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Name Sanjay Kanti Sanjay Kanti Version 1.0 1.1 Position Team Lead Team Lead Date 08/12/2012 11/02/2013
Table of Contents
Document Purpose ................................................................................................................................. 3 Pre-Requisites for Using O365 Mailbox .................................................................................................. 3 1. Access Emails through Outlook Web App (OWA) ............................................................................... 5 2. Accessing Microsoft Online Portal & Download Required Software & Patch .................................... 8 3. Installing Lync 2010 Client ................................................................................................................ 11 4. 5. Logging in to Lync Client ............................................................................................................... 18 Configuring Outlook 2010 for Office 365 Mailbox ........................................................................ 20
Configure Outlook for New Profile .................................................................................................... 20
6. Configuring Mozilla Thunderbird for Office 365 Mailbox. ................................................................ 27 7. Configuring Android Devices for Office 365 Mailbox........................................................................ 44
Document Purpose
This Document is to Guide users to access Outlook Web App (OWA), Download software from Microsoft Online Portal, Installation & Configuration of Lync Client and Configuring Microsoft Outlook.
Note: Outlook Web App also has a light version that supports a reduced set of features across almost any browser
Note for Mac users: At this time Communicator for Mac 2011 will not work with Office
365. See FAQ for additional information about Mac-related system requirements.
2. Accessing Microsoft Online Portal & Download Required Software & Patch
1. Browser To https://portal.microsoftonline.com Sign In with your Credentials type your login ID (Alias) E.g. vishalv12@iimb.ernet.in and then click the pointed arrow.
2. In the next Page login with your Credentials (alias name) E.g. IIMBNT\vishalv12 and your password.
3. You are in your Home Page, you need to download your Lync Client from the Pointed Arrow.
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4. Download and Install Lync Setup.exe. Choose 32 bit/64 bit according to the OS.
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6. Once Lync setup is complete, go to second Step and click set up to configure your
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7. On the Pop Up window click on Run, this will start the download of Setup.exe
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8. In Office 365 Portal login page Login with your credentials (Alias Name). E.g. vishalv12@iimb.ernet.in and password.
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9. In the login Page enter your Credentials (Alias Name) E.g. IIMBNT\vishalv12.
10. Now the setup will start inspecting your System Configuration.
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11. Setup will ask for updates that are to be installed. Select the program and click Continue.
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2. After successful login you can find users from find contact search bar.
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Configure Outlook for New Profile (only required for new users or if automatic configuration doesnt work for migrated users)
1. Click Start Control Panel.
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4. Click Add.
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6. In Add a New E-Mail Account Page Type Your Name and E-Mail Address, E.g. vishal.vivek@iimb.ernet.in Password then Click Next.
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7. In the Windows Authentication Page provide your Credentials (Alias Name), E.g. vishalv12@iimb.ernet.in along with password and click OK. This page may open up 2-3 times. You have to provide your Alias Name and Password as the Credentials.
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*** Click yes and continue if you get any certificate warning message (error) or close and recreate New Profile.
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9. Start and open your Outlook and select newly created profile.
10. Type your Password and click Ok. The user name is your alias name. E.g. vishalv12@iimb.ernet.in.
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11. Your Mail will download from server it will take several time to download your
mails.
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account.
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Outlook, OWA & Lync Configuration Document 2. In Account Actions drop down list Add Mail Account.
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Outlook, OWA & Lync Configuration Document 3. Enter your Name, E-Mail Address, E.g. vishal.vivek@iimb.ernet.in & Password as
the Credentials, also check the remember password checkbox. Then click Continue.
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4. Now the Thunderbird E-Mail client will start checking the configuration of the
Mailbox.
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5. Once the Manual Configuration page comes, provide the Server Details as shown
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Outlook, OWA & Lync Configuration Document 6. To find out the server details, go to https://webmail.iimb.ernet.in. Enter your
credentials and login to your Outlook Online and go to Options See All Options.
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7. Under Account My Account, Click on Settings for POP, IMAP and SMTP
access
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Outlook, OWA & Lync Configuration Document 8. You will get a Server Protocol Settings Page.
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9. Enter all the protocol settings. Once done click Re-Test. Once the server is probed successfully you will get a notification as shown below. Click on Done to finish the configurations.
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10. On completing the above steps you will be able to access mails via Mozilla Thunderbird.
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12. Select all the items Click on Subscribe and click OK.
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13. To replicate the Address Book right click Toolbar Tick Menu Bar. This will show up the Menu Bar.
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14. Right Click Tools Address Book.
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Outlook, OWA & Lync Configuration Document 15. In the Address Book page go to File New LDAP Directory.
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16. In the General tab, enter the details as shown below. Name: Any Name for your Address Book. Hostname: 192.168.103.14 Base DN: dc=iimb,dc=ernet,dc=in Port number: 3268 Bind DN: Your User Name.
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Outlook, OWA & Lync Configuration Document Dont Return More than: 1000 Results Scope: Subtree Search Filter: (objectClass=*) Login Method: Simple
18. In the Offline tab, click on Download Now to download the address book for offline use.
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Outlook, OWA & Lync Configuration Document 19. Provide your Domain Password here and tick the Remember Password checkbox to remember the password for later use.
20. Once completed you can search for contacts in the search box provided.
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3. Enter your Credentials (E-mail Address, E.g. vishal.vivek@iimb.ernet.in & Password) and Tap on Done.
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6. Provide your Credentials (Alias Name & Password) & let the Server name to be m.outlook.com. Eg: vishalv12@iimb.ernet.in
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7. Tick the checkbox Use Secure Connection (SSL) and Tap on Next.
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9. Select all the items that are to be synced, set download settings and click on Next.
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10. Once the Processing is over click on Activate to Activate Device Administrator.
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11. Provide a Name for your E-Mail account, which is optional and tap on Done.
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