Lucknow Document

Location :: Lucknow;
Uploading Date And Time ::Thursday, September 26, 2013
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TENDER NOTICE No. ESD-8/56 U.P.POWER TRANSMISSION CORPORATION LTD.
Sealed Tenders in triplicate in two parts are invited separately against tender specification No. ESD-8/56 for the supply of 2 Nos. s i m p l e x t y p e a n d 2 N o s . d u p l e x ty p e - 420 kV reactor panels, suitable for 80 MVAR and 125 MVAR Bus Reactors for installation at 400 kV sub-stations of UPPTCL, up-to 14.30 Hrs on 29/10/2013. Part-I containing earnest money amounting to Rs 30,000.00 (thirty thousand) only in the form of Bank Guarantee in favour of Superintending Engineer, Electricity 400KV S/s Design circle, Lucknow, Pre-qualifying details, technical and commercial terms etc. shall be opened on same day at 15.00 Hrs. Part-II shall contain only prices and its opening date shall be intimated later on. In case of holiday on above date, submission/opening will be on next working day. The tender specification documents can be downloaded from the Corporation's Web site www.upptcl.org OR be obtained from the office of the undersigned on payment of nonrefundable tender fee of Rs 6840.00 only (including VAT), in the form of crossed demand draft in favour of "U.P. Power Transmission Corporation Limited, Lucknow SBI A/c 30231982762 " payable at Lucknow. The downloaded tender documents shall accompany the same fee in the same form, to be submitted separately along with the offer. Tenders without tender fee shall not be considered. UPPTCL will not be responsible for any postal delay or loss. Undersigned reserves the right to accept or reject any tender or part without assigning any reasons thereof. Superintending Engineer, Electricity 400Kv S/s Design Circle, 11th Floor, Shakti Bhawan Extn,14 Ashok Marg Lucknow -226001 WEB SITE : www.upptcl.org. Save Electricity in the interest of Nation
To be confirmed with Tender Documents Superintending Engineer, Electy 400kV Substation Design Circle U.P.Power Transmission Corporation Ltd. 11th Floor Shakti Bhawan Extn. Lucknow-226001 We confirm as under: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. The base date for variable prices as per latest IEEMA formula applicable shall be 01.09.2013. The clause 27 (price reduction of Form-B) is acceptable without any change. The clause no. 21 of Form-B(Payment Terms) is acceptable without any change. 10% performance guarantee shall be valid for maintenance period as per clause-30 of Form-B. Arbitration clause-31 of Form-B is acceptable without any change. The clause-26(Force majeure) of Form-B is acceptable without any change. The acceptance of clause- 2.8 Testing and Inspection of General Requirement of Specification. The acceptance clause 2.14 Insurance of the General Requirement of Specifications. Delivery of reactor panels shall be as per annexure-I. All other terms and conditions of Instructions of Tenderers of General Requirements of Specifications and Form-B etc. shall be acceptable.
SIGNATURE OF TENDERER WITH SEAL Note: Please furnish the above required confirmations without which your offer is liable to passed over.
INDEX
I-INSTRUCTION TO TENDERERS
Clause No. 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14
Description Preparation of Tender Prequalifying Condition Submission of Tender Validity Price & Price Structure Evaluation of Tender Splitting of Order Award of Contract Income Tax & Sales Tax Clearance Certificate Deviation Canvassing Court of Competent Jurisdiction Arbitration Clause 31 of Form Price fall Back II-GENERAL REQUIREMENT OF SPECIFICATION
Page No. 1 2 3 5 5 6 7 7 8 8 8 9 9 9
Clause No. 2.1 2.2 2.3 2.4 2.5
Description Scope Standards Projects Data System Particulars Erection Supervision
Page No. 10 10 10 11 11
2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 2.19 2.20 2.21 2.22
Drawings and manuals Raw Material Testing and inspection Spare Parts Production Schedule & Progress Report Packing & Despatch of Equipment Rejection Mode of Despatch Insurance Terms of Payment Foreign Exchange Delivery Deviations from Specification Performance Guarantee Quantity Training of Engineers Penal Charges
12 13 13 14 14 14 15 15 15 16 16 16 17 17 17 17 17
SCHEDULES Schedule-A Schedule-B Schedule-C Schedule-D Tender Form Prequalification details of the offer Declaration Preform for joint undertaking by the collaborator/associate and the tenderer Schedule of General Particulars S-1 S-2 S-3 S-4
Schedule-E
S-6
Schedule-F
List of drawings and literature enclosed with the tender Deviations from technical specification and its price incidence Deviation from Instruction to Tenderers and its price incidence Deviations from General requirements of Specification and its price incidence Deviations from General condition of Contract form A/B and its price incidence List of recommended spare parts and their prices List of recommended special tools & tackles and its prices List of recommended test sets & testing Instruments and their prices Rate of supervision charges of erection & commissioning engineer Schedule of quoted guaranteed delivery Schedule of quantities & Prices Schedule of Technical Particulars
S-9
Schedule-G
S-10
Schedule-H
S-11
Schedule-I
S-12
Schedule-J
S-13
Schedule-K Schedule-L
S-14 S-15
Schedule-M
S-16
Schedule-N
S-17
Schedule-P Schedule-Q Schedule-R
S-18 S-19 S-20
1.
INSTRUCTIONS TO TENDERERS
PREPARATION OF TENDER : Before Submission, of the Tender, the tenderers are required to make themselves fully conversant with the technical specifications, Drawings, Special Instructions to Tenderer, instruction to Tenderer, General Requirement of specification including schedules and General Condition of Contract of Form A/B as may be applicable so that no ambiguity arises at a later date in this respect. Any inconsistency or ambiguity in the offers made by the tenderer shall be interpreted to the maximum advantage of UPPTCL and disadvantage to the tenderer. The tenderer shall have no right to question the interpretation of the Purchaser in all such cases and the same shall be binding on the tenderer. The tender should be prepared and submitted strictly in accordance with the instruction contained in these specifications. The tender shall be complete in all respects. Tender must be submitted in the manner specified on the attached prescribed schedules and / or copies thereof. To complete the proposal, the tenderer must fill the tender form, declaration, all schedules and data sheets, annexed with the specification item by item in accordance with the instructions and notes supplementary thereto. The interpolations, insertion, cutting and corrections made in the tender offers should be duly initialled by the tenderer. Each Tenderer shall supply the data required sheets annexed with the specifications by typing appropriate places against each item to facilitate preparation of comparative statements. These sheets must be properly signed by authorized representative of the tenderer/manufacturer testifying the data submitted. All schedules must be duly filled in and shall be enclosed with each copy of the tender. In case the Tenderer does not supply any of the required information at the time of tender, necessary loading may be made while evaluating the prices of his offer without giving him any further opportunity to supply or clarify the same. The Tenderers are notified that in case the required information are not furnished in the specified proforma / schedules attached with the specification, the Purchaser shall not be responsible for any error in the evaluation of their tenders on this account, Further the failure to comply with this requirement may result in the rejection of the tender at the discretion of the purchaser. A set of technical, descriptive and illustrative literature along with drawing must accompany each copy of the tender so that a clear understanding of the equipment offered is obtained. The tender sent by post must be posted by registered Post A/D sufficiently in advance so as to reach the Purchaser by the scheduled date and time of submission of tender. Any tender received after the date and time of submission even on account of postal delay shall not be opened. The tenderers are, therefore, requested to ensure in their own interest that the tenders are delivered in time.
Telegraphic Tenders shall not be considered under any Circumstance.

PREQUALIFYING CONDITIONS : Tenders meeting the following conditions only will be considered. QUALIFICATION OF TENDERER : a) The tenderers shall either themselves be manufacturers of the equipments offered or accredited representatives of such manufacturers in India or of their Principals abroad with whom they may be having collaboration. Such accreditation should be of at least one year on date of tendering. b) Relevant documents in support of the above must be furnished along with undertaking of the manufacturer, if these document are not furnished along with the tenders, the offer will be liable to be rejected summarily. OPERATIONAL EXPERIENCES : Offered equipment should have given three years proven trouble free operational service in tropical climate. However, in case of equipment being manufactured in India under valid FOREIGN COLLABORATION, operating experience in tropical climate of offered collaborators equipment, shall also be acceptable provided copy of valid collaboration agreement for the equipment offered, is submitted with the tender . Further in case of offer of imported equipment, the three years operating experience will be considered in respect of those areas only which are similar to the tropical conditions prevailing in India. MANUFACTURING EXPERIENCE : The indigenous manufacturers or their foreign collaborator must have manufactured at least 20% of the specified quantities of each item of identical or similar equipment.
1.2.2
(A)
TESTING FACILITIES : The tenderer must have all necessary facilities at their works for carrying out such routine and acceptance tests as prescribed in the relevant ISS and any other routine and acceptance test as specified in the specification. Documentary evidence of existence of such facilities will be filled along with the tender. (A) TYPE TEST FOR INDIGENOUS BIDS OR FULLY IMPORTED BIDS: The offered equipment must have been fully type tested as per relevant ISS and /or any other specified international standards, during the last 5 years period to be reckoned from the date of opening of tender. Photo copy of such type test reports/ certificates must be submitted along with the tender bid. The type test certificates of proto type manufactured and tested by foreign
collaborators of the tenderers at their works shall not be acceptable for indigenously manufactured equipment. i) FOR BIDS UNDER 1.2.2 (A) The offered indigenously manufactured or collaborators manufactured equipment should have been type tested and report submitted with the tender. The collaborators equipment shall have three years operating experience under tropical climate
ii)
1.2.5
For those indigenous manufacturers who have neither manufactured 20% quantity indigenously nor got their equipment type tested but are qualifying because of their foreign collaborators manufacturing experience and type testing, the maintenance period shall be 54 months from the date of receipt of material at site or 48 months from the date of commissioning, which-ever is earlier, instead of 18 months & 12 months respectively as provided under clause 30 of Form B. The purchaser at his discretion may consider awarding a trial order for small quantity to those bidders who have proven design & meet the requirements of Clause 1.2.1, 1.2.3 & 1.2.4 (A). Such suppliers shall continue to be eligible for trial order under this clause till their equipment has given three years trouble free operational service except for new transformer oil for which one year trouble free operational service against trial order will suffice for regular orders. DATE OF CONSIDERATION : The above cited experience and manufactured quantities shall be counted as on the date of opening of the tender. All statements and claims should be duly supported by authenticated copies of documents without which the tender is liable to be rejected summarily.
1.2.6
SUBMISSION OF TENDER :
The tenderer shall submit his tender in triplicate in two separate parts. Each part shall be kept in double cover, inner one being sealed. TENDER BID PART-I This part shall contain the earnest money, technical and commercial particulars, prequalifying details of tender, quantity and delivery offered. The cover containing this part of the bid shall be super scribed Tender BID part-I (Earnest money, Technical, Commercial and pre-qualifying details etc.). TENDER BID PART -II This part shall contain prices only and the cover containing this part shall be super-scribed Tender Bid part-II (PRICES).
The envelopes of both the parts shall be kept in another envelope which shall also be sealed and super-scribed on top, as under: Tender for the supply of 2 Nos. Simplex and 2 Nos. Duplex type reactor panels against specification No. ESD-8/56 due for opening on date 29-10-2013. TENDER BID PART I (EARNEST MONEY, TECHNICAL, COMMERCIAL AND PREQUALIFYING DETAILS ETC.) Tenderer is required to deposit earnest money as specified Rs 0.30 Lac for full tendererd quantity. In case, any tenderer wishes to quote for lesser quantity, the amount of earnest money may be reduced proportionately. In case, any tenderer deposits earnest money of a lesser amount, his offer shall be considered for the proportionate quantity only unless specified otherwise in the special instructions, earnest money shall be accepted in any of the following forms only. (a) Bank Draft drawn in favour of the officer specified in tender notice. OR (b) Bank Guarantee(in favour of the officer specified in tender notice) from a scheduled Bank in India, executed on a non-judicial stamp paper worth Rs. 5.00 per thousand subject to a maximum of 10000.00 as per U.P Stamp Act, on the specified proforma appended with form B ( only applicable when amount of earnest money exceeds Rs. 5,000/-)
Any deviation from or addition to the text of the specified proforma of bank Guarantee shall render the bank Guarantee invalid for the purpose of opening of tender bid part II. 1.3.2.2 Offers without earnest money shall not be considered under any circumstances. 1.3.2.3 Besides the Earnest money, other relevant information and the following documents, duly filled in, must also accompany the tender bid part-I. 1. 2. 3. 4. Schedule A : Schedule B : Schedule C: Schedule D: Tender Form Document regarding Pre-qualifying details of the tenderer. Declaration Proforma for joint undertaking by the collaborator/ with tenderer General particulars List of drawings and literature enclosed with the tender Schedule of Deviations from Technical specification . Associates
5. 6. 7.
Schedule E: Schedule F: Schedule G:
8. 9. 10.
Schedule H:
Schedule of Deviations from Instructions to Tenderers .
Schedule I : Schedule of deviations from General requirements of Specification . Schedule J : Schedule of deviations from General Condition of Form A/B . Contract
11. 12 13. 14. 15. 16. 17. 18. 19.
Schedule K : List of recommended spare parts for five years. Schedule L : List of recommended special tools & tackles. Schedule M: Schedule N: Schedule P: Schedule Q: Schedule R : List of recommended test sets & testing Instruments. Terms & conditions of supervision of erection & Commissioning Schedule of quoted guaranteed delivery. Schedule of offered quantity. Guaranteed Technical Particulars
Complete technical details, specification and literature of the equipment offered. Income Tax Clearance certificate.
TENDER BID PART II (PRICES) Only the prices and the following documents duly filled in must accompany tender bid part-II. 1. Schedule G The Price incidence of schedule of deviations from Technical specifications. The Price incidence of Schedule of Deviations from Instruction to Tenderers The Price incidence of Schedule of deviations from General requirements of Specification The Price incidence of Schedule of deviations from General Condition of Contract Form A/B The prices of recommended spare parts for five years The prices of recommended special tools & tackles The prices of recommended test sets & testing Instruments Rates of supervision of Erection and commissioning
2.
Schedule H
3.
Schedule I
4.
Schedule J
5. 6. 7. 8.
Schedule K Schedule L Schedule M Schedule N
9.
Schedule Q
Schedule of quantity and Prices
1.3.4. On the date of tender opening at appointed time, part I of the tender shall be opened publicly in the presence of authorized representatives of the tenderers. The date and time of opening of tender part-II shall be intimated separately, later on. 1.3.5 Any action on the part of the tenderers to revise the prices and / or change the structure of price (s) at his own instance after the opening of the tender may result in rejection of the tender and/or debarring the tenderer for participation in purchase by the Corporation for one year in first instance. VALIDITY The tenders shall be valid for a period of six (6) calendar months from the date of opening of the tender or any extended date of opening. Tender with lesser validity are liable to be rejected. 1.5 1.5.1 PRICE & PRICE STRUCTURE: The equipment shall be installed at different places in U.P. hence the tenderer must quote F.O.R Destination prices of all the items (along with F.O.R. works prices) for dispatch to any Railway Station in U.P. The unit F.O.R destination price shall comprise of the following components. (a) ( c) (e) Ex work price b) Railway Freight (d) Packing and forwarding charges. Transit insurance charges against all risks
1.4
Insurance charges for 45 days storage after receipt of equipment at destination store / sub-station against all risks. The Tenderers must clearly specify these components individually besides the F.O.R. destination prices.
TAXES & DUTIES : The prices quoted should be exclusive of all taxes, duties, octroi charges etc, which will be paid at actual on production of relevant original vouchers. However the tenderers must indicate the rates of various taxes/ duties leviable, as on the date of tender opening, on various price components as given in price schedule. Form C will be obtained by the contractor from the concerned consignees. In no case form C will be demanded through bank. PRICE VARIATION : The tenderers are required to quote variable price only without ceiling limit on either side unless specified otherwise, under Special Instructions to Tenderers. The price variation shall be admissible as per the latest relevant IEEMA price variation formula as applicable for the equipment (of the tendered capacity and rating). The ruling date of basic prices of raw
materials published in IEEMA circular shall be the date as on first working day of the calendar month, one month prior to the date of tendering. The tenderer shall furnish the photo copy of the IEEMA Circular of Basic rates of raw materials and the latest IEEMA price variation clause as applicable along with tender bid part-II. In case, there is no IEEMA prices variation clause for the said equipment, the price variation formula as given under Special instructions of Tenderers shall be applicable. No other price variation formula shall be accepted under any circumstances. 1.5.3.2. The Price variation shall be allowed on Ex-works prices only for the contractual delivery period. 1.5.3.3. The component of packing and forwarding, freight and insurance charges shall remain FIRM in all respects throughout the currency of the contract. 1.5.3.4 Tenderer shall quote FIRM prices only, for the spare parts, type tests, service charges for erection and commissioning of the equipment.
1.5.3.5 No price variation shall be claimed against documents to be negotiated through bank. 1.5.3.6 Bank charges, if any, for documents to be negotiated through bank, shall be borne by the tenderer.
1.5.3.7 In the event of dispatch of equipment beyond contractual delivery period, the claims shall be raised only after allowing for the due price reduction as per provisions of the order. 1.6 1.6.1 EVALUATION OF TENDER : In comparing tenders and making awards, the purchaser may consider such factors as, compliance with specification, relative quality and adaptability of suppliers or services, experiences, record of integrity in dealing, ability to furnish repairs and maintenance service, the time of delivery, capability to perform, and available facilities such as adequate shops, equipment plant, technical organization etc. In case prices of some items are given in lump-sum, where unit prices are required, purchaser reserve the right to evaluate unit price on the basis of the quoted lump-sump prices. In case, where a tenderer does not quote F.O.R. destination price asked for, their quoted unit prices shall be loaded by appropriate additional factors on Ex-work prices as below . a) c) Packing charges @ 0.75 % Freight for Ist 500Kms @ 2% b) d) Forwarding charges @ 0.25% Freight for every next 250Km.
1.6.2
1.6.3
or part thereof @ 0.5% thereof (For this purpose distance shall be taken from suppliers station to Lucknow and in case, distance is less then 500 Km. loading shall be done for a minimum distance of 500Km.) the
e) Transit Insurance @ 0.5%
f)
Insurance for 45 days storage after receipt of equipment at destination station @ 0.5%
1.6.4
Since the Tenderers have been asked to quote unit variable (Ex-work) prices only without any ceiling limit on either side, no advantage shall be given to those tenderers who quote either FIRM price or VARIABLE PRICES WITH CEILING. No payment prior to dispatch of materials shall be made by the Corporation under any circumstances. Tenderers are advised not to ask any such advance payment. Request for such advance payment will not be considered even if the tenderers are willing to pay interests charges thereon. Tenderers asking for advance payment are liable to be rejected. The ruling date of basic prices of raw materials for the price variation purposes shall be same for all the offers (as specified in Clause No. 1.5.3.1 of this instruction). In case, it is prior to the notified date, the quoted Ex-works prices shall be brought as per IEEMA formula. However, no loading shall be considered for dates mentioned beyond notified date. Any rebate/discount linked with quantity, terms of payments in any conditions shall not be considered for the purpose of evaluation and comparison of such offers vis-a-vis others. However, the same may be availed while placing order with such successful Tenderers. If the tenderer fails to quote prices for any of the item(s) /component(s) as asked for or confirm its supply free of cost, the highest prices as quoted by other tenderer for the same shall be added to arrive at F.O.R. destination computed prices of such tenderer for comparison purpose only.
1.6.5
1.6.6
1.6.7
1.6.8
1..6.9 The prices shall be compared inclusive of excise duty & VAT. 1.6.10 Loading on any account as may be deemed necessary in the opinion of the Purchaser to bring the various offers at par to each other for comparison purposes, may be done at the discretion of the Purchaser. SPLITTING OF ORDER : The purchaser reserves the right to split the order among various tenderers in any manner chooses without assigning any reason. AWARD OF CONTRACT : The purchaser is not bound to accept the lowest tender and may reject any or all the tenderers, without assigning any reason. The successful tenderers, if required to do so, may have to enter into a contract agreement with the purchaser as per General conditions of form A/B and other special conditions attached with the tender specifications.
For signing the contract a duly authorized representative of the successful tenderer shall be required to sign and accept the contract at Lucknow at a reasonable notice. Tenderers shall ensure to put initials on each and every page of the tender. Last page of each document forming part of the tender shall bear full signature under official seal fully disclosing the name, designation and relationship with the firm of the signatory. In case of a partnership concern, the tender may be signed by all the partners of the firm or by one of them holding power of attorney (copy to be furnished along with the offer). In case of Corporation/Companies, tender may be signed either by the President or Secretary or any other person authorized to tender in the legal name of corporation / company (copy of such authority to be furnished along with the offer).
Besides, the tenderers shall also furnish the following informations : Name, designation, profession with postal address of all the partners/directors and other person authorized to conduct business in respect of this tender. Postal addresses of firms works, Reg. Head Office, Sales office & Local office etc. Names and postal address of their authorized local Representative/Liaison officers.
INCOME TAX AND SALE TAX/VAT CLEARANCE CERTIFICATE : The Tenderer shall furnish with the tender, Income Tax and Sale Tax/VAT Clearance Certificate of current as well as of the preceding year, from the competent authority. The Purchaser reserves the right to reject any tender, if income tax/sales tax /VAT clearance certificate are not furnished or the reasons for the tenderers inability to furnish such certificates are not given in the tender. DEVIATIONS ; The offer should be strictly in line with conditions, specification and other requirements maintained in this tender specification document. No deviations are permitted except under special circumstances should the tenderer wish to depart from the General requirements or Technical Specification or General Conditions of Contract Form A/B. In any way he must draw specific attention to such departure(s). All such deviations shall specifically be filled up in the relevant deviation schedule. If deviations are not specifically recorded in these schedules and submitted along with the tender document it will be presumed that there are no deviations and this interpretation will be binding upon the tenderer. Purchaser is, however, not bound to accept all or any deviations as mentioned in such schedules. Tenderers are also advised not to enclose their own standard or printed conditions for sale etc. as the same shall not be considered.
CANVASSING : No tenderer shall canvass any Corporations official of the Engineer, with respect to his own or others tender. Contravention of this condition will result in rejection of the tender. This clause shall not be deemed to prevent the tenderer from supplying to the Engineer any further information/clarification asked for, by the Engineer. COURT OF COMPETENT JURISDICTION ; All disputes arising out of and touching or relating to the subject matter of agreement, shall subject to the jurisdiction of Local Courts of Lucknow and High Court of judicature at Allahabad only. ARBITRATON CLAUSE 31 OF FORM B
The following is deemed to be added at the end of the Para-1 in the Arbitration clause 31 of Form-B. In the case of refusal/neglect by such nominee, chairman UPPTCL may nominate another person in his place. SPECIAL NOTE : No modification in price reduction clause No. 27 of contract Form-B, shall be accepted i.e. broadly a price reduction of % per week subject to a maximum of 10% shall be applicable.
The payments beyond schedule delivery period will be made after reduction of the price considering the provisions of reduction clause depending on the delay. It would be possible to consider offers only if both the above conditions are acceptable.
1.14
PRICE FALL BACK: If the quantity of the equipments ordered under the specification remains un-supplied within scheduled/contractual delivery period and upto the finalization of the new tender and Price of the equipments falls in New Tender, then the tenderer will reduce the price of the equipment to the level of new tender price and if they fail to do so, previous un-supplied tender quantity will be cancelled without prejudice.
II- GENERAL REQUIREMENTS OF SPECIFICATIONS

2.1 2.1.1 SCOPE : This specification covers design, manufacture, performance, testing, inspection, packing and delivery of the equipments with accessories and auxiliary equipment required for various substations in U.P., the items and quantities required in Technical Specification. Equipments shall be offered complete with all parts necessary for their efficient operation. Such parts shall be deemed to be within Contractors scope whether specifically mentioned or not. Equipments in all respects shall incorporate the high test quality of modern engineering, design and workmanship. The General Conditions of Contract Form A/B, copies of which are attached hereto, form an integral part of this specification. The contractor shall supply all material and perform all works in strict accordance therewith. In the event of conflict between General conditions of contract form A/B and this specification, the later shall prevail. The General requirement of specifications comprise of this chapter and detailed technical specifications. These are supplementary to each other and essential for complete interpretation of the Purchasers requirement. STANDARD : Except as modified by this tender specification, all material and equipment shall conform to the requirement of the latest editions of relevant ISS/IEC. However, in the event of the tenderer offering equipment conforming to standards other than ISS/IEC standards, the salient point of comparison between the standard adopted and relevant ISS/IEC standards shall be indicated clearly in the proposal. Should the tenderer wish to depart from the provisions of the specifications, either on accounts of manufacturing practices or for any other reason, he shall clearly mention the departure and submit complete justification supported by information, drawings etc, as will enable to assess the suitability of equipment(s) offered. In the event of the tenderers specifications, drawings, forms and tables etc. being found to disagree with the requirement of this specification at any stage, these specifications shall be binding, unless the departures have been duly approved in writing by the purchaser. PROJECT DATA : i. ii. iii. Location Altitude Various sub-stations in UTTAR PRADESH not exceeding 1000 meters.
2.1.2
2.1.3
2.1.4
2.2 2.2.1
2.2.2
2.2.3
2.3
Climate Condition
(a) (b) (d) (e) (f) (g) (h)
Design maximum ambient Air Temperature Minimum ambient air temperature in shade Relative Humidity Wind Load Seismic Level Isocreaunic Level Average annual rain fall
500 C 00 C 100 %Max. 195 kg / Sqm. 0.3 g 50 dyas/year 1200 mm
Hot and humid tropical Climate conducive to rust and fungus growth.
2.4
SYSTEM PARTICULARS : (i) (ii) (iii) (iv) (v) Rated system voltage System frequency Number of phases Neutral Auxiliary power supply : system. 420 kV,245 kV,145 kV,36 kV 50 Hz, This may vary by + 5% Three Effectively Earthed
Auxiliary electrical equipment shall be suitable for operation on the following supply (a) Power device (Like drive motors) 400V,3Phase, 4 Wire 50 Hz Effectively earthed AC system. (b) Lighting fixtures, space heaters, 250V, 2 Wire, 50 Hz, AC supply fractional Horse Power motors with one point grounded. and control devices. DC alarm, Control and Protective devices 2 Wire ungrounded DC supplies from sub-station batteries as under (i) (ii) 400kV S/S -220V DC 220/132kV S/S -110V DC
(iii)
Communication -48V DC Equipment
The above supply voltage will vary as follows : All devices must be suitable for a continuous operation over the entire range of voltage variations : (i) AC Voltage Voltage may vary by + 10%. Frequency by + 5% and Combined Voltage and frequency by + 10%. a) b) c) 220 V will vary between 187 & 242 V 110 V will vary between 93 & 121 V 48 V will vary between 41 & 53 V
(ii)
DC Voltage
Each of the forgoing supplies will be made available by purchaser at one terminal point for each equipment for operation of accessory and auxiliary equipment. If 110 Volts AC supply is required, the Contractor shall provide his own auxiliary transformer. Contractors scope shall include distribution beyond the points of supply, including supply of interconnection cables and terminal blocks etc. 2.5 2.5.1 ERECTION SUPERVISION : The tenderer shall quote for the services of an Erection Engineer who shall assume full responsibility for the erection, testing and commissioning of the equipment offered. Skilled and unskilled labour and petty tools of general use would be provided by the purchaser. The tenderer shall submit a list of all special tools and instruments required for the erection, testing & commissioning and shall include the same in the tender. The tenderer shall indicate per diem, and per mensem rates for the services of the Erection Engineer. Tenderer shall also indicate the estimated time required for the erection, testing and commissioning of the equipment offered. DRAWINGS AND MANUALS: Alongwith the tender the tenderers shall submit the following drawings: (a) (b) General arrangement drawings of the equipment offered. Detailed dimensional drawings and descriptive literature of all the components supplied.
2.52
2.5.3
2.6 2.6.1
(c) 2.6.2
Basic Electrical diagram.
In the event of order being placed, the Contractor shall furnish three prints of each drawing of the Engineer of the Contract, within 4 weeks of the date of order. In addition, the Contractor shall submit to the Engineer within reasonable time but at least 3 months before dispatch of equipments, the complete bill of material with each item identifiable in the detailed drawing with references. This will also form detailed packing list of the equipments. The Engineer shall return to the contractor one print of each drawing (a) stamped APPROVED OR (b) marked up with comments. In case of (a) no further re-submission of drawing is required for Engineers approval, In case of (b), the Contractor shall correct his original drawings to confirm to the comments made by Engineer and re-submit in the same manner stated above within two weeks after the receipt of the marked up print by him.
2.6.3
2.6.4
2.6.5
The Contractor on receipt of prints stamped APPROVED shall furnish the following drawings to the Engineer of the contract: (a) 6 sets of prints of each drawing for each consignee and 3 sets for Engineer of the Contract. 6 Sets of detailed bill of material for each consignee and 3 sets for contract. One direct reading reproducible of each drawing and bill of material. Engineer of
(b)
(c)
All the prints of drawings and bills of materials and the reproducible are to be forwarded to the Engineer of the Contract, before any dispatches are made. 2.6.6 MANUALS : The Contractors shall furnish bound copies of erection, commissioning and operation / maintenance manuals giving detailed instructions, procedures, and precautions for all the equipments supplied by him. The manuals shall be specific to equipments supplied and not of general nature. The contractor shall submit two preliminary copies of such manuals to the Engineer for review and approval. Thereafter, six sets of final approved manuals shall be sent to each consignee and 3 sets shall be sent to Engineer of the contract, before dispatch of the equipment otherwise the contractor shall reduce ex-works price by an amount of 2% from his bill. This amount will be released only on the certificate from the Engineer of the Contract about receipt of all drawings / reproducible manuals.
2.7
RAW MATERIAL : The Tenderer shall themselves be responsible for timely arrangement / procurement of all the raw materials required for the manufacture of all tendered items and shall furnish their test certificates to the Purchaser. However, depending on the policy of the Govt. of India, Corporation may issue essentiality certificates, for arrangement of such raw materials through CEA,DOE,DGTD or other, who may allot the same to the contractor, at their discretion directly from any of the producers of such raw materials or other source, but without any financial liability to the Corporation or affecting / linking the delivery of the equipment with the availability of raw material against such certificates or recommendations.
2.8 2.8.1
TESTING AND INSPECTION: Purchaser shall have the right to witness any type, routine and acceptance test on the equipment offered. Witnessing of test or their approval would not relieve the contractor of his responsibility to supply the equipment as per the specification.
QUALTIY ASSURANCE PROGRAMME : The contractor shall adhere to strict quality assurance over all the manufacturing, testing processing and other activities, whether at his works, or his sub-contractors work, including the suppliers of the raw materials, etc. Detailed Quality Assurance Programme (QAP) will be submitted with the tender, giving step by step checks and counter check, tests, sampling procedures etc, to ensure quality of the equipment to meet the requirements. This shall also include the test details for type, routine and acceptance test required, such Q.A.P. shall be approved by the purchaser before implementation. INSPECTION :
2.8.3
2.8.3.1 The purchaser reserves the right to inspect any machinery and material to ensure that approved Q.A.P. is being strictly implemented by the Contractor or his Sub-Contractor /Supplier under this contract, and to reject any item found defective in workmanship or design, or otherwise unsuitable for the use and purpose intended or which is not in accordance with the intent of this contract. The Contractor should, on demand by the purchaser, rectify or replace such defective or unsuitable equipment, or the purchaser may, at the contractors expense, rectify or replace such defective or unsuitable equipment, whether before or after supply. 2.8.3.2 The contractor shall advise the purchaser at least 4 weeks in advance as to when the equipment will be ready for stage / final inspection at the contractors work or at his Subcontractors works. 2.8.3.3 The Purchasers Inspecting Engineers at all time have access to all part of shops where the equipment is being manufactured and also shall be provided with all reasonable inspection facilities by the contractor and /or sub-contractor.
2.8.3.4 No equipment to be furnished or used in connection with this contract shall be dispatched until factory inspection and acceptance test is carried out satisfactorily. Such factory inspection of the equipment or approval of acceptance tests shall not however, relieve the contractor from full responsibility for supplying equipment conforming to the requirements of this contract, not prejudice any claim, right or privilege which the purchasers may have because of the use of defective or unsatisfactory equipment should purchaser waive the right to inspect any equipment such waiver shall not relieve the contractor any way from obligation under his contract. 2.8.3.5 The tenderer is required to record the following certificates on the invoices and challans of each and every consignment: Certified that material being dispatched against the above invoices and challan has been inspected and tested by the representative of Engineer of the contract on (date) and all the test results were satisfactory, as per approved test certificate enclosed. OR Certified that inspection of material being dispatched against the above invoice and challan has been waived off by S.E., Electy. Sub-station Design Circle II, Lucknow ( Engineer of Contract vide letter NoDt. )(Copy enclosed) and all the acceptance and Routine tests as per relevant standards and those provided in Contract, have been conducted and all the test results were found satisfactory as per test certificates enclosed. 2.9 SPARE PARTS : Tenderer shall be recommended a set of spare parts required for normal maintenance or equipment offered for a period of five years. 2.10 PRODUCTION SHCEDULE AND PROGRESS REPORT: The Contractor shall furnish detailed production schedule for all major component to be supplied. The schedule shall include dates of completion of :(a) (b) (c) Engineering work. Different phases of material procurement, manufacture and fabrication. Delivery.
A report on actual progress in percentage and date of completion of each of above items, shall be sent to the purchaser every month, starting two months, from the date of letter of intent or date of Purchase order. 2.11 PACKING & DESPATCH OF EQUIPMENT :
2.11.1 All equipment/material shall be suitably packed for transport, carriage at site and outdoor storage during transit. The contractor shall be responsible for any damages to the equipment during transit due to improper and inadequate packing. The cases containing fragile material, or material easily prone to damage, shall be very carefully packed and marked with appropriate caution symbols i.e. FRAGILE, HANDLE WITH CARE; USE NO HOOK etc. The contents of each packing shall bear marking that can be readily identified from the packing shall provide complete protection from moisture, termites and mechanical shocks etc., Wherever necessary proper arrangement for attaching slings for lifting shall be provided. All packages shall be clearly marked with gross weight, signs showing UP & DOWN, sides for boxes, contents of each package, order No. and date and unpacking instruction considered necessary. Any material found short inside the packing case, shall be supplied by the contractor without any extra cost. Tenderer shall ascertain prior to shipment, from concerned authorities, the transport limitations, like weight and maximum allowable package size of transportation. All packing case and packing material shall become the property of the Purchaser. 2.11.2 The equipment/material shall be dispatched to the respective sub-station. dispatch instruction will be intimated to the successful tenderer. The detailed
The contractor shall intimate, at least ten days in advance, to the consignee (s), as well as to the Engineer, the probable date when the equipment are to be ready for dispatch. An e-mail intimation shall also be given to the consignee (s) immediately after the dispatch of equipment mentioning the specification number and approximate weight of each package to enable him to take the delivery and unload the material in case the dispatch document are not received by him in time. 2.11.3 A list in duplicate containing details of equipment for verification at site shall also be placed inside each package and shall correspond with the advice note and approved bill of material. 2.11.4 Bill (s), duly pre receipted, in triplicate in accordance with approved terms of payment and together with all necessary dispatch documents, shall be sent to consignee (s) under registered cover with intimation to Engineer of the Contract. 2.11.5 Any demurrage/wharfage or other charges payable due to non-implementation of any of the above instruction shall be to contractors account. 2.12. REJECTION :
2.12.1 Purchaser reserves the right to reject any equipment if during the tests at works or site, the test value achieved do not comply with the respective standard / specifications and exceeds that tolerable limits. 2.12.2 Contractor shall replace rejected equipment with new equipment complying with the guaranteed value as promptly as possible and at no extra cost to the purchaser. Purchaser
reserves the right to retain any rejected equipment and take into service until the contractor supplies the new equipment. 2.12.3 Rejection of any equipment will not be held as a valid reason for delay in timely completion the work. 2.13 MODE OF DESPATCH : of
2.13.1 The equipment are to be dispatched from Contractors work to any destination in U.P. as per the dispatch instructions given by the Engineer (Consignees). 2.13.2 The transformer oil must be dispatched by ROAD transport only and without transshipment to reduce the risk of damage. Form 31 in such cases will be obtained by the contractor from the Consignee (s). 2.13.2 All other equipments shall be dispatched by goods trains, unless otherwise advised by the Engineer / consignee (s). 2.14 INSURANCE
2.14.1 The contractor shall arrange, secure or maintain insurance as may be necessary to protect his own interests and the interests of the Corporation against all risks. The risks that are to be covered under the insurance shall include, but not be limited to, the loss or damage in transit, theft, pilferage/riot, civil commotion, weather conditions, accident, or all kinds of fire war risks during ocean transportation only. 2.14.2 Insurance is to be taken FOR destination value of the Equipment for transit from the manufacturers warehouse to the Purchasers warehouse plus 45 days storage thereafter. 2.14.3 All damages and shortages of the equipment after its delivery to destination railway station and transportation to stores and storage thereafter shall be notified by the consignee by registered post to contractor or his authorized representative,within 30 days for making good the damage or loss by way of replacement of the equipment damaged or lost. 2.14.4 The contractor shall take up the matter with insurance company for finalization of claims and Purchaser shall provide required information. All further action in connection with making and setling of claim, if any, will be carried out by the contractor for which no extra payment will be made. The contractor shall be responsible to make good the damage or loss by way of repairs and /or replacement of equipment free of cost irrespective of the fact whether claim is accepted by the insurance Co. or not, without waiting claims settlement. 2.14.5 The scope of such insurance shall cover the entire value of the Contract from time to time TERMS OF PAYMENT :
2.15.1 The terms of payment shall be as per Clause 21 of form B. In case of delay in delivery the Tenderer shall raise invoices after allowing price reduction due to late delivery as detailed in Clause 27 of Form B. In case drawings and manuals are not submitted as per clause 2.6.5 and 2.6.6, a further deduction of 2% shall also be made. 2.15.2 For equipment to be dispatched by Road transport, the payment will be made after the receipt of goods at site. 2.15.3 Tenderers may note that terms of payment through letter of credit are not acceptable. FOREIGN EXCHANGE : Tenderers offering equipment without involving any foreign exchange commitment on the part of Purchaser will be considered. DELIVERY :
2.17
2.17.1 The quoted delivery period shall be counted from the date of issue of letter of intent or detailed order as the case may be. 2.17.2 The material shall be dispatched by road transport only, the date of receipt of goods at site/UPPCL store shall be treated as date of delivery. 2.17.3 Delivery should be quoted specifically and explicitly and should be guaranteed under price reduction clause of form B. 2.17.4 The delivery should be affected in serviceable lot/sets of equipment. In case of part dispatch, the delivery shall be deemed to have been effected when last component/part of the equipment of serviceable lot/set has been delivered. 2.18 DEVIATION :
2.18.1 This specification is mainly for guidance of the Tenderer / manufacturer. These requirement of necessity include some specific elements of construction and materials, but are not intended to preclude genuinely or design or improvement. 2.18.2 If the tenderer process any deviations from this specification these will be considered provided they are necessary either to improve the utility performance, efficiency or to secure overall economy. This will be clearly and explicitly explain in the tender. Such deviation shall also be brought out clause by clause in the prescribed schedule. 2.19 PERFORMANCE GUARANTEE:
2.19.1 The tenderer shall have to deposit a performance bank guarantee amounting to 10% of the contract value on stamp paper as per U.P. Stamp Act, valid for 12 months from actual date of commissioning of equipment or 18 months from the date of receipt of equipment at site, as
guarantee towards the actual and faithful performance of the equipment being supplied under this specification. 2.20. QUANTITY:
2.20.1 The quantity mentioned in this specification is subject to increase or decrease as per actual requirement of the purchaser at the unit prices mentioned in price schedule. This increase or decrease shall not be more than 50%. 2.21 TRAINING OF ENGINEERS :
2.21.1 The purchaser will depute his engineers for period as mutually agreed, at the manufactures work for a purpose of familiarization with equipments and techniques covered under the specification, including training in commissioning, operation, maintenance and trouble shooting aspects etc. The contractor shall provide the necessary training facilities free of cost to the Purchaser and also indicate suggested training programme etc. In case, this training course is being run regularly by the Manufacturer or his principals, this may be indicated in the tender along with details of training duration, scheduled date, course content etc. The traveling expenses from U.P. to their place of training and back and maintenance expenses of the deputed trainees shall be borne by the purchaser. 2.12.2 The contractor shall depute his senior Engineer/Specialists to the Training Institute/Staff College of the purchaser for training/familiarization course when requested by the purchaser. PENAL CHARGES : The inspection call shall be given only when the equipment has actually become ready, in all respects. A period of 4 weeks (WITHIN U.P) /6 weeks (beyond U.P) shall be allowed to U.P.P.T.C.L for making travel arrangements of inspecting officers to reach the works. In case the equipment is not available for inspection at the time of arrival of inspecting officers, the tenderer shall pay to UPPTCL towards futile journey a sum decided by Chief Engineer (Transmission) and demanded by Engineer of Contract. This amount shall be paid within 30 days from the date of demands. Further action for inspection of material shall be taken only after the said amount is deposited
SCHEDULE A
TENDER FORM
FOR SUPPLY / SUPPLY & ERECTION OF EQUIPMENT FOR SUB-STATIONS FROM : To, The Superintending Engineer Lucknow. Sir, With reference to your invitation to tender for the above I / WE hereby offer to the U.P. Power Transmission Corporation Limited. Items in the schedule of prices and delivery annexed or such portion thereof as you determine in strict accordance with the annexed conditions of contract Form B /A, specifications and schedules of Rates to the Satisfaction of the Purchaser or in default thereof to forfeit and pay to the Uttar Pradesh Power Transmission Corporation Ltd., the sum of money mentioned in the said conditions. The rates quoted are inclusive pro-rata and in full satisfaction of all claims. I/WE agree to abide by tender for the period of 6 months from the date fixed for receiving of the same . A sum Rs. .in the form of .is herewith forwarded duly endorsed in favour of the .U. P. Power Transmission Corporation Limited, Lucknow as earnest money. I/We hereby undertake and agree to execute a contract in accordance with the conditions of the contract. Encl: As above DateDay of 2008 Yours faithfully Witness : Address : (Signature of the tenderer in full ) Name .
SCHEDULE B
PRE QUALIFICATION DETAIL OF THE OFFER
1.
EXPERIENCE :
No. of years of experience of manufacturer Name and complete address of Purchaser (copies of performance report be enclosed) Date of supply & quantity Name of S/S or power stn. Where installed and date of commissioning Period of trouble free operation Copy of type test reports (enclosed/not enclosed)
Sl.No. Brief Technical Details of equipment
2.
Sl.No.
TESTING FACILITIES :
Name of tests Details of testing equipment available Range upto which place testing test can be performed
(i)
Routine : a) b) c) (ii) Acceptance : a) b) c) (iii) Type : a) b) c) Note : IN case facility of test not available at works, place where such test would be carried out be specified Full Signature. Name Designation
SCHEDULE C
DECLARATION
(To be executed on a non-judicial stamp paper of Rs. 10/- with a revenue stamp of Rs.1/- affixed) Tender invited by . Tender for Name of Tenderer Specification No. and date of opening ..
In Consideration of the U.P.Power Transmission Corporation Ltd., having treated the Tenderer to be an eligible person whose tender may be considered , the Tenderer hereby agree to the condition that the proposal in response to the above invitation shall not be withdrawn within 6 months (or any extension thereof ) from the date of opening of the tender, also to the condition that if thereafter the Tenderer does withdraw his proposal within the said period, the Earnest Money deposited by him may be forfeited to the U.P.Power Transmission Corporation Limited and at the discretion of the Purchaser, the purchaser may debar the tenderer from tendering for minimum period of one year reckoned from the date of opening of the tender. Singed this .day of .2013
Place signed by Witness Tenderer Full Signature.. Name .. Designation.. Company Seal
SCHEDULE D
PROFORMA FOR JOINT UNDERTAKING BY THE COLLABORATOR / ASSOCIATE AND THE TENDERER (To be stamped in accordance with U.P. State Act.) To, Superintending Engineer U.P POWER TRANSMISSION CORPORATION LIMITED Lucknow. Dear Sir, (In terms of Instruction to Tenderer in the specification nofor the design, manufacture, testing, delivery erection & commissioning (as specified),of (Name of the Equipment) It is a condition that the tenderer as well as their collaborator / associate shall jointly and severally undertake the responsibility for the successful performance of the Contract (herein after referred to as contract ) which is qualified for the award on the basis of expertise of collaborator /associate .
We having our registered office at .(herein after referred to as Collaborator /Associate ) which in turn shall include our successor, administrator, recruiter and assign and we having our registered office at .((herein after called Tenderer /Contractor ) are held jointly and severally liable and bound up-to U.P POWER TRANSMISSION CORPORATION LIMITED ( herein after referred to as Purchaser ) which expression shall include its successor, administrator and assign, for the successful performance of the contract including the overall responsibility for the design, manufacturer, testing delivery, performance etc of .(Name of the equipment ) in accordance with the contract.
The Collaborator / Associate hereby agree to depute their technical experts from time to time to Contractors works / project site as mutually agreed upon between the Purchaser and the Contractors in order to discharge the Contractors obligations as stipulated in the Contract. The Tenderer and the Collaborator / Associate hereby agree that this undertaking shall be irrevocable and it shall form anintegral part of the Contract.
In witness there of the Collaborator / Associate and the Tenderer have through their authorized representative, set their hands seal on this .day of 2013. WITNESS : 1. .. COLLABORATOR/ASSOCIATE Full Signature.. Name .. Designation.. (Official address ) Seal WITNESS : 1. .. TENDERER Full Signature.. Name .. Designation.. Seal
(Official address )
Seal
Seal
SCHEDULE E
SCHEDULE OF GENERAL PARTICULARS 1. Name of the Tenderer a) b) c) 2. Registered office Postal address of tenderer e-mail address : : : : :
Name and address of Manufacturer, if any
3. 4.
Location and address of works : Name and address of Local representative and his telephone No. , if any. :
5.
Name and address of the officer of the tenderer /manufacturer to whom all reference shall be made for expeditious coordination.
6.
Place from where service facility and spares are available (give full address )
7.
Whether the tenderer is sole Proprietor /Partnership concern / Pvt. Ltd. Company / Public undertaking.
8. 9.
Name of foreign collaborator, if any Whether the design are their own or obtained from other sources.
: :
If from other sources, the same may be indicated. 10. 11. Name and address of sub- supplier The name, designation, qualification and experience of the engineer employed by the tenderer in design, development and manufacturing of the quoted equipment. 12. 13. 14. Authorized capital of the company Annual Turnover in Rs. per year : Actual production per year of the Equipment quoted. 15. Manufacturing capacity per month of the quoted equipment (item wise) 16. State the name & Designation of your relative (s) if any working in Corporation. 17. Earnest money i) Earnest money deposited or not ii) If yes, state amount of earnest : money deposited. iii) No. and date of Bank guarantee /Bank Draft (for earnest money) 18. Validity of offer : : : : : : : : :
(A minimum validity of six months from the date of tender opening
is required.). 19. 1% security deposit in terms of : Clause 3 of form B is to be Deposited within 15 days of Placement of order. Whether or not Willing to deposit. If no, state reasons. 20. Whether agreeable to furnish : Yes / No Yes / No
10% performance bank guarantee or not, state reason 21 Whether the offered equipment is type test or not. 22. Whether type test certificate of : offered equipment are enclosed or not. 23. Whether Certificates for satisfactory performance of offered equipment enclosed or not . 24. Have you noted i) That prices variable as per IEEMA/specified formula enclosed without any ceiling on either side ii) Have you mentioned base price indices prevailing as on the first day on one month before tender opening. : Yes / No : Yes / No : Enclosed / Not enclosed Enclosed / Not enclosed : Tested / not tested
25.
Whether Ex works prices quoted
Yes / No
26.
Whether freight charges have been quoted separately
yes / No
27.
Whether transit insurance form ware house to ware house and 45 days storage thereafter quoted separately.
Yes / No
28.
Whether the quoted prices are also applicable for any reduced quantity order.
Yes / No
29
Terms of payment as mentioned in relevant clause are acceptable or not .
Yes / No
30.
State VAT Number i) ii) Central State
Yes / No
31.
Income tax clearance certificates enclosed or not.
Yes / No
32.
Whether the Tenderer is agreeable to supply the equipment, incase of the deviations stipulated by him are not acceptable to the Corporation.
Yes / No
33.
Have you noted that for instrument Transformers, surge capacitors, Isolators and transformer oil dispatched will be by Road Transport only.
Yes / No
34.
Testing facilities a) b) Type test Routine test : : Available / not available Available / not available
35.
a)
Manufacturing experience of quoted equipment.
Enclosed / not enclosed
b)
Evidence of statement 34 (a)
Enclosed / not enclosed
36.
Equipment quoted in-service
since :
Given the year with evidence/ Not given
37.
Tax and duties
Applicable extra / not
applicable
38. 39. 40. 41.
Excise duties Desired delivery (Annexure-I) Drawings (Schedule F) : :
Applicable extra / not
applicable
Enclosed / Not enclosed : Enclosed / not enclosed
Erection and commissioning period Per unit (Schedule N)
42. 43.
Commissioning charges
: Yes / No
Whether the prices quoted are : After taking modvat benefit
Seal of company Full Signature Name .. Designation.. Date
SCHEDULE F
LIST OF DRAWING AND LITERATURE ENCLOSED WITH THE TENDER Sl. No. Drawings / Literature No. Title
Seal of company Full Signature.. Name .. Designation.. Date
SCHEDULE G
DEVIATIONS FROM TECHNICAL SPECIFICATION & ITS PRICE INCIDENCE.
(All deviations from the Technical Specification shall be filled in clause, in this schedule; compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case the tenderer is required to agree to the standard clause, then he may indicate the amount by which the tendered price will thereby be increased or decreased.
Sl. No.
Clause No.
Deviation
Price incidence (Increase / Decrease
The Tenderer hereby certifies that the above mentioned are the only deviations from the Technical Specification.
Seal of company Full Signature. Name .. Designation.. Date
SCHEDULE H
DEVIATIONS FROM INSTRUCTION TO TENDERERS & ITS PRICE INCIDENCE.
(All deviations from the Instruction to Tenderers shall be filled in clause, in this schedule, compliance with the Specification will be taken as granted if the deviation are not specifically mentioned in this schedule. In case the tenderer is required to agree to the standard clause, then he may indicate the amount by which the tendered price will thereby be increased or decreased.
Sl. No.
Clause No.
Deviation
Price incidence (Increase / Decrease )
The Tenderer hereby certifies that the above mentioned are the only deviations from the Instructions to Tenderers.
Seal of company Full Signature Name .. Designation.. Date
SCHEDULE I
DEVIATIONS FROM GENERAL REQUIREMENTS OF SPECIFICATION & ITS PRICE INCIDENCE.
(All deviations from the General requirements of specification shall be filled in clause, in this schedule, compliance with the Specification will be taken as granted if the deviation are not specifically mentioned in this schedule. In case the tenderer is required to agree to the standard clause then he may indicate the amount by which the tendered price will thereby be increased or decreased .
Sl. No.
Clause No.
Deviation
The Tenderer hereby certifies that the above mentioned are the only deviations from the General requirements of specification.
SCHEDULE J
DEVIATIONS FROM GENERAL CONDITONS OF CONTRACT FORM A/B & ITS PRICE INCIDENCE.
(All deviations from the General Conditions of Contract form A/B shall be filled in clause, in this schedule; compliance with the specification will be taken as granted if the deviations are not specifically mentioned in this schedule. In case the tenderer is required to agree to the standard clause then he may indicate the amount by which the tendered price will thereby be increased or decreased .
Sl. No.
Clause No.
Deviation
The Tenderer hereby certifies that the above mentioned are the only deviations from the General conditions of contract form A/B.
SCHEDULE K
LIST OF RECOMMENDED SPARE PARTS & THEIR PRICES ( Tenderer shall give below a list of spare parts recommended for 5 years trouble free operations of equipment offered by them and its prices.
Sl. No.
Catalogue Nos.
Name of the Component
Recommended Qty. in No.
Unit prices Ex-works F.O.R. Destination
SCHEDULE L
LIST OF RECOMMENDED SPECIAL TOOLS AND TACKLES & ITS PRICES ( Tenderer shall give below a list of special tools and tackles required for erection, commissioning, operations and maintenance of equipment offered by him.
Sl. No.
Particulars
Recommended Qty. in No.
The tenderer hereby certifies that the above mentioned are the only special tools and tackles required for erection, commissioning, operation and maintenance of equipment offered by him.
SCHEDULE M
LIST OF RECOMMENDED TEST SETS & TESTING INSTRUMENTS & THEIR PRICES ( Tenderer shall give below a list of RECOMMENDED TEST SETS & TESTING INSTRUMENTS required for erection, commissioning, operations and maintenance .
Sl. No.
Particulars
Quantity
The Tenderer hereby certifies that the above are the only test sets and testing instruments required for erection, commissioning operation and maintenance of equipment offered by him.
SCHEDULE N
RATES OF SUPERVISION CHARGES OF ERECTION & COMMISSIONING ENGINEER 1. 2. Rate per day of supervision of erection and Commissioning Engineer. Rs..per day Duration required for erection, testing & Commissioning .Days
Note : 1. 2.
Charges for supervision of erection and commissioning shall be payable for number of days of actual presence at works site or above specified duration whichever is less. Lodging at works site and local transport where ever required shall be provided free of cost by the Corporation.
SCHEDULE P
SCHEDULE OF QUOTED GUARANTEED DELIVERY (Guaranteed delivery completion period will be reckoned from the date of issue of letter of intent or detailed order as the case may be) In case of dispatch by road transport, date of receipt of material at site/Corporation stores shall be taken as date of delivery.
Sl.
Item
Offered Qty.
Delivery period (in months No. Starting/Completion with monthly rate
As per Annexure-I
SCHEDULE Q SCHEDULE OF QUANTITIES AND PRICES
SI.NO.
Item
Qty.
Unit Exworks Price (in Rs.)
Unit Packing & Forwarding Charges (in Rs.)
Excise duty (in Rs.)
Sales tax or VAT (in Rs)
Unit Freight charges for destination (in Rs)
Unit Insurance charges for transit & 45 days storage thereafter (in Rs)
Unit FOR destination price (in Rs)
Total FOR destination price (in Rs)
1 1
2 02 No. Simplex type bus reactor Panel (Control & relay) for420kV, 80 MVAr Bus reactors at 400 kV Sultanpur and Sarojininagar. 02 No. Duplex type bus reactor Panel (Control & relay) for420kV, 125 MVAr Bus reactors at 400 kV Mau and Sarnath.
10
11
SUB TOTAL OF I (1+2) 3. Mandatory spares for Control and relay panel
4.
Supervision charges for erection.testing and commissioning Total of 1+2+3+4
Note
1.
The tenderer shall ensure to fill up completely and correctly all the columns of above pro-forma. The prices of each item shall be quoted separately The tenderer are required to quote variable prices only as per enclosed IEEMA PV formula Confirm that prices are after taking into account MODVAT benefits. The material shall be dispatched by Road transport to destination substations for which Form -38 will be made available by the consignees to the successful tenderers, if situated out of state.
2. 3.
4. 5.
SCHEDULE 'R' SCHEDULE OF GUARANTEED TECHNICAL PARTICULARS
Control/Relay panel: PART-A
1 2 3 4 5 6 7 8 9 10
Type of panel Height of panel, mm Depth of front panel, mm Depth of rear panel, mm Width of panel,mm width of corridor, mm Sheet thickness Details of tropicalization Details of Painting Colour code - outside - inside
Duplex
1 2 3 4 5 6 7 8
Type of panel Height of panel, mm Depth of panel, mm Width of panel,mm Sheet thickness Details of tropicalization Details of Painting Colour code - outside - inside
Simplex
2.0
Details of space heaters - nos per panel - voltage rating - power rating
3.0 4.0 5.0
Power socket along with toggle switch provided in each panel Incandescent lamp and switch provided on each panel Corridor light with door switch provided for duplex board
2.0
Instruments and Meters PART-A
TO BE FILLED FOR ALL INDICATING METERS
1 2 3 4 5
Type of meter Range Whether magnetically shielded? limits of error in the effective range Class of accuracy as per IS/IEC PART-B
6 7 8 9 10 11
Make Size & type of case Scale length Whether tropicalised Short time over load capacity VA burden i. Current coil ii. Voltage coil
12
Power consumption i. Current coil ii. Voltage coil
13 14 15 16 17
Whether suitable for flush mounting Total weight Ambient temperature limit Descriptive leaflet ref. Nos. Standards
Back up Impedance Protection Relay PART-A
Type of Relay
2 3 4 5 6 7 i a b ii a b iii a b iii a b 8 9
Rated Frequency Rated VT Voltage (A.C) Rated current (A.C) Characteristic of the relay on R-X plane Zero sequence compensation factor Reach Step in Zone - 1 Resistive reach Reactive Zone - 2 Resistive reach Reactive reach Zone - 3 Resistive reach Reactive reach Zone - 4 Resistive reach Reactive reach Relay characteristic Typical operating time of the relay(Phase /Earth Fault)
i) ii. iii iv. 10 11 12 13
Zone - 1 Zone - 2 Zone - 3 Zone - 4 Accuracy in all the zones Resetting time Whether Disturbance Recorder function is in built in Distance protection relay. Whether Fault Locator is in built in Distance protection relay. PART-B
14 15
Maximum permissible continuous current maximum permissible current for 1 sec.
16 17 18 19 20 21 22 23
Maximum permissible over voltage Auxiliary DC voltage Tripping Mode Insulation test voltage Impulse test High frequency disturbance test Drop out to pickup ratio Ratio of source impedance to line impedance (Z0) and time of operation characteristics to be enclosed)
4 1 2 3
SWITCHES Make Whether stay put or spring return to neutral type No. of positions a. No. of contacts available in each position b. Maximum No. of contacts which can be accommodated for each position
Number of slip contacts (lost motion type) available a. After close b. After trip c. Max. No. of slip contacts possible
a. Rating of contact i. AC ii. DC b. Number of operations c. Rating with two contacts in i. series ii. parallel
6 7 8 9 10
Whether lockable? Type of handle grip Drawing no. of the drawing giving development of switch Dimensions of the switch Mounting details and its ref. Drawing no. (enclosed)
11 12
Detailed technical literature enclosed and its no. Standards
5 1 2 3 I ii iii. 4 5
INDICATING LAMPS Make Type Ratings Current Voltage Watts Dimension and mounting details Standards
6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
ANNUNCIATORS Make Type of relays Type and particulars of windows Particulars of wiring Rated voltage Power consumption Minimum pickup time (for momentary type fault contact) Instantaneous making capacity of contacts Breaking capacity Type of rest, self or manual No. of window in one set Overall dimensions of anunciator group Mounting details Descriptive leaflet No. (enclosed) Standards Ambient temp. limit
SEMAPHORE NDICATORS
1 2 ii. iii. 3 4 5
make Ratings Voltage Burden Permissible variation of control voltage Whether indicator can show power supply failure condition Standards
8 1 2 3 4
MINIATURE CKT BREAKER (MCB) Make Type Current rating Standards
RELAYS
TO BE FILLED FOR ALL TYPE OF NUMERICAL RELAYS
1 2 3 4
Make Type Ambient temperature limit Ratings a. Rated current b. Continuous thermal current/voltage c. Current setting range in percentage of rated Current and no. of taps provided d. Range of available bias settings (in case of differential ratings) & no. of taps provided
e. Whether harmonic restraint provided ( In case of differential relays)
f. Range of ratio matching settings available (in case of differential relays) and no. of taps provided
g. Range of current settings taps (for differential relays) and no. of taps provided h. Whether bias characteristics of differential relays furnished
i. Whether dependent time characteristics of (h) above furnished lj. Accuracy on differential settings 5 6 7 8 Resetting ratio & time Rated time current/voltage at differential settings One minute power frequency withstand voltage Number and type of contacts a. Normally open b. Normally close 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Rating of contacts Operating time Current time characteristics for inverse time for definite time, current relays. Time setting for inverse or definite time current Rated burden Whether series or shunt seal in units provided and their details Whether hand/self reset flag indication provided Overall dimensions Total weight Mounting details Whether relay is drawout type Details of testing facilities Details of literature enclosed with the offer Standards
10 1 2 I. ii. iii. iv.
AUXILIARY RELAYS Make Rating Current Voltage Permissible variation in voltage / current Drop out current /voltage
3 4 I II. 5
Rated burden No. and type of contacts N.O. N.C. Rating of contacts (AC and DC inductive and resistive)
6-a 6-b 7 8 9 10 11 12 13 14
Total operating time of relays Time delay on reset One minute power frequency withstand voltage Total weight Ambient temperature limit Overall dimensions Mounting details Standards Whether draw out type detailed literature enclosed
ANNEXUE-I Delivery REQUIRED
SI.NO.
Description
Qty.
Desired Deliveries F.O.R Destination
1.
420 kV Reactor panels suitable for 80 MVAr Bus reactors. 420 kV Reactor panels suitable for 125 MVAr Bus reactors
WITHIN 3 MONTHS FROM THE DATE OF ISSUE OF LOI.
2.
In one month thereafter.
Seal of company Full Signature.. Name .. Designation. Date
Technical Specification of control and relay panels for 400KV substations

SCOPE OF WORK: 1.1 This specification covers design, engineering, manufacture, assembly, stage testing inspection, testing before supply, packing, forwarding, delivery at site FOR destination & Supervision of erection & Commissioning of the control and relay panels along with accessories and auxiliary equipments. This specification also covers the coordination & matching with the existing control/ relay panels at the extension substations. The following work is included in the scope of work of this specification: Design, construction, fabrication of complete panels including provision for all equipments and wiring. Supply, mounting, wiring of all equipments specified in the specification, together with such auxiliary items as may be incidental or complementary to those specified. All internal wiring to equipments and terminals and inter panel wiring. Complete wiring schedule along with reproducible relating to this work shall also be furnished. Co-ordination and matching with existing control and relay panels with respect to control/protection scheme, internal wiring, mimic bus etc. If necessary, the successful bidder may be required to go to different sites for proper coordination of the schemes. Furnishing of all necessary material and equipments for control/relay panels to ensure desired performance. Routine testing to ensure adherence to standards. Electrical detailing as outlined in the specification. Preparation and furnishing all drawings and literatures relating to these equipments supplied and reproducible etc. to the purchaser. (This will include all schematic, wiring and dimensional details and list of apparatus). Packing and dispatching. Outdoor switch gear like isolators, breakers, CTs, PTs, are being ordered separately and their characteristics will be furnished to the successful bidder, so that balanced systems of schemes of protection can be coordinated; any matching current transformers required for the reliable operation of protection scheme, such as in the case of differential protection of transformers, are to be arranged by the bidder.
1.2 i)
ii)
iii)
iv)
v)
vi) vii) viii)
ix) x)
xi) xii) xiii)
Final adjustments and settings of relays. Supervision of erection and commissioning. In the technical part, the bidder should include a detailed write-up, description and working of each module of the distance and other relays. Preparation and furnishing of interconnection diagram and cable schedules for cabling from panels to Switchyards.
xiv)
The detailed technical specifications are described hereunder with as much accuracy as possible. However, omission of any specific item or any particular detail from the specification shall not relieve the bidder from his responsibility of supplying the material fully consistent and compatible with modern design and engineering complete with every item required to perform the desired duty. The bidder shall be responsible for furnishing the panels complete in all respect. Any material, equipment or methods which the bidder considers preferable to those specified herein for the purposes intended may be offered for consideration.
2 Standards : The control and relay panels shall conform to the latest revisions with a amendments available of relevant standards, rules and codes, some of which are listed have in for ready reference: Sl. Standards No. 1. IS: 3231 IEC:225 IEC:255 2. IS: 1248 OR Equivalent IEC:687 Indicating Instruments Electrical relays for power system protection Title
3.
IS:8686
Specification for static protection relays
4.
IS:375
Making arrangements for switch gear, bus bars, main connection and auxiliary wiring
5. 6. 7 8. 9. 10. 11. 12
IS:8828 IS:2705 IEC:185 IS : 3156 IEC : 186, 186A & 358 IS :6875 IS :5 IS : 1231
Miniature Circuit Breakers Current transformers
Potential transformers
Indicating Lamps Colour Code for Mimic Diagram Flash Test on Annunicators
REFERENCE STANDARDS IEC
NAME & ADDRESS International Electro Technical Commission, Bureau Central de la Commission, Electro Technique Internationl,I Rue de verembe Geneva, SWITZERLAND. Indian Standard Bureau, Manak Bhawan, 9 Bahadur Shah Zafar Marg, New Delhi-2 (INDIA) National Electric manufacture Associate 115, East 44th Street, New-york, NY 10017, USA.
IS
NEMA
In case of conflict, the order of precedence shall (1) IEC (2) Indian Standard (3) Other alternative standards. This list is not to be considered exhaustive and reference to a particular standard or recommendation in this specification does not relieve the bidder of the necessity of providing the goods complying with other relevant standards or recommendation. Equipments meeting with the requirement of any other authoritative standards, which ensure equal or better quality than the standard mentioned shall also, be acceptable. If the equipment offered by the Bidder conforms to any other standards, salient points of difference between the standards adopted and the specific standard shall be clearly brought out in relevant schedule. Four copies of such standards with authentic English translations shall be furnished along-with the offer.
SERVICE CONDITIONS
CLIMATIC CONDITIONS
The control/relay panels to be supplied against this specification shall be suitable for satisfactory continuous operation under the following tropical conditions:
ii)
Location
Maximum ambient air temperature (deg.C)
At various sub stations in the state of Uttar Pradesh (India)

50
iii)
Minimum ambient air temperature(deg.C)
iv)
Average daily ambient air temperature (deg.C)
32.
v)
Maximum Relative Humidity (%)
74
vi)
Maximum Altitude above mean Sea level (metres)
Note exceeding 1000
vi)
Average Annual Rainfall (mm)
1200
viii)
Maximum wind Pressure (Kg./Sq.mtr.)
195
ix)
Iso-ceraunic level (days per year)
50
X)
Seismic Level
0.3g.
3.2
AUXILIARY POWER SUPPLY
Auxiliary electrical equipment shall be suitable for operation on the following
system:
Power Devices (like drive motors) D.C. Alarm, Control

& protective devices
400V, 3 phase, 4 Wire,50Hz neutral grounded AC Supply i) 220 V DC, ungrounded 2 wire
at 400kv sub station.
Lighting
230 V, Single phase, 50 Hz Supply
The above supply voltage may vary as indicated below and all devices shall be suitable for continuous operation over the entire range of voltages.
A.C. Supply
Voltage (+) 10% to (-) 15%

Frequency (+) 5%
D.C. Supply
(+) 10%
TECHNICAL SPECIFICATION OF PANELS 1.1 Simplex Panel Simplex panel shall consist of a vertical front panel with equipment mounted thereon and having wiring access from rear for control panels & front for relay/protection panels. In case of panel having width more than 800mm, double leaf-doors shall be provided. Doors shall have handles with either built-in locking facility or will be provided with pad-lock. 1.2 Duplex Panel Duplex panel shall be walk-in tunnel type comprising two vertical front and rear panel sections connected back-on-back by formed sheet steel roof tie members and a central corridor in between. The corridor shall facilitate access to internal wiring and external cable connections. In case of number of duplex panels located in a row side by side, the central corridor shall be aligned to form a continuous passage. Both ends of the corridor shall be provided with double leaf doors with lift off hinges. Doors shall have handles either with built-in locking facility or shall be provided with pad-locks. Separate cable entries shall be provided for the front and rear panels. However, inter-connections between front and back panels shall be by means of inter panel wiring at the top of the panel.
2.
2.1.
2.3.
2.4.
CONSTRUCTIONAL FEATURES Control and Relay Board shall be of panels of simplex or duplex type design as indicated in bill of quantity. It is the responsibility of the Contractor to ensure that the equipment specified and such unspecified complementary equipment required for completeness of the protective/control schemes be properly accommodated in the panels without congestion and if necessary, either more number of panels or provide panels with larger dimensions. No price increase at a later date on this account shall be allowed. However, the width of panels that are being offered to be placed in existing control rooms, should be in conformity with the space availability in the control room. 2.2. Panels shall be completely metal enclosed and shall be dust, moisture and vermin proof. The enclosure shall provide a degree of protection not less than IP-31 in accordance with IS: 2147. Panels shall be free standing, floor mounting type and shall comprise structural frames completely enclosed with specially selected smooth finished, cold rolled sheet steel of thickness not less than 3 mm for weight bearing members of the panels such as base frame, front sheet and door frames, and 2.0mm for sides, door, top and bottom portions. There shall be sufficient reinforcement to provide level transportation and installation. All doors, removable covers of panels shall be gasketed all around with synthetic rubber gaskets Neoprene/EPDM generally conforming with provision of IS 11149. However, XLPE gaskets can also be used for fixing protective glass doors. Ventilating louvers, if provided shall have screens and filters. The screens shall be made of either brass or GI wire mesh
2.5.
2.6.
2.7.
2.8. 3. 3.1.
Design, materials selection and workmanship shall be such as to result in neat appearance, inside and outside with no welds, rivets or bolt head apparent from outside, with all exterior surfaces tune and smooth. Panels shall have base frame with smooth bearing surface, which shall be fixed on the embedded foundation channels/insert plates. Anti vibration strips made of shock absorbing materials that shall be supplied by the contractor, which shall be placed between panel & base frame. Cable entries to the panels shall be from the bottom. Cable gland plate fitted on the bottom of the panel shall be connected to earthing of the panel/station through a flexible braided copper conductor rigidly. Relay/protection panels of modern modular construction would also be acceptable. MOUNTING All equipment on and in panels shall be mounted and completely wired to the terminal blocks ready for external connections. The equipment on front of panel shall be mounted flush. Equipment shall be mounted such that removal and replacement can be accomplished individually without interruption of service to adjacent devices and are readily accessible without use of special tools. Terminal marking on the equipment shall be clearly visible. The Contractor shall carry out cut out, mounting and wiring of the free issue items supplied by others which are to be mounted in his panel in accordance with the corresponding equipment manufacturer's drawings. Cut outs if any, provided for future mounting of equipment shall be properly blanked off with blanking plate. The centre lines of switches, push buttons and indicating lamps shall be not less than 750mm from the bottom of the panel. The centre lines of relays, meters and recorders shall be not less than 450mm from the bottom of the panel. The centre lines of switches, push buttons and indicating lamps shall be matched to give a neat and uniform appearance. Like wise the top lines of all meters, relays and recorders etc. shall be matched. No equipment shall be mounted on the doors. At existing station, panels shall be matched with other panels in the control room in respect of dimensions, colour, appearance and arrangement of equipment (centre lines of switches, push buttons and other equipment) on the front of the panel.
3.2.
3.3.
3.4.
3.5.
3.6. 3.7.
4. 4.1.
PANEL INTERNAL WIRING Panels shall be supplied complete with interconnecting wiring provided between all electrical devices mounted and wired in the panels and between the devices and terminal blocks for the devices to be connected to equipment outside the panels. When panels are arranged to be located adjacent to each other all inter panel wiring and connections between the panels shall be carried out internally All wiring shall be carried out with 650V grade, single core, stranded copper conductor wires with PVC insulation. The minimum size of the multi-stranded copper conductor used for internal wiring shall be as follows:
4.2.
4.3.
All circuits except current transformer circuits and voltage transfer circuits meant for energy metering - one 1.5mm sq. per lead. All current transformer circuits - one 2.5 sq.mm per lead. Voltage transformer circuit (for energy meters): Two 2.5 mm sq. per lead. All internal wiring shall be securely supported, neatly arranged, readily accessible and connected to equipment terminals and terminal blocks. Wiring gutters & troughs shall be used for this purpose. Auxiliary bus wiring for AC and DC supplies, voltage transformer circuits, annunciation circuits and other common services shall be provided near the top of the panels running throughout the entire length of the panels. Wire termination shall be made with solderless crimping type and tinned copper lugs, which firmly grip the conductor. Insulated sleeves shall be provided at all the wire terminations. Engraved core identification plastic ferrules marked to correspond with panel wiring diagram shall be fitted at both ends of each wire. Ferrules shall fit tightly on the wire and shall not fall off when the wire is disconnected from terminal blocks. All wires directly connected to trip circuit breaker or device shall be distinguished by the addition of red coloured unlettered ferrule. Longitudinal troughs extending throughout the full length of the panel shall be preferred for inter panel wiring. Inter-connections to adjacent panel shall be brought out to a separate set of terminal blocks located near the slots of holes meant for taking the inter-connecting wires. Contractor shall be solely responsible for the completeness and correctness of the internal wiring and for the proper functioning of the connected equipments. TERMINAL BLOCKS All internal wiring to be connected to external equipment shall terminate on terminal blocks. Terminal blocks shall be 650 V grade and have 10 Amps. continuous rating, moulded piece, complete with insulated barriers, stud type terminals, washers, nuts and lock nuts. Markings on the terminal blocks shall correspond to wire number and terminal numbers on the wiring diagrams. All terminal blocks shall have shrouding with transparent unbreakable material. Disconnecting type terminal blocks for current transformer and voltage transformer secondary leads shall be provided. Also current transformer secondary leads shall be provided with short circuiting and earthing facilities. At least 20% spare terminals shall be provided on each panel and these spare terminals shall be uniformly distributed on all terminal blocks. Unless otherwise specified, terminal blocks shall be suitable for connecting the following conductors of external cable on each side All CT & PT circuits: minimum of two of 2.5mm Sq. copper. AC/DC Power Supply Circuits: One of 6mm Sq. Aluminium. All other circuits: minimum of one of 2.5mm Sq. Copper. There shall be a minimum clearance of 250mm between the first row of terminal blocks and the associated cable gland plate or panel side wall. Also the clearance between two rows of terminal blocks edges shall be minimum of 150mm.
4.4.
4.5.
4.6.
4.7. 5. 5.1.
5.2.
5.3. 5.4.
5.5.
5.6.
Arrangement of the terminal block assemblies and the wiring channel within the enclosure shall be such that a row of terminal blocks is run in parallel and close proximity along each side of the wiring-duct to provide for convenient attachment of internal panel wiring. The side of the terminal block opposite the wiring duct shall be reserved for the external cable connections. All adjacent terminal blocks shall also share this field wiring corridor. All wiring shall be provided with adequate support inside the panels to hold them firmly and to enable free and flexible termination without causing strain on terminals. The number and sizes of the Owner's multi core incoming external cables will be furnished to the Contractor after placement of the order. All necessary cable terminating accessories such as gland plates, supporting clamps & brackets, wiring troughs and gutters etc. (except glands & lugs) for external cables shall be included in the scope of supply. PAINTING The painting shall be carried out as per shade 631 of IS-5. MIMIC DIAGRAM Coloured mimic diagram and symbols showing the exact representation of the system shall be provided in the front of control panels. Mimic diagram shall be made preferably of anodised aluminium or plastic of approved fast colour material, which shall be screwed on to the panel and can be easily cleaned. The mimic bus shall be 2mm thick. The width of the mimic bus shall be 10mm for bus bars and 7mm for other connections. Painted overlaid mimic is also acceptable. Mimic bus colour will be decided during detailed Engineering in consultation with the respective consignees.. When semaphore indicators are used for equipment position, they shall be so mounted in the mimic that the equipment in close position shall complete the continuity of mimic.
5.7.
6.
7. 7.1. 7.2.
7.3. 7.4.
7.5. 8. 8.1.
Indicating lamp, one for each phase, for each bus shall be provided on the mimic to indicate bus charged condition NAME PLATES AND MARKINGS All equipment mounted on front and rear side as well as equipment mounted inside the panels shall be provided with individual name plates with equipment designation engraved. Also on the top of each panel on front as well as rear side, large and bold nameplates shall be provided for circuit/feeder designation. All front mounted equipment shall also be provided at the rear with individual name plates engraved with tag numbers corresponding to the one shown in the panel internal wiring to facilitate easy tracing of the wiring.
8.2.
8.3.
Each instrument and meter shall be prominently marked with the quantity measured e.g. KV, A, MW, etc. All relays and other devices shall be clearly marked with manufacturer's name, manufacturer's type, serial number and electrical rating data. Name Plates shall be made of non-rusting metal or 3 ply lamicoid. Name plates shall be black with white engraving lettering. Each switch shall bear clear inscription identifying its function e.g. 'Isolator' etc. Similar inscription shall also be provided on each device whose function is not otherwise identified. If any switch device does not bear this inscription separate name plate giving its function shall be provided for it. Switch shall also have clear inscription for each position indication e.g. "ON-OFF" etc. All the panels shall be provided with name plate mounted inside the panel bearing LOA No & Date, Name of the Substation & feeder and reference drawing number. MISCELLANEOUS ACCESSORIES Plug Point: 240V, Single phase 50Hz, AC socket with switch suitable to accept 5 Amps and 15 Amps pin round standard Indian plug, shall be provided in the interior of each cubicle with ON-OFF switch. Interior Lighting: Each panel shall be provided with a fluorescent lighting fixture rated for 240 Volts, single phase, 50 Hz supply for the interior illumination of the panel controlled by the respective panel door switch. Adequate lighting shall also be provided for the corridor in Duplex panels. Switches and Fuses: Each panel shall be provided with necessary arrangements for receiving, distributing and isolating of DC and AC supplies for various control, signaling, lighting and space heater circuits. The incoming and sub-circuits shall be separately provided with Fuses. Selection of the main and sub-circuit Fuses rating shall be such as to ensure selective clearance of sub-circuit faults. Voltage transformer circuits for relaying and metering shall be protected by fuses. All fuses shall be HRC cartridge type conforming to IS: 13703 mounted on plug-in type fuse bases. The short time fuse rating of Fuses shall be not less than 9 KA. Fuse carrier base shall have imprints of the fuse 'rating' and 'voltage'. Space Heater: Each panel shall be provided with a thermostatically connected space heater rated for 240V, single phase, 50 Hz AC supply for the internal heating of the panel to prevent condensation of moisture. The fittings shall be complete with switch unit. EARTHING All panels shall be equipped with an earth bus securely fixed. Location of earth bus shall ensure no radiation interference from earth systems under various switching conditions of isolators and breakers. The material and the sizes of the bus bar shall be at least 25 X 6 sq.mm copper with threaded holes at a gap of 50 mm with provision of bolts and nuts for connection with cable armours and mounted equipment etc for effective earthing. When several panels are mounted adjoining each other, the earth bus shall be made continuous and necessary connectors and clamps for this purpose shall be included in the scope of supply of Contractor.
8.4. 8.5.
8.6.
9. 9.1.
9.2.
9.3.
9.4.
10. 10.1
Provision shall be made for extending the earth bus bars to future adjoining panels on either side. 10.2. Provision shall be made on each bus bar of the end panels for connecting Substation earthing grid. Necessary terminal clamps and connectors for this purpose shall be included in the scope of supply of Contractor. All metallic cases of relays, instruments and other panel mounted equipment including gland plate, shall be connected to the earth bus by copper wires of size not less than 2.5 sq. mm. The colour code of earthing wires shall be green. Looping of earth connections which would result in loss of earth connection to other devices when the loop is broken, shall not be permitted. However, looping of earth connections between equipment to provide alternative paths to earth bus shall be provided. VT and CT secondary neutral or common lead shall be earthed at one place only at the terminal blocks where they enter the panel. Such earthing shall be made through links so that earthing may be removed from one group without disturbing continuity of earthing system for other groups. An electrostatic discharge point arrangement shall be provided in each panel so as to discharge human body before he handles the equipments inside the panels. INDICATING INSTRUMENTS & TRANSDUCERS FOR CONTROL PANEL: All instruments, meters and transducers shall be enclosed in dust proof, moisture resistant, black finished cases and shall be suitable for tropical use. All megawatt , megavar, Bus voltage and frequency indicating instruments shall be provided with individual transducers and these shall be calibrated along with transducers to read directly the primary quantities. They shall be accurately adjusted and calibrated at works and shall have means of calibration check and adjustment at site. The supplier shall submit calibration certificates at the time of delivery.
10.3.
10.4.
10.5.
10.6.
11.
11.1. 11.1.1. 11.1.2. 11.1.3.
Indicating Instruments Unless otherwise specified, all electrical indicating instruments shall be of digital type suitable for flush mounting. Instruments shall have 4-digit display; display height being not less than 25 mm Instrument shall confirm to relevant IS and shall have an accuracy class of 1.5 or better. Watt and Var meters shall have an indication of (+) and (-) to indicate EXPORT and IMPORT respectively. Digital voltage and frequency meters shall be of class: 0.5 and shall have digital display of 5 and 4 digits respectively, with display size, not less than 25mm (height).
11.1.4.
11.2. 11.2.1. 11.2.2.
Transducers Transducers (for use with Indicating Instruments) shall in general conform to IEC:688-1 The transducers shall be suitable for measurement of active power, reactive power, voltage, current and frequency in three phase four wire unbalanced system. The input to the transducers will be from sub-station current & potential transformers. The output shall be in milli ampere D.C. proportional to the input & it shall be possible to feed the output current directly to the indicating instruments. The transducer characteristic shall be linear throughout the measuring range. The transducer output shall be load independent. The input & output of the transducer shall be galvanically isolated. Each transducer shall be housed in a separate compact case and have suitable terminals for inputs & outputs. The transducers shall be suitably protected against transient high peaks of voltage & current. The transducer shall withstand indefinitely without damage and work satisfactorily at 120% of the rated voltage and 120% of the rated input current as applicable. All the transducers shall have an output of 4-20 mA. The response time of the transducers shall be less than 1 second. The accuracy class of transducers shall be 1.0 or better for voltage/current transducer, 0.5 or better for watt/VAR transducer and 0.2 or better for frequency transducer. The transducers shall have a low AC ripple on output less than 1%. The transducer shall have dual output.
11.2.3.
11.2.4. 11.2.5. 11.2.6. 11.2.7. 11.2.8. 11.2.9.
11.2.10. 11.2.11. 11.2.12.
11.2.13. 11.2.14.
12. ANNUNCIATION SYSTEM for Control Panel 12.1. Alarm annunciation system shall be provided in the control board by means of visual and audible alarm in order to draw the attention of the operator to the abnormal operating conditions or the operation of some protective devices. The annunciation equipment shall be suitable for operation on the voltages specified in this specification. 12.2. The visual annunciation shall be provided by annunciation facia, mounted flush on the top of the control panels. 12.3. The annunciation facia shall be provided with translucent plastic window for alarm point with approximate size of 35mm x 50mm. The facia plates shall be engraved in black lettering with respective inscriptions. Alarm inscriptions shall be engraved on
each window in not more than three lines and size of the lettering shall not be less than 5 mm. 12.4. Each annunciation window shall be provided with two white lamps in parallel to provide safety against lamp failure. Long life lamps shall be used. The transparency of cover plates and wattage of the lamps provided in the facia windows shall be adequate to ensure clear visibility of the inscriptions in the control room having high illumination intensity (350 Lux), from the location of the operator's desk. 12.5. All Trip facia shall have red colour and all Non-trip facia shall have white colour. 12.6. The audible alarm shall be provided by Buzzer/ Hooter /Bell having different sounds and shall be used as follows. Hooter Bell Buzzer Alarm Annunciation Annunciation DC failure AC supply failure
12.7. Sequence of operation of the annunciator shall be as follows : Sl. NO. Alarm Fault Visual Audible Condition Contact Annunciati Annunciati on on Normal Open OFF OFF 1. Abnormal 2. Accept Push Button Pressed Reset Push Button Pressed Lamp Test Push Button Pressed Close Open Close Open Open Steady On Steady On On Off Steady On OFF OFF OFF OFF OFF Close Flashing ON
3.
4.
5.
12.8. Audible annunciation for the failure of DC supply to the annunciation system shall be provided and this annunciation shall operate on 240 Volts AC supply. On failure of the DC to the annunciation system for more than 2 or 3 seconds (adjustable setting), a bell shall sound. A separate push button shall be provided for the cancellation of this audible alarm alone but the facia window shall remain steadily lighted till the supply to annunciation system is restored. 12.9. A separate voltage check relay shall be provided to monitor the failure of supply (240V AC) to the scheme mentioned in Clause above. If the failure of supply exists for more than 2 to 3 seconds, this relay shall initiate visual and audible annunciation. Visual and audible annunciation for the failure of AC supply to the annunciation
system shall be provided and this annunciation shall operate on Annunciation DC and buzzer shall sound. 12.10. The annunciation system described above shall meet the following additional requirements : a) The annunciation system shall be capable of catering to at least 20 simultaneous signals at a time. b) One set of the following push buttons shall be provided on each control panel: Reset push button for annunciation system Accept push button for annunciation system Lamp test push button for testing the facia windows c) These testing circuits shall be so connected that while testing is being done, it shall not prevent the registering of any new annunciation that may land during the test. The annunciation shall be repetitive type and shall be capable of registering the fleeting signal. Minimum duration of the fleeting signal registered by the system shall be 15 milli seconds. In case of static annunciator scheme, special precaution shall be taken to ensure that spurious alarm condition does not appear due to influence of external electromagnetic/ electrostatic interference on the annunciator wiring and switching disturbances from the neighbouring circuits within the panels and the static annunciator shall meet the high voltage susceptibility test , impulse voltage with stand test , high frequency disturbance test class III and fast transient disturbance test level III as per IEC 60255. The annunciation system to be supplied for existing sub-stations shall be engineered as an extension to the existing scheme.
e)
f)
12.11.
13. SWITCHES 13.1. Control and instrument switches shall be rotary operated type with escutcheon plates clearly marked to show operating position and circuit designation plates and suitable for flush mounting with only switch front plate and operating handle projecting out. 13.2. The selection of operating handles for the different types of switches shall be as follows : Isolator control switch : Pistol grip, black : Instrument switches Protection Transfer switch : : Round, knurled, black Pistol grip, lockable and black.
13.3. The control switch of isolator shall be of spring return to neutral type. The switch shall have spring return from close and trip positions to "after close" and "after trip" positions respectively. 13.4. Instrument selection switches shall be of maintained contact (stay put) type. Ammeter selection switches shall have make-before-break type contacts so as to prevent open circuiting of CT secondary when changing the position of the switch. Voltmeter transfer switches for AC shall be suitable for reading all line- to-line and line-to-neutral voltages for non- effectively earthed systems and for reading all line to line voltages for effectively earthed systems. 13.5. . Lockable type of switches which can be locked in particular positions shall be provided when specified. The key locks shall be fitted on the operating handles. 13.6. The contacts of all switches shall preferably open and close with snap action to minimise arcing. Contacts of switches shall be spring assisted and contact faces shall be with rivets of pure silver or silver alloy. Springs shall not be used as current carrying parts 13.7. The contact combination and their operation shall be such as to give completeness to the interlock and function of the scheme. 13.8. The contact rating of the switches shall be as follows : Description Contact Rating in Amps 220V DC 50V DC 240V AC Make and carry 10 10 10 Continuously Make and carry for 0.5 sec. Break for Resistive load Break for Inductive load with L/R = 40m sec. 30 30 30
3 0.2
20 -
7 -
14. INDICATING LAMPS 14.1. Indicating lamps shall be of cluster LED type suitable for panel mounting with rear terminal connections. Lamps shall be provided with series connected resistors preferably built in the lamp assembly. Lamps shall have translucent lamp covers to diffuse lights coloured red, green, amber, clear white or blue as specified. The lamp cover shall be preferably of screwed type, unbreakable and moulded from heat resisting material. 14.2. The lamps shall be provided with suitable resistors. 14.3. Lamps and lenses shall be interchangeable and easily replaceable from the front of the panel. Tools, if required for replacing the bulbs and lenses shall also be included in the scope of the supply. 14.4. The indicating lamps with resistors shall withstand 120% of rated voltage on a continuous basis.
15. POSITION INDICATORS (if Applicable) 15.1. Position indicator of "SEMAPHORE" type shall be provided when specified as part of the mimic diagrams on panels for indicating the position of isolating switch. The indicator shall be suitable for semi-flush mounting with only the front disc projecting out and with terminal connection from the rear. Their strips shall be of the same colour as the associated mimic. 15.2. Position indicator shall be suitable for DC Voltage as specified. When the supervised object is in the closed position, the pointer of the indicator shall take up a position in line with the mimic bus bars, and at right angles to them when the object is in the open position. When the supply failure to the indicator occurs, the pointer shall take up an intermediate position to indicate the supply failure. 15.3. The rating of the indicator shall not exceed 2.5 W. 15.4. The position indicators shall withstand 120% of rated voltage on a continuous basis. 16. RELAYS
16.1. All relays shall conform to the requirements of IS: 3231/IEC-60255/IEC 61000 or other applicable standards. Relays shall be suitable for flush or semi-flush mounting on the front with connections from the rear. 16.2. All protective relays shall be of numerical type and communication protocol shall be as per IEC 61850. Further, the test levels of EMI as indicated in IEC 61850 shall be applicable to these relays. 16.3. All protective relays shall be in draw out or plug-in type/modular cases with proper testing facilities. Necessary test plugs/test handles shall be supplied loose and shall be included in contractor's scope of supply. 16.4. All AC operated relays shall be suitable for operation at 50 Hz. AC Voltage operated relays shall be suitable for 110 Volts VT secondary and current operated relays for 1 amp CT secondary. All DC operated relays and timers shall be designed for the DC voltage specified, and shall operate satisfactorily between 80% and 110% of rated voltage. Voltage operated relays shall have adequate thermal capacity for continuous operation. 16.5. The protective relays shall be suitable for efficient and reliable operation of the protection scheme described in the specification. Necessary auxiliary relays and timers required for interlocking schemes for multiplying of contacts suiting contact duties of protective relays and monitoring of control supplies and circuits, lockout relay monitoring circuits etc. also required for the complete protection schemes described in the specification shall be provided. All protective relays shall be provided with at least two pairs of potential free isolated output contacts. Auxiliary relays and timers shall have pairs of contacts as required to complete the scheme; contacts shall be silver faced with spring action. Relay case shall have adequate number of terminals for making potential free external connections to the relay coils and contacts, including spare contacts.
16.6. Timers shall be of solid state type. Time delay in terms of milliseconds obtained by the external capacitor resistor combination is not preferred and shall be avoided. 16.7. No control relay, which shall trip the power circuit breaker when the relay is deenergised, shall be employed in the circuits. 16.8. Provision shall be made for easy isolation of trip circuits of each relay for the purpose of testing and maintenance. 16.9. Auxiliary seal-in-units provided on the protective relays shall preferably be of shunt reinforcement type. If series relays are used the following shall be strictly ensured: (a) The operating time of the series seal-in-unit shall be sufficiently shorter than that of the trip coil or trip relay in series with which it operates to ensure definite operation of the flag indicator of the relay. (b) (c) Seal-in-unit shall obtain adequate current for operation when one or more relays operate simultaneously. Impedance of the seal-in-unit shall be small enough to permit satisfactory operation of the trip coil on trip relays when the D.C. Supply Voltage is minimum. Trip-circuit seal-in is required for all trip outputs, irrespective of the magnitude of the interrupted current. The trip-circuit seal-in logic shall not only seal-in the trip output(s),but also the relevant initiation signals to other scheme functions, (e.g. initiate signals to the circuit-breaker failure function, reclosing function etc.), and the alarm output signals. Two methods of seal-in are required, one based on the measurement of AC current, catering for those circumstances for which the interrupted current is above a set threshold, and one based on a fixed time duration, catering for those circumstances for which the interrupted current is small (below the set threshold). For the current seal-in method, the seal-in shall be maintained until the circuit-breaker opens, at which time the seal-in shall reset and the seal-in method shall not now revert to the fixed time duration method. For this seal-in method, the seal-in shall be maintained for the set time duration. Seal-in by way of current or by way of the fixed duration timer shall occur irrespective of whether the trip command originates from within the main protection device itself (from any of the internal protection functions), or from an external device with its trip output routed through the main protection device for tripping. Trip-circuit seal-in shall not take place under sub-harmonic conditions (e.g. reactor ring down).
(d)
(e)
(f)
(g)
16.10. The setting ranges of the relays offered, if different from the ones specified shall also be acceptable if they meet the functional requirements. 16.11. Any alternative/additional protections or relays considered necessary for providing complete effective and reliable protection shall also be offered separately. The acceptance of this alternative/ additional equipment shall lie with the UPPTCL. 16.12. All relays and their drawings shall have phase indications as R-Red, Y-yellow, B-blue
16.13. For numerical relays, the scope shall include the following: a) Necessary software and hardware to up/down load the data to/from the relay from/to the personal computer installed in the substation. However, the supply of PC is not covered under this clause. b) c) The relay shall have suitable communication facility for future connectivity to SCADA. The relay shall be capable of supporting IEC 61850 protocol. Features like fault recorder and event logging function as available including available as optional feature in these relays shall be supplied and activated at no extra cost to the owner. It is to be clearly understood that these shall be in addition to Fault recorder function.
17. REACTOR PROTECTION 17.1. Differential Protection Relay shall (a) (b) (c) (d) (e) (f) be triple pole type have operation time less than 25 milli-seconds at 5 times setting be tuned to system frequency have current setting range of 10 to 40% of 1 Amp. or a suitable voltage setting range be high impedance / biased differential type be stable for all external faults
17.2. Restricted Earth Fault Protection Relay shall (a) be single pole type (b) (c) (d) (e) be of current/voltage operated high impedance type have a current setting of 10-40% of 1 Amp./have a suitable voltage setting range be tuned to system frequency have a suitable non-linear resistor to limit the peak voltage to 1000 Volts
17.3. Back up impedance protection Relay shall (a) be triple pole type, with faulty phase identification/ indication (b) (c) (d) (e) be single step polarised 'mho' distance/ impedance relay suitable for measuring phase to ground and phase to phase faults have adequate ohmic setting range to cover at least 60% of the impedance of the reactor and shall be continuously variable have an adjustable characteristic angle of 30-80 degree have a definite time delay relay with a continuously adjustable setting range of 0.2-2.0 seconds
(f) 17.4
Include VT failure relay which shall block the tripping during VT fuse failure condition.
Further, reactor auxiliary protections contacts (Buchholz, PRV, Oil Temperature, Winding Temperature, OLTC Buchholz etc.) can be wired suitably in above protections or provide separate Flag relays/Auxiliary relays as per scheme requirements. TRIPPING RELAY High Speed Tripping Relay shall (a) be instantaneous (operating time not to exceed 10 milli-seconds). (b) (c) (d) reset within 20 milli seconds be D.C. operated have adequate contacts to meet the requirement of scheme, other functions like LBB relay as well as cater to associated equipment like event logger, Disturbance recorder, fault Locator, etc. be provided with operation indicators for each element/coil.
18.
(e)
19.
DC SUPPLY SUPERIVISION RELAY (a) (b) (c) The relay shall be capable of monitoring the failure of D.C. supply to which, it is connected. It shall have adequate potential free contacts to meet the scheme requirement. The relay shall have a 'time delay on drop-off' of not less than 100 milli seconds and be provided with operation indicator/flag.
20. RELAY TEST KIT 20.1. One relay test kit shall comprise of the following equipment as detailed here under 3 sets 2 nos. 2 nos. Relay tools kits Test plugs for TTB Special type Test plugs for using with modular type relays (if applicable)
21. TYPE TESTS 21.1. The reports for following type tests shall be submitted during detailed engineering for the Protective relays, Fault Recorder, Fault locator and Disturbance recorder: a) Insulation tests as per IEC 60255-5 b) c) DC Voltage dips and interruptions/Variation as per IEC 6100-4-29. High frequency disturbance test as per IEC 61000-4 16, Class IV (Not applicable for electromechanical relays)
d) e) f)
Electrostatic discharges as per IEC 61000-4-2, level; 4 (not applicable for Electromechanical relays) Fast transient test as per IEC 61000-4-4, Level IV (Not applicable for electromechanical relays) Relay characteristics, performance and accuracy test as per IEC 60255 Steady state Characteristics and operating time Dynamic Characteristics and operating time for distance protection relays and current differential protection relays Conformance test as per IEC 61850-10. For fault recorder and disturbance recorder only performance test are intended under this item
g) h) i)
Tests for thermal and mechanical requirements as per IEC 60255-6 Tests for rated burden as per IEC 60255-6 Contact performance test as per IEC 60255-0-20 (not applicable for Distance to fault locator and Disturbance recorder)
In case there is a change either in version or in model (Except firmware) of the relay, the contractor has to submit the type test reports for the offered revision/model. 21.2. Single source dynamic tests on reactor differential relay shall be/ should have been conducted based on general guidelines specified in CIGRE committee 34 report on Evaluation of characteristics and performance of Power system protection relays and protective systems.
22. CONFIGURATION OF RELAY AND PROTECTION PANELS The following is the general criteria for the selection of the equipments to be provided in each type of panel.
CONTROL PANEL
Various types of control panels shall consist of the following a b c d e Ammeter Varmeter with transducer Isolator Control switch Semaphore Red indicating lamp 1 no. 1 no. 1 no. 3 set 1 set
f g
Green indicating lamp White indicating lamp (DC healthy lamp) Annunciation windows with associated annunciation relays Push button for alarm Accept/reset/lamp test Protection Transfer Switch Mimic to represent SLD
1 no. 2 nos
18 nos
3 nos
j k
1 no. Lot 1 no Lot
l Voltmeter with selector switch m Cut out, mounting and wiring for RWTI & selector switch
Notes: 1 The above list of equipments mentioned for control panel is generally applicable unless it is defined elsewhere and in case of bay extension in existing substations, necessary equipments for matching the existing control panel shall be supplied. REACTOR PROTECTION PANEL The protection panel for Reactor shall consist of the following protection feature/scheme: Sl.No. 1. 2. Description Reactor Differential Protection scheme Restricted Earth fault Protection scheme Quantity 1 no. 1 no.
3. 4. 5. 6.
Reactor back up impedance protection scheme Three phase trip relays with auxiliary relays(If any) CVT selection relay as per scheme requirement Flag Relays/Aux. Relays for wiring Reactor auxiliary protection contacts such as Buchholz, Oil Temperature, Winding Temperature, PRV etc. as per scheme requirements V.T. Fuse fail relay
1 set 2 nos. Lot As required
7.
1 no.
23.
24.

TROPICALISATION Control room will be normally air-cooled/air- conditioned. All equipments shall however be suitable for installation in a tropical monsoon area having hot, humid climate and dry and dusty seasons with ambient conditions specified in the specification. All control wiring, equipment and accessories shall be protected against fungus growth, condensation, vermin and other harmful effects due to tropical environment. SPARES
MANDATORY SPARES Supply of the following extra items, to serve as loose apare, shall be included in the basic prices of the panels: 25% quantity of indicating lamp assembly and lamp caps. 10% of lamp (bulbs). 10% of protective fuses. 10% of terminal blocks. 10% of alarm enunciators. The bidder shall indicate in its proposal optional spare parts (if any) for two years of operation. The prices of these spares shall be quoted separately.
FORM-B
General Conditions for the Supply of Plant and Machinery for Works Pertaining to the U.P. Power Transmission Corporation Ltd. 1. In constructing these General Conditions and the annexed Specification the following words shall have the meaning herein assigned to them unless there is any thing in the subject or context inconsistent with such construction: The Purchaser shall mean the U.P.Power Transmission Corporation Limited and shall include his successors and assigns.
The Contractor shall mean the Tenderer whose tender shall be accepted by the Purchaser and shall include such Tenders heirs, legal representatives, successors and assigns.
Definition to them
The Sub Contractor shall mean the persons named in the contract for any part of the work or any person to whom any part of the contract has been sublet with the consent in writing of Engineer and the heirs, legal representatives, successors and assigns of such person: The Engineer shall mean the officer placing the order for the work with the Contractor and such other officer as may be duly authorized and appointed in writing by the purchaser to act as Engineer for the purpose of the Contract and in case where no such officer has been so appointed the purchaser or his duly authorized representative.
Plant shall mean the plant and materials to be provided by
the Contractor under the contract.
The Contract shall mean and include the General Conditions, Specifications, Schedules, Drawings, Form of Tender, Covering letter, Schedule of prices or the final General Conditions, Specifications and Drawing and the agreement to be entered into under clause 3 of these General Conditions.
The Specification shall mean the specification annexed to these General Conditions and the schedule there to (if any).
The Site shall mean the site of the proposed work as detailed in the specification or any other place in Uttar Pradesh where work is to be executed under the Contract.
Month shall mean Calender month.
Writing shall include any manuscript, typewritten or Printed Statement, under or over signature or seal, as the Case may be. Words importing persons shall includes Firms, Companies, Corporation and other bodies whether incorporated or not.
Words importing the singular only shall also include the plural and vice versa where the context requires.
The contractor shall be deemed to have carefully examined the General Conditions, Specification, Schedules and Drawings, if he shall have any doubt as to the meaning of any portion of these General Conditions, or of the
Contractor to inform
Specifications he shall before signing the Contract set for the particulars thereof and submit them to the Engineer in writing, in order that such doubt may be removed.
himself fully
3. A formal agreement shall, if required by the purchaser, be entered into between the Purchaser and the Contractor for the proper fulfillment of the contract. Further, if required by the purchaser, Contractor shall deposit with the purchaser as security for the due and faithful performance of the Contracts such sum not being less than one percent of the total value of the contract as may be fixed by the Purchaser either in cash or any other form approved by the Purchaser. The security deposit shall be refunded to the Contractor on delivery and check of the plant at the site of the work.
Contract
The charges in respect of vetting and execution of the contract document shall be borne by the Contractor. The Contractor shall be furnished with an executed stamped counterpart of the agreement.
After the tender has been accepted by the Purchaser all order or instructions to the Contractor shall, except as herein otherwise provided, be given by the Engineer on behalf of Purchaser.
4. The contractor shall submit in duplicate, to the Engineer for his approval, drawings of the General Arrangement of the plant to be provided and such detailed drawings, other than shop drawing, as may be reasonably necessary.
Contract Drawing
Within fourteen days of the receipt of such drawings the Engineer shall signify his approval or otherwise of the same, and in the event of disapproving the drawing the
Contractor shall submit further drawings for approval.
Within a reasonable period of the notification by the Engineer to the Contractor of his approval of such drawings, three sets, in ink on tracing cloth or ferrogallic prints mounted on cloth, of the drawings as approved, shall be supplied to him by the Contractor and be signed by him and the Contractor respectively and be thereafter deemed to be the Contract Drawings.
These drawings when so signed shall become the property of the purchaser and be deposited with the Engineer, and shall not be departed from in any way whatsoever except by the written permission of the Engineer or hereinafter provided.
In the event of the Contractor desiring to possess a signed set of drawings, he shall supply four sets instead of three sets and in this case the Engineer shall sign the fourth set and return the same to the Contractor.
The Contractor, if required by the engineer, shall supply in addition copies of any drawings other than shop drawings which may reasonably be required for the purpose of the Contract and may make a reasonably charge for such copies. The Engineer or his duly authorized representatives, whose name shall have previously been communicated in writing to the contractor shall have the right, at all reasonable times, to inspect, at the factory of the Contractor, drawings of any portion of the plant.
5.
5. The Contractor shall be responsible for and shall pay for
any alterations of the plant due to any discrepancies, errors or omissions in the drawings and other particulars supplied by him, whether such drawing or particulars have been approved by the Engineer or not, Provided that if such discrepancies, errors or omissions are due to inaccurate information of particulars furnished to the Contractor by the engineer any alterations in plant necessitated by reasons of such inaccurate information or particulars shall be paid for by the purchaser.
Mistake in drawings
If any dimensions figured upon a drawing or a plan differ from those obtained by scaling the drawing or plan the dimensions as figured upon the drawing or plan shall be taken as correct.
The Contractor shall not, without consent in writing of the Engineer or purchaser which shall not be unreasonably withheld, assign or sublet this contract, any substantial part there of other than for raw materials, or minor details or for any part of the plant of which makers are named in the Contract provided that any such consent shall not relieve the Contractor from any obligation, duty or responsibility under the contract.
Subletting of Contract
In the event of any claim or demand being made or action being brought against the Purchaser for infringement or alleged infringement of letters patent, in respect of any machine, plan or thing used or supplied by the Contractor under this Contract or in respect of any method of using or working by the Purchaser of such machine, plant or thing, the contractor will indemnify the purchaser against such claim or demand and all costs and expenses arising from or incurred by reason of such claim or demand PROVIDED THAT the Purchaser shall notify the Contractor immediately any claim is made and that the contractor shall be at liberty, if he so desires, with the assistance of the Purchaser, if required but at the Contractors own expenses to conduct all negotiations
Patent rights
for the settlement of the same or any litigation that may arise therefrom and PROVIDED THAT no such machine, plant, or thing, shall be used by the Purchaser for any purpose or in any manner other than that for which they have been supplied by the Contractor and specified under this Contract.
The plant shall be manufactured and constructed in the best and most substantial and most work man like manner and with materials of the best or of approved qualities for their respective uses.
The contractor shall be responsible for security, protecting and packing the plant so as to avoid damage under normal condition of transport.
Quality of materials
The costs of delivering the whole of the material f.o.r. at the railway stations specified shall be borne by the Contractor. The import license fee for the import of equipment or component part of raw materials, if required shall be paid by the contractor even when the import License may have to be taken in the name of the Purchasers.
Packing
No alterations, amendments, omissions, additions, suspensions, or variations of the plant (herein after referred to as Variations) under the Contract as shown by the contract drawings or the Specifications shall be made by the contractor except as directed in writing by the Engineer, but the Engineer shall have full power, subject to the provision herein after contained, from time to time during the execution of the Contract by notice in writing to instruct the Contractor to make such variations without prejudice to the contract, and the contractor shall make such variations, and be bound by the same Conditions as far as applicable as though the said variation occurred in the specification. If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantees under the Contract, he shall notify the engineer thereof in writing and the
Delivery and Import license fee
Engineer shall decide forthwith whether or not the same shall be carried out and if the Engineer confirms his instructions, the Contractors obligations and guarantees shall be modified to such an extent as may be justified. The difference of cost, if any occasioned by any such variations shall be added to, or deducted from the contract price as the case may require. The amount of such difference, if any, shall be ascertained and determined in accordance with the rates specified in the schedules of Prices so far as the same may be applicable and where the rates are not contained in the said Schedules, or are not applicable they shall be settled by the Engineer and Contractor jointly, as far as possible before such variations are carried out. Provided that the Purchaser shall not become liable for the payment of any charge in respect of any such variations, unless the instructions for the performance of the same shall have been given in writing by the Engineer.
Power to vary or omit work
In the event of the Engineer requiring any variations, such reasonable and proper notice shall be given to the contractor as will enable him to make his arrangements accordingly, and in cases where goods or materials have already been prepared, or any design drawings, or patterns have been made or work done that required to be altered the Engineer shall allow such compensation in respect thereof as he shall consider reasonable.
Provided that no such variations shall, except with consent in writing of the Contractor, be such as will involve in increase or decrease of the total price payable under the contract by more than 10 percent thereof.
In every case in which the Contractor shall receive instructions from the Engineer for carrying out any work which either then or later will in the opinion of the contractor, involve a claim for additional payment, the Contractor shall as soon as reasonably possible after the receipt of such instructions inform the Engineer of such claim for additional payment.
12. If the contractor, shall neglect to manufacture or supply the plant with due deligences & expedition, or shall refuse or neglect to comply with any reasonable orders given to him in writing by the Engineer in connection with the manufacture or supply or shall contravene any provision of the contract the Purchaser may be given seven days notice in writing to the contractor, to make good the failure, neglect or contravention complained of, and if the contractor shall fail to comply, with the notice within a reasonable time from the date of service thereof in the case of a failure, neglect, or contravention capable of being made good within that time, then and in such case if the Purchaser shall think fit, it shall be lawful for him to take the manufacture or supply of plant wholly, or in part, out of the contractors hand and give it to another person on contract at a reasonable price and the Purchaser shall be entitled to retain and apply any balance which may be otherwise due on the contract by him to the Contractor or such part thereof as may be necessary to the payment of the cost of manufacture or supply of such plant as aforesaid.
13. If the Contractor shall die or commit any act of Bankruptcy, or being a corporation commence to be wound up except for reconstruction purpose or carry on its business under a receiver, the executors, successors, or the representatives in-law of the estate to the Contractor or any such receiver, liquidator, or any person in whom the contract may become vested shall forthwith give notice thereof in writing to the purchaser and shall for one month, during which he shall take all reasonable steps to prevent stoppage of the manufacture of plant have the option of carrying out the contract subject to his or their providing such guarantee as may be required by the Purchaser, but not exceeding the value of the plant, for the time being remaining unexecuted. In the event of stoppage of the manufacture of the plant the period of the option under this clause shall be fourteen
Negligence
days only provided that should the above option not be exercised, the contract may be determined by the Purchaser by notice in writing to the Contractor, and the Purchaser may exercise the same power which he could exercise and will have the same rights which he would have under the last preceding clause if the work had been taken out of the contractors hands under the clause.
14. The Engineer and his duly authorized representatives, shall have at all reasonable time access to the Contractors premises, and shall have the power at all reasonable times to inspect and examine the materials and workmanship of the plant during its manufacture there, and if part of the plant is being manufactured on other premises the contractor shall obtain for the Engineer and for his duly authorized representatives permission to inspect it as if the plant manufactured on the Contractors own premises.
Death, Bankruptcy etc.
The Engineer shall, on giving seven days notice in writing to the Contractor setting out any grounds of objections which he may have in respect of the work be at liberty to reject all or any plant or workmanship connected with such work which, in his opinion, are not in accordance with the Contract, or are in his opinion, defective for any reason whatsoever, provided that if such notice be not sent to the Contractor within reasonable time after the grounds upon which such notice is based have come to the knowledge of the Engineer, he shall not be entitled to reject the said plant workmanship on such grounds. Unless specifically provided otherwise all tests shall be made at Contractors works before shipment. The Contractor shall, if required, give the Engineer notice of any material being ready for testing, and Engineer, or his said representatives if so desired shall, on giving twenty-four hours previous notice in writing to the contractor attend at the Contractors premises within seven days of the date on
Inspection and testing
which the material is notified as being ready, failing which visit the Contractor may proceed with the tests, which shall be deemed to have been made in Engineers presence, and he shall forthwith forward to the Engineer duly certified copies of the tests in duplicate.
In all cases where the Contractor provides for tests, whether at the premises of the Contractor or of any subcontractors the Contractor except where otherwise specified, shall provide free of charge such labour, materials, electricity, fuel, water, stores, apparatus, plants in accordance with the contract and shall give facilities to the Engineer or to his authorized representative to accomplish such testing.
If special tests other than those specified in the Contract are required they shall be paid for by the Purchaser as Variations under clause II.
When the tests have been satisfactorily completed at the Contractors works the Engineer shall issue a certificate to that effect.
In all cases where the Contract provides for tests on the site, the purchaser, except otherwise specified, shall provides, free of charge, such labour, materials, electricity, fuel, water, stores, apparatus and instruments as may requisite from time to time and as may reasonably be demanded, efficiently to carry out such tests of the plant or workmanship in accordance with the Contract.
Tests at Contractors premises
In the cases of Contractor requiring electricity for tests on site such electricity shall be supplied to the
contractor in the most convenient form available.
15. The plant or material shall not be forwarded until shipping/despatch instructions shall have been given to the Contractor.
Notification of delivery or despatch in regard to each and every consignment shall be made to the purchaser immediately after despatch or delivery. The Supplier shall further supply to the Consignee a priced invoice and packing account of all stores delivered or dispatched by him. All packages, containers, bundles and loose materials forming part of each and every consignment shall be described fully in the packing account, and full details of the contents of packages and quantity of materials shall be given to enable the Consignee to check the stores on arrival at destination.
Tests on site
16. The Manufacture and supply of plant shall be carried out under the direction and to the reasonable satisfaction of the Engineer. Delivery of plant 17. In respect of all matters which are left to the decision of the Engineer including the granting or withholding of certificates, the Engineer shall if required to do so by the Contractor, give in writing a decision thereon, and his reason for such decision. If the decision is not accepted by the Contractor the matter shall at the request of the contractor be referred to arbitration under the provision for arbitration herein after contained, but subject to the right of reference to arbitration such decision shall be final and binding on the Contractor.
18. The Contractor shall be responsible for loss,
damages or depreciation to goods up to delivery at site. Engineers Supervision 19. If during the progress of manufacture of supply or plant the Engineer shall decide and notify in writing to the Contractor that the contractor has manufactured any plant or part of plant unsound or materials imperfect, or had supplied and plant inferior in quality to that specified, the Contractor on receiving details of such defect or, deficiency shall, at his own expense, within such time that may be reasonably necessary for the purpose proceed to alter, reconstruct or remove such plant or part of plant, or supply fresh materials upto the standard specification and in case the Contractor shall failed to do so, the Purchaser may, on giving the contractor seven days notice in writing or his intention to do so proceed to alter, reconstruct or remove such plant or part of plant, or supply fresh materials upto the standard specification and in case the contractor shall fail to do so, the Purchaser may, on giving the contractor seven days notice in writing or his intention to do so proceed to alter, reconstruct or remove such plant or part of part of plant or supply of all such materials at the Contractors cost provided that nothing in this clause shall be deemed to deprive the Purchaser of or affect and rights under the Contract which he may otherwise have in respect of such defect or deficiencies.
Engineers Decision
Liberty for accident and damage
Replacement of defective plant or materials
20. All costs, damages of expenses which the Purchaser may have paid for which under the Contract the Contractor is liable may be deducted by the Purchaser from any money due or which may become due by him to the Contractor under this Contract, or may be recovered by suit or otherwise from the contractor.
Any sum of money due and payable to the contractor (including security deposit returnable to him) under this contract may be appropriate by the Purchaser and set off against any claim of the
Purchaser for the payment of a sum of money arising out of under any other contract made by the Contractor, with the Purchasers.
21. (1) Subject to any deduction with the Purchaser may be authorized to make under the contract or subject to any additions or deductions provided for under clause 11, the contractor shall, on the certificate of the engineer, be entitled to payment as follows:-
Ninety percent of the f.o.r. contract value of the plant in rupees on receipt by the purchaser of the contractors invoice giving the number and date of railway receipt covering the despatch of the plant from the Indian port and of the advice note giving case number and contents, together with a certificate by the contractor to the effect that the Plant detailed in the said advice note has actually been dispatched under the said railway receipt and that the Contract value of the said plant so dispatched is not less than the amount entered in the invoice.
Deduction from Contract price
Ten percent of the f.o.r contract value on presentation of the Contractors invoice when each commercially usable section of the plant is completed and the last portion of such section has been dispatched and the whole material has been delivered at the place fixed for delivery and checked at the site of the work or, within one month of such delivery, whichever is earlier.
Terms of payment
Provided that each of the payments under this clause shall be due on the last day of the month in which the invoice for the amount due together with necessary documents is received by the Purchaser.
Provided also that the Purchaser shall not be bound to make any payment under sub clause (a)
unless the amount of such payment represents at least 8 percent of the total contract value of the plant.
(2) If at the time at which the last installment becomes payable there are minor defects in the plant which are not of such importance as to effect the full commercial use of the Plant, then the purchaser shall be entitled to retain such part of the installments as represent the cost of making good such minor defects and any sum so retained shall, subjects to the provision of clause 30, become due upon such minor defects being made good.
(3) If the Purchaser desires that the plant or any portion should not be dispatched by the Contractor when it is due for despatch the Contractor shall store such plant or portion at his works and be responsible for all risks. For such storage the Purchaser shall pay to the Contractor at a rate to be mutually agreed upon between the parties, but not exceeding 5s(five shillings) per ton per week payable quarterly plus interest @ 1 percent per annum above the current rate of the State Bank of India, on 80 percent of the contract value of the plant or portion there of so stored, for the period from the date on which the plant or portion thereof so stored , for the period from the date on which the said plant or portion becomes due and is ready for shipment upto the date on which it is actually shipped.
22. In any case where the contract price includes a provisional sum to be provided by the Contractor for meeting the expenses of extra work or for work to be done or material to be supplied by a Sub-Contractor, such sum shall be expanded or used, either wholly or in part or be not used at the discretion of the Engineer and entirely as he made decide and direct. If
no part on only a part there of be used, then the whole on the part not used, as the case may be shall be deducted from the contract price. If the sum used is more than such provisional sum the contractor shall pay the excess. In the case of material supplied or work done by a sub-contractor, the total of the net sum paid to the sub-contractor on account of such materials or works and a sum equal to 10 percent of such net sum allowed as Contractors profit shall be deemed to be the sum of used. None of the work or articles to which such sum of money refers shall be done or purchased without the written order of the Engineer. The Contractor shall allow the Subcontractors every facility for the supply of materials or execution of their several works simultaneously with his own, and shall, within fourteen days after the Engineer has requested him in writing to do so, pay the dues of such sub-contractor on account of such materials or work, PROVIDED ALWAYS that the Contractor shall have no responsibility with regard to such works or articles unless he shall have previously approved the sub contractor and/or the materials or plant to be supplied.
(23) (1) Every application to the Engineer for a certificate must be accompanied by a detailed invoice (in duplicate) setting forth in order of the Schedule of Prices, particulars of the plant supplied and the certificates as to such plant as in the reasonable opinion of the Engineer, in accordance with the contract shall be issued within fourteen days of the application for the same. (2) The Engineer may, by any certificate make any correction or modification in any previous certificate which shall have been issued by him and payments shall be regulated and adjusted accordingly. 24. No certificate of the Engineer on account, nor any sum paid on account by the purchaser, nor any
Provisional sums
extension of time granted under clause 26 shall affect or prejudice the rights of the Purchaser, against the contractor either under this Agreement or under the law, or relieve the Contractor of his obligation for the due performance of the contract, or be interpreted as approval of the plant manufactured or supplied, and no certificate of the Engineer shall create liability on the Purchaser to pay for any alteration, amendments, variations or additions not ordered in writing by the Engineer, or absolve the Contractor of his liability for the payment of damages whether due, ascertained or certified or not, or of any such sum against the payment of which he is bound to indemnify the Purchaser nor shall any such certificate nor the acceptance by him of any sum paid on account other wise affect or prejudice the rights of the Contractor against the Purchaser either under this agreement or under the law. Certificate of Engineer 25 The Purchaser shall pay to the contractor all reasonable expenses incurred by the contractor by reason of suspension of the manufacturer of plant of delay in shipment by order in writing of the Purchaser or the Engineer unless such suspension or delay shall be due to some default on the part of the Contractor or Sub-Contractor.
26. The time given to the Contractor for despatch or delivery shall be reckoned from the date of receipt by the Contractor of the order, together with all necessary information and drawings, to . enable the work to be put in hand. Certificate not to effect right of the Purchaser or Contractor In all cases in which progress shall be delayed by strikes lockout, fire, accidents, defective materials, delay in approval of drawings or any cause whatsoever beyond the reasonable control of the
Contractor and whether such delays or impediment shall occur before or after the time or extended time, for despatch or delivery, a reasonable extension of time shall be granted.
rice reduction
27. If the contractor shall fail in the due performance of his contract with in the time fixed by the purchaser or any extension thereof, the contractor agrees to accept a reduction of the contract price by half percent per week reckoned on the contract values of such portion only of the plant as can not in consequences of the delay be used commercially and efficiently during each week between the appointed or extended time, as the case may be and actual time of acceptance under clause 29, and such reduction shall be in full satisfaction of the Contractors liability for delay but shall not in any case exceed 10 percent of the contract value of such portion of the plant.
Suspension of works
Extension of time for completion 28. If the completed plant or any portion thereof, it is taken over under clause 29 be found to be defective or fails to fulfill the requirements of the Contract, the Engineer shall give the Contractor notice setting forth particulars of defects or failure, and the Contractor shall forthwith make the defective plant good, or alter the same to make it comply with the requirements of Contract. If the Contractor fails to do so within a reasonable time the purchaser may reject and replace, at the cost of the Contractor, the whole or any portion of the plant, as the case may be which is defective of fails to fulfill the requirements of the Contract. Such replacement shall be carried by the Purchaser within a reasonable time and at a reasonable price, and where reasonably possible to the same specification and under competitive condition. In case of such replacement by the Purchaser the Contractor shall be liable to pay to the Purchaser Price reduction
the extra cost, if any of such replacement delivered and/or erected as provided for in the original contract, such extra cost being the ascertained difference between the price paid by the purchaser, under the provisions above mentioned for such replacement and the Contract price for the plant so replaced and also to repay any sum paid by the purchaser to the Contractor in respect of such defective plant. If the purchaser does not so replace the rejected plant within a reasonable time, the Contractor shall be liable only to repay to the Purchaser all moneys paid be the Purchaser to him in respect of such plant. In the event of such rejection, the purchaser shall be entitled to the use of the plant in a reasonable and proper manner for a time reasonably sufficient to enable him to obtain other replacement plant. During the period the rejected plant is used commercially the Contractor shall be entitled to a reasonable sum as payment for such use.
Rejection of defective Plant
29. Where the specification calls for performance test before shipment and these have been successfully carried out the plant shall be accepted and taken over and the Engineer shall notify the Contractor to that effect. When the specification calls for tests on site the plant shall be taken over immediately after such tests have been satisfactorily carried out and the Engineer shall notify the Contractor to that effect. Such notification shall not be unreasonably withheld, not shall the Engineer delay giving such notification on account of minor omission and defects, which does not necessarily delay shipment nor affect the commercial use of the plant without any serious risk. PROVIDED ALWAYS that the Contractor undertakes to make good such omissions and defects at the earliest moments.
30. For period of 12 (twelve) calendar months commencing immediately upon the setting to work of the plant or 18 (eighteen) months from the date of receipt of the equipment by the purchaser at site whichever is earlier called, the maintenance period the contractor shall remain liable to replace any defective parts that may develop in plant of his own manufacture or those of his subcontractors approved under clause 6, under conditions provided for by the contract under proper use and arising solely from design, materials or workmanship. PROVIDED ALWAYS that such defective parts are not repairable at site and are not essential in the meaning to the maintenance in commercial use of the plant, are promptly returned to the Contractors work at the expense of the Contractor or unless otherwise arranged. If it becomes necessary for the Contractor to replace or renew any defective part of the plant under this clause, the provisions of the first paragraph of this clause shall apply to the parts of the plants so replaced or removed until the expiration of six months from the date of such replacement or renewal or until the end of the above mentioned period of twelve months whichever may be later. If any defect be not remedied within a reasonable time the purchaser may proceed to do the work at the contractors risk and expense, but without prejudice to any other right which the purchaser may have against the Contractor in respect to such defects. The repaired or new parts will be delivered in accordance with clause 10. The Contractor shall bear reasonable cost of minor repairs carried out on his behalf at site. At the end of the Maintenance period the Maintenance
Taking over
Contractors liability shall cease. In respect of goods not covered by the first paragraph of this clause, the purchaser shall be entitled to the benefit of any guarantee given to the Contractor by the original supplier or manufacturer of such goods.
31. If any dispute, difference or controversy shall at any time arise between the Contractor on the one hand and the U.P. Power Transmission Corporation Ltd. and the Engineer of the contract on the other touching the contract, or as to the true constructions, meaning and intent or any part or condition of the same, or as to the quality or description of or payment for the same or as to the true intent, meaning, interpretation, construction or effect of the clause of the contract, specification or drawings or any of them or as to anything to be done, committed or suffered in pursuance of the contract or specifications or to the mode of carrying the contract into effect, or as to the breach, or alleged breach of the contract, or as to any claims, on account of such breach, or alleged breach or as to obviating or compensating for the commission of any such breach, or as to any other matter or thing whatsoever connected with or arising out of the contract, and whether before or during the progress or after the completing of the contract, such question, difference or dispute shall be referred for adjudication to the Chairman, U.P. Power Transmission Corporation Ltd,. or to nay other person nominated by him on his behalf and his decision in writhing shall be final binding and conclusive. In case of refusal/neglect by such nominee, Chairman, U.P. Power Transmission Corporation Ltd. may nominate another person in his place. This submission shall be deemed to be a submission to arbitration within the meaning of the Indian Arbitration Act, 1940 or any statutory modification thereof. The arbitrator may from time to time with consent of the parties enlarge the time
for making and publishing the award. Upon every or any such reference, the cost of an incidental to the reference and award respectively shall be in discretion of the arbitrator, who shall be competent to determine the amount thereof or direct the same to be taxed as between solicitor and client or as between party and to direct by whom and to whom and in what manner the same shall be borne and paid. Work under the contract shall if reasonably possible, continue during the Arbitration proceedings and no payments due or payable by the Corporation shall be withheld on account of such proceedings.
Arbitration
32. The contract shall in all respect be constructed and operated as a Contract as defined in the Indian Contract Act, 1872, and all payments there under shall be made in rupees unless otherwise specified.
33. The marginal note to any clause of this contract shall not affect or control construction of such clause.
Construction of Contract
Marginal notes
FORM OF AGREEMENT (REFERRED TO IN CLUASE-3)
THIS AGREEMENT made on the day of 2011 BETWEEN (hereinafter referred to as the Contractor) of the one part AND the U.P.Power Corporation Ltd. (hereinafter called Purchaser) of the part. WHEREAS the Purchaser is about to erect and maintain the (hereinafter called the work) and for the purpose requires the plants and machinery mentioned and specified in certain general conditions, Specification, Schedules, Drawings, Form of tender, covering letter and schedule of price which, for the purpose of identification, has been signed by. On behalf of the Contractor and . (the Engineer or the Purchaser) on behalf of the Purchaser and all of which are deemed to form part of this Contract as though separately set out herein and are included in the expression Contract whenever herein used. AND WHEREAS THE Purchaser has accepted the tender of the Contractor for the supply and delivery of the said plant machinery for sum of ..upon the terms and subject to the conditions hereinafter mentioned. NOW THESE PRESENT WITNESS and the parties hereto hereby agree and declare as follows, that is to say, in consideration of payment to be made to the Contractor by the purchaser as hereinafter mentioned the contractor shall and willfully provide the said plant and machinery for the said works on the terms and conditions mentioned in the contract. AND in consideration of the due provisions of the said plant and machinery by the contractor and due performance of this part of the contract, the purchaser does hereby for himself, his successors or assigns convenant with the Contractor that he (the Purchaser), his successors or assigns will pay to the contractor the said sum of.. or such other sum as may become payable to the Contractor under the provision of this Contract, such payments to be made at such time and in such manner as in provided in this contract. IN WITNESS WHEREOF, the Parties here to have signed this Deed hereunder on the dates respectively mentioned against the signature of each. (Signed) (for and of behalf of the Purchaser) (date) In the presence of (date) (Signed) (Contractor) (date) In the presence of (date)
PROFORMA OF GUARANTEE BOND FOR SECURITY DEPOSIT

(To be used by approved Scheduled Bank) In consideration of the U.P. Power Transmission Corporation Limited, Lucknow (hereinafter called the Corporation) having agreed to exempt. (herein after called the The Contractors) from the demand under the term and conditions of agreement dated..made between ..and .for .(herein after called the said Agreement) of security deposit for the due fulfillment by the said contractor (s) on the terms and conditions contain in the said agreement, on production of a Bank Guarantee for Rs..Rupees..only). We ...Bank Ltd., ( hereinafter referred to as the bank) do hereby undertake to pay to the Corporation an amount not exceeding Rs..against any loss or damage caused to or suffered or would be caused to or suffered by the Corporation by reasons of any breach by the said contractor (s) of any of the terms or conditions contained in the said Agreement. 2. We..Bank Ltd., do hereby undertake to pay the amount due and payable under this guarantee without any demur, merely on a demand from the Corporation stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Corporation by reason of any breach by the said contractor (s) of any of the terms or conditions contain in the said agreement or by reason of the contractor (s) failure to perform the said agreement any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.. 3. We .Bank Ltd., further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Corporation under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till the Corporation or their duly authorized officer certified that the terms and conditions of the said agreement have been fully and properly carried out by the contractor (s) and accordingly discharges the guarantee. Unless a demand or claim under this grantee is made on us in writing on or before. We shall be discharged fro m all liability under this guarantee thereafter. 4. We.Bank Ltd., further agree with the Corporation that the Corporation shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to very any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor (s) for time to time or to post pone for any time or from time to time any of the powers exercisable by the Corporation against the said contractor (s) and to fore bear or enforce any of the terms and conditions relating to the s aid Agreement and we shall not be relieved from our liability by reason of any such variation, or extension, or extension being granted to
the said contractor (s) or for any forbearance, act or omission on the part of the Corporation or any indulgences by the Corporation to the said contractor (s) or by any such matter or things whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us. 5. We Bank Ltd., lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Corporation in writing. 6. Not withstanding anything contained above, the liability of the guarantor hereunder is restricted to the said sum of Rs. ..and this guarantee shall expire on theday of 2011 . Unless a claim under the guarantee is filed with the guarantor with six months of such date, all claim shall lapse and the guarantor shall be discharged from the guarantee.
Datedday of...2011 ForBank Ltd.,
PROFORMA FOR PERFORMANCE BANK GUARANTEE U.P. POWER TRANSMISSION CORPORATION LTD. THIS DEED OF GUARANGEE made on the day of ..by the .(herein after called the Guarantor) of the one part IN FAVOUR of the U.P.Power Transmission Corporation Limited( herein after called the purchaser ) of the other part WHEREAS in accordance with the contract agreement dated theday of.2011.(hereinafter called the said Contract) entered into between the purchaser and Messers,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, a Company within the meaning of the companies Act & having its registered office at ..(hereinafter called the Contractor ) the contractor agrees to supply to the purchaser .the as provided in the said contract. AND WHEREAS the payment terms under the said Contract provide that in order to take 100 payment of the contract value the Contractor shall furnish to the Purchaser a Bank Guarantee in the sum of 10% value of each consignment dispatched valid for .. and reckoned from the date. AND WHEREAS instead of furnishing separate guarantees as aforesaid the Contractor wishes to furnish one guarantee in the sum of 10 % value of the Contract valid for .. and reckoned from the date. NOW THIS DEED WITHNESS AS FOLLOWS 1. In consideration of the premises the Guarantor hereby undertakes that the contractor shall duly supply the aforesaid material of the correct quantity and strictly in accordance with the said contract failing which the guarantor shall pay to purchaser on demand such amount or amounts as the guarantor may be called upon to pay to the maximum aggregate of Rs being 10% or the contract value .
2. The Guarantor shall pay to the Purchaser on demand the sum under clause 1 above without demur and without requiring the purchaser invoke any legal remedy that may be available to it to compel the guarantor to pay the same or to compel such performance by the contractor. Provided that where the guarantor considered the demand of the purchaser unjustified, shall nevertheless pay the same though under protest to the purchaser and shall not withhold payment on that account.
3. This guarantee shall come into force from the date hereof and shall remain valid forcalendar months from the date of the of the a consignment of goods dispatched which dated of dispatch according to contract is the ..day of if , however, the period of the contract is for any reason extended thereby
extending the said date, and upon such extension, if the contractor fails to furnish a fresh or renewed Bank Guarantee for the extended period, Guarantor shall pay to the Purchaser the said sum of Rs. or such lesser sum as the purchaser may demand. 4. The guarantee herein contained shall not be affected by any change in the constitution of the Guarantor or of the Contractor. 5. Any account settled between the contractor and the Purchaser shall be conclusive evidence against the Guarantor on the amount due and shall not be questioned by the Guarantor. 6. The neglect or forbearance of the Purchaser in enforcement of payment of any moneys the payment where of is intended be here by secured or the giving of time by the Purchaser for the payment there of shall in no way relieve the Guarantor of its liability under this deed. 7. The Purchaser and the contractor will be at liberty to carry out any modifications in the said contract during the terms of the said contract and extension thereof, notice of which modification to the Guarantor is hereby waived. 8. The expressions The Purchaser The Guarantor and The Contractor shall unless there by any thing refulgent to the subject or context include their respective successors and assigns. 9. Not withstanding any thing contained above, the liability of the Guarantor hereunder is restricted to the said sum of Rs.and this guarantee shall be expire on the ..day of 19unless claim under the guarantee is field within six months of such dates, all claim shall laps and the guarantor shall be discharged from the guarantee.
IN WITNESS HEREOF For and on behalf of guarantor has signed this deed, on the day and year first above written.
Witness : 1. Signed by .. For and on behalf of the Guarantor .
FORM OF BANK GUARNATEE (For depositing earnest money in case the amount for deposit exceeds Rs. 5,000.00) To, U.P.Power Transmission Corporation Limited, Lucknow.
Sir, WHEREAS, Messers.a company incorporated under the Indian Companies Act, its registered office at ../a firm registered under the Indian Partnership Act and having its business office at ..son of ..resident of .carrying on business under the firms name and style of Messersat../Srison of..resident of..at./Sri Son of ..resident of ../Sri ..son of .resident of ofpartners carrying on business under the firms name and style of Messers at..which is a registered partnership ( hereinafter called The Tenderer) has have in response to your Tender Notice against specification number for .offered to supply and /or execute the works as contained in the Tenderers letter No. .
AND WHEREAS the Tenderer is required to furnish you a Bank guarantee for the sum of Rs..as earnest money against the tenderers offer as aforesaid: AND WHEREAS We .(name of the bank ) , have, at the request of the tenderer agree to give you his guarantee as hereinafter contained: NOW THEREFORE, in consideration of the promises We, the undersigned , hereby convenant that the aforesaid tender of the tenderer shall remain open for acceptance by you during the period of validity as mentioned in the tender or any extension thereof as you and the tenderer may subsequently agree and if the tenderer shall, for any reason back our, whether expressly or impliedly, from his said tender during the period of its validity or any extension thereof as aforesaid we hereby guarantee to you the payment of the sum of Rupees ..on demand , notwithstanding the existence of any dispute between the U.P.P.T.C.L and the Tenderer in this regard AND We hereby further agree as follows That you may without affecting this guarantee grant time or other indulgence to or negotiate further with the Tender in regard to the conditions contained in the said tender and hereby modify these conditions or add there to any further conditions as may be mutually agreed upon between you and the Tenderer.
That the guarantee herein before contained shall not be affected by any change in the constitution of our Bank or in the constitution of the Tenderer.
That any account settled between you and the Tenderer shall be conclusive evidence against us of the amount due here under and shall not be questioned by us.
That this guarantee commencer from the date hereof and shall remain in force till the tenderer, If his tender is accepted by you, furnishes the security as required under the said specifications and executes a formal agreement as therein provided or (till four months after the period of validity) or the extended period of validity, as the case may be, of tender, whichever is earlier.
That the expressions the Tenderer and The Bank and the U.P.P.T.C.L. Herein used shall, unless such inter-pretation is repugnant to the subject or context, include their respective successors and assigns.
Yours faithfully

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Location :: Lucknow;

Uploading Date And Time ::Thursday, September 26, 2013

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TENDER NOTICE No. ESD-8/56 U.P.POWER TRANSMISSION CORPORATION LTD.

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Clause No. 2.1 2.2 2.3 2.4 2.5

Description Scope Standards Projects Data System Particulars Erection Supervision

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Schedule-P Schedule-Q Schedule-R

S-18 S-19 S-20

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Telegraphic Tenders shall not be considered under any Circumstance.

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Schedule E: Schedule F: Schedule G:

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Schedule of Deviations from Instructions to Tenderers .

11. 12 13. 14. 15. 16. 17. 18. 19.

Schedule K Schedule L Schedule M Schedule N

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Schedule of quantity and Prices

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e) Transit Insurance @ 0.5%

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II- GENERAL REQUIREMENTS OF SPECIFICATIONS

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(a) (b) (d) (e) (f) (g) (h)

500 C 00 C 100 %Max. 195 kg / Sqm. 0.3 g 50 dyas/year 1200 mm

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Communication -48V DC Equipment

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Basic Electrical diagram.

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Sl.No. Brief Technical Details of equipment

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Name and address of Manufacturer, if any

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(A minimum validity of six months from the date of tender opening

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Whether Ex works prices quoted

Whether freight charges have been quoted separately

Terms of payment as mentioned in relevant clause are acceptable or not .

State VAT Number i) ii) Central State

Income tax clearance certificates enclosed or not.

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Manufacturing experience of quoted equipment.

Enclosed / not enclosed