AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL

Tuesday, November 05, 2013 City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.

CLOSED SESSION:

CLOSED SESSION TO START AT 5:30 p.m. 1. 2. Conference with Legal Counsel; Initiation of Litigation (Gov. Code 54956.9(d)(4)) Number of Potential Cases: 1 Conference with Labor Negotiator (Gov. Code 54957.6); Negotiator: City Manager Silveira. Employee Organization: All units

I. II. III.

CALL TO ORDER & ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Urgency Items:

6:00 p.m.

Move to accept agenda as posted, or move to add or delete items. To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the Agenda being posted.
The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

IV.

CONSENT AGENDA:

A. B. C. D. E. V. A.

Ordinances: Warrants: Minutes: Application 2013-013 Addendum: Westside Park Ad Hoc Subcommittee: Citizen Input:

Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrant registers from October 21, 2013, and October 30, 2013. Approve minutes of the regular City Council meeting of October 15, 2013. Approve addendum to Application 2013-013 for the Very Merry Main Street event, sponsored by the Lakeport Main Street Association (LMSA). Adopt a resolution establishing the Westside Park Ad Hoc Subcommittee.
Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonights agenda. Persons wishing to address the City Council are required to complete a Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not required, please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

PUBLIC PRESENTATIONS/REQUESTS:

Presentation: VI. COUNCIL BUSINESS: A. Planning Services Manager 1. VII. VIII. Administrative Citation

Presentation of a Certificate of Appreciation to AmeriCorps-Lake County for their Canned Food Drive and Community Service project for Make a Difference Day, held October 26, 2013.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports, if any: ADJOURNMENT:

Adopt a resolution to set a fee schedule for the Administrative Citation appeals process.

Adjourn

122025.1

City Council Agenda of November 5, 2013

Page 2

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website, www.cityoflakeport.com, subject to staffs ability to post the documents before the meeting. The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerks Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.

_______________________________________ Hilary Britton, Acting Deputy City Clerk

122025.1

JOINT REGULAR MEETING OF THE LAKEPORT CITY COUNCIL AND THE LAKEPORT REDEVELOPMENT SUCCESSOR AGENCY Tuesday, October 15, 2013 City Council Chambers, 225 Park Street, Lakeport, California 95453
I. II. III. CALL TO ORDER & ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Urgency Items: IV. CONSENT AGENDA: A. B. C. D. Ordinances: Minutes: Warrants: Storm Drain Easement Vote on Consent Agenda: V. PUBLIC PRESENTATIONS/REQUESTS: A. B. C. VI. Citizen Input: Introduction of New Employees Lakeport Rotary Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve minutes of the regular City Council meeting of October 1, 2013. Approve warrant register from October 2, 2013 Authorize the execution and recordation of a quit claim deed in order to vacate existing storm drainage easements subsequent to a Lot Line Adjustment and Parcel Merger. A motion was made by Council member Spillman, seconded by Council member Mattina, and unanimously carried by voice vote, to approve the consent calendar items A-D, as presented. There was no citizen input. City Manager Silveira introduced new employees Linda Sobieraj, Community Development Department Secretary and Hilary Britton, Office Specialist. Konocti Challenge Ride Director Jennifer Strong reported on the 2013 Konocti Challenge Ride fundraiser. Finance Director Buffalo presented the staff report recommending the purchase of new financial management software from Tyler Technologies. Council member Scheel suggested amending the recommended motion to include a clause not to exceed $66,440.00. A motion was made by Council member Scheel, seconded by Council member Spillman, and unanimously carried by voice vote to approve purchase of Incode software and authorize the City Manager to sign a five-year service agreement with Tyler Technologies for installation and data migration services, with the first year annual subscription and user fees not to exceed $66,440.00. Finance Director Buffalo presented a staff report to the City Council, sitting as the Lakeport Redevelopment Successor Agency, outlining a Long-Range Property Management Plan for former Redevelopment properties. A motion was made by Council member Spillman, seconded by Council member Mattina, and unanimously carried by voice vote to adopt a Resolution approving and adopting a Long-Range Property Management Plan, and submitting the plan to the Oversight Board for approval. Mayor Engstrom called the Joint Meeting of the Lakeport City Council and the Lakeport Redevelopment Successor Agency to order at 6:00 p.m. with Council members Mattina, Parlet, Scheel and Spillman present. The Pledge of Allegiance was led by Council member Spillman. A motion was made by Council member Scheel, seconded by Council member Mattina, and unanimously carried by voice vote, to accept agenda as posted. There were no urgency items.

MINUTES

COUNCIL BUSINESS: A. Finance Director 1. Purchase of Financial Management System Upgrade

2.

Property Management Plan

B.

City Engineer

City Council Agenda of October 15, 2013

Page 2

1.

Revision of Twenty Minute Parking Zones

VII.

CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports, if any:

City Engineer Harter presented a staff report recommending a twenty minute parking zone on Main Street in front of Cheeses Pizza. A motion was made by Council member Scheel, seconded by Council member Mattina, and unanimously carried by voice vote to direct staff to bring back a new resolution locating the green zone at the first parking space on the southwest side of Main Street on the referenced block location. Council member Spillman reported that the Main Street Association is looking for a new director and also that the Fire Chief will be retiring next year. Council member Mattina had nothing to report. Council member Parlet spoke favorably about the Konocti Challenge. Council member Scheel attended Lake APC and LTA meetings with Council member Mattina last week. He also received an update from the Indian Gaming Committee Funds. There will be funds available for the City from the committee next year. City Engineer Harter has been working on USDA projects. Public Works Director Brannigan reported that the 20th street crosswalk will be installed this week. Planning Services Manager Britton reported on the 2013 American Planning Association Conference he attended. Finance Director Buffalo reported that the auditors will be onsite in early November. City Manager Silveira had no report. Mayor Engstrom reported on a Skunk Train ride with the League of California Cities. He reported on the Clearlake Advisory Committee meeting. CLAC will present their quarterly report to the BOS at the November 5, 2013 meeting.

VIII.

ADJOURNMENT:

Mayor Engstrom adjourned the meeting at 7:21 p.m.

_______________________________________ THOMAS ENGSTROM, Mayor Attest:

_______________________________________ KELLY BUENDIA, Acting City Clerk

Clarification of Request 10-30-2013 From: Kathy Windrem [info@lakeportmainstreet.com] Sent: Wednesday, October 30, 2013 9:40 AM Subject: RE: Addendum to Application 2013-013 - Very Merry Main Street After a meeting yesterday with Margaret Silveira and some of our committee for Very Merry Main Street, I wish to clarify our reasons for requesting the longer time of closing Main Street. We will feature arts & crafts activities for children, offered by local nonprofits and some businesses, which we will set up in Main Street. Our greatest concern is for the safety of the children, and we thought that by closing the street for a longer time (prior to the parade closure), we would ensure the safety of children and others who are attending the event. We are now more aware of how inconvenient it is to close the streets on that day, due to City furloughs and the holiday week-end. I hope that our committee will consider other options for next years event. We will work with the City on ideas. Kathy Windrem Executive Director Lakeport Main Street Association

Janel Chapman
From: Sent: To: Cc: Subject: Melissa Fulton [ceo@lakecochamber.com] Wednesday, October 30, 2013 2:36 PM Doug Grider; 'Kathy Windrem'; Janel Chapman; Executive Management; Jim Kennedy; Mark Brannigan 'Barbara Breunig'; 'Christine Hutt'; 'Catrina & Brad Scott'; lakeporttaac@yahoo.com; Brad Rasmussen; Margaret Silveira RE: Addendum to Application 2013-013 - Very Merry Main Street

Doug, Oneofthemajorconcernswiththisevent,asdiscussedataMainStreetmeeting onTuesday,istheactivitiesrequiremoreroomforboothswhichwewanttoplace onMainStreet.Inaddition,withtheElfHunt,therewillbealotofpeoplecrossing thestreetallafternoon,etc.Inmyopinion,itsmuchsafertocloseMainandnot havetoworryabouttraffic.Justmyopinionbaseduponallthoseyearsofdoing theDickensevent. Melissa

From: Doug Grider [mailto:dgrider@cityoflakeport.com] Sent: Wednesday, October 30, 2013 12:43 PM To: 'Kathy Windrem'; Janel Chapman; Executive Management; Jim Kennedy; Mark Brannigan Cc: 'Barbara Breunig'; 'Melissa Fulton'; 'Christine Hutt'; 'Catrina & Brad Scott'; 'lakeporttaac@yahoo.com'; Brad Rasmussen; Margaret Silveira Subject: RE: Addendum to Application 2013-013 - Very Merry Main Street

HiKathy, IwouldliketoofferanalternativetoclosingMainStreetwhichisproblematic.Closing2ndand3rdStreetsbetweenMain andForbesismucheasieranddoesnotcreatealltheissueswehavewithclosingMainStreet. ThisexpandstheusableareaofMuseumParkbyalmost100feetinwidth.Ihopethisishelpful. Thanks, Doug

From: Kathy Windrem [mailto:info@lakeportmainstreet.com] Sent: Wednesday, October 30, 2013 9:40 AM To: Janel Chapman; Executive Management; Doug Grider; Jim Kennedy Cc: 'Barbara Breunig'; 'Melissa Fulton'; 'Christine Hutt'; 'Catrina & Brad Scott'; lakeporttaac@yahoo.com; Brad Rasmussen Subject: RE: Addendum to Application 2013-013 - Very Merry Main Street

AfterameetingyesterdaywithMargaretSilveiraandsomeofourcommitteeforVeryMerryMainStreet,Iwishto clarifyourreasonsforrequestingthelongertimeofclosingMainStreet.Wewillfeaturearts&craftsactivitiesfor children,offeredbylocalnonprofitsandsomebusinesses,whichwewillsetupinMainStreet.Ourgreatestconcernis forthesafetyofthechildren,andwethoughtthatbyclosingthestreetforalongertime(priortotheparadeclosure), wewouldensurethesafetyofchildrenandotherswhoareattendingtheevent.

1

Wearenowmoreawareofhowinconvenientitistoclosethestreetsonthatday,duetoCityfurloughsandthe holidayweekend.Ihopethatourcommitteewillconsiderotheroptionsfornextyearsevent.Wewillworkwiththe Cityonideas. KathyWindrem ExecutiveDirector LakeportMainStreetAssociation POBox1032 225ParkSt.,CityHall Lakeport,CA95453 7072638843Tues,Weds,Thurs lakeportmainstreet.com

From: Janel Chapman [mailto:jchapman@cityoflakeport.com] Sent: Monday, October 21, 2013 4:54 PM To: Executive Management; Doug Grider; Jim Kennedy Cc: 'Kathy Windrem' Subject: Addendum to Application 2013-013 - Very Merry Main Street

PleasefindattachedanaddendumtotheLMSAsApplication2013013fortheVeryMerryMainStreetevent. Pleasenotethattheywishtoextendthehoursofthestreetclosures,inadditiontorequestinganadditional2 blocksofMainStreettobeclosed(from1ststreetto4thstreet). Pleasehaveanycomments/concernsbacktomebyOctober30th.ThiswillgobeforetheCouncilatthe November5thmeeting. Thankyou, HilaryBritton Onbehalfof:

JanelChapman,CityClerk CityofLakeport 225ParkStreet Lakeport,CA95453 Phone:(707)2635615,Ext.12 Fax:(707)2638584 jchapman@cityoflakeport.com

Janel Chapman
From: Sent: To: Cc: Subject: Andrew Britton Tuesday, October 29, 2013 2:54 PM Janel Chapman Hilary Britton; Scott Harter RE: Addendum to Application 2013-013 - Very Merry Main Street

Hello, Therequesttoexpandthestreetclosureareaandextendthetotalhoursofthestreetclosurewillnothave anyimpactstotheCommunityDevelopmentDepartment. However,thereisnoindicationwhytheexpandedareaorhoursisneeded. Ifnotpreviouslynoted,anyvendorsparticipatinginthiseventmusthaveaLakeportBusinessLicenseand,if applicable,collectsalestaxfrompurchases(8%Cityrate). Thankyou, AndrewBritton PlanningServicesManager

From: Janel Chapman Sent: Monday, October 21, 2013 4:54 PM To: Executive Management; Doug Grider; Jim Kennedy Cc: 'Kathy Windrem' Subject: Addendum to Application 2013-013 - Very Merry Main Street

PleasefindattachedanaddendumtotheLMSAsApplication2013013fortheVeryMerryMainStreetevent. Pleasenotethattheywishtoextendthehoursofthestreetclosures,inadditiontorequestinganadditional2 blocksofMainStreettobeclosed(from1ststreetto4thstreet). Pleasehaveanycomments/concernsbacktomebyOctober30th.ThiswillgobeforetheCouncilatthe November5thmeeting. Thankyou, HilaryBritton Onbehalfof:

JanelChapman,CityClerk CityofLakeport 225ParkStreet Lakeport,CA95453 Phone:(707)2635615,Ext.12 Fax:(707)2638584 jchapman@cityoflakeport.com

Janel Chapman
From: Sent: To: Subject: Police Chief Wednesday, October 30, 2013 1:35 PM Janel Chapman Re: Addendum to Application 2013-013 - Very Merry Main Street

POLICECOMMENTS Thepolicedepartmentisscheduledtoprovide5staff/volunteerstocompletethesecondarystreetclosurefor theparadebetweenapproximately5:00PMand6:30PM.Thiswillincludesettingthebarricadestoclose MainfromMartinStto1stStandMainfrom5thStto9thStduringtheparade.Policestaffwillalsoleadthe paradeandprovidefortrafficcontrolsandtrafficsafetythroughouttheparaderoute. TotalfiscalimpacttoPolicestaffisapproximately$680.00 BradRasmussen ChiefofPolice SentfrommyiPad OnOct21,2013,at4:53PM,"JanelChapman"<jchapman@cityoflakeport.com>wrote: <image001.gif> PleasefindattachedanaddendumtotheLMSAsApplication2013013fortheVeryMerryMain Streetevent.Pleasenotethattheywishtoextendthehoursofthestreetclosures,inaddition torequestinganadditional2blocksofMainStreettobeclosed(from1ststreetto4thstreet). Pleasehaveanycomments/concernsbacktomebyOctober30th.Thiswillgobeforethe CouncilattheNovember5thmeeting. Thankyou, HilaryBritton Onbehalfof: JanelChapman,CityClerk CityofLakeport 225ParkStreet Lakeport,CA95453 Phone:(707)2635615,Ext.12 Fax:(707)2638584 jchapman@cityoflakeport.com <Very Merry Main Street - 10-18-2013 Addendum.pdf>

CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Ad Hoc Advisory Subcommittee for the Westside Community Park Appointments SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 11/05/2013

WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD: Council is being asked to adopt a resolution establishing an ad hoc advisory subcommittee for the Westside Community Park. BACKGROUND: Under section 9.08.030 of the Lakeport Municipal Code, all commercial sales, display, advertising, and/or soliciting or other similar activities are prohibited in all City parklands unless such activity has received prior City Council approval. At the August 20, 2013 meeting of the City Council, the City Council approved a subcommittee to discuss what, if any, policy for commercial activity at Westside Community Park Phases I and II the City should adopt. Two Council members were appointed to the committee and the Public Works director was given direction to invite members of the Westside Park Committee and Parks and Recreation Committee to attend. At the suggestion of the Citys legal counsel, committees appointed by the City Council should be memorialized in a resolution. This resolution is to memorialize the appointments to the committee. Lakeport City Staff recommend the adoption of both resolutions. OPTIONS: Approve Disapprove No action FISCAL IMPACT: None SUGGESTED MOTIONS: (1) Adopt a Resolution establishing an Ad Hoc Advisory Committee for the Westside Community Park Attachments: 1. Resolution Establishing an Ad Hoc Advisory Committee for the Westside Community Park
Page 1 Agenda Item #IV.E.

Account Number:

Comments:

122028.1Meeting Date: 11/05/2013

RESOLUTION NO. ____ (2013)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ESTABLISHING AN AD HOC ADVISORY COMMITTEE FOR THE WESTSIDE COMMUNITY PARK
WHEREAS , the City of Lakeport has set aside the Westside Community Park for public use and recreation, and the City manages and maintains the Park for that purpose; WHEREAS , individuals and businesses wish to conduct commercial activity in the Park both in connection with specific events and also in general; WHEREAS , under section 9.08.030 of the Lakeport Municipal Code, all commercial sales, display, advertising, and/or solicitation or other similar activities are prohibited in all city parklands unless such activity has received prior City Council approval; WHEREAS , the City has not adopted any policy with respect to commercial activity within the Westside Community Park; WHEREAS , a policy would assist City staff and the public with understanding proper use of the Westside Community Park for commercial purposes and the guidelines and criteria for granting or denying applications for such activity; WHEREAS , development of a policy for commercial activity at the Westside Community Park should be conducted with input from stakeholders in the community, including members of the City Council and members of the public; and WHEREAS , it will be constructive to form an ad hoc advisory group to make recommendations for the Councils consideration. NOW, THEREFORE, BE IT RESOLVED THAT: SECTION 1. An ad hoc advisory Westside Community Park Committee is hereby established to be comprised of City Council Members Spillman and Parlet. SECTION 2. The Committee is charged with developing a recommendation to the City Council with regard to a policy for commercial activity at the Westside Community Park. The Committee shall have such support from the City Attorney and other City staff as the City Manager shall direct. SECTION 3. The Committee shall provide a recommendation to the City Council on or before May 31, 2014. Upon provision of its recommendation to the City Council, the Committee shall automatically be disestablished. SECTION 4. As a temporary, ad hoc advisory committee comprised of less than a quorum of the City Council, the Committee may, but need not, comply with the Brown Act as authorized by Government Code section 54952, subdivision (b).

120621.3

The foregoing Resolution was passed and adopted at a regular meeting of the City Council on the 5th day of November, 2013, by the following vote:

AYES: NOES: ABSTAINING: ABSENT: _________________________________ THOMAS ENGSTROM, Mayor

ATTEST:

____________________________________ KELLY BUENDIA, Acting City Clerk

Resolution No. ____ (2013)

120621.3

Page 2

CITY OF LAKEPORT
City Council Lakeport Redevelopment Agency City of Lakeport Municipal Sewer District

STAFF REPORT
RE: Adoption of Fee Resolution for Administrative Citation Appeal Application SUBMITTED BY: Andrew Britton, Planning Services Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 11/05/2013

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is asked to adopt a fee resolution to establish an application fee for consideration of an appeal of an administrative citation. BACKGROUND: The City Council adopted Ordinance No. 888 in February 2013 which established regulations regarding the issuance of administrative citations for violations of the Lakeport Municipal Code as well as related appeal procedures. The Ordinance is incorporated into Chapters 8.30 and 8.31 of the Municipal Code. Municipal Code Section 8.30.110 states that a filing fee for an appeal of an administrative citation is to be established by City Council resolution. DISCUSSION: Staff has prepared a draft fee resolution for the Councils review (Exhibit 1). As described in the draft resolution, processing this type of appeal application will require several hours of cumulative staff time and costs associated with the use of an independent hearing officer. According to an analysis prepared by the Finance Director (Exhibit 2), the estimated cost to the City will total approximately $488. This estimate was based on the current personnel charge-out rates. However, staff believes that imposing a $488.00 +/appeal fee is unreasonable and would unfairly discourage someone seeking relief from a fine associated with an administrative citation. The draft fee resolution therefore suggests an application fee of $200.00 to cover a substantial portion of the Citys estimated costs. The draft resolution also includes an annual cost of living adjustment. OPTIONS: 1. Approve and adopt the fee resolution that will establish a fee for the processing and consideration of an appeal of an administrative citation. 2. Do not approve but provide direction to staff. FISCAL IMPACT: None $ Account Number:
Page 1

Comments:
Agenda Item VI.A.1.

Meeting Date: 11/05/2013

No fiscal impacts are anticipated as a result of the proposed fee resolution. The proposed fee is intended to recover a substantial portion of the City's direct costs associated with processing an appeal application. SUGGESTED MOTION: Move that the City Council adopt the fee resolution to establish an application fee for consideration of an appeal of an administrative citation. Attachments: Exhibit 1: Resolution #_____ Exhibit 2: Cost Analysis

Meeting Date: 11/05/2013

Page 2

Agenda Item VI.A.1.

Exhibit 1
RESOLUTION NO. _____ (2013)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT APPROVING AND ADOPTING A FEE FOR THE PROCESSING OF AN APPEAL OF AN ADMIINISTRATIVE CITATION
WHEREAS, the City of Lakeport (City) has adopted regulations (Lakeport Municipal Code Chapters 8.30 and 8.31) regarding the issuance of administrative citations and related appeal procedures; and WHEREAS, Lakeport Municipal Code Section 8.30.110 states that a filing fee for an appeal of an administrative citation is to be established by City Council resolution; and WHEREAS, the cost of processing and considering an appeal of an administrative citation application requires an application fee be charged; and WHEREAS, an application for an appeal of an administrative citation will require several hours of cumulative staff time plus related administrative expenses for intake, distribution, review and preparation of written report for consideration by an administrative hearing officer; and WHEREAS the application fee for processing and considering the appeal application shall not exceed the aforementioned estimated cost of performing these services; and BE IT RESOLVED by the City Council of the City of Lakeport that an application fee of $200.00 for an appeal of an administrative citation be charged; and BE IT RESOLVED by the City Council of the City of Lakeport that the appeal fee shall be annually adjusted to reflect changes in the cost of living in accordance with statistics published by the United States Department of Labor, Bureau of Labor Statistics Consumer Price Index, all urban consumers (CPI-u) for the San Francisco Metropolitan Area. The foregoing Resolution was passed and adopted at a regular meeting of the City Council on the 5th day of November, 2013, by the following vote:
AYES: NOES: ABSENT: ABSTAINING:

_________________________________ THOMAS ENGSTROM, Mayor ATTEST: _____________________________ KELLY BUENDIA, Acting City Clerk

Exhibit 2
Productive Hourly Rate Calculation Step 1: Determine annual cost of employee Position Hearing Officer $ Police Chief 95,402 $ City Clerk 48,840 $ Planning Manager 70,692 $ Office Specialist 33,987

Direct Salary w overtime Benefits: Total Step 2: Determine available working hours of employee Total Available Productive Hours Less: Holiday Vacation Comp Time/Admin Leave Furlough Sick Leave Travel and Training Total 2,080

70,059

21,119

32,530

21,208

2,080 104 40 (48) 40 1,944

2,080 104 40 (48) 40 1,944

2,080 104 40 (48) 40 1,944

2,080 104 40 (48) 40 1,944

2,080

Step 3: Calculate productive hourly rate of employee Total Annual Cost Available working hours Hourly rate/productive working hour Function/Process: Admin Citation Appeal Application Activity Application intake/fee collection Application review Distribute application for comment Staff report to Hearing Officer Hearing agenda, distribution, etc. Hearing Officer Fee (attorney @ $250/hr) Applied administrative overhead (10.5%) Total Hours: $ 2,080 $ 165,461 1,944 85.11 $ 69,959 1,944 35.99 $ 103,222 1,944 53.10 $ 55,195 1,944 28.39

Hours: 0.25 0.50 0.50 1.50 0.50 1.00 4.3

250.00 26.25 276.25

42.56 4.47 47.03

17.99 17.99 3.78 39.77

26.55 79.65 11.15 117.35

$ $

7.10 0.75 7.84 488.23

Total Process Cost:

Prepared by Finance Department Productive Hour Calc, Andrew, 10-21-13

10/21/2013