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POSITION DESCRIPTION
ORGANIZATION
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that all grades are shown for each position shown on the organization chart.
Support Manager
- Accounts
I. JOB SUMMARY:
Basic function:
This position is responsible for operating activities related to the SCALA accounting software,
ensuring proper books of accounts. S/he is responsible for supervising accounting records and
bank accounts, Treasury functions, Country Office cash projection/cash flow analysis, all payroll
disbursements and benefits, vendor payments, ensuring that the correct supporting
documentation is provided for all transactions and Taxation. S/he would assist in preparation
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financial reports and budget, look after the Intra-Co billing & reconciliation and would supervise
the support officers for finance and sub-grants. S/he would prepare monthly cost pool allocation
tables and upkeep of system exchange rate. S/he is also responsible for ensuring good
coordination and collaboration with other CARE Pakistan units. S/he will assist in building the
capacity of CARE staff and partner organizations. S/he is responsible for compliance and
adherence to the GAAP principles and facilitates audits.
Job Responsibility # 02: Country Office Budget and Monitoring: (% of Time: 10%)
After closing of every accounting month perform the Cash Flow Analysis of the CO.
Collect monthly Fund Request (Cash Projection) from the field offices / partner
organizations and determine accurate Fund transfer by analyzing their spending status.
Review the AIP 1.3 with procurement to determine cash requirement at ISB Office for
the QTR.
Ensure that Local Currency bank balance is kept to a minimum to avoid important
fluctuation loss.
Supervise timely adjustment of staff advance as well as all vendor advances and be
proactive in adjusting those outstanding advances ASAP to reduce pressure on cash
requirement as well as to avoid currency loss.
Monitor vendor payments proactively to avoid cash crisis
Supervise the country office banking operations and maintain liaison with principal
bankers to ensure that CO receives better services and preferential rates while
converting dollars.
Manage CO Sub-ledger accounts, including contract receivable/payable, to ensure that
the accounts are being liquidated in a timely and accurate manner each month. This
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includes the review and reconciliation of the sub-ledger with the trial balance each
month. Also, to include the review and reconciliation of sub office SCALA monthly
uploads submitted to CO finance section.
Prepare and update income tax, withholding taxes, provident fund and gratuity.
Facilitate external audits.
Ensure that expenses are timely and appropriately charged to respective Fund Codes
Ensure that Partners’ Advances are liquidated well ahead of contract closing and
Expenses are included in donor report on time.
Ensure that no unallowable/ineligible costs are charged to any donor.
A) EDUCATION/TRAINING
Required:
Masters degree in Accounting/Finance, CA Inter or equivalent combination of
education and work experience
Desired:
Orientation of SCALA software.
B) EXPERIENCE
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Required:
5 years of relevant experience.
Desired:
Development oriented NGO experience
Required:
Good communication and presentation skills;
Well organized and ability to act in a professional and ethical manner;
Good skills in computer applications;
Firm belief in teamwork, gender equality and diversity, participatory approach and
sustainable development.
Desired:
Experience of SCALA software
V) COMPETENCIES
Respect, accountability, analytical skill, building commitment, stress tolerance, collaboration,
contributing to team success, customer focus and information monitoring.
The post is located in Islamabad with 15% travel to Field Offices / partner organizations.
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