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KENYA ELECTRICITY GENERATING COMPANY LIMITED

KGN-HYD-31-2013

REQUEST FOR PROPOSALS FOR SUPPLY, INSTALLATION AND COMMISSIONING OF ACCESS CONTROL SYSTEM AT GITARU POWER STATION AND KAMBURU POWER STATION
(REGISTERED GROUPS OF YOUTH, WOMEN AND PERSONS WITH DISABILITY)

Kenya Electricity Generating Company Limited, Stima Plaza Phase III, Kolobot Road, Parklands, P.O. Box 47936- 00100 Nairobi, Kenya. www.kengen.co.ke

November 2013

CONTENTS Section 2: Information to the Consultant 4 DATA SHEET ...................................................................................................................... 13 Section 3: Technical Proposal - Standard Forms 20 Section 4: Financial Proposal - Standard Forms 30 I. Form of Contract 40 II. General Conditions of Contract 42 TECHNICAL SPECIFICATIONS/REQUIREMENTS ................................................... 52 APPENDIX BREPORTING REQUIREMENTS ....................................................................... 59 APPENDIX CKEY PERSONNEL AND SUB-CONSULTANT .................................................. 60 APPENDIX D MEDICAL CERTIFICATE ............................................................................ 61 APPENDIX E HOURS OF WORK FOR KEY PERSONNEL .................................................... 62 APPENDIX FDUTIES OF THE CLIENT ............................................................................... 63 APPENDIX GCOST ESTIMATES IN FOREIGN CURRENCY .................................................. 64 APPENDIX H COST ESTIMATES IN LOCAL CURRENCY ................................................... 65 Appendix I - Tender Security Form Error! Bookmark not defined. APPENDIX J FORM OF BANK GUARANTEE FOR ADVANCE PAYMENTS ........................... 66

Section 1: Invitation to tender

(REGISTERED GROUPS OF YOUTH, WOMEN AND PERSONS WITH DISABILITY)


The Kenya Electricity Generating Company Ltd. invites proposals from eligible firms or individuals for Request for Proposals for (SUPPLY, INSTALLATION AND COMMISSIONING OF ACCESS CONTROL) whose specifications are detailed in the Request for Proposals (RFP) documents. Firms may submit their proposals in association with other firms or individuals. Interested eligible candidates may obtain further information from, and inspect the Tender Documents at the office of: Supply Chain Manager, Kolobot Road, Parklands P O Box 47936 00100, NAIROBI, KENYA Tel: (254) (020) 3666000; E-mail: pkimemia@kengen.co.ke gowang@kengen.co.ke; fgathuita@kengen.co.ke Where the tender document may be collected upon payment of a non-refundable fee of KShs.1,000.00 paid in cash or through a bankers cheque at any KenGen finance office. The document can also be viewed and downloaded from the website www.kengen.co.ke, and the Bidders who download the tender document from the website must forward their particulars immediately for records and any further tender clarifications and addenda. Downloaded copies are FREE The tender must be delivered in plain sealed envelope clearly marked SUPPLY, INSTALLATION AND COMMISSIONING OF ACCESS CONTROL Proposals must be delivered to: Company Secretary, Legal & Corporate Affairs Director Kenya Electricity Generating Co. Ltd. 7th Floor, Stima Plaza Phase III Kolobot Road, Parklands P O Box 47936 - 00100 NAIROBI, KENYA On or before: 3rd December 2013 at 10.00 a.m. There will be a MANDATORY SITE VISIT for all bidders on 22nd November 2013 at Gitaru Power Station at 10.00 a.m. and thereafter Kamburu Power Station. Tenders will be opened on 3rd December 2013 at 10.30 a.m. in the presence of the candidates representatives who choose to attend at Stima Plaza III, Executive Committee Room, 7th Floor. The company reserves the right to vary the quantities. SUPPLY CHAIN MANAGER
RFP for Supply, Installation and Commissioning of Access Control System

Section 2: Information to the Consultant 1. Introduction 1.1 KenGen, the Client will select a firm, in accordance with the method of selection specified in the Data Sheet. The Firms are invited to submit a Technical Proposal and a financial proposal, or a Technical Proposal only, as specified in the Data Sheet for Consultancy services required for the assignment named in the Data Sheet. The proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected firm. The assignment shall be implemented in accordance with the programme indicated in the Data Sheet. When the assignment includes several phases, the performance of the Consultant under each phase must be to the Client's satisfaction before work begins on the next phase.

1.2

1.3

1.4 The Consultants must familiarize themselves with local conditions and take them into account in preparing their proposals. To obtain firsthand information on the assignment and on the local conditions, Consultants are encouraged to visit the Client before submitting a proposal and to attend a pre-proposal conference if one is specified in the Data Sheet. Attending the pre-proposal conference is optional. The Consultant representative should contact the officials named in the Data Sheet to arrange for their visit or to obtain additional information on the pre-proposal conference. Consultants should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. 1.5 The Client will provide the inputs specified in the Data Sheet. This includes provision of copies of previous study reports and data, where they exist and counterpart personnel. 1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client, are not reimbursable as a direct cost of the assignment; and (ii) the Client is not bound to accept any of the proposals submitted.

1.6 Clients policy requires that Consultants provide professional, objective, and impartial advice and at all times hold the Clients interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client. 1.7.1 Without limitation on the generality of this rule, Consultants shall not be hired under the circumstances set forth below:

RFP for Supply, Installation and Commissioning of Access Control System

(a)

A firm which has been engaged by the Client to provide goods or works for a project, and any of their affiliates, shall be disqualified from providing Consultancy services for the same project. Conversely, firms hired to provide Consultancy services for the preparation or implementation of a project, and any of their affiliates, shall be disqualified from subsequently providing goods or works or services related to the initial assignment (other than a continuation of the firms earlier Consultancy services) for the same project. Consultant or any of their affiliates shall not be hired for any assignment which, by its nature, may be in conflict with another assignment of the Consultant.

(b)

1.7.2

As pointed out in paragraph 1.7.1 (a) above, Consultants may be hired for downstream work, when continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection of the Consultant should take the likelihood of continuation into account. It will be the exclusive decision of the Client whether or not to have the downstream assignment carried out, and if it is carried out, which Consultant will be hired for the purpose. Any previous or ongoing participation in relation to the assignment by the firm, its professional staff, or its affiliates or associates under a contract with the Client may result in rejection of the proposal. Consultant should clarify their situation in that respect with the Client before preparing the proposal.

1.7.3

1.8

The Client requires that Consultants observe the highest standard of ethics during the execution of this contract. In pursuance of this policy, the Client: (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) Corrupt practice means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the selection process or in contract execution; and Fraudulent practice means a misrepresentation of facts in order to influence a selection process or the execution of a contract to the detriment of the client, and includes collusive practices among Consultants (prior to or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the client of the benefits of free and open competition.

(ii)

RFP for Supply, Installation and Commissioning of Access Control System

(b) Will reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question; (c) Will cancel the firms contract if it at any time determines that corrupt or fraudulent practices were engaged in by representatives of the client or of a consultant during the selection process or the execution of that contract, without the consultant having taken timely and appropriate action satisfactory to the client to remedy the situation; (d) Will declare a firm ineligible, either indefinitely or for a stated period of time, if it at any time determines that the firm has engaged in corrupt of fraudulent practices in competing for, or in executing the contract. 1.9 Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Funding agency in accordance with the above sub paragraph 1.8 (d). Consultant shall furnish information as described in the Financial Proposal submission form (Section 4A) on commissions and gratuities, if any, paid or to be paid to agents relating to this proposal, and to execute the work if the firm is awarded the contract. Consultants shall be aware of the provisions on fraud and corruption stated in the Standard Contract under the clauses indicated in the Data Sheet. Consultant may request a clarification of any of the RFP documents up to the number of days indicated in the Data Sheet before the proposal submission date. Any request for clarification must be sent in writing by paper mail, facsimile, or electronic mail to the Clients address indicated in the Data Sheet. The Client will respond by facsimile or electronic mail to such requests and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Consultants who intend to submit proposals. At any time before the submission of proposals, the Client may, for any reason, whether at its own initiative or in response to a clarification requested by, a tenderer, amend the RFP. Any amendment shall be issued in writing through addenda. Addenda shall be sent by mail, facsimile, or electronic mail to all tendering Consultants and will be binding on them. The Client may at its discretion extend the deadline for the submission of proposals. Consultants are requested to submit a proposal (para. 1.2) written in the language(s) specified in the Data Sheet.

1.10

1.11

2. Clarification and Amendment of RFP Documents

2.1

2.2

3. Preparation of Proposal

3.1

RFP for Supply, Installation and Commissioning of Access Control System

Technical Proposal

3.2

In preparing the Technical Proposal, Consultants are expected to examine the documents constituting this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a proposal. While preparing the Technical Proposal, Consultant must give particular attention to the following: (i) If a Consultant considers that it does not have all the expertise for the assignment, it may obtain a full range of expertise by associating with individual Consultant(s) and/or other Consultant or entities in a joint venture or subcontract, as appropriate. Consultant may associate with the other Consultants. The Consultant are encouraged to seek the participation of local Consultant by entering into a joint venture with, or subcontracting part of the assignment to, national Consultant. For assignments on a staff-time basis, the estimated number of professional staff-months is given in the Data Sheet. The proposal shall, however, be based on the number of professional staff-months estimated by the firm. For fixedbudget-based assignments, the available budget is given in the Data Sheet, and the Financial Proposal shall not exceed this budget. It is desirable that the majority of the key professional staff proposed be permanent employees of the firm or have an extended and stable working relationship with it. Proposed professional staff must, at a minimum, have the experience indicated in the Data Sheet, preferably working under conditions similar to those prevailing in the country of the assignment. Alternative professional staff shall not be proposed, and only one curriculum vitae (CV) may be submitted for each position. Reports to be issued by the Consultant as part of this assignment must be in the language(s) specified in the Data Sheet. It is desirable that the firms personnel have a working knowledge of the Clients national language.

3.3

(ii)

(iii)

(iv)

(v)

(vi)

3.4

The Technical Proposal shall provide the following information using the attached Standard Forms (Section 3): (i) A brief description of the firms organization and an outline of recent experience on assignments (Section 3B) of a similar nature. For each assignment, the outline should

RFP for Supply, Installation and Commissioning of Access Control System

indicate, inter alia, the profiles of the staff proposed, duration of the assignment, contract amount, and firms involvement. (ii) Any comments or suggestions on the Terms of Reference and on the data, a list of services, and facilities to be provided by the Client (Section 3C). A description of the methodology and work plan for performing the assignment (Section 3D). The list of the proposed staff team by specialty, the tasks that would be assigned to each staff member, and their timing (Section 3E). CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal (Section 3F). Key information should include number of years working for the firm/entity and degree of responsibility held in various assignments during the last eight (8) years. The CVs must be signed. Estimates of the total staff input (professional and support staff; staff time) needed to carry out the assignment, supported by bar chart diagrams showing the time proposed for each professional staff team member (Sections 3E and 3G). A detailed description of the proposed methodology, staffing, and monitoring of training, if the Data Sheet specifies training as a major component of the assignment. Any additional information requested in the Data Sheet.

(iii)

(iv)

(v)

(vi)

(vii)

(viii) 3.5 Financial Proposal 3.6

The Technical Proposal shall not include any financial information. In preparing the Financial Proposal, Consultants are expected to take into account the requirements and conditions outlined in the RFP documents. The Financial Proposal should follow Standard Forms (Section 4). It lists all costs associated with the assignment, including (a) remuneration for staff (foreign and local, in the field and at headquarters), and (b) reimbursable expenses such as subsistence (per diem, housing), transportation (international and local, for mobilization and demobilization), services and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of documents, surveys, and training, if it is a major component of the assignment. If appropriate, these costs should be broken down by activity and, if appropriate, into foreign and local expenditures.

RFP for Supply, Installation and Commissioning of Access Control System

3.7

The Financial Proposal should clearly estimate, as a separate amount, the local taxes (including social security), duties, fees, levies, and other charges imposed under the applicable law, on the Consultant, the sub-Consultant, and their personnel (other than nationals or permanent residents of Kenya), unless the Data Sheet specifies otherwise. Consultant may express the price of their services in the currency of any country. The Consultant may not use more than three foreign currencies. The Client may require Consultant to state the portion of their price representing local cost in the national currency if so indicated in the Data Sheet. Commissions and gratuities, if any, paid or to be paid by Consultant and related to the assignment will be listed in the Financial Proposal submission form (Section 4A). The Data Sheet indicates how long the proposals must remain valid after the submission date. During this period, the Consultant is expected to keep available the professional staff proposed for the assignment. The Client will make its best effort to complete negotiations within this period. If the Client wishes to extend the validity period of the proposals, the Consultant who do not agree have the right not to extend the validity of their proposals. The original proposal (Technical Proposal and, if required, Financial Proposal; see paragraph 1.2) shall be prepared in indelible ink. It shall contain no interlineation or overwriting, except as necessary to correct errors made by the firm itself. Any such corrections must be initialled by the persons or person who sign(s) the proposals. An authorized representative of the firm initials all pages of the proposal. The representatives authorization is confirmed by a written power of attorney accompanying the proposal. For each proposal, the Consultant shall prepare the number of copies indicated in the Data Sheet. Each Technical Proposal and Financial Proposal shall be marked ORIGINAL or COPY as appropriate. If there are any discrepancies between the original and the copies of the proposal, the original governs. The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked Technical Proposal, and the original and all copies of the Financial Proposal in a sealed envelope clearly marked FINANCIAL PROPOSAL and warning: DO NOT OPEN WITH THE TECHNICAL PROPOSAL. Both envelopes shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and other information indicated in the Data

3.8

3.9

3.10

4. Submission, Receipt, and Opening of Proposals

4.1

4.2

4.3

4.4

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Sheet and be clearly marked, DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE. 4.5 The completed Technical and Financial Proposals must be delivered at the submission address on or before the time and date stated in the Data Sheet. Any proposal received after the closing time for submission of proposals shall be returned unopened. After the deadline for submission of proposals, the Technical Proposal shall be opened immediately by the evaluation committee. The Financial Proposal shall remain sealed and deposited with a respectable public auditor or independent authority until all submitted proposals are opened publicly.

4.6

5. Proposal Evaluation General 5.1 From the time the bids are opened to the time the contract is awarded, if any Consultant wishes to contact the Client on any matter related to its proposal, it should do so in writing at the address indicated in the Data Sheet. Any effort by the firm to influence the Client in the Clients proposal evaluation, proposal comparison or contract award decisions may result in the rejection of the Consultants proposal. Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded. The evaluation committee, appointed by the Client as a whole, and each of its members individually, evaluates the proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria (typically not more than three per criteria), and point system specified in the Data Sheet. Each responsive proposal will be given a technical score (St). A proposal shall be rejected at this stage if it does not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet. In the case of Quality-Based Selection, Selection Based on Consultants Qualifications, and Single-Source Selection, the highest ranked firm or firm selected on a single-source basis is invited to negotiate its proposal and the contract on the basis of the Technical Proposal and the Financial Proposal submitted in accordance with the instructions given in paragraph 1.2 and the Data Sheet. After the evaluation of quality is completed, the Client shall notify those Consultants whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms of Reference, indicating that their Financial Proposals will be returned unopened after completing the selection process. The

5.2

Evaluation of Technical Proposals

5.3

5.4

Public Opening and Evaluation of Financial Proposals:

5.5

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Ranking (QCBS, Fixed-Budget, and LeastCost Selection Methods Only)

Client shall simultaneously notify the Consultant that have secured the minimum qualifying mark, indicating the date and time set for opening the Financial Proposals. The opening date shall not be sooner than two weeks after the notification date. The notification may be sent by registered letter, facsimile, or electronic mail. 5.6 The Financial Proposals shall be opened publicly in the presence of the Consultant representatives who choose to attend. The name of the Consultant, the quality scores, and the proposed prices shall be read aloud and recorded when the Financial Proposals are opened. The Client shall prepare minutes of the public opening. The evaluation committee will determine whether the Financial Proposals are complete (i.e., whether they have costed all items of the corresponding Technical Proposals; if not, the Client will cost them and add their cost to the initial price), correct any computational errors, and convert prices in various currencies to the single currency specified in the Data Sheet. The official selling rates used, provided by the source indicated in the Data Sheet, will be those in effect on the date indicated in the Data Sheet. The evaluation shall exclude those taxes, duties, fees, levies, and other charges imposed under the applicable law; and to be applied to foreign and non-permanent resident Consultant (and to be paid under the contract, unless the Consultant is exempted), and estimated as per paragraph 3.7. The following formula will apply in computing the final score. T + P = 1, where T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal. The highest combined technical and financial score will be invited for negotiations. 5.9. In the case of Fixed-Budget Selection, the Client will select the firm that submitted the highest ranked Technical Proposal within the budget (evaluated price). Proposals that exceed the indicated budget will be rejected. In the case of the Least-Cost Selection, the Client will select the lowest proposal (evaluated price) among those that passed the minimum technical score. In both cases the selected firm is invited for negotiations. Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement on all points and sign a contract. Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan), staffing and any suggestions made by the firm to improve the Terms of Reference. The Client and firm will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and reporting. The agreed work plan and final Terms of Reference will then be incorporated in

5.7

5.8

6. Negotiations

6.1

6.2

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the Description of Services and form part of the contract. Special attention will be paid to getting the most the firm can offer within the available budget and to clearly defining the inputs required from the Client to ensure satisfactory implementation of the assignment. 6.3 The financial negotiations will include a clarification (if any) of the firms tax liability in the Clients country, and the manner in which it will be reflected in the contract; and will reflect the agreed technical modifications in the cost of the services. Unless there are exceptional reasons, the financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees) nor other proposed unit rates in the cases of QCBS, Fixed-Budget Selection, and the Least-Cost Selection methods. For other methods, the firm will provide Consultant with the information on remuneration rates described in the Appendix to this information. Having selected the firm on the basis of, among other things, an evaluation of proposed key professional staff, the Client expects to negotiate a contract on the basis of the experts named in the proposal. Before contract negotiations, the Client will require assurances that the experts will be actually available. The Client will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment. If this is not the case and if it is established that key staff were offered in the proposal without confirming their availability, the firm may be disqualified. The negotiations will conclude with a review of the draft form of the contract. To complete negotiations the Client and the firm will initial the agreed contract. If negotiations fail, the Client will invite the firm whose proposal received the second highest score to negotiate a Contract. The contract will be awarded following negotiations. After negotiations are completed, the Client will promptly notify other Consultant on the shortlist that they were unsuccessful and return the unopened Financial Proposals of those Consultants who did not pass the technical evaluation (paragraph 5.3). The firm is expected to commence the assignment on the date and at the location specified in the Data Sheet. Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the Consultant who submitted the proposals or to other persons not officially concerned with the process, until the winning firm has been notified that it has been awarded the contract.

6.4

6.5

7. Award of Contract

7.1

7.2

8. Confidentiality

8.1

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Information to Consultants Data Sheet Clause Reference 1.1 The name of the Client is: Kenya Electricity Generating Company Limited P.O. Box 47936, 00100 NAIROBI KENYA The method of selection is: Quality and Cost Based Selection. 1.2 Technical and Financial Proposals are requested: Yes A Technical Proposal only is requested: No The name, objectives, and description of the assignment are: Name RFP for Supply, Installation and Commissioning of Access Control System Objective & Description Implementation of Access Control System

1.3 1.4

The assignment is phased: Yes: The implementation is in One phase. A pre-proposal conference will be held: No The name, address, and telephone numbers of the Clients official is: Manager Protective Services & Investigations, P.O. BOX 47936, 00100 NAIROBI, KENYA Tel. 254 02 3666504 Fax 254 02 3666565 Email: tmbarak@kengen.co.ke Cc: skimutai@kengen.co.ke

1.5

The Client will provide the following inputs: Counterpart staff and any other necessary information. The clauses on fraud and corruption in the Contract are in the General Conditions of contract, namely 2.6.1 (d) for Lump-Sum Remuneration Form of Contract

1.6

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2.1

Clarifications may be requested up to 7days before the submission date. The address for requesting clarifications is: Manager Protective Services & Investigations, P.O. BOX 47936, 00100 NAIROBI, KENYA Tel. 254 02 3666504 Fax 254 02 3666565 Email: tmbarak@kengen.co.ke Cc: skimutai@kengen.co.ke

2.2 2.3

Proposals should be submitted in the following language: English (ii) The estimated period for the assignment is: The services are estimated to take eighteen (18) calendar months. The estimated number of professional staff-months required for the assignment is: consultant to indicate The minimum required experience of proposed professional staff is: 3 years. Reports that are part of the assignment must be written in the following language(s): English Training is a specific component of this assignment: Yes Additional information in the Technical Proposal includes: Company Profiles & Experience, staff knowledge & experience in similar Projects.

(iv)

(vi)

2.4

(vii) (viii)

2.5

Taxes: Applicable taxes include Value Added Tax (VAT) and withholding tax on remuneration. Consultant to state local cost in the national currency: Yes. Proposals must remain valid 90 (Ninety) days after the submission date. Consultant must submit an original and 2 (two) additional copies of each proposal: The proposal submission address is: Company Secretary/Legal and Corporate Affairs Director Kenya Electricity Generating Company Limited, Stima Plaza, Kolobot Road, P. O. Box 47936 - 00100,

2.6 2.7 2.9

3.0

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Nairobi, KENYA. Information on the outer envelope should also include: Confidential, Request for Proposals for Implementation of Access control systemand Integration with access control 3.1 Proposals must be submitted no later than the following date and time: 3rd December 2013 at 10.00 a.m. The address to send any other information to the Client is: Manager Protective Services & Investigations, P.O. BOX 47936, 00100 NAIROBI, KENYA Tel. 254 02 3666504 Fax 254 02 3666565 Email: tmbarak@kengen.co.ke Cc: skimutai@kengen.co.ke

3.2

4.0

Evaluation will be done as indicated below:

Proposals received shall be evaluated to check if the basic requirements (see below) are met and a set of products will then be short-listed. Vendors of these short-listed products will then be requested to visit KenGen and give presentations of their products. Any expenditure to be incurred by the access control system Product vendors/authorized partners in connection with submission of this tender shall be borne by the vendor.

i. Product/ Firm Profile

Firm / Product Profile

a)

Profile of bidding firm

Name of the bidding firm (BF) If BF is bidding, then copies of authorization certificates Year of Incorporation of BF

Compliance Compliance

Compliance

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Number of Years of Association of BF with MF Turnover of the BF in the last three years ii. Technical Evaluation criteria

Compliance

Compliance

No. a)

Item Category Access Control System

Description
Can be installed in all versions of windows operating system Accessory unit for secure door control and I/O expansion, Encrypted communication with Bio Entry plus anti pass back Fingerprint identification speed : 3,000 match in 1 second (max 9,720 templates) Fingerprint capacity : 4000 templates (10,000 fingerprints) Log capacity : 50,000 events RF Card : Mifare (13.56MHz), Proximity (125 KHz EM, HID Prox) Network interface : Wireless LAN (optional), TCP/IP, RS485 PC interface : USB, RS232 USB memory slot : USB Host, Output relay : Deadbolt, EM lock, door strike, automatic door Must have full range of access control applications from a simple standalone door control to complex networked access control systems The proposed system should support an unlimited number of controllers, readers, video interfaces or other devices including Turnstile technology and CCTV The proposed solution should be equipped with a 20 amp-hour battery, backup, power can provided to all your devices to maintain continuous operation even in the case of AC power loss.

Comment / Scores Compliance Compliance Compliance

Compliance

Compliance

Compliance

b)

Proven experience of the firm in

Experience in the implementation of Access control system

11 Marks

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implementation of relevant projects.

Experience in implementing Access control Solutions of similar size/magnitude in developing countries. ( Kengen can at will contact them and confirm) Experience in implementing customised Access control similar modules Solutions in a similar environment Experience in implementing and integrating an access control solution, for systems access automation. Experience in carrying out successful interface with CCTV and other access control systems 6 Marks 7 Marks 10 Marks 10 Marks

c)

Staff qualifications and experience in implementation of relevant projects. (Attach CVs of Team lead and at least four (2) key project implementation members.)

Project/ Team Leaders experience in managing projects of similar size and magnitude. 7 Marks

Staff qualifications and experience in Access control Staff qualifications, knowledge and experience in implementation of the proposed implementation of Access control system

6 Marks

6 Marks

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d)

Work plan Presentation & Methodology

Project plan to include time frames, deliverables, milestones, manpower requirements e.t.c Project Schedule to include; Process analysis, training, development, enhancement implementation, migration, integration/ interfacing, testing, commissioning, documentation, project closure e.t.c. 9 Marks 8 Marks

e)

f)

Presentation of proposed solution , should use the existing Biometric access control cards, integrated seamlessness with multimaxprofessional system version 6.2 The proposed solution should have its own back up which can last for 24 hrs.

Bidders understanding of KenGen (requirements )

15Marks

Back up solution 5 Marks

TOTAL MARKS 100

5.0

The minimum technical score required to pass is 80 The single currency for price conversions is: Kenya Shilling. The source of official selling rates is: Central Bank of Kenya. The date of exchange rates is: The Submission Closing Date. The formula for determining the financial scores is the following: Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.

5.1

The weights given to the technical and Financial Proposals are: T= 0.8
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P= 0.2 Where T is the weight given to the Technical Score while, P is the weight given to the financial score. Thus T + P = 1. 6.0 The address for negotiations is: Company Secretary/Legal & Corporate Affairs Director, Kenya Electricity Generating Company Limited, Stima Plaza, Kolobot Road, P. O. Box 47936 00100, Nairobi, KENYA 6.1 The assignment is expected to commence immediately after the date the contract becomes effective.

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Section 3: Technical Proposal - Standard Forms 3A. 3B. 3C. Technical Proposal submission form. Firms references. Comments and suggestions of Consultant on the Terms of Reference and on data, services, and facilities to be provided by the Client. Description of the methodology and work plan for performing the assignment. Team composition and task assignments. Format of curriculum vitae (CV) for proposed professional staff. Time schedule for professional personnel. Activity (work) schedule.

3D. 3E. 3F. 3G. 3H.

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3A. TECHNICAL PROPOSAL SUBMISSION FORM [Location, Date] To: [Name and address of Client]

Ladies/Gentlemen: We, the undersigned, offer to provide the Consultancy services for [ Title of Consultancy services] in accordance with your Request for Proposal dated [Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope. If negotiations are held during the period of validity of the Proposal, i.e., before [ Date] we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely,

Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

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3B. FIRMS REFERENCES Relevant Services Carried Out in the Last Five Years That Best Illustrate Qualifications Using the format below, provide information on each assignment for which your firm/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted. Assignment Name: Country:

Location within Country:

Professional Staff Provided by Your Firm/Entity (profiles): No of Staff: No of Staff-Months; Duration of Assignment:

Name of Client:

Address:

Start Date (Month/Year): Completion Date (Month/Year): Name of Associated Consultant, If Any:

Approx. Value of Services (in Current US$): No of Months of Professional Staff Provided by Associated Consultant:

Name of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions Performed:

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

Firms Name:
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3C. COMMENTS AND SUGGESTIONS OF CONSULTANT ON THE TERMS OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT

On the Terms of Reference:

1. 2. 3. 4. 5.

On the data, services, and facilities to be provided by the Client:

1. 2. 3. 4. 5.

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3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT

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3E. TEAM COMPOSITION AND TASK ASSIGNMENTS 1. Technical/Professional Staff Name Position Task

2. Support Staff Name Position Task

-25-

26

3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF Proposed Position: Name of Firm: Name of Staff: Profession: Date of Birth: Years with Firm/Entity: Membership in Professional Societies: Nationality:

Detailed Tasks Assigned:

Key Qualifications: [Give an outline of staff members experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page.]

Education: [Summarize college/university and other specialized education of staff member, giving names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]

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Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about two pages.]

Languages: [For each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]

Certification: I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications, and my experience. Date: Day/Month/Year

[Signature of staff member and authorized representative of the firm]

Full name of staff member: ______________________________________ Full name of authorized representative: ___________________________

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3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL Months (in the Form of a Bar Chart) 1 2 3 4 5 6 7 8 9 1 1 (36) Number of Months 0 1

Name

Position

Reports Due/Activities

Subtotal (1)

Subtotal (2)

Subtotal (3)

Subtotal (4)

Full-time: Reports Due: Activities Duration:

Part-time:

Signature: (Authorized representative) Full Name: Title: Address:


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3H. ACTIVITY (WORK) SCHEDULE

A. Field Investigation and Study Items [1st, 2nd, etc. are months from the start of assignment.]

1st Activity (Work) _______________ _______________ _______________ _______________

2nd

3rd

4th

5th

6th

7th

8th

9th

10th 11th

12 th

B. Completion and Submission of Reports Reports 1. 2. Inception Report Interim Progress Report (a) First Status Report (b) Second Status Report Draft Report Final Report
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3. 4.

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Section 4: Financial Proposal - Standard Forms

4A.

Financial Proposal submission form.

4B.

Summary of costs.

4C.

Breakdown of price per activity.

4D.

Reimbursables per activity.

4E.

Miscellaneous expenses

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4A. FINANCIAL PROPOSAL SUBMISSION FORM [Location, Date] To: [Name and address of Client]

Ladies/Gentlemen: We, the undersigned, offer to provide the Consultancy services for [ Title of Consultancy services] in accordance with your Request for Proposal dated [Date] and our Proposal (Technical and Financial Proposals). Our attached Financial Proposal is for the sum of [Amount in words and figures]. This amount is exclusive of the local taxes, which we have estimated at [Amount(s) in words and figures]. Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date]. Commissions and gratuities, if any, paid or to be paid by us to agents relating to this Proposal and Contract execution, if we are awarded the Contract, are listed below: Name and Address of Agents ___________________ ___________________ ___________________ Amount and Currency _________________ _________________ _________________ Purpose of Commission or Gratuity __________________ __________________ __________________

We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely,

Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

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4B. SUMMARY OF COSTS Costs Currency(ies)1 Amount(s)

Subtotal Local Taxes

Total Amount of Financial Proposal

______________________

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4C. BREAKDOWN OF PRICE PER ACTIVITY

Basic Unit Price exclusive of all levies & charges

Any other levies/Taxes (Please specify

1. 1.1 1.2 1.3 1.4 2.

Access Control Access Control Software Supply installation and commissioning System support for one year

1 1

Integration with multimax professional Training (No. of staff) Site Training 5 Factory Training ( academy) 4 i.e. (2-Gitaru 2-Kamburu)

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Total Price inclusive of all levies/ Taxes

Unit Price inclusive of all levies/ Taxes

Item Description

Item Number

Quantity

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3.

Warranties

4.

Other necessary hardware/software/passive devices necessary to meet specification/Scope of the project (Itemise) Total VAT Total Inclusive of VAT

NOTE: i. ii. iii. iv. v. vi. vii. In case of discrepancy between unit price and total, the unit price shall prevail. Quote as per specifications attached to the Tender otherwise your tender will be declared non-responsive. Any additional cost related to the licensing, upgrade, support or maintenance not captured above should also be declared as part of this bid Costing of the Project should be fixed to the assignment completion Payment will be based on specific milestones to be agreed upon award. If standard percentages of acquisition costs are used across the years, these are to be specified. The vendor shall guarantee provision upgrades and or version change over state period (10 years), clearly stating the cost (if not free)

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4D. REIMBURSABLES PER ACTIVITY

Activity No: _________________________________ No. 1. Description International flights _____________________________ Miscellaneous travel expenses Subsistence allowance Local transportation costs2 Office rent/accommodation/ clerical assistance Grand Total Unit Trip Quantity

Name: _____________________ Unit Price In Total Amount In

2. 3. 4. 5.

Trip Day

________________

Local transportation costs are not included if local transportation is being made available by the Client. Similarly, in the project site, office rent/accommodations/clerical assistance costs are not to be included if being made available by the Client. RFP for Supply, Installation and Commissioning of Access Control System

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4E. MISCELLANEOUS EXPENSES

Activity No._______________________________ No. Description Unit

Activity Name: ____________________________ Quantity Unit Price Total Amount

1.

Communication costs between ______________________and _________________________ (Telephone, telegram, fax) Drafting, reproduction of reports Equipment: vehicles, computers, etc. Software Grand Total _____________

2. 3.

4.

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Section 5. Terms of Reference and scope of services

1. BACKGROUND 1.1. The Company Kenya Electricity Generating Company Limited (KenGen) is the leading electric power generation company in Kenya, producing about 80 percent of electricity consumed in the country. KenGen has a workforce of over 1,600 staff located in the different power plants across the country. The company utilizes various sources to generate electricity ranging from hydro, geothermal, thermal and wind, consisting of fourteen hydro, two geothermal, three thermal, one wind and two off-grid stations, all located in different parts of the country. 1.2 Strategic themes KenGen has developed a 2018 strategic plan that seeks to move KenGen from a good company to a great company with focus on delivering value to its stakeholders and at the same time achieves sustainability in value creation from One Generation of Kenyans to the Next Generation of Kenyans. Achievement of these corporate objectives is hinged on four key strategic pillars: Capital Planning and Execution - value shall be derived through geothermal expansion and development of clean energy sources. Regulatory management: this involves driving value through influence and lobbying the regulatory environment. Operational management: KenGen is expected to deliver lean operations through delivery of value and cost management Strengthened organisational effectiveness to deliver the ambitious goals. Refer to (APPENDIX 3) 1.3 The Access control system Implementation KenGen is embarking on a project to enhance Security and monitor staff / Visitors movement at Gitaru Power Station and Kamburu Power Station the implementation of Access control system will enhance this implementation.

1.4 Networks KenGen is connected through a WAN link with a bandwidth varying from 48kbps to 8 mbps. The set up consists of the following medium: VSAT technology (SCPC, TDMA) Leased lines (Kenstream links\KDN) Radio Microwave links The KenGen network has deployed active devices including Cisco Routers and Switches.

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1.5. OBJECTIVES The implementation is aimed at fully integrating the proposed Access control system with the existing Multimax Professional Access Control system The solution should provide a platform in which the company can interface more and generate more reports as and when required.

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Section 6. Standard Forms of Contract

CONTRACT FOR CONSULTANT SERVICES

between

KENYA ELECTRICITY GENERATING COMPANY LTD

and

[Name of the Consultant]

Dated:

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I. Form of Contract This CONTRACT (hereinafter called the Contract) is made the day of the month of ., 2013 , between, on the one hand, Kenya Electricity Generating Company Limited, (hereinafter called the Client) and, on the other hand, [name of Consultant] (hereinafter called the Consultant). [Note: If the Consultant consist of more than one entity, the above should be partially amended to read as follows: (hereinafter called the Client) and, on the other hand, a joint venture consisting of the following entities, each of which will be jointly and severally liable to the Client for all the Consultant obligations under this Contract, namely, [name of Consultant] and [name of Consultant] (hereinafter called the Consultant).]1
WHEREAS (a) the Client has requested the Consultant to provide certain Consultancy services as defined in the General Conditions of Contract attached to this Contract (hereinafter called the Services); the Consultant, having represented to the Client that they have the required professional skills, and personnel and technical resources, have agreed to provide the Services on the terms and conditions set forth in this Contract; the Client has applied for a credit from the International Development Association (hereinafter called the Association) towards the cost of the Services and intends to apply a portion of the proceeds of this credit to eligible payments under this Contract, it being understood (i) that payments by the Association will be made only at the request of the Client and upon approval by the Association, (ii) that such payments will be subject, in all respects, to the terms and conditions of the agreement providing for the credit, and (iii) that no party other than the Client shall derive any rights from the agreement providing for the credit or have any claim to the credit proceeds;

(b)

(c)

NOW THEREFORE the parties hereto hereby agree as follows: 1. The following documents attached hereto shall be deemed to form an integral part of this Contract: (a) (b) (b) The General Conditions of Contract; The Special Conditions of Contract; The following Appendices: Appendix A: Description of the Services Appendix B: Reporting Requirements Appendix C: Key Personnel and Sub-Consultant Appendix D: Medical Certificate - Not used Appendix E: Hours of Work for Key Personnel Appendix F: Duties of the Client
1

Text in brackets is optional; all notes should be deleted in final text. RFP for Supply, Installation and Commissioning of Access Control System

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Appendix G: Cost Estimates in Foreign Currency Appendix H: Cost Estimates in Local Currency Appendix I: Tender Security Form Appendix J: Form of Guarantee for Advance Payments 2.
The mutual rights and obligations of the Client and the Consultant shall be as set forth in the Contract, in particular: (a) (b) The Consultant shall carry out the Services in accordance with the provisions of the Contract; and The Client shall make payments to the Consultant in accordance with the provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written.

For and on behalf of KENYA ELECTRICITY GENERATING COMPANY LIMITED. By MANAGING DIRECTOR For and on behalf of [name of Consultant]

[Authorized Representative] [Note: If the Consultant consist of more than one entity, all these entities should appear as signatories, e.g., in the following manner:] For and on behalf of each of the Members of the Consultant [name of member]

[Authorized Representative] [name of member]

[Authorized Representative]

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II. General Conditions of Contract 1. GENERAL PROVISIONS


1.1 Definitions Unless the context otherwise requires, the following terms whenever used in this Contract shall have the following meanings: (a) Applicable Law means the laws and any other instruments having the force of law in the Republic of Kenya as they may be issued and in force from time to time; (b) Contract means the Contract signed by the Parties, to which these General Conditions of Contract (GC) are attached together with all the documents listed in Clause 1 of such signed Contract; (c) Contract Price means the price to be paid for the performance of the Services in accordance with Clause 6 here below; (d) Foreign Currency means any currency other than the Kenya Shilling; (e) GC means these General Conditions of Contract; (f) Government means the Government of the Republic of Kenya; (g) Local Currency means the Kenya Shilling; (h) Member, in case the Consultant consists of a joint venture of more than one entity, means any of these entities; Members means all these entities, and Member in Charge means the entity specified in the SC to act on their behalf in exercising all the Consultants rights and obligations towards the Client under this Contract; (i) Party means the Client or the Consultant, as the case may be and Parties means both of them; (j) Personnel means persons hired by the Consultant or by any Sub consultant as employees and assigned to the performance of the Services or any part thereof; (k) SC means the Special Conditions of Contract by which the GC may be amended or supplemented; (l) Services means the work to be performed by the Consultant pursuant to this Contract, as described in Appendix A; and (m) Sub consultant means any entity to which the Consultant subcontracts any part of the Services in accordance with the provisions of Clauses 3 and 4. 1.2 Law Governing the Contract This Contract, its meaning and interpretation and the relationship between the Parties shall be governed by the Laws of Kenya.

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1.3 Language

This Contract has been executed in English language which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. Any notice, request, or consent made pursuant to this Contract shall be in writing and shall be deemed to have been made when delivered in person to an authorized representative of the Party to whom the communication is addressed or when sent by registered mail, telex, telegram or facsimile to such Party at the address specified in the SC. The Services shall be performed at such locations as are specified in Appendix A and, where the location of a particular task is not so specified, at such locations, whether in the Republic of Kenya or elsewhere, as the Client may approve. Any action required or permitted to be taken and any document required or permitted to be executed under this Contract by the Client or the Consultant may be taken or executed by the officials specified in the SC. The Consultant, Sub consultant[s] and their personnel shall pay such taxes, duties, fees and other impositions as may be levied under the Laws of Kenya, the amount of which is deemed to have been included in the Contract Price.

1.4 Notices

1.5 Location

1.6 Authorized Representatives

1.7 Taxes and Duties

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT 2.1 Effectiveness of Contract This Contract shall come into effect on the date the Contract is signed by both Parties or such other later date as may be stated in the SC. The Consultant shall begin carrying out the Services thirty (30) days after the date the Contract becomes effective or at such other date as may be specified in the SC. Unless terminated earlier pursuant to Clause 2.6, this Contract shall terminate at the end of such time period, after the Effective Date, as is specified in the SC. Modification of the terms and Conditions of this Contract, including any modification of the scope of the Services or the Contract Price, may only be made by written agreement between the Parties.

2.2 Commencement of Services

2.3 Expiration of Contract

2.4 Modification

2.5 Force Majeure 2.5.1 Definition For the purposes of this Contract, Force Majeure means an event which is beyond the reasonable control of a Party and which makes a Partys performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances.

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2.5.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the Contract shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the occurrence of such an event. Any period within which a Party shall, pursuant to this Contract complete any action or task shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure. During the period of his inability to perform the Services as a result of an event of Force Majeure, the Consultant shall be entitled to continue to be paid under the terms of this Contract, as well as to be reimbursed for additional costs reasonably and necessarily incurred by him during such period for the purposes of the Services and in reactivating the Service after the end of such period. The Client may terminate this Contract by not less than thirty (30) days written notice of termination to the Consultant, to be given after the occurrence of any of the events specified in this Clause; (a) if the Consultant does not remedy a failure in the performance of his obligations under the Contract within thirty (30) days after being notified or within any further period as the Client may have subsequently approved in writing; (b) if the Consultant becomes insolvent or bankrupt; (c) if, as a result of Force Majeure, the Consultant is unable to perform a material portion of the Services for a period of not less than sixty (60) days; or (d) if the Consultant, in the judgement of the Client, has engaged in corrupt or fraudulent practices in competing for or in executing the Contract. For the purpose of this clause; corrupt practice means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the selection process or in Contract execution. fraudulent practice means a misrepresentation of facts in order to influence a selection process or the execution of Contract to the detriment of the Client, and includes collusive practice among consultants (prior to or after submission of proposals) designed to establish prices at artificial non-competitive levels and to deprive the Client of the benefits of free and open competition.

2.5.3 Extension of Time

2.5.4

Payments

2.6 Termination 2.6.1 By the Client

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(e) If the Client in his sole discretion decides to terminate this Contract. 2.6.2 By the Consultant The Consultant may terminate this Contract by not less than thirty (30) days written notice to the Client, such notice to be given after the occurrence of any of the following events; (a) if the Client fails to pay any monies due to the Consultant pursuant to this Contract and not subject to dispute pursuant to Clause 7 within sixty (60) days after receiving written notice from the Consultant that such payment is overdue; or (b) if, as a result of Force Majeure, the Consultant is unable to perform a material portion of the Services for a period of not less than sixty (60) days. Upon termination of this Contract pursuant to Clauses 2.6.1 or 2.6.2, the Client shall make the following payments to the Consultant: (a) Remuneration pursuant to Clause 6 for Services satisfactorily performed prior to the effective date of termination; (b) Except in the case of termination pursuant to paragraphs (a) and (b) of Clause 2.6.1, reimbursement of any reasonable costs incident to the prompt and orderly termination of the Contract, including the cost of the return travel of the Personnel and their eligible dependents. 3. OBLIGATIONS OF THE CONSULTANT 3.1 General The Consultant shall perform the Services and carry out his Obligations with all due diligence, efficiency and economy in accordance with generally accepted professional techniques and practices and shall observe sound management practices, and employ appropriate advanced technology and safe methods. The Consultant shall always act, in respect of any matter relating to this Contract or to the Services, as faithful adviser to the Client and shall at all times support and safeguard the Clients legitimate interests in any dealing with Sub consultants or third parties.

2.6.3 Payment upon Termination

3.2 Conflict of Interests 3.2.1 Consultant Not to Benefit from Commissions, Discounts, Etc. (i) The remuneration of the Consultant pursuant to Clause 6 shall constitute the Consultants sole remuneration in connection with this Contract or the Services and the Consultant shall not accept for his own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or to the Services or in the discharge of his obligations under the Contract and the Consultant shall use his best efforts to ensure that his personnel, any sub consultant[s] and agents of either of them similarly shall not receive any such additional remuneration.

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(ii) For a period of two years after the expiration of this Contract, the Consultant shall not engage and shall cause his personnel as well as his sub consultant[s] and his/their personnel not to engage in the activity of a purchaser (directly or indirectly) of the assets on which he advised the Client on this Contract nor shall he engage in the activity of an adviser (directly or indirectly) of potential purchasers of such assets. (iii) Where the Consultant as part of the Services has the responsibility of advising the Client on the procurement of goods, works or services, the Consultant will comply with any applicable procurement guidelines and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of such procurement shall be for the account of the Client.

3.2.2 Consultant and Affiliates Not to be Otherwise Interested in Project

The Consultant agrees that, during the term of this Contract and after its termination, the Consultant and his affiliates, as well as any Sub consultant and any of his affiliates, shall be disqualified from Providing goods works or services (other than the Services and any continuation thereof) for any project resulting from or closely related to the Services. Neither the Consultant nor his sub consultant[s] nor their personnel shall engage, either directly or indirectly in any of the following activities: (a) During the term of this Contract, any business or professional activities in the Republic of Kenya which would conflict with the activities assigned to them under this Contract; or After the termination of this Contract, such other activities as may be specified in the SC.

3.2.3 Prohibition of Conflicting Activities

(b)

3.3 Confidentiality

The Consultant, his sub consultant[s] and the personnel of either of them shall not, either during the term of this Contract or within two (2) years after the expiration of this Contract, disclose any proprietary or confidential information relating to the Project, the Services, this Contract or the Clients business or operations without the prior written consent of the Client. The Consultant (a) shall take out and maintain and shall cause any sub consultant[s] to take out and maintain, at his (or the sub consultants, as the case may be) own cost but on terms and conditions approved by the Client, insurance against the risks and for the coverage, as shall be specified in the SC; and (b) at the Clients request, shall provide evidence to the Client showing that such insurance has been taken out and maintained and that the current premiums have been paid. The Consultant shall obtain the Clients prior approval in writing before taking any of the following actions;

3.4 Insurance to be Taken Out by the Consultant

3.5 Consultants Actions Requiring

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Clients Prior Approval

(a) Entering into a subcontract for the performance of any part of the Services, (b) Appointing such members of the personnel not listed by name in Appendix C (Key Personnel and Sub consultants).

3.6 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in Appendix A in the form, in the numbers, and within the periods set forth in the said Appendix. All plans, drawings, specifications, designs, reports and other documents and software submitted by the Consultant in accordance with Clause 3.6 shall become and remain the property of the Client and the Consultant shall, not later than upon termination or expiration of this Contract, deliver all such documents and software to the Client together with a detailed inventory thereof. The Consultant may retain a copy of such documents and software. Neither Party shall use these documents for purposes unrelated to this Contract without the prior approval of the other Party

3.7 Documents prepared by the Consultant to Be the Property of the Client

4. CONSULTANTS PERSONNEL 4.1 Description of Personnel The titles, agreed job descriptions, minimum qualifications and estimated periods of engagement in the carrying out of the Services of the Consultants Key Personnel are described in Appendix C. The Key Personnel and Sub consultants listed by title as well as by name in Appendix C are hereby approved by the Client. (a) Except as the Client may otherwise agree, no changes shall be made in the Key Personnel. If for any reason beyond the reasonable control of the Consultant, it becomes necessary to replace any of the Key Personnel, the Consultant shall provide as a replacement a person of equivalent or better qualifications. (b) If the Client finds that any of the Personnel have (i) committed serious misconduct or have been charged with having committed a criminal action, or (ii) the Client has reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Consultant shall, at the Clients written request specifying the grounds thereof, provide as a replacement a person with qualifications and experience acceptable to the Client. ( c) The Consultant shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel. 5. OBLIGATIONS OF THE CLIENT The Client shall use his best efforts to ensure that he provides the 5.1 Assistance and Consultant such assistance and exemptions as may be necessary for due Exemptions performance of this Contract.

4.2 Removal and/or Replacement Of Personnel

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5.2 Change in the Applicable Law

If after the date of this Contract, there is any change in the Laws of Kenya with respect to taxes and duties which increases or decreases the cost of the Services rendered by the Consultant, then the remuneration and reimbursable expenses otherwise payable to the Consultant under this Contract shall be increased or decreased accordingly by agreement between the Parties and corresponding adjustments shall be made to the amounts referred to in Clause 6.2 (a) or (b), as the case may be. The Client shall make available to the Consultant the Services and Facilities listed under Appendix F.

5.3 Services and Facilities

6. PAYMENTS TO THE CONSULTANT The Consultants total remuneration shall not exceed the Contract Price 6.1 Lump-Sum and shall be a fixed lump-sum including all staff costs, Sub consultants Remuneration costs, printing, communications, travel, accommodation and the like and all other costs incurred by the Consultant in carrying out the Services described in Appendix A. Except as provided in Clause 5.2, the Contract Price may only be increased above the amounts stated in Clause 6.2 if the Parties have agreed to additional payments in accordance with Clause 2.4. 6.2 Contract Price (a) The price payable in foreign currency is set forth in the SC. (b) The price payable in local currency is set forth in the SC. For the purposes of determining the remuneration due for additional services as may be agreed under Clause 2.4, a breakdown of the lump-sum price is provided in Appendices D and E. Payments will be made to the account of the Consultant and according to the payment schedule stated in the SC. Unless otherwise stated in the SC, the first payment shall be made against the provision by the Consultant of a bank guarantee for the same amount and shall be valid for the period stated in the SC. Any other payment shall be made after the conditions listed in the SC for such payment have been met and the Consultant has submitted an invoice to the Client specifying the amount due.

6.3 Payment for Additional Services 6.4 Terms and Conditions of Payment

7. SETTLEMENT OF DISPUTES 7.1 Amicable Settlemen 7.2 Dispute Settlement The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation Any dispute between the Parties as to matters arising pursuant to this Contract that cannot be settled amicably within thirty (30) days after receipt by one Party of the other Partys request for such amicable settlement may be referred by either Party to the arbitration and final decision of a person to be agreed between the Parties. Failing agreement to concur in the appointment of an Arbitrator, the Arbitrator shall be appointed by the Chairman of the Chartered Institute of Arbitrators, Kenya Branch, on the request of the applying party.

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III. Special Conditions of Contract

Number of GC Clause 1.3 1.4

Amendments of, and Supplements to, Clauses in the General Conditions of Contract The language is English, The addresses are: Client: Company Secretary/Legal & Corporate affairs Director, Kenya Electricity Generating Company Limited, Stima Plaza, Kolobot Road, P. O. Box 47936 - 00100, Nairobi, KENYA. Attention: Facsimile: Consultant: Attention: Cable address: Facsimile: Mrs. R. Miano 254 02 248848

1.6

The Authorized Representatives are: For the Client: The Managing Director or his designated representative as may be communicated from time to time. For the Consultant:

2.1

The effectiveness conditions are the following: Signature of the Contract by the two parties The time period shall be not less than 14 (fourteen days) from the date the contract becomes effective or such other time period as the parties may agree in writing. The time period shall be the date upon which the consultant signs the agreement/contract.

2.2

2.3

3.1

The Consultant will be required to prepare and make a


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presentation to the client on a date that shall be advised once the evaluation is in progress. 3.4 The risks and the coverages shall be as follows: (a) Professional liability insurance, with a minimum coverage of One Hundred and ten per cent (110%) of the Contract Value; (b) employers liability and workers compensation insurance in respect of the Personnel of the Consultant and of any Subcontract, in accordance with the relevant provisions of the Applicable Law, as well as, with respect to such Personnel, any such life, health, accident, travel or other insurance as may be appropriate; and insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services.

(c)

3.7

The Consultant shall not use these documents for purposes unrelated to this Contract without the prior written approval of the Client. The ceiling in foreign currency or currencies is: [amount] The ceiling in local currency is: [amount]

6.1

6.2

(a) The price payable in foreign currency or currencies is: [amount] (b) The price payable in local currency is: [amount]

6.4

The accounts are: For foreign Currency: (Insert foreign currency bank account details) For Local (Insert local currency bank account details)

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Payments shall be made according to the following schedule: Ten (100%) percent of the contract price shall be paid upon Testing and Commissioning of the Project

6.5

The interest rate is: LIBOR rate on the foreign currency portion and the Central Bank of Kenya mean lending rate for the local currency portion corresponding to the date upon which payment became due.

8.2

Any dispute, controversy, or claim arising out of or relating to this contract, or the breach, termination, or invalidity thereof, shall be settled by arbitration in accordance with the Arbitration Act Cap 49 of the Laws of Kenya. The proceedings shall be held in Nairobi and shall be conducted in English. The arbitral award shall be final and binding on both Parties. The performance of the Services and obligations under this Contract shall continue during the proceedings of arbitration.

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TECHNICAL SPECIFICATIONS/REQUIREMENTS The proposed system will be integrated to have card readers on the doors as indicated below. TECHNICAL SPECIFICATIONS/REQUIREMENTS FOR GITARU POWER STATION The proposed system will be integrated to have card readers on the doors as indicated below.
NO. DOOR LOCATION COMMENTS NO. OF DOORS AND SPECIFICATIONS 1 door PROFILE

Station Mechanical workshop Main door to the Station Assistant Engineer

4 Biometric readers (2 entry and 2 exit) 4 Biometric readers (2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 4 Biometric readers (2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 4 Biometric readers (2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit)

1door

1 door

Chief Engineer

1 door

Control Room

1 door

Battery Room

1 door

Entrance to Mukui Plaza Environment Office I

1 door

1 door

Community Liaisons Office Environment Office II

1 door

10

1 door

To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements

11

Technical Services Office I Communications Office Mechanical Office I

1 door

12

1 door

13

1 door

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14

Mechanical Office II

2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 4 Biometric readers (2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 4 card readers (2 Entry and 2 Exit)

1 door

15

Archive

1 door

16

Mechanical Office III

1 door

17

Environment Office III Mechanical Foreman

1 door

18

1 door

19

Technical services Foreman Technical services Technicians Stores Office

1 door

20

1 door

21

1 door

22

Stores cold room

1 door

23

Water treatment

2 door

To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements

Comments Hydraulic arm door closer should be fitted where necessary. The contractor to install sections of Optic fiber cable between Gitaru water treatment and Mukui Plaza for dedicated network services between the blocks. The proposed system should have seamless integration with the existing access control system at the central office. The proposed system must be able to use the existing biometric access control card technology. The proposed solution should be able to also integrated with but not limited to SAP, WorkflowGen and Active directory (Outlook) Switches for the LAN should be of type CISCO 3560-X POE (Power over Ethernet) series or latest replacement models of the same with SFP ports fitted with modules which will be used to connect to the fiber network. The SFP ports should be redundant (Should have spare SFP modules inserted on the ports). All card readers should have entry and exit features. All doors should have an emergency release and manual override. All sections of fiber should be 8 Core Multimode.

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TECHNICAL SPECIFICATIONS/REQUIREMENTS FOR KAMBURU The proposed system will be integrated to have card readers on the doors as indicated below.
NO. DOOR LOCATION COMMENTS NO. OF DOORS AND SPECIFICATIONS 1 door to be changed to - Aluminium framed with reinforced glazing single door complete with fittings 1 door to be changed to - Aluminium framed with reinforced glazing single door complete with fittings 2 PROFILE

Kamburu Control room

Change the door 2 card readers (1 Entry and 1 Exit)

To be configured according to user requirements

Communications Equipment Room

Change one door 2 card readers (1 Entry and 1 Exit)

To be configured according to user requirements

Relay Room

4 card readers (2 Entry and 2 Exit) 4 card readers ( 2 Entry and 2 Exit) 4 Biometric readers (2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit) 2 card readers (1 Entry and 1 Exit)

Lift Room /New Dispatch Office Main entrance

415 VAC switchgear room

UPS and Charger Room

Mechanical Workshop

Kamburu Main Store

10

Chief engineer

11

Technical services

12

Assistant station engineer

13

Protection office/Chief Engineer Dispatch

To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements

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14

Diesel generator

2 card readers (1 Entry and 1 Exit) 12 card readers (6 Entry and 6 Exit) 4 card readers (2 Entry and 2 Exit) 2 card readers (Entry and Exit) 4 card readers (2 Entry and 2 Exit) 4 card readers (2 Entry and 2 Exit) 4 Biometric readers ( 2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit) 4 Biometric readers ( 2 entry and 2 exit) 2 card readers (1 Entry and 1 Exit)

15

Container and prefabs

16

Water treatment

2 doors to be to changed leaf wooden 1

17

Water pump

18

Workshop-Transport office

19

Transport store

20

New transport office, Main office New Transport office, Drivers room New Kamburu Store office I

21

22

23

New Kamburu Stores office II

To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements To be configured according to user requirements

Comments Hydraulic arm door closer should be fitted where necessary. The contractor is to install sections of Optic fiber cable between New Transport Office (Kamburu) and New Kamburu stores building for dedicated network services between the blocks. The proposed system should have seamless integration with the existing access control system at the central office. The proposed system must be able to use the existing biometric access control card technology. The proposed solution should be able to also integrated with but not limited to SAP, WorkflowGen and Active directory (Outlook) Switches for the LAN should be of type CISCO 3560-X POE (Power over Ethernet) series or latest replacement models of the same with SFP ports which will be used to connect to the fiber network. The SFP ports should be redundant (Should have spare SFP modules inserted on the ports). All card readers should have entry and exit features. All doors should have an Emergency release and Manual override. All sections of fiber should be 8 Core Multimode.
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The proposed system should have seamless integration with the existing access control system at the central office. The proposed system must be able to use the existing biometric access control card technology. The proposed solution should be able to also integrated with but not limited to SAP, WorkflowGen and Active directory (Outlook)

Biometric Tag related features Tag only or Tag+PIN entry Duress codes Multiple tags per user Tag access groups Tag counter functions Time limited access Tag suspension facility Tag location monitoring Time patterns Anti Pass back control Key features Transaction viewer Web Reports Card Designer Time and Attendance Alarms Visitors Quick Tag Graphical User Interface Seamless Integrations with Biometrics CCTV Time and Attendance Intrusion systems Fire Suppression Systems System Related Features Visitors and hosted Visitors Field upgradable firmware Password control Holiday support Audit trail Web help Dual Tag entry-high security Data archiving Building Management

Compliance

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Radom search Zone Rounting Supervisor Tag unlock Intelligent zoning Cross zone support Zone grouping Fully nested anti-Passback zones Zone-based Tag count 100 Mbps TCP/IP/USB/RS485 connections Biometric reader Features The reader shall be capable of capturing fingerprint data and comparing the fingerprint data to data entered into a standard database by readers manufactured by other companies. The unit shall be capable of capturing and reading fingerprint data The unit shall be capable of storing up to 3,000 users data to speed field operations. A minor failure is quickly returned to service by a reset, software reboot, or similar method. The proposed biometric reader must have an inbuilt clock Card reader features Inbuilt clock Visible Infra Red Image sensor: Image resolution: Image colour depth: Interface: USB Power: UPS UPS should be able to sustain power for 12 hours in case of AC mains power failure

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Appendix ADescription of the Services The description of the service is made up of the following: Terms of Reference Methodology and work plan Schedules indicating activities and staff assignments.

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Appendix BReporting Requirements The Consultant shall prepare and submit to the KenGen the following documents and reports. i. ii. iii. Detailed report on project understanding Systems documentation Project Closing and Handover report

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Appendix CKey Personnel and Sub-Consultant List under: C-1 Titles [and names, if already available], detailed job descriptions and minimum qualifications of Key foreign Personnel to be assigned to work in Kenya, and staff-months for each. Same information as C-1 for Key local Personnel. Same as C-1 for Key Personnel to be assigned to work outside Kenya. List of approved Sub-Consultant (if already available); same information with respect to their Personnel as in C-1 through C-4.

C-2 C-4 C-4

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Appendix D Medical Certificate Not Applicable

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Appendix E Hours of Work for Key Personnel List here the hours of work for Key Personnel; travel time to and from the country of the Republic of Kenya for foreign Personnel (Clause GC 4.4(a)); entitlement, if any, to overtime pay, sick leave pay, vacation leave pay, etc.

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Appendix FDuties of the Client F-1 F-2 Copies of previous study reports and data, where they exist shall be provided. Counterpart personnel to be made available to the Consultant by the Client.

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Appendix GCost Estimates in Foreign Currency

List hereunder cost estimates in foreign currency: 1. (a) (b) Monthly rates for foreign Personnel (Key Personnel and other Personnel) Monthly rates for local Personnel (Key Personnel and other Personnel). Note: This should be added if local Personnel are also being paid in foreign currency.

2.

Reimbursable expenditures (a) Per diem allowances. (b) Air transport for foreign Personnel. (c) Air transport for dependents. (d) Transport of personal effects. (e) International communications. (f) Printing of documents specified in Appendices A and B hereof. (g) Acquisition of specified equipment and materials to be imported by the Consultant and to be paid for by the Client (including transportation to Kenya). (h) Other foreign currency expenditures, like use of computers, foreign training of Clients staff, various tests, etc.

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Appendix H Cost Estimates in Local Currency List hereunder cost estimates in local currency: 1. 2. Monthly rates for local Personnel (Key Personnel and other Personnel) Reimbursable expenditures as follows: (a) Per diem rates for subsistence allowance for foreign short-term Personnel, plus estimated totals. (b) Living allowances for long-term foreign Personnel, plus estimated totals. (c) Cost of local transportation. (d) Cost of other local services, rentals, utilities, etc.

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SECTION H TENDER-SECURING DECLARATION FORM


[The Bidder shall complete in this Form in accordance with the instructions indicated] Date: [insert date (as day, month and year) of Bid Submission] Tender No. [ Insert number of bidding process] To: Kenya Electricity Generating Company We, the undersigned, declare that: 1. We understand that, according to your conditions, bids must be supported by a BidSecuring Declaration. 2. We accept that we will automatically be suspended from being eligible for bidding in any contract with the Purchaser for the period of time of [12 months] starting on [insert date of signing this form], if we are in breach of our obligation(s) under the bid conditions, because we a) Have withdrawn our Bid during the period of bid validity specified by us in the Bidding Data Sheet; or b) Having been notified of the acceptance of our Bid by the Purchaser during the period of bid validity, (i) Fail or refuse to execute the Contract, if required, or (ii) Fail or refuse to furnish the Performance Security, in accordance with the ITT. 3. We understand that this Bid Securing Declaration shall expire if we are not the successful Bidder, upon the earlier of (i) Our receipt of a copy of your notification of the name of the successful Bidder; or (ii) Thirty days after the expiration of our Tender. 4. We understand that if we are a Joint Venture, the Bid Securing Declaration must be in the name of the Joint Venture that submits the bid, and the Joint Venture has not been legally constituted at the time of bidding, the Bid Securing Declaration shall be in the names of all future partners as named in the letter of intent. Signed: [insert signature of person whose name and capacity are shown] in the capacity of [insert legal capacity of person signing the Bid Securing Declaration] Name: [insert complete name of person signing the Bid Securing Declaration]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder] Dated on . day of ., . [Insert date of signing]

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SECTION L MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE


(Must be filled by all applicants or tenderers who choose to participate in this tender) Name of Applicant (S) . You are requested to give the particulars in Part 1 and either Part 2 (a), 2 (b) or 2 (c), whichever applies to your type of business. Part 2 (d) to part 2(i) must be filled. You are advised that giving wrong or false information on this Form will lead to automatic disqualification / termination of your business proposal at your cost. Part 1 General Business Name:...... Certificate of Incorporation / Registration No. Location of business premises: Country ... Physical address .Town . BuildingFloor.. Plot No. Street / Road .... Postal Address .Postal / Country Code Telephone Nos Fax Nos. . E-mail address ..Website. Contact Person (Full Names) . Direct / Mobile Nos. .. Title Power of Attorney (Yes / No). If Yes, attach written document. Nature of Business (Indicate whether manufacturer, distributor, etc) ... (Applicable to Local suppliers only) Local Authority Trading License No. Expiry Date Value Added Tax No.. Value of the largest single assignment you have undertaken to date (US$/KShs) . Was this successfully undertaken? Yes / No. .(If Yes, attach reference) Name (s) of your banker (s) .. Branches . Tel Nos. . Part 2 (a) Sole Proprietors Full names ..... Nationality .. Country of Origin .... *Citizenship details.....
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Company Profile . (Attach brochures or annual reports in case of public companies) Part 2 (b) Partnerships Give details of partners as follows: Full Name 1 2 3 4 Company Profile .(Attach brochures) Part 2 (c) Registered Company Private or public . Company Profile (Attach brochures or annual reports in case of public companies) State the nominal and issued capital of the Company Nominal KShs ... Issued KShs ... List of top ten (10) shareholders and distribution of shareholding in the company. Give details of all directors as follows:Nationality Citizenship Details Shares

NOTE: THIS SECTION MUST BE FILLED TO QUALIFY FOR DOMESTIC PREFERENCE.


Full Name 1 2 3 4 Part 2 (d) Debarment I/We declare that I/We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions. Full Names Signature. Dated this day of 2013. In the capacity of Nationality Citizenship Details Percentage of Age/Gender Shares

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Duly authorized to sign Tender for and on behalf of Part 2 (e) Criminal Offence I/We, (Name (s) of Director (s)):a) ... b) ... c) d) Have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three (3) years preceding the commencement of procurement proceedings. Signed. For and on behalf of M/s .. In the capacity of . Dated this day of .2013. Suppliers / Companys Official Rubber Stamp Part 2 (f) Conflict of Interest I/We, the undersigned state that I / We have no conflict of interest in relation to this procurement: a) b) c) d) For and on behalf of M/s In the capacity of Dated this day of .2013 Suppliers / Companys Official Rubber Stamp Part 2 (g) Interest in the Firm: Is there any person / persons in KenGen or any other public institution who has interest in the Firm? Yes / No? .. (Delete as necessary) Institution 1 2 3 4 Title Signature Date

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Part 2(h) Experience Please list here below similar projects accomplished or companies / clients you have supplied with similar items or equipments in the last two (2) years. Company Name Country Contract/Order Value No. Contact person (Full Names) E-mail address Cell phone No.

1 2 3 4 Note: The contact person should be at the level of director. Part 2(i) Declaration I / We, the undersigned state and declare that the above information is correct and that I / We give Procurement Entity authority to seek any other references concerning my / our company from whatever sources deemed relevant, e.g. Office of the Registrar of Companies, Bankers, etc. Full names Signature For and on behalf of M/s In the capacity of Dated this day of .2013. Suppliers / Companys Official Rubber Stamp *Attach proof of citizenship * Attach certified copies of the following documents: a) b) c) d) e) Previous orders from companies supplied before Certificate of Incorporation / Registration Tax Compliance Certificate (for local suppliers) Copy of Bank Statements for the last Six Months/Bank Reference Letter Certificate of Registration in a target group issued by the Ministry of Finance or Respective County Treasury

*The above documents should be submitted if they are applicable to bidder.

RFP for Supply, Installation and Commissioning of Access Control System