DENVER PUBLIC LIBRARY BUDGET REVIEW

SEPTEMBER 24, 2013 2014 BUDGET

DPL Strategic Overview

Citywide Vision: We will deliver a world-class city where everyone matters
Mission: The Denver Public Library connects people with information, ideas and experiences to provide enjoyment, enrich lives and strengthen our community.

Strategy 1: Immerse children from birth in literacy-rich environments where they discover the joy of reading and learning, motivating them to achieve and graduate from high school.

Strategy 2: Improve peoples lives by helping them acquire the resources and skills needed to prosper and contribute to Denvers economy.

Strategy 3: Enrich peoples lives through reading, learning and engaging in experiences that make Denver a better place to live.

Tactic 1: Promote early literacy by providing storytimes, outreach to parents, caregivers and teachers and Read Aloud classes focusing on educationally at-risk, lowincome children who often lack the early literacy skills needed to start kindergarten. Tactic 2: Communicate the importance and value of early literacy through a multi-platform community-wide media campaign. Tactic 3: Prevent the summer slide learning loss and fight the summer reading gap through the Summer of Reading program.

Tactic 1: Help entrepreneurs start and grow their business through the BizBoost program. This program uses sophisticated resources and research to help entrepreneurs create credible business or marketing plans.

Tactic 1: Promote life-long learning by providing books in multiple formats, movies and music for customers to enjoy.

Tactic 2: Assist individuals through technology access and training, software classes, resume writing and job searches.

Tactic 2: Connect people with their cultural heritage through collections such as the Western History and Genealogy and Blair-Caldwell African American Research libraries.

Tactic 4: Promote reading and learning for K-12 students through their participation with the Reading Rocket bookmobiles, After School is Cool program and Question Point online information and research homework help.

Tactic 3: Provide services to new immigrants and English language learners who need assistance with English, computers and technology, citizenship, homework, health literacy, GED preparation, job search and more.

Tactic 3: Connect people through the Creating Your Community website where people can create and preserve social archives of their community using historical documents, records and photographs.

Tactic 5: Increase the circulation of the childrens collection by providing exciting childrens books, CDs and other materials.

Tactic 4: Promote the depth and variety of Denver's local resources, make fun learning experiences, and provide a sense of community for Denvers inquisitive adult population through Fresh City Life and Fresh City Life My Branch.

Source: DPL Strategic Plan

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Denver Public Library Mission Level Metrics

Priority Metrics 2011 2012 2013 Estimated Year-End 2014 Projected Status Quo 2014 Projected Expansion

Childrens program attendance

236,632

242,202

279,450

285,000

285,000

Summer of Reading participants

39,903

36,009

41,267

41,267

43,330

Community Learning Plaza and English Language attendance *

Community Technology Center technology class attendance Circulation

11,450

11,799

13,850

14,500

14,500

2,779

5,573

7,200

8,000

8,000

8,915,628

9,552,145

10,500,000

10,500,000

11,000,000

Number of visits to the library (walk in / online)

3,493,694 / 8,335,531

3,826,078 / 9,740,602

4,295,000 / 10,560,000

4,500,000 / 11,500,000

4,500,000 / 11,500,000

* Community Learning Plazas are offered at several branches for customers to practice computing skills, improve communication in English, study for the GED and get help with homework

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DPL Org. Chart

CITY LIBRARIANS OFFICE City Librarian 1.0

Executive Assistant 1.0 TOTAL 2.0

ADMINISTRATIVE SERVICES Facilities, Human Resources, Security

FINANCE

PUBLIC SERVICES

COLLECTIONS & TECHNOLOGY Collection Development, Interlibrary Loan, Web, Community Technology Center, IT Support Director 1.0 Mgrs/Supervisors 3.0 Collections/Tech Staff 19.5 Sr. Librarians 5.0 Librarians 5.5 Library Program Assoc 4.0

COMMUNITY RELATIONS Marketing, Print Shop, Public Relations

Accounting, Budget, Cash Handling, Planning, Purchasing Director 1.0 Mgrs/Supervisors 2.0 Finance Staff 6.0 Stock Clerks 2.5 TOTAL 11.5

Central Library, 24 branch libraries, 2 bookmobiles Director 1.0 Executive Assistant 0.5 Mgrs/Supervisors 12.5 Pub Svc Staff 3.0 Sr. Librarians 37.25 Librarians 74 Library Program Assoc 19.75

Director 1.0 Mgrs/Supervisors 3.0 Admin Staff 5.25 Lead Custodians 2.0 Custodians 40.25 Facilities Maintenance Techs 15.5 Security Officers 18.0

Director 1.0 Mgrs/Supervisors 3.0 CR Staff 3.0 Marketing/PR Rep 1.5 Graphic Designers 2.0 TOTAL 10.5

TOTAL 85.0

Lead Clerks 15.5 Circulation Clerks 118.25

Shelvers 72.75 Security Officers 0.75 TOTAL 355.25

Web Developers 3.75 IT Staff 13.5

TOTAL 55.25

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DPL Base Budget Overview General Fund

Expenditures
Personnel Services Supplies & Services Capital Expenditures * Internal Services Restricted Budget ** TOTAL $30,370,537 $32,354,062

2011 Actual
$23,552,188 $6,507,665 $10,589 $300,095

2012 Actual
$24,869,955 $7,129,053 $18,085 $336,970

2013 Revised
$29,169,696 $7,407,303 $216,711 $329,410 $804,497 $37,927,617

2014 Proposed Base

$30,893,454 $8,017,576 $137,140 $319,330 $0 $39,367,500

Variance
5.9% 8.2% -36.7% -3.0% -100% 3.8%

Summary of 2014 Budget Proposal Expenditures

* Requested Capital expenditure replacements include: 2 vehicles, technology equipment, and other equipment ** Restricted budget for the Rodolfo "Corky" Gonzales Library added back in 2014 General Fund Budget

Revenue
General Fund

2011 Actual
$394,687

2012 Actual
$377,829

2013 Revised
$380,000

2014 Proposed Base

$390,000

Variance
2.6%

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DPL General Fund Personnel Overview

Career Service Authority (CSA) Employees 2011 Actual 2012 Actual 2013 Revised Budgeted 2014 Projected

Total Personnel Budget Comp Time Overtime Total Permanent FTE On-Call Budget On-Call FTE

$23,552,188 $348 $28,261 423.5 $537,439 10.3

$24,869,955 $197 $29,537 442.25 $627,532 10.3

$29,169,696 $0 $17,500 519.50 $331,082 10.3

$30,893,454 $0 $17,500 514.38 $391,444 10,3

Key Drivers: 2013 FTE increase due to 40% increase in hours funded by 2A 2014 FTE decrease as the funding for the Corky Gonzales branch has been set for 3 months as opposed to 6 months in 2013. A construction delay has set the projected branch opening back to fall 2014.

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2014 Budget Highlights for Denver Public Library

Title: Summer of Reading Program Description: The formal Summer of Reading (SOR) program is offered annually at the Denver Central Library, the Librarys 24
branch locations and through our two bookmobiles. In order to attract SOR participants, the Library engages in an extensive community awareness campaign during the spring months. Additional funding streams are needed to sustain the program and support continued growth in participation.

Financial Impact: $100,000 Performance Metrics:

2011 Actual Workload Metric #1: # of children and teens attending free activities at branches and Central Library Mid-Term Outcome: % of those registered completing the program and collecting all three prizes Mission-Level Metric Outcome: # of Participants in the 10 week SOR program 482 activities with 18,215 attendees 30% 2012 Actual 446 activities with 17,900 attendees 33% 2013 Estimated 468 activities with 18, 800 attendees 33% 2014 Projected (First 6 months) N/A 2014 Projected (End of Year) 492 activities with 19,740 attendees 33%

N/A

39,903

36,009

41,267

N/A

43,330

Considerations:
DPL student population is approximately 84,000 and high school graduation rate is approximately 58%. More than any other public institution, including the schools, the public library contributes to the intellectual growth of children during the summer. Summer of Reading strongly supports the mayoral priority of youth.

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2014 Budget Highlights for Denver Public Library

Title: Increase Materials Budget Related to 2A Increase Description: 2A provided funding to open every Denver Public Library branch at least 48 hours per week. The majority of the 2A
funds (88%) were allocated to personnel costs leaving 12% or $410,000 to fund the resulting increased demand for collection materials, programs, maintenance and the other costs. This additional $200,000 will result in a collection budget increase of around 10% to meet the 12% expected increase in customer demand for materials.

Financial Impact: $200,000 Performance Metrics:

2011 Actual 2012 Actual 2013 Estimated 2014 Projected (First 6 months) 2014 Projected (End of Year)

Mission-Level Metric Outcome: Circulation of childrens materials Mission-Level Metric Outcome: Total circulation

2,073,614

2,267,934

2,500,000

N/A

2,700,000

8,915,628

9,552,145

10,500,000

N/A

11,000,000

Considerations:
Based on the historical impact of Library hour changes from 2007 and 2008 and also 2009 and 2010, the 41% increase in hours from 2A funding should result in a 12% increase in materials circulation. Since the Library completed increasing hours in April, visits have increased 18% while circulation has increased 7%. The additional budget will help ensure the Library will meet the target increase in circulation.

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2014 Budget Highlights for Denver Public Library

Title: Increase Materials Budget Related to 2A Increase

Total Visits By Month

500,000

450,000

400,000

350,000

300,000

250,000

200,000 2010 2011 2012 2013

Jan 298,905 227,083 295,776 317,194

Feb 290,038 229,445 270,212 299,477

Mar 326,232 316,968 306,605 327,501

Apr 322,672 294,385 304,067 378,787

May 295,596 279,731 324,319 360,115

Jun 354,115 375,822 385,594 421,681

Jul 351,457 295,790 364,667 456,920

Aug Sep Oct Nov Dec 341,994 340,547 346,076 310,331 319,336 331,913 284,598 279,709 299,231 279,019 336,115 309,399 341,765 301,132 288,522 404,623

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2014 Budget Highlights for Denver Public Library

Title: Increase Materials Budget Related to 2A Increase

Total Circulation By Month

950,000 900,000 850,000 800,000 750,000 700,000 650,000 600,000 550,000 500,000 2010 2011 2012 2013

Jan 794,395 604,157 794,328 830,924

Feb 752,544 572,492 747,441 779,864

Mar 829,690 790,582 796,000 829,385

Apr 763,875 749,541 738,971 848,071

May 709,202 735,546 771,058 796,069

Jun 793,104 853,478 862,332 887,869

Jul 824,477 818,483 837,656 920,893

Aug Sep Oct Nov Dec 766,385 725,705 777,123 787,324 768,487 797,504 750,009 805,779 702,502 735,555 804,978 788,632 850,496 799,225 761,028 829,652

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Questions & Comments

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