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EDI Gateway - Inbound Transaction Release 11 Open Interface Required Data Summary Purchase Order Inbound (POI)

Application: Order Entry Application Open Interface: OrderImport The following table lists the required and optional parameters that are requested by the OrderImport process: EDI Import Parameters Inbound Data File Name Execute Open Interface? Required X X Optional

The following table lists which records within the inbound flatfile contain required fields, conditionally required fields and required fields for Books orders: Record Description Basic Purchase Order Header Payment Terms, Order PO Header Data Basic Purchase Order Header Basic Purchase Order Header Ship to Address/Code (header level) Bill to Address/Code Basic Item Data Basic Item Data in Item Segments 2-6 Basic Item Data in Item Segments 7-11 Basic Item Data in Item Segments 12-16 Basic Item Data in Item Segments 17-20 Basic Item Data Ship to Address (item level) Record 1000 1010 1020 1030 1190 1210 2000 2120 2130 2140 2150 2200 3050 Required ? R R R B B R C C C C C C Conditionally Required? C C C Required for Booked Order? B

B B

The following table lists which fields within the flatfile, at the header level, are required or conditionally required: Comments Enter the date on which order was placed in the original system. Enter the name of the order type to assign to order. If using Ids, you must enter the PO order type in the PO Order Type field. If not using Ids, then you must enter the order type name. PO Order Type (Int) C 1000 110 Enter the order type id that matches order. If using Ids, you must enter the order type id in this field. If not using Ids, then you must enter the order type name in the PO Type field. Terms Id B 1010 10 If using Ids, enter the terms Id. Otherwise, enter the terms name. Currency Code (Int) Y 1010 70 Enter the currency code for order. Conversion Rate C 1010 90 Enter the currency conversion rate for order if you entered a currency code other than the functional currency for your set of books and a conversion type code equal to User . Conversion Date C 1010 100 Enter the currency conversion date for which the conversion rate is valid for the order, if you entered a currency code other than the functional currency for your set of books and a conversion type code equal to User . Conversion Type Code C 1010 110 Enter the currency conversion type for the order if you entered a currency (Int) code other than the functional currency for your set of books. Customer Name C 1020 80 Enter the full name of the customer for this order. If using Ids, you must enter customer id value. If not using Ids, then you must enter the customer name or the customer number. If customer name &/or customer number are not unique, then you must enter customer id. Required Y = Required Field, C = Conditionally Required Field, B = Required Field for Booked Orders Field Name PO Date PO Type Req? Y C Record 1000 1000 Position 40 100

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Comments If not using ids, then you must enter the customer name or the customer number. If customer name &/or customer number are not unique, then you must enter customer Id in the customer name field. Original System Y 1030 10 Enter the order number or order id from original feeder system. This value Reference provides an audit trail from OrderImport back to feeder system. Entered State Name Y 1030 50 Valid values are Entered , Partial , and Booked Ship-To Site (Int) B 1190 20 Enter the address id which matches the complete shipping address location if using Ids. Ship-To Customer B 1190 40 Enter the name of the customer to receive the shipment for order. Ship-To Address 1-4 B 1190 50-80 Enter the 4 lines of street address information of the shipping address if not using Ids. Ship-To City B 1190 90 Enter the city name of the shipping address if not using Ids. Ship-To Postal Code B 1190 100 Enter the postal code of the shipping address if not using Ids. Ship-To Country (Int) B 1190 110 Enter the name of the customer to receive the invoice for order. Ship-To State (Int) B 1190 130 Enter the state name of the shipping address if not using Ids. Ship-To County B 1190 170 Enter the county name of the shipping address if not using Ids. Invoice Site Code (Int) B 1210 20 Enter the address id which matches the complete invoice address location if using Ids. Invoice Customer B 1210 40 Enter the name of the customer to receive the invoice for the order. Invoice Address 1-4 B 1210 50-80 Enter the 4 lines of street address information for the invoice address if not using Ids. Invoice City B 1210 90 Enter the city name of the invoice address if not using Ids. Invoice Postal Code B 1210 100 Enter the postal code of the invoice address if not using Ids. Invoice Country (Int) B 1210 110 Enter the country name of the invoice address if not using Ids. Invoice State (Int) B 1210 130 Enter the state name of the invoice address if not using Ids. Invoice County B 1210 170 Enter the county name of the invoice address if not using Ids. Required Y = Required Field, C = Conditionally Required Field, B = Required Field for Booked Orders The following table lists which fields within the flatfile, at the line level, are required or conditionally required: Field Name Line Number Order Quantity Unit of Measurement (Int) Inventory Item Seg 1 Req? Y Y Y Y Record 2000 2000 2000 2000 Position 10 20 30 110 Comments Enter the line number of the order line. The line number can be from original system. Enter the quantity ordered for line item. Enter the unit of measure code for order line. Enter the segments of the inventory item you wish to order on the order line. As long as you enter the segments in the correct sequence, OrderImport know which segment columns to place values in. Generally, the first segment is used for the supplier product number. Enter the list price per unit for the order line, if not using automatic pricing. Enter the segments of the inventory item you wish to order on the order line. As long as you enter the segments in the correct sequence, OrderImport know which segment columns to place values in. Enter the order number or Id from original feeder system. This value provides an audit trail from OrderImport back to feeder system. Enter the line id from feeder system.

Field Name Customer Number

Req? C

Record 1020

Position 90

List Price Inventory Item Seg 2-20

Enter the date the customer requested receipt of the order. Enter the selling price per unit for the order line, if not using automatic pricing. Enter the address id which matches the complete shipping address location if using Ids. Ship-To Customer B 3050 30 Enter the name of the customer to receive the shipment for order. Ship-To Address 1-4 B 3050 40-70 Enter the 4 lines of street address information of the shipping address if not using Ids. Ship-To City B 3050 80 Enter the city name of the shipping address if not using Ids. Ship-To Postal Code B 3050 90 Enter the postal code of the shipping address if not using Ids. Ship-To Country (Int) B 3050 100 Enter the country name of the shipping address if not using Ids. Required Y = Required Field, C = Conditionally Required Field, B = Required Field for Booked Orders
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Original System Reference Original System Line Reference Date Requested Current Selling Price Ship-To Site (Int)

C C C C C Y Y B C B

2000 2120 2130 2140 2150 2200 2200 2200 2200 3050

120 10-50 10-50 10-50 10-40 20 30 40 50 10

Inbound Invoices (INI)


Application: Payables Application Open Interface: Payables Open Interface The following table lists the required and optional parameters that are requested by the Payables Open Interface process: EDI Import Parameters Inbound Data File Name Execute Open Interface? Required X X Optional

The following table lists which records within the inbound flatfile contain required fields and conditionally required fields: Record Description Basic Invoice Header Currency Vendor Site Basic Item Basic Item (Description, Tax) Record 1000 1010 1020 3000 3010 Required ? R R R C Conditionally Required? C C

The following table lists which fields within the flatfile, at the header level, are required or conditionally required: Field Name Invoice Number Req? Y Record 1000 Position 10 Comments Enter the invoice number you are assigning this record. The number must be unique, it cannot already exist for this supplier. Purchase order number if you are matching the to an existing invoice. Total amount of the invoice. Payment Terms Currency code for the invoice. If you want to create foreign currency invoices, enter a currency code that is different from functional currency. This field is required if you enter a foreign currency code that is different from functional currency. This field is required if you enter a foreign currency code that is different from functional currency. Internal supplier site identifier.

Purchase Order C 1000 30 Total Invoice Amount Y 1000 40 Term Name (Internal) Y 1000 70 Invoice Currency Code C 1010 10 (Internal) Currency Exchange C 1010 30 Rate Currency Exchange C 1010 40 Date Vendor Site Code Y 1020 10 (Internal) Required Y = Required Field, C = Conditionally Required Field

The following table lists which fields within the flatfile, at the line level, are required or conditionally required: Comments Enter the lookup code for the type of invoice distribution that you want Payables to create from this record. Y 3000 110 Enter the invoice distribution amount. C 3010 30 Enter the tax code you want to assign to the invoice distribution created from this record. If you do not enter a value, Payables will set the default tax based on the tax hierarchy in Payables Options. Required Y = Required Field, C = Conditionally Required Field Field Name Line Type Lookup Code Amount Tax Code Req? Y Record 3000 Position 10

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Inbound Shipping Notices (ASNI) and Shipping & Billing Notices (SBNI)
Application: Purchasing Application Open Interface: Receiving Open Interface The following table lists the required and optional parameters that are requested by the Receiving Open Interface process: EDI Import Parameters Inbound Data File Name Execute Open Interface? Required X X Optional

The following table lists which records within the inbound flatfile contain required fields and conditionally required fields: Record Description Control Record Shipment Notice Basic Header Currency, Tax, Payment Terms Vendor Address/Code Destination Address/Code Basic Item Data Destination Address Destination Location Record 0010 1000 1030 1100 1120 2000 3000 3020 Required ? R R R R C C C C Conditionally Required? C C

The following table lists which fields within the flatfile, at the header level, are required or conditionally required: Field Name Document Id Shipment Number Req? Y C Record 0010 1000 Position 30 10 Comments ASN or ASBN Shipment number from the supplier. If no values is indicated, the Receiving Open Interface tries to default a value from the PACKING_SLIP or INVOICE_NUM columns. Must be unique for the supplier for a period of 1 year. Indicates the date of shipment. Must be earlier than or equal to the system date. Indicates the transaction purpose code for the shipment header. Accepts values of NEW or CANCEL . Must be specific if this is a SBNI transaction. Must be unique for the supplier. Must be specified for a SBNI transaction. Must be specified for a SBNI transaction. Must be non-negative. Site location code for supplier

Shipped Date Document Purpose Code (Application) Invoice Number Invoice Date Invoice Amount Vendor Site Code (Internal) Destination Org Code (Internal)

Y Y C C C Y C

1000 1000 1030 1030 1030 1100 1120

70 120 10 20 30 10 10

Indicates the destination organization for the shipment. A valid organization code is required for an ASNI. A valid code can be identified at the header level or at the transaction line level. If specified at the header level, the code applies to all shipments for the transaction. If this fields is left blank, then the destination organization can be different for each line. Helps determine if the supplier is providing valid item & shipment information. Required Y = Required Field, C = Conditionally Required Field

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The following table lists which fields within the flatfile, at the line level, are required or conditionally required: Field Name Buyer Part Number Vendor Part Number Req? Y C Record 2000 2000 Position 10 20 Comments Item number being received. Must be specified for the PO document number provided. Item number being received. Must be defined as a supplier item number that is ordered on the PO specified. Must be specified if Buyer Part Number is not available. Engineering revision of the item being received. Required if item is under revision control & you have distributions with destination type of inventory. Valid purchase order document number to receive against.

Buyer Revision Part Number

2000

30

Purchase Order Y 2000 50 Number Purchase Order Line Y 2000 70 The line number being received against. Number Shipped Quantity Y 2000 80 Shipment quantity. Shipment Line Unit of Y 2000 90 Unit of measure for the quantity shipped. Measure (Internal) Product Description Y 2000 140 Description of item. Destination Site Code C 3000 10 Ship-to location code. Required if header level value is left blank. (Internal) Deliver to Location C 3020 10 Required if AUTO_TRANSACT_CODE is DELIVER . Code (Internal) Deliver to Person C 3020 70 Required if TRANSACTION_TYPE is DELIVER & values cannot be Name determined from purchase order. Required Y = Required Field, C = Conditionally Required Field

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Inbound Price Catalog Updates (CATI) and Response to Request for Quote (RRQI)
Application: Purchasing Application Open Interface: Purchasing Documents Open Interface The following table lists the required and optional parameters that are requested by the Purchasing Documents Open Interface process: EDI Import Parameters Inbound Data File Name Execute Open Interface? Default Buyer Document Type Document Sub Type Create or Update Items? Create Sourcing Rules? Approval Status Release Generation Method Commit Interval Required X X X X X X X X X Optional

The following table lists which records within the inbound flatfile contain required fields and conditionally required fields: Record Description Transaction Identification Action Type, Group Code Vendor Data Item Identification Quantity, Description Record 1000 1030 1120 2000 2010 Required ? R R R Conditionally Required? C

C C

The following table lists which fields within the flatfile, at the header level, are required or conditionally required: Field Name Vendor Document Number Effective Date Req? Y C Record 1000 1000 Position 10 20 Comments Enter the document number. This field must be populated when replacing an existing purchasing document or if sourcing rules are to be created. This value can be used as the default for the line values if all effective dates are the same. If the effective dates at the line level are different, leave this field blank and enter the values at the line level. This field must be populated when replacing an existing purchasing document or if sourcing rules are to be created. This value can be used as the default for the line values if all expiration dates are the same. If the expiration dates at the line level are different, leave this field blank and enter the values at the line level. This value indicates whether the price/sales catalog information is an original (new) or a replacement file. This field will only accept ORIGINAL or REPLACE . Enter the supplier site code for the document.

Expiration Date

1000

30

Action Type Code (Int)

1030

10

Vendor Site Location Y 1120 10 (Internal) Vendor Name Y 1120 30 Enter the vendor name for the document. (Internal) Required Y = Required Field, C = Conditionally Required Field

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The following table lists which fields within the flatfile, at the line level, are required or conditionally required: Field Name Req? Record Position Comments Item C 2000 20 Enter either item or item description. Effective Date C 2010 60 This field must be when the effective dates for the lines are different. Expiration Date C 2010 70 This field must be when the expiration dates for the lines are different. Item Description C 2010 80 Enter either item or item description. Required Y = Required Field, C = Conditionally Required Field

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