automatically Archive all Cancelled Permits when the Archive icon is selected. The worksite copies of the Permit and Certificates and the Job HSE Plan in a safe place for 6 months.
RETAIN
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7
7.1
Control of Isolations
Isolation Requirements
The following requirements apply to all isolations.
7.1.1
Competency The Responsible Supervisor must ensure that the person nominated to do an Isolation/De-Isolation is competent for the task.
7.1.2
Security Each isolation is to be secured in the required position so that the accidental release of the energy source (or obstruction of draining/venting) is prevented.
7.1.3
Labelling The isolation is to be labelled with a high visibility Isolation Label so that anyone can immediately see why an isolation is in place, and should not be tampered with.
7.1.4
Recording Isolations are to be recorded in Box 7 of the Permit for the work requiring it, or, for complex isolations, on an Isolation Certificate. For complex isolations, marked-up P & IDs or line diagrams should be attached to the Isolation Certificate. The only exception is Unrecorded Isolations, as described in 7.6.
7.1.5
Visibility and Co-ordination The Area Authority must record all isolated equipment on the Permit Location Boards (See Section 8). This is done to help the Responsible Supervisor and Area Authority to ensure that equipment is only isolated or de-isolated when it is safe to do so.
7.2
Electrical Systems
All electrical isolations are to be done in accordance with the Electrical Safety Rules (ESRs) and Electrical Safety Operational Procedures (ESOPs.)
7.3
Mechanical Systems
Mechanical Isolations are to be done in accordance with PR-1076 Isolation of Process Equipment.
7.4
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When it is necessary to fit blanks or spades to isolate equipment, a separate Permit is required to ensure that the isolation of vessel or system is controlled properly before the work on the vessel/system can start.
7.6
Unrecorded Isolations
It is not necessary to record mechanical isolations on the Permit or Isolation Certificate if BOTH of the following conditions are met: a. The isolation is to be done by a competent person from Operations Department, nominated by the Responsible Supervisor, for the purpose of calibration or minor repair/replacement work that he will do himself, and The isolation will be removed before the end of the working period.
b.
Minor repair/replacement work is work that can be done without the person doing the work leaving the worksite. Examples are pressure gauge replacement, isolations for faultfinding etc. In this situation, the requirement for Isolation is to be included in the Work Description on the Permit.
7.7
7.7.1
Isolation Process
Isolation When the isolation has been approved by the Responsible Supervisor, the Permit Holder is to take the Permit and Isolation Certificate, if applicable, to the Area Authority or appropriate Electrical Person, to request isolation. The Area Authority or Electrical Person is then to: Check the Permit Location Board to ensure that the isolation will not conflict with any other work. When satisfied that it is safe to isolate, do the isolation, tagging and securing of the valves/switches etc., as required by 7.7.2 and 7.7.3. Prove that the isolation has fully isolated the systems and equipment from pressure/electricity as required by 7.7.4. If part of the isolation is at a remote location under the control of another Area Authority, fax a copy of the Isolation Certificate to that location and obtain a return fax with a signature that the remote isolation is complete. Sign the Permit (Box 7) or Isolation Certificate to confirm that isolation is complete. Then add the marker and details of the isolation to the Permit Location Board.
7.7.2
Tagging of Isolation Points Every valve, spade, switch, breaker etc. used in an isolation (except for isolations that do not require Isolation Certificates), must be marked with the correct type of tag label. Tag labels are used for the isolation of Valves, Spades and Electrical Equipment (The tag label is shown in the PTW Materials Supply Catalogue). The tag label has three parts. The first part (the part of the tag with the attachment loop) is to be attached to the isolation point. The other two parts are to be attached to the Permit Issue Point copy of the Permit or Isolation Certificate and kept at the Issue Point until the isolation is removed. When the isolation is removed the tags that have been removed must be compared with those at the Permit Issue Point to confirm that all isolations have been removed.
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The third part of the tag (the smallest part) is provided to assist in the removal of complex isolations. This part is kept attached to the middle part of the tag at the Issue Point until de-isolation is required. The third parts can then be detached and taken to the site by the de-isolator to ensure he only de-isolates the correct valves/switches. The tag label is to identify the number of the Isolation Certificate authorising the isolation, or in the case where the isolation has been authorised through the use of Box 7 of the Permit, the Permit Number. Each valve/switch etc. used as part of more than one Isolation Boundary is to have a tag label for each Isolation Certificate (or Permit.). It is not necessary to fit additional physical securing for each Isolation Certificate (except where this is required for electrical isolations by ESRs / ESOPs.) 7.7.3 Securing of Isolations Mechanical All valves, etc. used as part of an isolation boundary are to be secured in the required position using a high visibility securing device, e.g. red/white plastic chain. The purpose of securing the isolation is to prevent valves from being moved accidentally, and to show everyone in the area that the valve is being used as part of isolation. Electrical All electrical isolations are to be done in accordance with the ESRs and ESOPs. 7.7.4 Proving of Isolations Whenever isolation is complete, the isolator must prove that the area within the isolation is fully isolated from pressure/electricity. This can normally be done by checks at vent valves or by the checks to prove electrical equipment dead required by ESRs/ESOPs. If it is not possible to check that a pressure system has been de-pressurised without unbolting a flange, the work party must be made aware of the possible pressure hazard. The Job HSE Plan must include clear instructions on controlling the unbolting of the first flange to ensure that any pressure is released before bolts have been removed.
7.8
7.9
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Check the Permit Location Board to ensure that the removal of the isolation will not affect the isolation boundary for any other work. When satisfied that the work is complete and that it is safe to de-isolate, do the de-isolation. If any of the valves/switches etc. are part of another isolation boundary, the tag for the current de-isolation is to be removed, but other tags are to be left in place. The securing device must not be removed until all isolations on the valve/switch have been removed. When the isolation has been removed, compare the tags from the valves/switches with those attached to the Permit/Isolation Certificate to ensure the De-Isolation is complete. Then remove the marker and description of the isolation from the Permit Location Board. If part of the de-isolation is at a remote location under the control of another Area Authority, fax a copy of the Isolation Certificate to that location and obtain a return fax with a signature that the remote de-isolation is complete. Sign the Permit (Box 7) or Isolation Certificate to confirm that the de-isolation is complete.
EPIs are isolations which must remain although no work is being done within their boundary. They may be required for two main reasons: Page 61 Printed 29/11/08 PR-1172 Permit to Work System
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Where work has started but will be suspended until the Validity Period of the Permit has passed. For example, when awaiting spares for a repair. Where equipment becomes redundant and is to be permanently isolated.
Authorisation of EPIs The procedure for authorising and documenting EPIs is as follows: 1. Any Permits for work related to the isolation are to be cancelled by the Area Authority. The Area Authority is to sign Box 11 of the Permit if the work is not complete, or is complete, writing in the Isolation Certificate number in the space after Isolation retained under Cert. No. Where Box 7 of the Permit was used to record the original isolation, an Isolation Certificate must now be raised and its number written in Box 11 of the Permit. Where no work is required, but equipment is to be isolated for an extended period, an Isolation Certificate is to be raised to document the isolation The Area Authority is to indicate in the EPI section of the Isolation Certificate the reason for the isolation and the number of any Permit being signed off. Both copies of the Isolation Certificate and the Isolation Tag Label halves are to be kept in the EPI section of the Permit Rack.
2.
3. 4. 5.
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8
8.1
8.2
Isolation boundaries around equipment which is being worked on, which must be kept secure to avoid damage to equipment and injury to personnel.
8.3
8.3.1
The Permit Rack This is a rack into which Permits and Isolation Certificates can be placed. It is divided into vertical sections to separate Permits for different areas. These vertical sections are divided horizontally to separate Permits at each different status, as follows: a) b) c) d) Planned: Validated: Suspended: Extended Period Isolations: Permits which have been Authorised, but have not yet been Validated for work to start. All Permits for which work is actually in progress or prevalidated. Permits for which work has started but is not currently in progress and has yet to be finished. Permit has been Cancelled, but the Isolation is retained for a justified reason
8.3.2
Permit Location Board and Isolation Display This is a large plan of a station showing all possible locations for work, together with outlines of hazardous areas and major items of equipment. It also has boxes to indicate work in areas outside the station and on wells connected to the station. Wherever possible, the Board should be attached to the wall of the Issue Point so that the orientation of the Board and the plant are the same.
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The locations of the worksites are shown with coloured magnetic markers indicating the Class of the Permit. RED - Class A Permits BLUE - Class B Permits Isolations When equipment is isolated, a red coloured peg is to be inserted in the drawing of that equipment on the Permit Location Board. A label hung from the peg will show the Permit/Isolation certificate number. Where there is more than one isolation on equipment, additional labels will be added. For well isolations, a red peg in the well box with the well number indicated will show which wells are isolated. If isolation becomes an Extended Period Isolation, the red peg is to be replaced by a green one. Markers are also provided to show where Fire and Gas Detection Systems are isolated / inhibited for maintenance work, and where there are Radiography and Pressure Testing activities. The markers are shown in the 'PTW Materials Supply Catalogue'.
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9.1
9.2
When a Permit is brought to an Area Authority for Validation, the Area Authority is to check the Work Tracking Listing for the Area to ensure that the Permit has been included on the list for that day. If it is not on the list, he is to contact the Responsible Supervisor to establish whether that Permit may be validated. Detailed information on the operation of the Work Tracking System is contained in the Work Tracking System User Manual.
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10
A PERMIT TO WORK SYSTEM CERTIFICATE IS NOT A PERMIT TO WORK AND MUST NOT BE USED TO AUTHORISE WORK UNLESS IT IS ATTACHED TO AN APPROPRIATE PERMIT TO WORK.
The Certificates used in the system are: Mechanical Isolation Confined Space Entry Excavation (see Operations Excavation Certificate Procedure) Additional Gas Test Record Radiography Electrical Safety Documents: Electrical Isolation Electrical PTW - Safety Rules Limitation of Access - LOA Sanction for Test - SFT Clearance for Work under Overhead Lines - See Electrical Safety Operations Procedures
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The Permit Applicant is to write here the reason why the isolation is required. Details of Isolation - Box 3 The Responsible Supervisor is to write in Box 3 the details of all isolation points, indicating whether valves are to be open or closed, and places where spading or disconnection is required. Isolation - Box 4 The Responsible Supervisor shall sign Box 4 to authorise the Isolation. Authority shall sign Box 4 when the Isolation is complete. De-Isolation - Box 5 The Permit Holder shall sign Box 5 to request de-isolation. The Area Authority shall then sign to authorise de-isolation. Once the de-isolation is complete, the person who did the de-isolation shall sign this box to show that de-isolation is complete. He should also complete the De-Isolated position box to show the as left status of the valves. De-Isolation For Test Reverse of Permit On the reverse of the Mechanical Isolation Certificate is a sheet for use when Deisolation/Isolation For Test is required (see 7.10) Extended Period Isolation (EPI) - Box 6 This box is to be used when isolation is still required after its associated Permit is cancelled. The EPI ON Section is signed to authorise the EPI when a Permit is to be cancelled, with the Isolation remaining. The EPI OFF Section is to be used when work can continue, and the Isolation Certificate is to be attached to a new Permit. 10.2.2 Confined Space Entry Certificate The Confined Space Entry Certificate is shown in Appendix 4. A Confined Space Entry Certificate is required whenever entry is made into vessels or other confined spaces where there may be: toxic or flammable gases or vapours, or Oxygen content of the atmosphere < 20% by volume. The Area
A Confined Space Entry Certificate is valid for no more than 12 hours. If the work takes longer than this, a new certificate is to be raised each 12 hours. The first certificate to be authorised by the Responsible Supervisor, but later ones can be authorised by the Area Authority. A brief description of the use of the Confined Space Entry Certificate is given below: Application - Box 1 Box 1 is to be completed by the Permit Applicant, giving the details of the job and the covering Permit number. Safety Precautions Required - Box 2 This is a list of items to be checked by the Responsible Supervisor / Area Authority before anyone enters the Confined Space. The Responsible Supervisor / Area Authority sign this box to indicate that all necessary precautions are in place.
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Immediately before first entry to the Confined Space each day the Area Authority is to test the space for Toxic and Explosive Gases/Vapours and for Oxygen Concentration. The results of these tests are to be written in Box 3 of the Certificate. Further testing during the day can be done by any Authorised Gas Tester. Authorisation - Box 4 Once he is satisfied that the Confined Space is safe to enter, the Responsible Supervisor/Area Authority is to complete Box 4 to define the period for which the Certificate is valid, and then authorise the entry to proceed. Copies of forms in the pad are not in the same sequence as other Certificates. The top copy is Green and the second copy (worksite) is Yellow. The back of the Yellow copy has boxes to record additional gas tests, and to record the entry and exit of personnel to and from the confined space. 10.2.2 Additional Gas Test Record The Additional Gas Test Record is shown in Appendix 4 (reverse of Confined Space Entry). This Certificate is to be used as a continuation sheet when Box 9 of a Permit, or the Gas Test Record on a Confined Space Entry Certificate, is full. 10.2.3 Radiography Certificate The Radiography Certificate is shown in Appendix 7. A Radiography Certificate is required before an ionising radiation source can be used for Radiography. Procedures and definitions for handling radiographic sources are contained in the HSE Manual. Part A is to be completed by the Permit Applicant. Part B is to be completed by a Radiation Protection Advisor or his Deputy.
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11
Hazard Management
11.1 Objectives
The objectives of the Hazard Management System are to identify all the hazards involved with a job and then to indicate controls that must be put in place to enable the work to be done safely. Hazard assessment is accomplished using the Job HSE Plan.
The following Link will bring up the Web Page above Job HSE Plan. For 3rd Party Contractors who do not have access to the PDO Intranet the page can be accessed from 3rd Party Job HSE Plan System . Clicking on Job HSE Plan System shall direct the user to the electronic system.
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It is recommended that the Job HSE Plan be produced electronically using the above application. The process for producing the plan is as shown in Figure 11.1.
Figure 11.1 Job HSE Plan Process A Job HSE Plan shall be developed and printed for each activity being undertaken. The plan shall be printed and signed by the required signatories and attached to the Permit. Refer to Figure 11.2 for an Example Job HSE Plan developed from the electronic system. If preferred, but not recommended the Job HSE Plan can be printed and completed manually.
The same applies as to the electronic version; a separate plan is developed for each activity that is being undertaken.
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IT IS ESSENTIAL THAT ALL JOB HSE PLANS ARE PROPERLY REVIEWED BEFORE ANY WORK TAKES PLACE BY THE RESPONSIBLE SUPERVISOR, AREA AUTHORITY AND WORKSITE SUPERVISOR, TO ENSURE THAT THEY IDENTIFY ALL HAZARDS AND CONTAIN ALL NECESSARY CONTROLS.
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12
TRAINING POST Responsible Supervisor Area Authority Permit Applicant Permit Holder Gas Testers Course (Optional) (Optional) Permit Signatories Course Permit Holders Course
LICENSING Licensed
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The Licensing process is to assess a candidates knowledge of Hazards and Procedures in his particular working environment. It is not intended to cover either Permit to Work System knowledge (which is assessed in the PTW Training Course) or Job Competence Assessment.
Before Licensing
PTW Knowledge
Figure 12.1 - Knowledge and Competence for Permit Activities Figure 12.1 shows how a range of skills and knowledge need to be brought together to ensure that Permits are well managed. Referring to Figure 12.1: Job Skill Competence This is the technical skill of the person doing the work. Ensuring that people have the technical skills to do their work is the responsibility of PDO and Contractor line management, and is not part of the PTW system. PTW System Knowledge This is an understanding of how the system works. training courses. Work in Area Competence This is an ability to understand, manage and react to the hazards present in the area where the work is to be done. For example, welding work in a station will have both the 'occupational hazards' and the additional hazard of becoming an ignition source to other flammable materials in the area. A person involved in the Permit process must recognise and understand the additional risks. A persons capability to deal with this additional risk is assessed during the licensing process. PTW Application Knowledge This is the ability to apply what was learnt on the PTW course to real worksite activities. This is the second issue tested in the Licensing process. The training course intends to teach the mechanics of the system i.e. how the system itself works. What is required during licensing is a demonstration that people understand why a Permit is required, and how they would apply the requirements of the PTW system to the work. This is assessed in the PTW
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recommended that Assessment Teams of a minimum of 2 people from relevant departments in PDO are formed to assist the licensor in his role. Where job competence assessment schemes are already in place and documented results of appropriate competence assessments may be used without separate individual assessments for licensing purposes. (See 12.7) Before a licence is issued to an individual: He must have satisfactorily completed the appropriate PTW Course.
He must have satisfied a licensor that he has the correct level of knowledge of the Area and PTW System Application. This is done by questioning, as described in 12.6.3 (or by previous competence assessment, as noted above.) Questioning on Work in Area knowledge may take place before an individual attends a PTW Course, to ensure that he will be suitable for the intended role. PTW System Application knowledge would then be assessed after the course. Licensing should be done by the personnel indicated in Table 12.2. Records of Licensing are to be held by the Departments carrying out the Licensing and the Area HSE Advisor. To assist conformity, it is suggested that the Licence Record Form shown in Figure 12.2 should be used. When an individual transfers to another PDO location, it is the responsibility of the new locations senior line personnel to license the individual for that area. As an example, a Permit Holder who has successfully been through the licensing process in Fahud and applies for a license in Yibal, only requires the endorsement of the Production Coordinator in Yibal and a new license card issued. It does not required the full license panel to convene. If an individual has a roving role (e.g. Metering Specialist, NDT Specialist, Geomatics survey)) this should be identified on the license for the individual. If an individual changes employer, this should not affect his license qualifications, or require any further licensing. The individual should be able to offer his existing license for immediate replacement There may be times when a project commissioning team requires regular access to an existing Operations Asset. As an example, Harweel project may need access to Marmul wells for commissioning purposes. In this case, the Area Co-ordinator at Marmul may issue a Commissioning person with a letter of temporary appointment with strict limitations, to act as an Area Authority for these agreed Marmul Assets only. The Area Co-ordinator would do this, having satisfied himself that the nominated persons are knowledgeable of the assets in question, and competent to sign appropriate permitry. It is also the responsibility of the area licensing panel to maintain a current register of all personnel licensed for that area. 12.6.2 Assessment Teams It is strongly suggested that the Assessment Team involve at least 2 PDO personnel. one of which is to be an HSE Advisor. The PDO personnel involved are to be familiar with: the work area of the candidate the particular hazards associated with the discipline PDO Operating and Emergency procedures applicable to the work area
The composition of the Assessment Teams is at the discretion of the Licensor. The Licensor retains overall responsibility for the issuing of Licenses and maintaining License Records.
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At least one of the Assessment Team members is to be the same level or higher than the candidate. As a minimum, one Assessment Team member is to have completed the PTW Signatories Course in the last 3 years, and the remainder should have been PTW signatories at some time previously Table 12.2 suggests the personnel recommended to be involved in the Assessment Teams for PTW Licensing. Table 12.2 - Licensing Assessment Teams
Assessment Role PTW Candidate Responsible Supervisor Area Authority PDO Permit Applicant PDO Permit Holder Contractor Permit Holder Contractor Permit Applicant Responsible Supervisor Area Authority PDO Permit Applicant PDO Permit Holder Contractor Permit Holder Contractor Permit Applicant Senior Terminal Operations Supervisor* + Terminal Production Supervisor / Marine Supervisor INTERIOR Location Production Representative Maintenance Representative Candidate Representative Contract Holder Representative / HSE Advisor
Production Coordinator
Maintenance Coordinator
Candidate Supervisor
Head of Construction
MAF / TERMINAL
Candidate Supervisor
* To establish licensing panel issue, sign and maintain the cards records
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12.6.3
Questioning of Candidates for Licensing Personnel to be licensed are to be questioned to ensure that they are familiar with the hazards that may be encountered in their work areas, and the precautions necessary to control them. Questioning should preferably be verbal, so that the licensor can have a better understanding of an individuals capabilities. It should include questioning on: Work in Area Competence To check their ability to understand, manage and react to the hazards present in the area where the work is to be done. PTW Application Knowledge To check their ability to understand why a Permit is required, and how they would apply the requirements of the PTW system to their work. The Permit to Work Courses have assessed knowledge of the way that the PTW process works, and this area does not need to be repeated during this stage. The candidate should be encouraged to use the PTW manual during the interview to demonstrate their navigation skills. Questioning should cover the following topics: Responsible Supervisors and Area Authorities The plant and equipment in their area, and the processes taking place in that area. Co-ordination of work, including interactions between different Permit activities, and between Permit and Operational activities. Potential hazards that may arise and the controls that they require. Relevant Operating Procedures, particularly those covering preparations for maintenance. Emergency procedures.
Permit Applicants and Permit Holders Knowledge of the hazards associated with the technical content of the work that they will be supervising. Knowledge of the potential hazards that may arise in the locations where they will be working. Emergency procedures. Ability to communicate with their workforce in order to deliver Toolbox Talks.
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The assessment testing methods must demonstrate that the person has acceptable knowledge of the key areas of responsibility defined in the PTW manual. License cards may then be issued to personnel who have passed the appropriate Permit to Work Training Course and who can demonstrate adequate knowledge of the Area and PTW System Application. The person issuing the license should show on the back of the license card the limitations within which the licensee may work: Responsible Supervisors and Area Authorities are licensed for an Operational Area. Permit Applicants and Permit Holders will normally be licensed for a type of work. However, in areas with a specific hazard, Asset Managers may require specific licences to cover their area.
Following completion and signing, the license cards are to be laminated in a plastic cover.
12.9 Re-Licensing
Personnel must attend the appropriate Permit to Work Training Course and be relicensed by the Licesinf panel if: A person who has attended the Permit Signatory Course is required to become an Area Authority, Permit Applicant or Responsible Supervisor. A persons Line Manager believes that the individual would benefit from retraining in order to become re-familiarised with the system.
There is no requirement for a person to be relicensed following attendance at a refresher course providing his work area and/or discipline have not changed.
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*SIGNATORY or HOLDER DATE MECHANICAL ELECTRICAL INSTRUMENT CIVIL CONSTN. PIPELINE OPS. OTHER
HAS THE APPLICANT PREVIOUSLY BEEN FORMALLY LICENCED FOR A PERMIT TO WORK SYSTEM. IF YES GIVE DETAILS
FOR LICENCING PANEL USE ONLY LICENCED AS* HOLDER APPLICANT AREA AUTHORITY RESPONSIBLE SUPVR MECHANICAL ELECTRICAL INSTRUMENT CIVIL CONTN. WELL SERVICING PIPELINE OPS. OTHER FOR AREA* MARMUL NIMR BAHJA MAF HARWEEL FAHUD LEKHWAIR YIBAL QARN ALAM
TYPE OF WORK*
LICENSED BY SIGNATURE PDO REF. IND. DATE OF ISSUE * DELETE ITEMS NOT APPLICABLE THE REVERSE OF THIS FORM SHOULD BE USED FOR ANY NOTES BY THE LICENCING PANEL
LICENCE NUMBER COMPLETED FORM WITH ONE PHOTO WITH THE AREA HSE ADVISOR FOR FILE
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13
13.1 Definitions
Monitoring of the system consists of regular checks by supervisors responsible for managing the operation of the Permit to Work System. Auditing is a thorough examination of the way the system is operating. The PTW Audits are done to standard checklists, and must concentrate on examining evidence relating to the items on the checklists. System Review is an annual examination of the complete PTW System. It looks at Audit findings, proposals for change and other relevant information, to assess what changes are required to the system to optimise its effectiveness.
13.2 Objectives
Monitoring and Auditing of the PTW system is intended to: Check whether people are complying with the PTW system; Check whether the PTW system is meeting its objectives; Identify necessary improvements to the PTW System.
An annual System Review is necessary to: Review proposals for change to the PTW system and decide whether these changes should be made. Review Audit findings and incident reports to decide whether they indicate a need for improvements to the system.
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The Audit Authority The Audit Authority is to ensure that Audits take place in accordance with the Audit Programme, and is to make time to analyse and action the results. The Audit Authority is responsible for: Ensuring there is a published Audit Programme. Ensuring there are sufficient trained Auditors for the area. Ensuring Audit Reports are analysed and actioned. Ensuring actions are properly tracked and reviewed.
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13.4.2
Types of Audit Auditing of the PTW System is done at two separate levels. Table 13.1 defines the Audit Authority, Auditor and Audit Programming and Training Requirements for Level 1 and 2 Audits. Level 2 3-6 Monthly Audits These audits look at the operation of the complete PTW system in an Area, including the performance of those who operate the system. The audit is likely to last 1-2 days. It may be done by auditor(s) from within the area, or by nominated auditors from other areas. The Audit Authority is to issue a yearly programme stating when Level 1 audits should be done, and who will be the Auditors. Level 1 Audits should be carried out between 2 and 4 times per year in each Area. The Asset Manager for the Area is responsible for defining the audit frequency within these limits, depending on the level of Permit activity in the Area. The Audit is to include: Checks on the operation of the PTW System and the performance of the personnel required by Audit Forms A -E. Any other checks on the system considered necessary by the auditor. Table 13.1: Audit Structure
TYPE OF AUDIT
Level 2 3-6 Monthly Audit Authority to whom Audit Report is Presented Boundary within which Audit is Conducted Lead Auditor Auditors Area Operations Team Leader Area Operations Team Leader or Area Co-ordinator Area Co-ordinator, Engineering Team Leader / Co-ordinator or Safety Advisor. Qualified Contractor representative UOP Company Qualified Nominated Individual Qualified Nominated Individuals Level 1 Annual
Each to have successfully completed the PTW Auditors Course Audit Authority to produce annual programme Report submitted within 1 week Operations Team Leader Area Co-ordinator MSE/44 to schedule annual audit Report submitted within 2 weeks UOP/7 MSE/44
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These audits examine all aspects of the operation of the Permit to Work system. They are carried out to ensure that the Permit to Work is working effectively. The audit is likely to last 7 -10 days, depending on the size and complexity of the operation. It is to be done by the Corporate HSE Department. These Audits are to include: A check of the frequency, standard and results of Level 1 Audits. Audits of the system and personnel, using the standard audit forms, to provide an independent view of whether system requirements are being complied with. Checks on whether the nominated Custodians for the various aspects of the system are undertaking their stated responsibilities and whether these arrangements are adequate. An examination of PTW Training. A review of whether the PTW documentation is accurate and adequate. A review of understanding of, and attitude to the system, by personnel operating it. Examination of arrangements for the appointment of signatories, and whether satisfactory controls are in place. Examination of the arrangements for system review. Any other checks on the system considered necessary by the auditors.
Any of the standard audit forms may be used to assist in the audit. 13.4.3 Audit Organisation Audit Numbering Each Level 2 Audit is to be given a 3-part reference number on the Audit forms, including: A site or department identifier. The last two digits of the year in which the Audit is done. A number from 1 upwards each year to identify the individual Audit.
These 3 parts are to be combined into a single identifier e.g. Fahud/98/03. 13.4.4 Conduct of the Audit To provide a proper assessment of the operation of the PTW system, the Audit must be recognised as important by both Auditors and those being audited. Those who are subject to Audit should show active participation by co-operating with the Auditor in giving time to the Audit, when required. They should provide the Auditor with sound and reasoned responses to Audit questions. In order to achieve this, the importance of Auditing is stressed during PTW training courses. This importance should also be emphasised during Safety Meetings, particularly those where corrective actions are reviewed.
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13.4.5
Audit Reporting Audit Reports Reports on Level 1 audits should be submitted to the Audit Authority. The essential features of audit reports are that they should: Be brief, concentrating on significant finding of the audit. Separate non-compliances from observations. Recommend corrective actions and action parties. Be presented to the Audit Authority for approval of the recommended actions and action parties. Be signed by the Audit Authority. actions required. It then becomes a formal statement of
Be distributed to all action parties and the Area Co-ordinator of the Audited Area. The report should be distributed to: Audit Authority. Area Co-ordinator. Area Safety Supervisor. PTW System Custodian.
Corrective Action In assessing whether an audit finding is a non-compliance, requiring corrective action to be taken, auditors should bear in mind the definition of a non-compliance, which is: A deviation of unacceptable magnitude from the defined standard which, unless corrected, may lead to a break down of the system. Where auditors find isolated minor non-compliances, which are not repeated either by the individual involved or in the area audited these should be pointed out to the individuals involved, but they should not constitute non-compliance. Non-compliances should be categorised under headings such as: PTW System Operation. PTW System Requirements. PTW System Documentation and Hardware. PTW Training. HSE Awareness. Competency. Motivation. Information and Communication. Management and Supervision. Management of Contractors.
The Audit Authority is to ensure that all corrective actions required by Audit Reports have been properly actioned and are subject to regular monitoring.
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13.4.6
Audit Archiving Audits for each Audit Area are to be kept in an archive to ensure that: A record of corrective actions required is kept. Other Auditors can examine the records and ensure that Audits have been done correctly and that corrective actions have been taken. For each area, a post is to be nominated to maintain the Audit archive. The archive is to contain the Master Copy of all Audits for the Area. The Audit Report (Audit Form A), together with all supporting Audit forms and documents collected during the Audit are to be archived. The Archive file should include a list of all Audits it contains. The Archive is to be kept in a secure location. Audit reports should be held in the Archive File for 12 months.
Copies of the recommendations from the review should be circulated for agreement prior to being implemented. All resulting changes to the Manual or other documentation are to be done in accordance with appropriate document control procedures.
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14
Change Management
FOR
ACTION
DATE
SIGNED:
DATE
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15
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Further details of the precautions necessary when working on pipelines are contained in GU-501 Guidelines for Excavating and Working Around Live Pipelines . 15.2.2 Hook up, Un-Hook and Re-Hook of Wells When new wells are hooked up, provided the closing spools are fabricated and welded off the site, then no Permit is required. Laying sleepers, connecting up spools, hydrostatic testing and providing the flowlines require a Class B Permit. Removal of spades at the Xmas tree and manifold for final handover to production, using documented handover procedures also requires a Class B Permit. The disconnection and re-hook up of existing wells requires a Class B Permit, unless it is necessary to cut flowlines. Cutting of flowlines requires a Class A Permit. Engineering construction work for hooking up new wells may be multi-disciplined involving electrical, instrument, civil and mechanical works. Where a single Permit Holder is licensed for all disciplines and the Job HSE Plan(s) adequately cover each discipline's work, they may be authorised on a single Permit. It is important that the Permit Applicant and Responsible Supervisor discuss such plans in advance to agree the number of Permits that will be applied to a specific well location. For example it may be agreed to include all works on three separate Permits; one for civil, mechanical and instrument work, a second for electrical work under a different Permit Holder and a third for Commissioning with a Commissioning Engineer as Permit Holder.
15.3.2
Hazardous Areas Outside Process Facilities and Hydrocarbon Areas, Seismic Geophone use does not require a Permit. In Process Facilities and Hydrocarbon Areas the use of Geophones requires a Class B Permit. This is Hot Work and a gas test will be required (on day of work) before work starts and possibly at other times e.g. before energising system if later in day.
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Seismic Operating Procedures, which clearly define limitations of access close to all facilities (flowlines, pipelines, wells etc.) are acceptable as adequate control for vehicle access purposes when vehicles are outside Hazardous Areas (as defined in ERD 0901) and not close to Overhead Lines (as defined in ESOP 20.) 15.3.3 Seismic Activities Which Require Permits When a PTW is required for seismic activities, the requirements of the PTW System Manual are to be followed. When Overhead Line Clearance does require a Permit, the Responsible. Supervisor/Area Authority is the Electrical Custodian not Production Ops. Staff and the responsibility for site supervision during any works are detailed in SP-1108 22 Electrical Safety Operating Procedures (ESOP-22 Live Line Working and Live Line Washing Practices. Seismic activities in areas where Permits are required will normally be Class B work (See 3.6) Gas Testing may be done by an Authorised Gas Tester from the Seismic Crew. The Permit details will stipulate the required frequency of gas testing and the acceptance limits on specific gases within which work can be conducted. Generally when the hazard is fixed and does not change in location or time (e.g. fixed electrical lines) the site examination can be done once and at any time prior to work starting. When the hazard is not fixed in location or time (e.g. possible hydrocarbon release) the precautions shall be applied immediately prior to, and if necessary repeated during, the work.
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construction a final survey of the cellar location plus other features within the site is conducted. The location can be in a remote, virgin area (especially exploration location) or within a congested producing field. As-built surveys: - This covers the surveying of any new features after they have been installed / laid on/in the ground so that their exact positions are known (and mapped) for future reference. 15.4.2 Surveying Activities Which Require Permits When a PTW is required for surveying activities, the requirements of the PTW System Manual are to be followed. Survey activities in areas where Permits are required will normally be Class B work (see 3.6).
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The work is being done more than 50m away from the Process Facility, so a Permit is not required. A request for Safety System Override to be raised and the Operator will log this in his Override Log. He will also use the Permit Location Board to indicate the Safety Overrides that he has put in place. He will use the square Safety Override Marker together with a Red Isolation Pin and a label attached stating brief details of the Override. It is essential that close liaison between the Operator and Work Party is maintained to ensure work doesn't start before the Override is in place and that the Override is removed as soon as work is completed. Work within 50 m of an Operating Facility In this case a Permit is required for work in a Hydrocarbon Area. The Permit should have an Override request form attached to it. The station operator (Area Authority) will log this in his Override Log and use the Permit Location Board to indicate the UV Overrides that he has put in place. He will only validate the Permit after he has overridden the UV System. When the Permit is suspended he will reinstate the UV System. Permit Work on an Adjacent Facility This case relates to a situation where two facilities although physically close, are under the control of separate Area Authorities, e.g. Fahud MLPS, Water Injection and NOCS Plants. Work within one area requires a Permit Validated by the Area for the location of the work. The Permit should additionally state on the Override request form attached to it, the requirements for UV System overrides on the adjacent facility. The Area Authority for the adjacent facility will sign the Permit in Box 5 as the Other Affected Custodian, log the overrides in his override Log and use the Permit Location Board to indicate the UV Overrides that he has put in place. The Area Authority for the area where the work is being done, will only Validate the Permit when he has received confirmation that the overrides are in place. When the Permit is suspended he will tell the other Area Authority to remove the UV System overrides. 15.6.2 Installation, Replacement and Optimisation of Beam Pumps Installation of New Beam Pumps This work can be done using a Class B Permit, provided the appropriate lifting precautions are specified in the Job HSE Plan. The work involves the following: 1. 2. Pressure testing, and tying in the flow line at the well end requires a Class B Permit. Welding cable tray supports requires a Class B Permit (unless the well is in a Process Facility, when a Class A Permit is required.) However if the electric cables are laid in a standard position, this could be done away from the site before the pump is placed in position and would then not require a Permit. The above activities can all be done on one Class B Permit, Activities 1.1, 6.7 and 10.2. The next job is tying in the flow line at the manifold end; this should be a separate Class B Permit, Activity 6.1, which may be combined with Activity 10.2 to complete the commissioning of the pump.
3. 4.
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Replacement of existing beam pumps after a well workover is to be Class B work, Activity 6.2 Beam Pump Optimisation Work This work is to be Class B work, Activity 6.7. Flowline Leaks Where the Area Authority and Responsible Supervisor classify the leak as minor, it is to be isolated and a Class B Permit Activity 6.7 raised for a clamping repair only. No hot work of any sort is to be included in this type of clamped repair. Beam Pump Stuffing Box Repairs These are to be done under a Class B Permit Activity 6.7. 15.6.3 Well Cellar Entries These require a Confined Space Entry Certificate to accompany the Class B Permit. Any Authorised Gas Tester may do gas testing. A separate gas test is to be conducted at each entry and recorded on the Confined Space Entry Certificate or Additional Gas Test Record sheet. 15.6.4 Replacement of Relief Valves Although this is a routine job, it involves breaching a pressurised hydrocarbon system. It therefore requires a Class B Permit Activity 6.2. If the system remains live with no relief valve protection during maintenance, this is also Activity 5.1, which means that a Class A Permit is required if the work is in a Process Facility. The method of managing this work is shown below: Procedure for Controlling the Replacement of Relief Valves. 1. The planner in Fahud / Marmul who compiles the work pack of relief valves to be changed in a particular station will also be the Permit Applicant for the work. He will visit the station to examine the worksites when compiling the work pack. It is not necessary to examine the site again when applying for the Permit. A Class B Permit Activity 6.2 will be raised to cover all the relief valves in the work pack, each of which will be identified by tag number on the Permit. If the work is in a Process Facility, a separate Class A Permit Activities 5.1 and 6.2 is to be raised to cover any relief valves where the system remains live with no relief valve protection during maintenance. If required, a separate Permit for scaffolding will be raised (Activity 8.1) The following precautions must be stated on the Job HSE Plan: 4. Only one relief valve to be removed at a time. Area Authority to be in attendance when upstream flange on each relief valve is broken.
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3.
For each relief valve a data sheet is raised which will give details of the relief valve and the isolation required to replace it. At the bottom of the sheet there is to be a table, which is signed by the Permit Holder and Area Authority, and records the stages of the operation i.e. Remove relief valve and blank flange or remove relief valve and replace with new tested spare Remove blank and refit tested relief valve
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To each of these sheets will be attached a Mechanical Isolation sheet. This will detail the relief valve to be isolated but not the details of the isolation required. These will be inserted later by the Area Authority. 5. The Responsible Supervisor will decide with the Area Authority whether a separate isolation certificate is required for each relief valve or whether a number of relief valves can be safely changed under one isolation certificate. The Area Authority will then complete the Isolation certificates. When Validating the Permit, the Area Authority will agree with the Permit Holder the order in which the relief valves are to be removed / replaced. When the work starts, the Area Authority will do the first isolation, remain with the work party until the upstream flange is broken (to confirm the system is depressurised) and then do the next isolation. When work specified in 4 above has been completed, the Permit Holder is to sign the relief valve data sheet and then inform the Area Authority, who will inspect the work and countersign the data sheet.
6. 7.
8.
On completion the work moves on to the next relief valve in the sequence and steps 7 and 8 are repeated for the next valve in sequence are repeated. The Area Authority will only remove each isolation when he has signed when stages of 4 are complete on the relief valve data sheet. The Permit will be cancelled when all the relief valves in the work pack have been replaced. 15.6.5 Tank and Vessel Entries Where a number of tasks are to be done within a tank or vessel by the same work party, it is not necessary to raise a separate Permit for each task (see 3.6 of the PTW Manual.). A Class A Permit Activity 2.1 is to be raised for the entry, with the additional Activities on it (e.g. 6.3 and 6.6 for blasting and painting.) To ensure the correct precautions are highlighted for each Activity, a combined Job HSE Plan is to be raised covering all of the work within the tank or vessel. If someone outside the work party requires access to the tank, they are to be considered part of the work party for the duration of the inspection. They are to work under the control of the Permit Holder. 15.6.6 Use of Vacuum Tankers and Delivery Trucks Vacuum Tanker Discharge of Hydrocarbons Some Stations have a connection from the Oil-Saver Pit to a point external to the fence. The tanker discharges into an open funnel with a pit underneath the funnel and the whole area is effectively a Zone 1 Area. A gas test needs to be performed before the vehicle enters the area with continuous gas monitoring during discharge. The work requires a Class B Permit Activity 6.12. If a non-drip connection is used and the tanker remains outside the hazardous area then the work does not require a Permit. Use of a Suction Tanker If the vehicle enters an operating facility to empty a pit of hydrocarbons, a Class B Permit Activity 6.13 is required. If the tanker is collecting hazardous chemicals/substances then a Class B Permit, Activity 4.1 should be used.
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Vehicle entry to an operating facility normally requires a Class B Permit Activity 6.7. However, if the vehicle entry is only for the delivery of operational stores, and the vehicle is under the Area Authority's direction throughout, then the delivery does not normally require a Permit or an Access Authorisation form. The following conditions shall be met for a Permit not to be required: The delivery of goods should be planned and known to the Area Authority. Offloading is in a safe, non-hazardous, area away from hydrocarbon and electrical facilities. The Operator/Area Authority shall directly control the access and movement of the vehicle.
15.6.7
Trenching Using Hand Tools and Power Tools Excavation or Trenching using manual Hand Tools down to a depth of 300 mm does not normally require a Permit. The exception to this being in those Areas or Stations where there are no documented details of buried services, in this case the excavation is to be treated similar to a mechanised excavation. Mechanised excavations are to follow PDO Procedures for Excavation in Operational Areas and a Class B Permit Activity 12.1 is to be used for all excavations using mechanised or power tools.
15.6.8
Radiography Radiography in non hydrocarbon areas by certified Radiographers does not require a Permit. Radiography in a Process Facility or Hydrocarbon Area requires a Class B Permit, Activity 4.2. In addition where radiography is to be carried out in a process area, or close to process facilities, the safety systems and any nucleonic level measurement should be inhibited through the approved route.
15.6.9
Instrumentation Work Resetting of trips following a station trip comes under the heading of fault finding and does not require a Permit. Installation of new equipment not tied into the existing safety/protection systems comes under Activity 6.7, and requires a Class B Permit. Work that interfaces with existing protection/safety systems e.g. remedial or modification work on existing systems or tie in of new systems requires a Permit Activity 5.1 for ESD and Fire & Gas systems, (Class A for Process Facilities, Class B for Hydrocarbon Areas). Activity 5.2 for Process Control and Machinery Control and Surveillance (Class B).
15.6.10 Maintenance of Diesel Engines in Remote Locations Routine maintenance such as filter & oil changes and adjustments comes under the heading of routine plant checks and does not require a Permit. 15.6.11 15.6.11 Routine Strainer Cleaning Although this involves unbolting joints on Hydrocarbon lines, it is a standard maintenance job and the strainers are isolated, depressurised and drained before work starts. Where the Station Operator is doing this, or is in attendance, it is a routine watch keeping operation which does not require a Permit.
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When it is being done by a contractor, unaccompanied by the Station Operator, and requires vehicle access for the suction tanker to remove spillage, a Class B Permit Activity 6.7 will be required. 15.6.12 Changing of Filters (Air and Lube Oil) Where the equipment is fitted with dual filters and has change over facilities between the filters, the work of changing the "Off Line" filter is classed as an Operational Routine and does not require a Permit. 15.6.13 Plant Condition Monitoring and Integrity Checks Routine checking of the Rotating Equipment Condition Monitoring systems involves the use of a 'Micro-Log Data Collector' in Hazardous Areas. Pipeline wall thickness checking is also being performed with ultra sonic equipment in Hazardous Areas. Since these equipments are not certified for use in Hazardous Areas, their use falls under Activity 11.2 which means that Gas Testing precautions should be applied. If the testing equipment is Certified for the Hazardous Area, then the work will not require a Permit or any Gas Testing. 15.6.14 15.6.14 Air Conditioning Maintenance Regular Air Conditioning maintenance in Production Stations involves cleaning out filters and vacuuming out dust from the condenser units. This involves working within the control building and also using non-certified electrical equipment outside the control room within the plant fence. The maintenance staff isolates the system at the main switch and place a notice on the switch. So long as the work is in a non-hazardous area then the work does not require a Permit. For hazardous areas, the work requires a Class B Permit, Activity 6.7. When preparing the work the applicant should check with the Responsible Supervisor or Area Authority to ensure that the location is indeed in a non-hazardous area. The use of the Access Authorisation form will ensure that this check is performed and the Area Authority will mark his Permit Location board to indicate the location of these personnel. 15.6.15 Remote Site Working Work at a remote site can be managed from a different Production Station from the one the system flows to. The Outside Work section of the Permit Location Board will be used to show this work e.g. Work to remove sand from a 'B-Station' Well cellar is required however, 'B-Station' is not open but 'C-Station' is open; the Permit can therefore be issued from 'C-Station'. This situation only applies when the nature of the work does not directly affect the station process. When Permit work is to take place inside the station, the station must be under the control of a fully licensed Area Authority based at the station.
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15.6.16 Wireline and Well Services Well services operations that are performed by a dedicated well services crew who operate under approved procedures which include job safety controls do not necessarily require a PDO Permit to Work. This Activity does not normally require a Permit, if the well has been formally handed over to the Well Services crew via a transfer procedure (Well Location Custodianship Transfer Form.) This transfer mechanism, together with the responsibilities of the well service crew, should be described in a written procedure and while the well is under transfer no work other than well services work should be done. It is the responsibility of the Well Services Supervisor to ensure all controls within the Job safety plan are in place and monitored. The well should be isolated by Operations, under a mechanical isolation certificate, and attached to the WLCTF. Any requirement to flow the well should be captured under a de-isolation for test (DFT) 15.6.17 Hand and Spray Painting Process Plant Painting of process plant requires a Class B Permit, as shown in Para 15.5.17. Painting in Areas controlled by Electrical Departments Painting in Areas controlled by Electrical Departments requires a Class B Permit as shown in Para 3.6.2. Buildings Painting of buildings located in process or electrical areas may involve working inside as well as outside a Facility fence. Inside the fence, the work will require a Class B Permit. Outside the fence, the work does not require a Permit.
2. 3.
15.7.2
Work on Marine Craft Afloat 1. 2. Routine non invasive maintenance work on marine craft afloat. e.g. weekly planned maintenance checks. No Permit required. Non-Routine repair or maintenance work on marine craft afloat. Use normal PTW activities as shown in 3.6, with worksite examinations as specified in 4.1.
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Routine non invasive maintenance work that does not require any system override or affect the availability of any safety system. No Permit required. 1. Fault Finding. This is low hazard work to find the cause of a defect, but not necessarily to repair it. No Permit is required if: a. b. c. The work is done or supervised by a competent person; The Responsible Supervisor has identified the hazards and given his authorisation, and; The work required to repair the fault is minor and does not fall into a PTW activity and it may be completed under the initial authorisation without raising a Permit.
NOTE: An appropriate Permit shall be raised if the repair work is more complex and includes activities requiring a Permit. 2. Emergency Breakdown Work. The initial actions are similar to those for fault finding i.e. make the plant safe and find the cause of the breakdown. These do not require a Permit. Once the plant is in a safe state, the correct type of document for the repair will be agreed between the Responsible Supervisor and the Area Authority and a Permit issued. 3. Multi Discipline work. If one trade is required to support another, the work can be done on the same Permit, provided that the Permit Applicant and Permit Holder have been licensed to cover multi-discipline work.
2.
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4.
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The Permit Holder does not need to be as competent in the other disciplines as he is in his own, but he must be able to check that all the requirements of the Job HSE Plan are being complied with. 15.8.2 Work on Gas Pipeline and Right of Way Areas 1. Work on the Right of Way between 10m and 25m of the pipeline. A Right of Way Certificate is required, but no Permit is required for this work. A No Objection Certificate (NOC) is required to give formal authorisation to contractors not working for PDO. Work within 10m of the pipeline whether or not it touches the line. A Class A or B Permit is required, as required by 3.6. The location of work is a hydrocarbon area. The work is to be authorised by GGO/2, with GGO/1 signing as Other Affected Custodian where required. Hand excavation. Excavation to depths less than 300 mm does not require a Permit. A Right of Way Certificate is required. Work within 15m of the pipeline that does not involve any of the activities that require a Permit - e.g. Visual Inspections. No Permit is required.
2.
3. 4.
15.8.3
Telephone Re-Validation of Permits Telephone Re-validation is NOT allowed . If the Hazards involved in the work are sufficient that a Permit is required, then the full requirements of the PTW System must apply.
Any work that requires an Electrical Safety Document (ESD) has the Electrical Hazards adequately covered by the ESD, but it requires a Class A or B Permit (depending on the nature of the work) when there is an interface with other work/operations. The Permit ensures consideration of additional Hazards due to that interface. 15.9.2 Types of Electrical Work Work in Electrical Areas of a Production Asset This includes work in sub-stations, switchyards etc. located in Production assets. The work is to be Authorised by the Area Electrical Supervisor (licensed as a Responsible Supervisor), agreed by the Production Responsible Supervisor as Other Affected Custodian and Validated by the Electrical Area Authority. Electrical Work on Electrical Assets controlled by Power Systems Operations Authorised by the Infrastructure Electrical Supervisor (licensed as a Responsible Supervisor), no other Affected Custodian, Validated by Electrical Area Authority. Non Electrical Work on Electrical Assets controlled by Power Systems Operations Page 105 Printed 29/11/08 PR-1172 Permit to Work System
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Authorised by the Infrastructure Electrical Supervisor (licensed as a Responsible Supervisor), no other Affected Custodian, Validated by Electrical Area Authority where possible, or by a Production Area Authority who is an Electrically Appointed person. 15.9.3 Work at Remote Electrical Assets Controlled by Power Systems Operations Electrical work will have a suitably qualified electrical person in the work party, to validate the Permit. Non-Electrical work - e.g. work on gas turbine prime mover, is covered by 8.2.3 above, except that if circumstances prevent the PDO Electrical Area Authority from Validating the Permit, a suitably qualified Production Area Authority from the local area could be used. This will require agreement from the Asset Teams, and a short familiarisation briefing for the Area Authorities. 15.9.4 Live Line Washing This normally requires only a Limitation of Access (LOA). However, if the live lines pass through a Hazardous Zone (1 or 2), a Class B Permit will be required. The Electrical Supervisor shall ensure that the Auto-Reclose facility is disabled. 15.9.5 Electrical Isolation (Low Voltage) Controls for this work are covered in the Electrical Safety rules. An Electrical Isolation / De-isolation certificate is to be issued by a responsible member of the Custodian department to a third party who is to carry out non-electrical work on apparatus which needs to be isolated before work commences.
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hazardous area. CSR instructs Vendor Engineer to refer to Job HSE Plan relevant to the activity and verify that all controls are in place. 3.Vendor Engineer informs CCR when the job is started and completed. 4.CCR Operator logs the work details in the Station Log Book including the start and completion time and reports the status to the Responsible Supervisor. 5.Vendor Engineer submits Job HSE Plans for all completed jobs to CSR for documentation and assurance on return to base. 15.10.2 Permit Requirements for ESP Activities
*Activities system: requiring of PTW ESP, Activities requiring only Job HSE plan: Working on ESP, ESPCP & PCP panel/Troubleshooting Program software (adjustment to controller) if controller is inside the ESP Panel powered by Replacing pigtail at Wellhead (Isolated) Activities Permit: requiring Access
Data Collection including download data from ESP by using DH sensor Program software (adjustment to controller) if controller is outside ESP Panel Assist to restart ESP, ESPCP & PCP after STN S/D. (In this case if vendor engineer is in remote area Access Permit can be obtained by any means of communication and sign off the Access Permit form on return for documentation and assurance) Visual Panel Inspection of ESP
*(Note: The Electrical Supervisor to sign as affected custodian with direct liaising with ESP-CSR and the Production supervisor to sign as Responsible Supervisor).
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Work in those confined spaces where there is a risk from toxic fumes or oxygen depletion. Major maintenance on mud pump. Non-routine maintenance in mast during normal operations. Maintenance / repair / painting from a personnel basket during any operations. Man-riding hoist operations. Scaffold erection on Rig or Camp site. Working on equipment which requires electrical isolation. Working on equipment which requires a secure mechanical isolation to minimise the potential hazard. Re-charging of Nitrogen Unit Bottles. Inspection of mast / standpipe / derrick / substructure fixtures and fittings during normal operations. Killing well / major work on Xmas Tree while Rig rigging up / down. Grit blasting. Pressure cleaning of tubulars by subcontractor.
Pressure Testing Cement Unit pressure testing other than cement unit related Rig work. Any pressure tests not part of current rig work (e.g. Pre-test of BOP / test manifold / choke manifold.) Flowline pressure testing. Installation of secondary Contractors equipment e.g. Solids control equipment, filters or mixing machinery.
15.11.3 Activities Requiring Signature from PDO Drilling Supervisor when Contractor PTW System is being Used. When the Contractors PTW System is being used, the following activities require the Permit to be counter-signed by the PDO Drilling Supervisor: Hot Work, except when done in the approved rig workshop. Isolation of rig safety systems.
When required to counter-sign a Contractors Permit, the PDO Drilling Supervisor takes responsibility for:
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Agreeing that the work should be done on the equipment involved at the proposed time. Ensuring that all hazards have been identified. Reviewing the Job HSE Plan to ensure that it is correct for the work. Deciding on necessary worksite preparations and safety precautions.
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15.11.4 Work Done on or Near Drilling Rigs by Departments other than Drilling Some work on the drilling location will be performed by or for departments other than Drilling, e.g. welding and testing flowlines, digging pits etc. This work is to be covered by a PDO Permit to Work. The requirements are as follows: Work On the Drilling Location The Permit is to be raised by the appropriate Permit Applicant for the personnel carrying out the work. The Permit is to be Authorised and Validated by the PDO Drilling Supervisor, who will act as both the Responsible Supervisor and the Area Authority. The Permit need not be entered into a Work Tracking System (see Section 9)
Work Near the Drilling Location Where the work is done outside the drilling location, but within 100 metres of the well, the following shall apply: The Permit is to be raised by the appropriate Permit Applicant for the personnel carrying out the work. The Permit is to be Authorised by a Responsible Supervisor, and Validated by an Area Authority, from the PDO Asset Holder department for the area. The Drilling Supervisor is to sign the Permit as the Other Affected Custodian. The Permit is to be entered in the PDO Work Tracking System (see Section 9 of the PTW Manual).
15.11.5 Checklist for Contractor Permit to Work Systems This Checklist contains a list of questions against which a Contractor's Permit to Work System should be checked before authorising it for use. If the answer to any of these questions is 'No', the Contractor should be required to amend his system. PTW System
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Is there a procedure defining how the PTW System operates? Is there a list of work requiring Permit, which complies with the list in 3.6 of the PTW Manual? Does the PTW system apply to the Company and all its sub-contractors?
PTW Procedure Does the procedure define who authorises Permits? Are personnel prevented from authorising themselves to work? Are records of all Authorised and Suspended Permits kept on the Rig site? Is a copy of the Permit displayed at the worksite? Is the Person to whom the Permit is Issued named on the Permit? Are hazards and precautions listed on the Permit or Job HSE Plan? Does the Permit require clear definition of the work to be done? Does the Permit state the specific location of the work? Are Permits signed by the person to whom they are issued? PR-1172 Permit to Work System
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Does the procedure include checks to prevent conflicting activities from being authorised? Is there a procedure for handover when the person in charge of the work changes? Are there documented isolation procedures? Does the procedure state what must be done when an unsafe condition occurs or an alarm sounds? Is there a signature to confirm that work is complete, and that the worksite has been left safe? Are personnel trained in the operation of the system, to the standards required by the E&P Forum Guidelines on Permit to Work Systems? Are personnel who authorise Permits themselves authorised? Is the competence of authorising personnel assessed? Is there a record of training and assessment? Are subcontractors included in the training requirement?
Training in PTW
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Appendix 3 - Mechanical Isolation Certificate & De-Isolation for Test Record Sheet
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Appendix 4 Confined Space Entry, Additional Gas Test Record, Record of Personnel Entry and Exit
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Appendix 8 Clearance Certificate for Work in the Vicinity or Passage Under O/H Lines
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