REPUBLIC OF KENYA

NATIONAL COMPETITIVE BIDDING (NCB)

NCB No: MOEST/6/2013 2014

For

SUPPLY OF POTTED PLANTS, FRESH CUT FLOWERS AND MAINTENANCE OF FLOWERS, POTTED PLANTS, GRASS AND SHRUBS Purch !"r: Ministry of Education, Science
and Technology

Cou#$r%: Republic of Kenya

I!!u"& o#: OCTOBER, 2013

CLOSING DATE: '($h No)"*+"r, ,-'. AT '-/-A/M

T +0" o1 Co#$"#$!
Table of Contents................................................................................................................2 SECTION II INSTRUCTIONS TO TENDERERS........................................................6 2.1Eligible tenderers...........................................................................................................6 2.2Cost of tendering............................................................................................................6 2.3Contents of tender doc !ents.......................................................................................6 2."Clarification of Doc !ents ...........................................................................................# 2.$%!end!ent of doc !ents ............................................................................................# 2.6&ang age of tender........................................................................................................# 2.#Doc !ents Co!'rising t(e Tender...............................................................................# 2.)*or! of Tender..............................................................................................................) 2.+Tender ,rices.................................................................................................................) 2.1-Tender C rrencies .......................................................................................................) 2.11 Tenderers Eligibilit. and / alifications. ...................................................................+ 2.12 Tender Sec rit............................................................................................................+ 2.130alidit. of Tenders ...................................................................................................12.1" *or!at and Signing of Tender .................................................................................12.1$ Sealing and 1ar2ing of Tenders ..............................................................................12.16 Deadline for S b!ission of Tenders .......................................................................11 2.1# 1odification and 3it(dra3al of tenders ..................................................................11 2.1) O'ening of Tenders .................................................................................................11 2.1+ Clarification of tenders.............................................................................................12 2.2- ,reli!inar. E4a!ination and Res'onsi5eness.........................................................12 2.21 Con5ersion to a single c rrenc................................................................................13 2.22 E5al ation and co!'arison of tenders......................................................................13 2.23. Contacting t(e 'roc ring entit................................................................................1" 2.2" %3ard of Contract ...................................................................................................1" 2.2$ Notification of a3ard................................................................................................1$ 2

2.26 Signing of Contract ..................................................................................................1$ 2.2# ,erfor!ance Sec rit. ...............................................................................................1$ 2.2) Corr 't or *ra d lent ,ractices ...............................................................................16 SECTION III6 7ENER%& CONDITIONS O* CONTR%CT..........................................21 3.1 Definitions..................................................................................................................21 3.2 %''lication ...............................................................................................................21 3.3 Standards ...................................................................................................................21 3.$ ,atent Rig(t8s .............................................................................................................21 3.6 ,erfor!ance Sec rit. .................................................................................................22 3.# Ins'ections and Tests .................................................................................................22 3.) ,a.!ent......................................................................................................................22 3.+ ,rices...........................................................................................................................23 3.1- %ssign!ent...............................................................................................................23 3.11 Ter!ination for Defa lt ...........................................................................................23 3.12 Ter!ination of insol5enc.........................................................................................23 3.13 Ter!ination for con5enience ...................................................................................23 3.1" Resol tion of dis' tes ..............................................................................................2" 3.1$ 7o5erning &ang age................................................................................................2" 3.16 *orce 1a9e re...........................................................................................................2" 3.1#%''licable &a3..........................................................................................................2" 3.1) Notices......................................................................................................................2" SECTION I0. S,ECI%& CONDITIONS O* CONTR%CT...........................................2$ SECTION 0. TEC:NIC%& S,ECI*IC%TIONS...........................................................26 SECTION 0I DESCRI,TION O* SER0ICES............................................................2# SECTION 0II. SC:EDU&E O* RE/UIRE1ENTS ; ,RICE SC:EDU&E ..............2) SECTION 0III < ST%ND%RD *OR1S ......................................................................2) *OR1 O* TENDER........................................................................................................2) CON*IDENTI%& =USINESS /UESTIONN%IRE........................................................3TENDER SECURIT> ?=%N@ 7U%R%NTEEA..............................................................32 TENDER<SECURIN7 DEC&%R%TION........................................................................3" INTE7RIT> DEC&%R%TION........................................................................................3$ NON<DE=%R1ENT ST%TE1ENT *OR1..................................................................36 CONTR%CT *OR1S......................................................................................................3+ &ETTER O* NOTI*IC%TION TO UNSUCCESS*U& =IDDERS................................"&ETTER O* %CCE,T%NCEBNOTI*IC%TION O* %C%RD......................................."1 *OR1 O* CONTR%CT %7REE1ENT........................................................................."2 =%N@BINSUR%NCE ,ER*OR1%NCE 7U%R%NTEE..............................................."3 3

=%N@BINSUR%NCE %D0%NCE ,%>1ENT 7U%R%NTEE.....................................""

"

MINISTRY OF EDUCATION, SCIENCE 2 TECHNOLOGY

TENDER NOTICE
T(e MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY in5ites sealed tenders fro! eligible candidates for t(e Supply of Potte Pl!"t#, F$e#% Cut Flo&e$# !" M!'"te"!"(e of Flo&e$#, Potte Pl!"t#, G$!## !" S%$u)# for t(e 'eriod 1st Dan ar.E 2-1" to 31st Dece!berE 2-1" Interested eligible candidates !a. obtain f rt(er infor!ation and ins'ect t(e tender doc !ents fro! ,roc re!ent office located at Dogoo :o se F=8 ) t( floor Roo! No. )-3 along :ara!bee %5en eE d ring nor!al 3or2ing (o rs 'on 'a.!ent of a non < ref ndable fee of K#%# *,+++,++ -O"e T%ou#!" S%'ll'".#/ in ban2er c(eG e 'er set of doc !ent 'a.able to 1inistr. of Ed cationE Science ; Tec(nolog. on + t( floor cas( officeE Roo! +2$ Dogoo :o se H=I. T(e doc !ents can also be 5ie3ed and do3nloaded fro! t(e 3ebsite (tt'6BB333.ed cation.go.2eE and t(e bidders 3(o do3nload t(e tender doc !ents fro! t(e 3ebsite 0u#t fo$&!$ t%e'$ p!$t'(ul!$# '00e '!tely fo$ $e(o$ # !" !"y fu$t%e$ te" e$ (l!$'f'(!t'o"# !" ! e" ! to ppo1e u(!t'o",.o,2e fo$ $e(o$ '"., Do&"lo! e (op'e# !$e f$ee, No ot%e$ e0!'l #%oul )e u#e , T%'# Te" e$ '# e3(lu#'4ely $e#e$4e '#!)'l'ty, fo$ t%e yout%, &o0e" !" pe$#o"# &'t%

=ids ! st be acco!'anied b. a )' #e(u$'". e(l!$!t'o" fo$0 fo$ t%e yout%5 &o0e" !" pe$#o"# &'t% '#!)'l'ty *ail re to fill and sign t(e bid sec ring declaration for! s(all a to!aticall. lead to disG alification of t(e nsec red bidsE and ! st be deli5ered to6 THE PRINCIPAL SECRETARY MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY P,O, BO6 7++8+ NAIROBI or be de'osited at t(e tender bo4 located in front of t(e rece'tion area of Dogoo :o se F=8 :ara!bee %5en eE on or before *9t% No4e0)e$, :+*7 !t *+,++ !,0, Co!'lete tender doc !ents in 'lain sealed en5elo'es and !ar2ed FTe" e$ No, MOEST;+<;:+*7=:+*85 Te" e$ fo$ #upply of potte pl!"t#, f$e#% (ut flo&e$# !" 0!'"te"!"(e of flo&e$#, potte pl!"t#, .$!## !" #%$u)# #%oul )e ! $e##e to t%e P$'"('p!l Se($et!$y, M'"'#t$y of E u(!t'o", S('e"(e & Te(%"olo.y P,O, Bo3 7++8+ N!'$o)', &ate bids s(all not be acce'ted after closing ti!e and date. Tenders s(all be o'ened i!!ediatel. t(ereafter in t(e 'resence of candidates8 re'resentati5es 3(o c(oose to attend on *9t% No4e0)e$, :+*7 !t *+,+++!,0, on *+t% floo$ (o"fe$e"(e $oo0, He! Supply C%!'" M!"!.e0e"t Fo$> P$'"('p!l Se($et!$y,

SECTION II 3 INSTRUCTIONS TO TENDERERS :,*El'.')le te" e$e$#

2.1.1. T(is In5itation to tender is o'en to all tenderers eligible as described in t(e instr ctions to tenderers. S ccessf l tenderers s(all 'ro5ide t(e ser5ices for t(e sti' lated d ration fro! t(e date of co!!ence!ent ?(ereinafter referred to as t(e ter!A s'ecified in t(e tender doc !ents. 2.1.2. T(e 'roc ring entit.8s e!'lo.eesE co!!ittee !e!bersE board !e!bers and t(eir relati5e ?s'o se and c(ildrenA are not eligible to 'artici'ate in t(e tender nless 3(ere s'eciall. allo3ed nder section 131 of t(e %ct. 2.1.3. Tenderers s(all 'ro5ide t(e G alification infor!ation state!ent t(at t(e tenderer ?incl ding all !e!bersE of a 9oint 5ent re and s bcontractorsA is not associatedE or (a5e been associated in t(e 'astE directl. or indirectl.E 3it( a fir! or an. of its affiliates 3(ic( (a5e been engaged b. t(e ,roc ring entit. to 'ro5ide cons lting ser5ices for t(e 're'aration of t(e designE s'ecificationsE and ot(er doc !ents to be sed for t(e 'roc re!ent of t(e ser5ices nder t(is In5itation for tenders. 2.1.". Tenderers in5ol5ed in corr 't or fra d lent 'ractices or debarred fro! 'artici'ating in ' blic 'roc re!ent s(all not be eligible.

:,:Co#t of te" e$'".

:,:,* T(e Tenderer s(all bear all costs associated 3it( t(e 're'aration and s b!ission of its tenderE and t(e 'roc ring entit.E 3ill in no case be res'onsible or liable for t(ose costsE regardless of t(e cond ct or o tco!e of t(e tendering 'rocess. T(e 'rice to be c(arged for t(e tender doc !ent s(all not e4ceed @s(s.1E---BJ T(e 'roc ring entit. s(all allo3 t(e tenderer to re5ie3 t(e tender doc !ent free of c(arge before ' rc(ase.

:,:,: :,:,7

:,7Co"te"t# of te" e$ o(u0e"t#

2.3.1. T(e tender doc !ent co!'rises of t(e doc !ents listed belo3 and addenda iss ed in accordance 3it( cla se 6 of t(ese instr ctions to tenders iA iiA iiiA i5A 5A 5iA 5iiA 5iiiA i4A 4A 4iA 4iiA Instr ctions to tenderers 7eneral Conditions of Contract S'ecial Condtions of Contract Sc(ed le of ReG ire!ents Details of ser5ice *or! of tender ,rice sc(ed les Contract for! Confidential b siness G estionnaire for! Tender sec rit. for! ,erfor!ance sec rit. for! ,rinci'al8s or !an fact rers a t(oriKation for! 6

4iiiA Declaration for! 2.3.2. T(e Tenderer is e4'ected to e4a!ine all instr ctionsE for!sE ter!sE and s'ecifications in t(e tender doc !ents. *ail re to f rnis( all infor!ation reG ired b. t(e tender doc !ents or to s b!it a tender not s bstantiall. res'onsi5e to t(e tender doc !ents in e5er. res'ect 3ill be at t(e tenderers ris2 and !a. res lt in t(e re9ection of its tender.

:,8Cl!$'f'(!t'o" of Do(u0e"t#
2.".1. % 'ros'ecti5e candidate !a2ing inG iries of t(e tender doc !ent !a. notif. t(e ,roc ring entit. in 3riting or b. 'ostE fa4 or e!ail at t(e entit.8s address indicated in t(e In5itation for tenders. T(e ,roc ring entit. 3ill res'ond in 3riting to an. reG est for clarification of t(e tender doc !entsE 3(ic( it recei5es no later t(an se5en ?#A da.s 'rior to t(e deadline for t(e s b!ission of tendersE 'rescribed b. t(e 'roc ring entit.. Critten co'ies of t(e ,roc ring entities res'onse ?incl ding an e4'lanation of t(e G er. b t 3it(o t identif.ing t(e so rce of inG ir.A 3ill be sent to all 'ros'ecti5e tenderers 3(o (a5e recei5ed t(e tender doc !entsI 2.".2. T(e 'roc ring entit. s(all re'l. to an. clarifications so g(t b. t(e tenderer 3it(in 3 da.s of recei5ing t(e reG est to enable t(e tenderer to !a2e ti!el. s b!ission of its tender

:,?A0e" 0e"t of o(u0e"t#

2.$.1. %t an. ti!e 'rior to t(e deadline for s b!ission of tendersE t(e ,roc ring entit.E for an. reasonE 3(et(er at its o3n initiati5e or in res'onse to a clarification reG ested b. a 'ros'ecti5e tendererE !a. !odif. t(e tender doc !ents b. iss ing an addend !. 2.$.2. %ll 'ros'ecti5e tenderers 3(o (a5e obtained t(e tender doc !ents 3ill be notified of t(e a!end!ent b. 'ostE fa4 or e!ail and s c( a!end!ent 3ill be binding on t(e!. 2.$.3. In order to allo3 'ros'ecti5e tenderers reasonable ti!e in 3(ic( to ta2e t(e a!end!ent into acco nt in 're'aring t(eir tendersE t(e ,roc ring entit.E at its discretionE !a. e4tend t(e deadline for t(e s b!ission of tenders.

:,<L!".u!.e of te" e$
2.6.1. T(e tender 're'ared b. t(e tendererE as 3ell as all corres'ondence and doc !ents relating to t(e tender e4c(anged b. t(e tenderer and t(e ,roc ring entit.E s(all be 3ritten in Englis( lang age. %n. 'rinted literat re f rnis(ed b. t(e tenderer !a. be 3ritten in anot(er lang age 'ro5ided t(e. are acco!'anied b. an acc rate Englis( translation of t(e rele5ant 'assages in 3(ic( caseE for ' r'oses of inter'retation of t(e tenderE t(e Englis( translation s(all go5ern.

:,@Do(u0e"t# Co0p$'#'". t%e Te" e$

#

The tender prepared by the tenderer shall comprise the following components: (a) A Tender Form and a Price Schedule completed in accordance with paragraph 9, ! and below" (b) #ocumentary e$idence established in accordance with %lause &" that the tenderer is eligible to tender and is 'ualified to perform the contract if its tender is accepted( (c) Tender security furnished is in accordance with %lause &" & ?dAConfidential b siness G estionnaire

:,AFo$0 of Te" e$
2.).1 T(e tenderers s(all co!'lete t(e *or! of Tender and t(e a''ro'riate ,rice Sc(ed le f rnis(ed in t(e tender doc !entsE indicating t(e ser5ices to be 'erfor!ed.

:,9Te" e$ P$'(e#
2.+.1 2.+.2 2.+.3 T(e tenderer s(all indicate on t(e ,rice sc(ed le t(e nit 'rices 3(ere a''licable and total tender 'rices of t(e ser5ices it 'ro'oses to 'ro5ide nder t(e contract. ,rices indicated on t(e ,rice Sc(ed le s(all be t(e cost of t(e ser5ices G oted incl ding all c sto!s d ties and 0%T and ot(er ta4es 'a.able6 ,rices G oted b. t(e tenderer s(all re!ain fi4ed d ring t(e ter! of t(e contract nless ot(er3ise agreed b. t(e 'arties. % tender s b!itted 3it( an ad9 stable 'rice G otation 3ill be treated as non<res'onsi5e and 3ill be re9ectedE ' rs ant to 'aragra'( 2.22. Contract 'rice 5ariations s(all not be allo3ed for contracts not e4ceeding one .ear ?12 !ont(sA C(ere contract 'rice 5ariation is allo3edE t(e 5ariation s(all not e4ceed 1-L of t(e original contract 'rice. ,rice 5ariation reG ests s(all be 'rocessed b. t(e 'roc ring entit. 3it(in 3- da.s of recei5ing t(e reG est.

2.+." 2.+.$ 2.+.6

:,*+ Te" e$ Cu$$e"('e# &" !"

,rices s(all be G oted in @en.a S(illings nless ot(er3ise s'ecified in t(e a''endi4 to in Instr ctions to Tenderers

:,** Te" e$e$# El'.')'l'ty !" Bu!l'f'(!t'o"#, ,/''/'

, rs ant to Cla se 2.1 t(e tenderer s(all f rnis(E as 'art of its tenderE doc !ents establis(ing t(e tenderers eligibilit. to tender and its G alifications to 'erfor! t(e contract if its tender is acce'ted.

2.11.2 T(e doc !entar. e5idence of t(e tenderers G alifications to 'erfor! t(e contract if its tender is acce'ted s(all establis( to t(e ,roc ring entit.8s satisfaction t(at t(e tenderer (as t(e financial and tec(nical ca'abilit. necessar. to 'erfor! t(e contract.

:,*: Te" e$ Se(u$'ty

2.12.1 T(e tenderer s(all f rnis(E as 'art of its tenderE a tender sec rit. for t(e a!o nt and for! s'ecified in t(e In5itation to tender. 2.12.2 T(e tender sec rit. s(all be in t(e a!o nt not e4ceeding 2 'er cent of t(e tender 'rice. 2.12.2 T(e tender sec rit. is reG ired to 'rotect t(e ,roc ring entit. against t(e ris2 of Tenderer8s cond ct 3(ic( 3o ld 3arrant t(e sec rit.8s forfeit reE ' rs ant to 'aragra'( 2.12.# 2.12.3 T(e tender sec rit. s(all be deno!inated in a @en.a S(illings or in anot(er freel. con5ertible c rrenc. and s(all be in t(e for! of6 aA % ban2 g arantee. bA Cas(. cA S c( ins rance g arantee a''ro5ed b. t(e % t(orit.. dA &etter of credit 2.12." %n. tender not sec red in accordance 3it( 'aragra'( 2.12.1 and 2.12.3 3ill be re9ected b. t(e ,roc ring entit. as non res'onsi5eE ' rs ant to 'aragra'( 2.22.12.$ Uns ccessf l tenderer8s sec rit. 3ill be disc(arged or ret rned as 'ro!'tl. as 'ossible b t not later t(an t(irt. ?3-A da.s after t(e e4'iration of t(e 'eriod of tender 5alidit. 'rescribed b. t(e 'roc ring entit.. 2.12.6 T(e s ccessf l tenderer8s tender sec rit. 3ill be disc(arged 'on t(e tenderer signing t(e contractE ' rs ant to 'aragra'( 2.2+E and f rnis(ing t(e 'erfor!ance sec rit.E ' rs ant to 'aragra'( 2.3-. 2.12.# T(e tender sec rit. !a. be forfeited6 ?aA If a tenderer &'t% $!&# its tender u$'". t(e 'eriod of tender 5alidit. s'ecified b. t(e 'roc ring entit. on t(e Tender *or!M or ?bA In t(e case of a s ccessf l tendererE if t(e tenderer fails6 ?iA to sign t(e contract in accordance 3it( 'aragra'( 3+

o$ ?iiA to f rnis( 'erfor!ance sec rit. in accordance 3it( 'aragra'( 31. ?cA If t(e tenderer re9ectsE correction of an error in t(e tender.

:,*7 C!l' 'ty of Te" e$# &" )"

Tenders s(all re!ain 5alid for +- da.s or as s'ecified in t(e in5itation to tender after date of tender o'ening 'rescribed b. t(e ,roc ring entit.E ' rs ant to 'aragra'( 2.1). % tender 5alid for a s(orter 'eriod s(all be re9ected b. t(e ,roc ring entit. as nonres'onsi5e.

2.13.2 In e4ce'tional circ !stancesE t(e ,roc ring entit. !a. solicit t(e Tenderer8s consent to an e4tension of t(e 'eriod of 5alidit.. T(e reG est and t(e res'onses t(ereto s(all be !ade in 3riting. T(e tender sec rit. 'ro5ided nder 'aragra'( 2.12 s(all also be s itabl. e4tended. % tenderer !a. ref se t(e reG est 3it(o t forfeiting its tender sec rit.. % tenderer granting t(e reG est 3ill not be reG ired nor 'er!itted to !odif. its tender.

:,*8 Fo$0!t !" S'."'". of Te" e$ &" *"

T(e tenderer s(all 're'are t3o co'ies of t(e tenderE clearl. / !ar2ing eac( HORI7IN%& TENDERI and HCO,> O* TENDEREI as a''ro'riate. In t(e e5ent of an. discre'anc. bet3een t(e!E t(e original s(all go5ern.

2.1".2 T(e original and all co'ies of t(e tender s(all be t.'ed or 3ritten in indelible in2 and s(all be signed b. t(e tenderer or a 'erson or 'ersons d l. a t(oriKed to bind t(e tenderer to t(e contract. %ll 'ages of t(e tenderE e4ce't for na!ended 'rinted literat reE s(all be initialed b. t(e 'erson or 'ersons signing t(e tender. 2.1".3 T(e tender s(all (a5e no interlineationsE eras resE or o5er3riting e4ce't as necessar. to correct errors !ade b. t(e tendererE in 3(ic( case s c( corrections s(all be initialed b. t(e 'erson or 'ersons signing t(e tender.

:,*? Se!l'". !" M!$2'". of Te" e$# &" +"

T(e tenderer s(all seal t(e original and eac( co'. of t(e tender in se'arate en5elo'esE d l. !ar2ing t(e en5elo'es as HORI7IN%&I and HCO,>.I T(e en5elo'es s(all t(en be sealed in an o ter en5elo'e. T(e inner and o ter en5elo'es s(all6 ?aA be addressed to t(e ,roc ring entit. at t(e address gi5en in t(e in5itation to tender ?bA bearE tender n !ber and na!e in t(e in5itation to tender and t(e 3ords6 HDO NOT O,EN =E*ORE *9t% No4e0)e$, :+*7 !t *+,++ !,0, 2.1$.3 T(e inner en5elo'es s(all also indicate t(e na!e and address of t(e tenderer to enable t(e tender to be ret rned no'ened in case it is declared HlateI. N

1-

2.1$." If t(e o ter en5elo'e is not sealed and !ar2ed as reG ired b. 'aragra'( 2.1$.2E t(e ,roc ring entit. 3ill ass !e no res'onsibilit. for t(e tender8s !is'lace!ent or 're!at re o'ening.

:,*< De! l'"e fo$ Su)0'##'o" of Te" e$# &" ,"

Tenders ! st be recei5ed b. t(e ,roc ring entit. at t(e address s'ecified nder 'aragra'( 2.1$.2 no later t(an *9t% No4e0)e$, :+*7 !t *+,++ !,0,

2.16.2 T(e 'roc ring entit. !a.E at its discretionE e4tend t(is deadline for t(e s b!ission of tenders b. a!ending t(e tender doc !ents in accordance 3it( 'aragra'( 6E in 3(ic( case all rig(ts and obligations of t(e 'roc ring entit. and candidates 're5io sl. s b9ect to t(e deadline 3ill t(ereafter be s b9ect to t(e deadline as e4tended. 2.16.3 = l2. tenders 3(ic( 3ill not fit in t(e tender bo4 s(all be recei5ed b. t(e 'roc ring entit. as 'ro5ided for in t(e a''endi4.

:,*@ Mo 'f'(!t'o" !" &'t% $!&!l of te" e$# &" -"

T(e tenderer !a. !odif. or 3it(dra3 its tender after t(e tender8s s b!issionE 'ro5ided t(at 3ritten notice of t(e !odification E incl ding s bstit tion or 3it(dra3al of t(e tender8s is recei5ed b. t(e 'roc ring entit. 'rior to t(e deadline 'rescribed for t(e s b!ission of tenders.

2.1#.2 T(e Tenderer8s !odification or 3it(dra3al notice s(all be 're'aredE sealedE !ar2edE and dis'atc(ed in accordance 3it( t(e 'ro5isions of 'aragra'( 2.1$. % 3it(dra3al notice !a. also be sent b. cableE b t follo3ed b. a signed confir!ation co'.E 'ost!ar2ed not later t(an t(e deadline for s b!ission of tenders. 2.1#.3 No tender !a. be !odified after t(e deadline for s b!ission of tenders. 2.1#." No tender !a. be 3it(dra3n in t(e inter5al bet3een t(e deadline for s b!ission of tenders and t(e e4'iration of t(e 'eriod of tender 5alidit. s'ecified b. t(e tenderer on t(e Tender *or!. Cit(dra3al of a tender d ring t(is inter5al !a. res lt in t(e Tenderer8s forfeit re of its tender sec rit.E ' rs ant to 'aragra'( 2.12.#. 2.1#.$ T(e 'roc ring entit. !a. at an. ti!e ter!inate 'roc re!ent 'roceedings before contract a3ard and s(all not be liable to an. 'erson for t(e ter!ination. 2.1#.6 T(e 'roc ring entit. s(all gi5e 'ro!'t notice of t(e ter!ination to t(e tenderers and on reG est gi5e its reasons for ter!ination 3it(in 1" da.s of recei5ing t(e reG est fro! an. tenderer.

:,*A Ope"'". of Te" e$# &" ."

T(e ,roc ring entit. 3ill o'en all tenders in t(e 'resence of tenderers8 re'resentati5es 3(o c(oose to attendE on *9t% No4e0)e$, :+*7 !t *+,++ !,0, and 11

in t(e location s'ecified in t(e in5itation to tender. T(e tenderers8 re'resentati5es 3(o are 'resent s(all sign a register e5idencing t(eir attendance. 2.1).3 T(e tenderers8 na!esE tender !odifications or 3it(dra3alsE tender 'ricesE disco ntsE and t(e 'resence or absence of reG isite tender sec rit. and s c( ot(er details as t(e ,roc ring Entit.E at its discretionE !a. consider a''ro'riateE 3ill be anno nced at t(e o'ening. 2.1)." T(e 'roc ring entit. 3ill 're'are !in tes of t(e tender o'ening 3(ic( 3ill be s b!itted to t(e tenderers t(at signed t(e tender o'ening register and 3ill (a5e !ade t(e reG est.

:,*9 Cl!$'f'(!t'o" of te" e$#

2.1+.1 To assist in t(e e4a!inationE e5al ation and co!'arison of tenders t(e 'roc ring entit. !a. at its discretionE as2 t(e tenderer for a clarification of its tender. T(e reG est for clarification and t(e res'onse s(all be in 3ritingE and no c(ange in t(e 'rices or s bstance s(all be so g(tE offeredE or 'er!itted. 2.1+.2 %n. effort b. t(e tenderer to infl ence t(e 'roc ring entit. in t(e 'roc ring entit.8s tender e5al ationE tender co!'arison or contract a3ard decisions !a. res lt in t(e re9ection of t(e tenderers tender. Co!'arison or contract a3ard decisions !a. res lt in t(e re9ection of t(e tenderers8 tender.

:,:+ P$el'0'"!$y E3!0'"!t'o" !" Re#po"#'4e"e##

2.2-.1 T(e ,roc ring entit. 3ill e4a!ine t(e tenders to deter!ine 3(et(er t(e. are co!'leteE 3(et(er an. co!' tational errors (a5e been !adeE 3(et(er reG ired sec rities (a5e been f rnis(ed 3(et(er t(e doc !ents (a5e been 'ro'erl. signedE and 3(et(er t(e tenders are generall. in order. 2.2-.2 %rit(!etical errors 3ill be rectified on t(e follo3ing basis. If t(ere is a discre'anc. bet3een t(e nit 'rice and t(e total 'rice t(at is obtained b. ! lti'l.ing t(e nit 'rice and G antit.E t(e nit 'rice s(all 're5ailE and t(e total 'rice s(all be corrected. if t(e candidate does not acce't t(e correction of t(e errorsE its tender 3ill be re9ectedE and its tender sec rit. !a. be forfeited. If t(ere is a discre'anc. bet3een 3ords and fig resE t(e a!o nt in 3ords 3ill 're5ail. 2.2-.3 T(e ,roc ring entit. !a. 3ai5e an. !inor infor!alit. or nonconfor!it. or irreg larit. in a tender 3(ic( does not constit te a !aterial de5iationE 'ro5ided s c( 3ai5er does not 're9 dice or affect t(e relati5e ran2ing of an. tenderer. 2.2-." ,rior to t(e detailed e5al ationE ' rs ant to 'aragra'( 23E t(e ,roc ring entit. 3ill deter!ine t(e s bstantial res'onsi5eness of eac( tender to t(e tender doc !ents. *or ' r'oses of t(ese 'aragra'(sE a s bstantiall. res'onsi5e tender is one 3(ic( confor!s to all t(e ter!s and conditions of t(e tender doc !ents 3it(o t !aterial de5iations. T(e ,roc ring entit.8s deter!ination of a tender8s res'onsi5eness is to be based on t(e contents of t(e tender itself 3it(o t reco rse to e4trinsic e5idence. 12

2.2-.$ If a tender is not s bstantiall. res'onsi5eE it 3ill be re9ected b. t(e ,roc ring entit. and !a. not s bseG entl. be !ade res'onsi5e b. t(e tenderer b. correction of t(e nonconfor!it..

:,:* Co"4e$#'o" to ! #'".le (u$$e"(y &"& "

C(ere ot(er c rrencies are sedE t(e 'roc ring entit. 3ill con5ert t(ose c rrencies to @en.a s(illings sing t(e selling e4c(ange rate on t(e date of tender closing 'ro5ided b. t(e central ban2 of @en.a.

:,:: E4!lu!t'o" !" (o0p!$'#o" of te" e$#, &"&&"

T(e 'roc ring entit. 3ill e5al ate and co!'are t(e tenders 3(ic( (a5e been deter!ined to be s bstantiall. res'onsi5eE ' rs ant to 'aragra'( 2.2-

2.22.2 T(e co!'arison s(all be of t(e 'rice incl ding all costs as 3ell as d ties and ta4es 'a.able on all t(e !aterials to be sed in t(e 'ro5ision of t(e ser5ices. 2.22.3 T(e ,roc ring entit.8s e5al ation of a tender 3ill ta2e into acco ntE in addition to t(e tender 'riceE t(e follo3ing factorsE in t(e !anner and to t(e e4tent indicated in 'aragra'( 2.22." and in t(e tec(nical s'ecifications6 ?aA o'erational 'lan 'ro'osed in t(e tenderM ?bA de5iations in 'a.!ent sc(ed le fro! t(at s'ecified in t(e S'ecial Conditions of ContractM 2.22." , rs ant to 'aragra'( 22.3 t(e follo3ing e5al ation !et(ods 3ill be a''lied6 ?aA Operational Plan. T(e ,roc ring entit. reG ires t(at t(e ser5ices nder t(e In5itation for Tenders s(all be 'erfor!ed at t(e ti!e s'ecified in t(e Sc(ed le of ReG ire!ents. Tenders offering to 'erfor! longer t(an t(e 'roc ring entit.8s reG ired deli5er. ti!e 3ill be treated as non<res'onsi5e and re9ected. ?bA Deviation in payment schedule. Tenderers s(all state t(eir tender 'rice for t(e 'a.!ent on a sc(ed le o tlined in t(e s'ecial conditions of contract. Tenders 3ill be e5al ated on t(e basis of t(is base 'rice. Tenderers areE (o3e5erE 'er!itted to state an alternati5e 'a.!ent sc(ed le and indicate t(e red ction in tender 'rice t(e. 3is( to offer for s c( alternati5e 'a.!ent sc(ed le. T(e ,roc ring entit. !a. consider t(e alternati5e 'a.!ent sc(ed le offered b. t(e selected tenderer. 2.22.$ T(e tender e5al ation co!!ittee s(all e5al ate t(e tender 3it(in 3- da.s fro! t(e date of o'ening t(e tender. 13

2.22.6 To G alif. for contract a3ardsE t(e tenderer s(all (a5e t(e follo3ing6< ?aA ?bA ?cA Necessar. G alificationsE ca'abilit. e4'erienceE ser5icesE eG i'!ent and facilities to 'ro5ide 3(at is being 'roc red. &egal ca'acit. to enter into a contract for 'roc re!ent S(all not be insol5entE in recei5ers(i'E ban2r 't or in t(e 'rocess of being 3o nd ' and is not t(e s b9ect of legal 'roceedings relating to t(e foregoing S(all not be debarred fro! 'artici'ating in ' blic 'roc re!ent.

?dA

:,:7, Co"t!(t'". t%e p$o(u$'". e"t'ty &"&)"

S b9ect to 'aragra'( 2.1+E no tenderer s(all contact t(e 'roc ring entit. on an. !atter relating to its tenderE fro! t(e ti!e of t(e tender o'ening to t(e ti!e t(e contract is a3arded.

2.23.2 %n. effort b. a tenderer to infl ence t(e 'roc ring entit. in its decisions on tender e5al ation tender co!'arison or contract a3ard !a. res lt in t(e re9ection of t(e tenderers tender.

:,:8 A&!$ of Co"t$!(t a) Po!$ 4u 0515c $5o#

2.2".1 In t(e absence of 're<G alificationE t(e ,roc ring entit. 3ill deter!ine to its satisfaction 3(et(er t(e tenderer t(at is selected as (a5ing s b!itted t(e lo3est e5al ated res'onsi5e tender is G alified to 'erfor! t(e contract satisfactoril.. 2.2".2 T(e deter!ination 3ill ta2e into acco nt t(e tenderer8s financial and tec(nical ca'abilities. It 3ill be based 'on an e4a!ination of t(e doc !entar. e5idence of t(e tenderers G alifications s b!itted b. t(e tendererE ' rs ant to 'aragra'( 2.1.2E as 3ell as s c( ot(er infor!ation as t(e ,roc ring entit. dee!s necessar. and a''ro'riate. 2.2".3 %n affir!ati5e deter!ination 3ill be a 'rereG isite for a3ard of t(e contract to t(e tenderer. % negati5e deter!ination 3ill res lt in re9ection of t(e Tenderer8s tenderE in 3(ic( e5ent t(e ,roc ring entit. 3ill 'roceed to t(e ne4t lo3est e5al ated tender to !a2e a si!ilar deter!ination of t(at Tenderer8s ca'abilities to 'erfor! satisfactoril..

b)

A&!$ C$'te$'!

2.2".3 S b9ect to 'aragra'( 2.2+ t(e ,roc ring entit. 3ill a3ard t(e contract to t(e s ccessf l tenderer 3(ose tender (as been deter!ined to be s bstantiall. res'onsi5e and (as been deter!ined to be t(e lo3est e5al ated tenderE 'ro5ided f rt(er t(at t(e tenderer is deter!ined to be G alified to 'erfor! t(e contract 1"

satisfactoril.. 2.2"." T(e 'roc ring entit. reser5es t(e rig(t to acce't or re9ect an. tender and to ann l t(e tendering 'rocess and re9ect all tenders at an. ti!e 'rior to contract a3ardE 3it(o t t(ereb. inc rring an. liabilit. to t(e affected tenderer or tenderers or an. obligation to infor! t(e affected tenderer or tenderers of t(e gro nds for t(e 'roc ring entit.8s action. If t(e 'roc ring entit. deter!ines t(at none of t(e tenderers is res'onsi5eM t(e 'roc ring entit. s(all notif. eac( tenderer 3(o s b!itted a tender. 2.2".$ % tenderer 3(o gi5es false infor!ation in t(e tender doc !ent abo t its G alification or 3(o ref ses to enter into a contract after notification of contract a3ard s(all be considered for debar!ent fro! 'artici'ating in f t re ' blic 'roc re!ent"

:,:? Not'f'(!t'o" of !&!$ &"&+"

,rior to t(e e4'iration of t(e 'eriod of tender 5alidit.E t(e ,roc ring entit. 3ill notif. t(e s ccessf l tenderer in 3riting t(at its tender (as been acce'ted.

2.2$.2 T(e notification of a3ard 3ill signif. t(e for!ation of t(e Contract s b9ect to t(e signing of t(e contract bet3een t(e tenderer and t(e 'roc ring entit. ' rs ant to cla se 2.2+. Si! ltaneo sl. t(e ot(er tenderers s(all be notified t(at t(eir tenders (a5e not been s ccessf l. 2.2$.3 U'on t(e s ccessf l Tenderer8s f rnis(ing of t(e 'erfor!ance sec rit. ' rs ant to 'aragra'( 31E t(e ,roc ring entit. 3ill 'ro!'tl. notif. eac( ns ccessf l Tenderer and 3ill disc(arge its tender sec rit.E ' rs ant to 'aragra'( 2.12

:,:< S'."'". of Co"t$!(t &"&,"

%t t(e sa!e ti!e as t(e ,roc ring entit. notifies t(e s ccessf l tenderer t(at its tender (as been acce'tedE t(e ,roc ring entit. 3ill si! ltaneo sl. infor! t(e ot(er tenderers t(at t(eir tenders (a5e not been s ccessf l.

2.26.2 Cit(in fo rteen ?1"A da.s of recei't of t(e Contract *or!E t(e s ccessf l tenderer s(all sign and date t(e contract and ret rn 't to t(e ,roc ring entit.. 2.26.3 T(e 'arties to t(e contract s(all (a5e it signed 3it(in 3- da.s fro! t(e date of notification of contract a3ard nless t(ere is an ad!inistrati5e re5ie3 reG est.

:,:@ Pe$fo$0!"(e Se(u$'ty &"&-"

Cit(in t(irt. ?3-A da.s of t(e recei't of notification of a3ard fro! t(e ,roc ring entit.E t(e s ccessf l tenderer s(all f rnis( t(e 'erfor!ance sec rit. in accordance 3it( t(e Conditions of ContractE in t(e ,erfor!ance Sec rit. *or! 'ro5ided in t(e tender doc !entsE or in anot(er for! acce'table to t(e ,roc ring entit.. 1$

2.2#.2 *ail re of t(e s ccessf l tenderer to co!'l. 3it( t(e reG ire!ent of 'aragra'( 2.2+ or 'aragra'( 2.3-.1 s(all constit te s fficient gro nds for t(e ann l!ent of t(e a3ard and forfeit re of t(e tender sec rit.E in 3(ic( e5ent t(e ,roc ring entit. !a. !a2e t(e a3ard to t(e ne4t lo3est e5al ated or call for ne3 tenders.

:,:A Co$$upt o$ F$!u ule"t P$!(t'(e# &"&."

T(e ,roc ring entit. reG ires t(at tenderers obser5e t(e (ig(est standard of et(ics d ring t(e 'roc re!ent 'rocess and e4ec tion of contracts. % tenderer s(all sign a declaration t(at (e (as not and 3ill not be in5ol5ed in corr 't or fra d lent 'ractices.

2.2).2 T(e 'roc ring entit. 3ill re9ect a 'ro'osal for a3ard if it deter!ines t(at t(e tenderer reco!!ended for a3ard (as engaged in corr 't or fra d lent 'ractices in co!'eting for t(e contract in G estionM 2.2).3 * rt(erE a tenderer 3(o is fo nd to (a5e ind lged in corr 't or fra d lent 'ractices ris2s being debarred fro! 'artici'ating in ' blic 'roc re!ent in @en.a.

16

Appe" '3 to '"#t$u(t'o"# to te" e$e$#

T(e follo3ing infor!ation for 'roc re!ent of ser5ices s(all co!'le!ent or a!end t(e 'ro5isions of t(e instr ctions to tenderers. C(ere5er t(ere is a conflict bet3een t(e 'ro5isions of t(e instr ctions to tenderers and t(e 'ro5isions of t(e a''endi4E t(e 'ro5isions of t(e a''endi4 (erein s(all 're5ail o5er t(ose of t(e instr ctions to tenderers. ITT 2.1.1 2.1.3 2.".1 P!$t'(ul!$# of !ppe" '3 to '"#t$u(t'o"# to te" e$e$# ,artic lars of eligible tenderersM Yout%, Do0e" !" Pe$#o"# &'t% '#!)'l'ty, % 9oint 0ent reE consorti ! or an association is a''licable. %ll 'arties s(all be 9ointl. and se5erall. liableOYES T(e address for clarification of Tender doc !ents is %ttention6 T%e He! Supply C%!'" M!"!.e0e"t, M'"'#t$y of E u(!t'o" S('e"(e !" Te(%"olo.y, Eo.oo Hou#e B, H!$!0)ee A4e"ue P,O Bo3 7++8+=++*++ NAIROBI= KENYA Tele'(one6 P:?8 +:+ 7*A?A* Electronic !ail address6 ''oQed cation.go.2e ,eriod to res'ond to reG est for clarification Seven Days ,eriod 'rior to deadline for s b!ission of Tenders for t(e Tenderers to reG est clarifications !" days. T(e &ang age of all corres'ondence and doc !ents related to t(e Tender is6 E".l'#% T%e p$'(e #%!ll )e f'3e , ,artic lars of ot(er c rrencies allo3ed6 ,rices to be G oted '" Ke"y! S%'ll'".# S'ecif. t(e target gro ' for 'reference or reser5ations Yout%, Do0e" !" Pe$#o"# &'t% '#!)'l'ty, Att!(% te" e$ #e(u$'". e(l!$!t'o" fo$0 uly f'lle Ce$t'f'(!te of Re.'#t$!t'o" f$o0 t%e N!t'o"!l T$e!#u$y E4' e"(e t%!t t%e f'$0 %!# @+F 0e0)e$#%'p of yout% o$ pe$#o"# &'t% '#!)'l'ty !" le! e$#%'p '# *++F yout% !" pe$#o"# &'t% '#!)'l'ty . ,artic lars of eligibilit. and G alifications doc !ents of e5idence reG ired. Att!(% (e$t'f'(!te of $e.'#t$!t'o"; '"(o$po$!t'o", Att!(% lo(!l !ut%o$'ty t$! '". l'(e"#e T!3 (o0pl'!"(e (e$t'f'(!te ,artic lars of tender sec rit. if a''licableM < A te" e$ e(l!$!t'o" fo$0. Tender 0alidit.6 12- da.s fro! t(e date of t(e o'ening N !ber of co'ies6 * o$'.'"!l G : (opy Deadline for s b!ission of tenders6 The #ead o$ Supply Chain %ana&ement Services, %inistry o$ Education science and Technolo&y, 'o&oo #ouse (B) , #aram*ee +venue, 1#

2.".2 2.6.1 2.+.3 2.1-

2.11

2.12.1 2.13.1 2.1".2 2.16.1

P.O Bo, -""."/""!"" 0+1ROB1/ 2E0Y+ T%e e! l'"e fo$ )' #u)0'##'o" '#> D!te> Tue# !y *9t% No4e0)e$, :+*7 T'0e>!".""am local time Tender na!e6 < ,ro5ision of 7arbage Collection Ser5ices bet3een Dogoo :o se H=I %nd Dogoo :o se H%I. T(e identification n !ber of t(e bidding 'rocess is6 0CB3%OEST3 "43 5"!- 6 5"!.. T(e deadline for Tender s b!ission is aA Da. Tue# !y bA Date Tue# !y *9t% No4e0)e$, :+*7 Ti!e !".""am local time T(e Tender o'ening s(all ta2e 'lace at6 %inistry o$ Education Science and Technolo&y, 'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya 5nd 7loor Con$erence Room, D!te> Tue# !y *9t% No4e0)e$, :+*7, T'0e> !".""am local time. T(e ,reli!inar. e5al ation s(all be6 M!" !to$y $eHu'$e0e"t# -MR/ NB> At t%'# #t!.e, t%e te" e$e$I# #u)0'##'o" &'ll e't%e$ )e $e#po"#'4e o$ "o"= $e#po"#'4e ',e, YES;NO B!#'#, T%e "o"=$e#po"#'4e #u)0'##'o"# &'ll )e el'0'"!te f$o0 t%e e"t'$e e4!lu!t'o" p$o(e## !" &'ll "ot )e (o"#' e$e fu$t%e$, S;N ReHu'$e0e"t# Re#po"#'4e o$ o, Not Re#po"#'4e 1. 1 st s b!it a co'. of certificate of registration B incor'oration 2. 1 st s b!it a co'. of 5alid ta4 co!'liance certificate 3. 1 st fill t(e 'rice sc(ed le in t(e for!at 'ro5ided ". 1 st fill t(e for! of tender in t(e for!at 'ro5ided $. 1 st s b!it a d ll. filled ' confidential b siness G estionnaire in t(e for!at 'ro5ided 6. D l. filled and signed tender sec ring declaration #. % registration certificate fro! t(e rele5ant go5ern!ent bod.. ). Clearance certificate fro! t(e .o t( enter'rise f nd if .o are .o t(M Co!en 7ender Directorate if a Co!anM and Certification fro! National Co ncil for ,ersons 3it( Disabilit. if .o are a 'erson 3it( Disabilit.. +. Co'. of a CR12 searc( s(o3ing list of Directors. %n enter'rise o3ned b. >o t(E Co!en or 'ersons 3it( disabilities s(all (a5e at least #-L !e!bers(i' of .o t(E 3o!en or 'ersons 3it( disabilities and t(e leaders(i' s(all be 1--L .o t(E 3o!en and 'ersons 3it( disabilit.E res'ecti5el.. 1-. %ttac( t(eir co'ies of t(e National Identit. CardB ,ass'ort 1)

2.1).2

2.2-.1

2.2-.2 ?aA ?bA

?cA ?dA

Co$$e(t'o" of A$'t%0et'(!l E$$o$# C(ere t(ere are errors bet3een t(e total of t(e a!o nts gi5en nder t(e col !n for t(e 'rice brea2do3n and t(e a!o nt gi5en nder t(e Total ,riceE t(e for!er s(all 're5ail and t(e latter 3ill be corrected accordingl. If t(ere is a discre'anc. bet3een t(e nit 'rice and t(e total 'rice t(at is obtained b. ! lti'l.ing t(e nit 'rice and G antit.E t(e nit 'rice s(all 're5ail and t(e total 'rice s(all be correctedE nless in t(e o'inion of t(e , rc(aser t(ere is an ob5io s !is'lace!ent of t(e deci!al 'oint in t(e nit 'riceE in 3(ic( case t(e total 'rice as G oted s(all go5ern and t(e nit 'rice s(all be correctedM If t(ere is an error in a total corres'onding to t(e addition or s btraction of s btotalsE t(e s btotals s(all 're5ail and t(e total s(all be correctedM and If t(ere is a discre'anc. bet3een 3ords and fig resE t(e a!o nt in 3ords s(all 're5ailE nless t(e a!o nt e4'ressed in 3ords is related to an arit(!etic errorE in 3(ic( case t(e a!o nt in fig res s(all 're5ail s b9ect to ?aA and ?bA abo5e.

2.21.1

2.22.6

T(e c rrenc. t(at s(all be sed for bid e5al ation and co!'arison ' r'oses to con5ert all bid 'rices e4'ressed in 5ario s c rrencies into a single c rrenc. is6 2enya Shillin&s T%e #ou$(e of e3(%!".e $!te #%!ll )e The Central Ban8 o$ 2enya. T(e date for t(e e4c(ange rate s(all be6 T(e bid closing da. Tue# !y *9t% No4e0)e$, :+*7 Criteria for bid tec(nical e5al ation and co!'arison6 NOTE> O"ly )' e$# &%o #(o$e :? M!$2# -?+F/ !" !)o4e &'ll )e (o"#' e$e fo$ f'"!"('!l e4!lu!t'o", T%o#e &%o #(o$e )elo& :? 0!$2# -?+F/ #%!ll )e el'0'"!te !t t%'# #t!.e f$o0 t%e e"t'$e e4!lu!t'o" p$o(e## !" &'ll "ot )e (o"#' e$e fu$t%e$, N De#($'pt'o" of C$'te$'! De'.%t'". S(o$e# M!3 o S(o$e# *, S b!it ban2 state!ent for t(e 2 !ar2 for eac( !ont( 12 last 6 !ont(s and ban2 details :, ,ro5ide a list of clients and $ clients 3it( 2references to 3(ic( t(e reco!!endation letters co!'an. (as done si!ilar fro! t(e clients " !ar2s 3or2. eac( &ess t(an $ clients 2 !ar2s eac( &ist of clients 3it( o t letters < 1 !ar2s eac( Co!'an. 'rofile $ !ar2s 3 rele5ant orders 3it( 5al e of @s( 3-E---.-- 2 !ar2s eac( Orders 3it( 5al es less t(an @s( 3-E--- 1 !ar2 eac( T3o !gt and t3o tec(nical staff 2 !ar2s eac( 1 !gt and 1 tec(nical 1 !ar2s eac(

7, 8,

?,

%ttac( co!'an. 'rofile ,ro5ide 3 rele5ant orders B contracts fro! different cor'orate B go5ern!ent !inistr. B de'art!ent 3it( 5al es of at least @s( 3-E ---.-- eac( 'erfor!ed. Na!es and G alifications of at least t3o eac( of 2e. !anage!ent and tec(nical staff ?'ro5ide c rric l ! 5itaeA. 1+

$ 6

"

%ttac( local a t(orit. trade license TOT%&S SCORE F'"!"('!l S(o$e -FS/

<,

&icense attac(ed 3 !ar2s

3 $-

T(e for! lae for deter!ining t(e *inancial Score ?*SA s(all be as follo3sM< *S J 1-- R *!B* 3(ere *S is t(e financial scoreM *! is t(e lo3est bidders and * is t(e 'rice of t(e bidder nder consideration. Co!bined tec(nical and financial scores ?SA =idders 3ill be ran2ed according to t(eir co!bined tec(nical ?TSA and *inancial ?*SA scores sing t(e 3eig(t ?TJ t(e 3eig(t gi5en to t(e Tec(nical ,ro'osal6 ,J t(e 3eig(t gi5en to t(e *inancial ,ro'osal6 T P ' J 1A indicated belo3. T(e co!bined tec(nical and financial scoreE SE s(all be calc lated as follo3s6< S J TS 4 T L P *S 4 , L Ceig(ting T J -.) , J -.2 T%e )' e$ &'t% t%e %'.%e#t (o0)'"e te(%"'(!l !" f'"!"('!l #(o$e #%!ll )e (o"#' e$e fo$ !&!$ , ,artic lars of 'ost G alification if a''licable NB% ,artic lars of 'erfor!ance sec rit. if a''licable. < 1-L of t(e contract s ! fro! a re' table financial instit tion.

2.2".1 2.2#.1

2-

SECTION III>
7,* Def'"'t'o"#

GENERAL CONDITIONS OF CONTRACT

In t(is contract t(e follo3ing ter!s s(all be inter'reted as indicated6 aA HT(e contractI !eans t(e agree!ent entered into bet3een t(e ,roc ring entit. and t(e tenderer as recorded in t(e Contract *or! signed b. t(e 'artiesE incl ding all attac(!ents and a''endices t(ereto and all doc !ents incor'orated b. reference t(erein. bA HT(e Contract ,riceI !eans t(e 'rice 'a.able to t(e tenderer nder t(e Contract for t(e f ll and 'ro'er 'erfor!ance of its contract al obligations. cA HT(e ser5icesI !eans ser5ices to be 'ro5ided b. t(e contractor incl ding !aterials and incidentals 3(ic( t(e tenderer is reG ired to 'ro5ide to t(e ,roc ring entit. nder t(e Contract. dA HT(e ,roc ring entit.I !eans t(e organiKation so rcing for t(e ser5ices nder t(is Contract. eA HT(e contractor !eans t(e indi5id al or fir! 'ro5iding t(e ser5ices nder t(is Contract. fA H7CCI !eans general conditions of contract contained in t(is section gA HSCCI !eans t(e s'ecial conditions of contract (A HDa.I !eans calendar da. 7,: Appl'(!t'o" T(ese 7eneral Conditions s(all a''l. to t(e e4tent t(at t(e. are not s 'er ceded b. 'ro5isions of ot(er 'art of contract. 7,7 St!" !$ # 3.3.1 T(e ser5ices 'ro5ided nder t(is Contract s(all confor! to t(e # standards !entioned in t(e Sc(ed le of reG ire!ents

7,? P!te"t R'.%tI# T(e tenderer s(all inde!nif. t(e ,roc ring entit. against all t(ird<'art. clai!s of infringe!ent of 'atentE trade!ar2E or ind strial design tig(ts arising fro! se of t(e ser5ices nder t(e contract or an. 'art t(ereof .

21

7,< Pe$fo$0!"(e Se(u$'ty Cit(in t3ent. eig(t ?2)A da.s of recei't of t(e notification of Contract a3ardE t(e s ccessf l tenderer s(all f rnis( to t(e ,roc ring entit. t(e 'erfor!ance sec rit. 3(ere a''licable in t(e a!o nt s'ecified in S'ecial Conditions of Contract. 3.6.2 T(e 'roceeds of t(e 'erfor!ance sec rit. s(all be 'a.able to t(e ,roc ring entit. as co!'ensation for an. loss res lting fro! t(e Tenderer8s fail re to co!'lete its obligations nder t(e Contract. T(e 'erfor!ance sec rit. s(all be deno!inated in t(e c rrenc. of t(e ContractE or in a freel. con5ertible c rrenc. acce'table to t(e ,roc ring entit. and s(all be in t(e for! of6 aA Cas(. bA % ban2 g arantee. cA S c( ins rance g arantee a''ro5ed b. t(e % t(orit.. dA &etter of credit. 3.6." T(e 'erfor!ance sec rit. 3ill be disc(arged b. t(e 'roc ring entit. and ret rned to t(e candidate not later t(an t(irt. ?3-A da.s follo3ing t(e date of co!'letion of t(e tenderer8s 'erfor!ance of obligations nder t(e contractE incl ding an. 3arrant. obligations nder t(e contract.

3.6.3

7,@ I"#pe(t'o"# !" Te#t# 3.#.1 T(e ,roc ring entit. or its re'resentati5e s(all (a5e t(e rig(t to ins'ect andBor to test t(e ser5ices to confir! t(eir confor!it. to t(e Contract s'ecifications. T(e ,roc ring entit. s(all notif. t(e tenderer in 3ritingE in a ti!el. !annerE of t(e identit. of an. re'resentati5es retained for t(ese ' r'oses. T(e ins'ections and tests !a. be cond cted on t(e 're!ises of t(e tenderer or its s bcontractor?sA. If cond cted on t(e 're!ises of t(e tenderer or its s bcontractor?sAE all reasonable facilities and assistanceE incl ding access to dra3ings and 'rod ction dataE s(all be f rnis(ed to t(e ins'ectors at no c(arge to t(e ,roc ring entit.. S(o ld an. ins'ected or tested ser5ices fail to confor! to t(e S'ecificationsE t(e ,roc ring entit. !a. re9ect t(e ser5icesE and t(e tenderer s(all eit(er re'lace t(e re9ected ser5ices or !a2e alterations necessar. to !eet s'ecification reG ire!ents free of cost to t(e ,roc ring entit.. Not(ing in 'aragra'( 3.# s(all in an. 3a. release t(e tenderer fro! an. 3arrant. or ot(er obligations nder t(is Contract.

3.#.2

3.#.3

3.#."

7,A P!y0e"t 3.).1 T(e !et(od and conditions of 'a.!ent to be !ade to t(e tenderer nder t(is Contract s(all be s'ecified in SCC 22

7,9 P$'(e# ,rices c(arged b. t(e contractor for ser5ices 'erfor!ed nder t(e Contract s(all notE 3it( t(e e4ce'tion of an. ,rice ad9 st!ents a t(oriKed in SCCE 5ar. fro! t(e 'rices b. t(e tenderer in its tender or in t(e 'roc ring entit.8s reG est for tender 5alidit. e4tension as t(e case !a. be. No 5ariation in or !odification to t(e ter!s of t(e contract s(all be !ade e4ce't b. 3ritten a!end!ent signed b. t(e 'arties. 7,*+A##'."0e"t T(e tenderer s(all not assignE in 3(ole or in 'artE its obligations to 'erfor! nder t(is contractE e4ce't 3it( t(e 'roc ring entit.8s 'rior 3ritten consent. 7,** Te$0'"!t'o" fo$ Def!ult T(e ,roc ring entit. !a.E 3it(o t 're9 dice to an. ot(er re!ed. for breac( of ContractE b. 3ritten notice of defa lt sent to t(e tendererE ter!inate t(is Contract in 3(ole or in 'art6 aA if t(e tenderer fails to 'ro5ide an. or all of t(e ser5ices 3it(in t(e 'eriod?sA s'ecified in t(e ContractE or 3it(in an. e4tension t(ereof granted b. t(e ,roc ring entit.. bA if t(e tenderer fails to 'erfor! an. ot(er obligation?sA nder t(e Contract. cA if t(e tendererE in t(e 9 dg!ent of t(e ,roc ring entit. (as engaged in corr 't or fra d lent 'ractices in co!'eting for or in e4ec ting t(e Contract. In t(e e5ent t(e ,roc ring entit. ter!inates t(e Contract in 3(ole or in 'artE it !a. 'roc reE 'on s c( ter!s and in s c( !anner as it dee!s a''ro'riateE ser5ices si!ilar to t(ose ndeli5eredE and t(e tenderer s(all be liable to t(e ,roc ring entit. for an. e4cess costs for s c( si!ilar ser5ices. 7,*:Te$0'"!t'o" of '"#ol4e"(y T(e 'roc ring entit. !a. at t(e an. ti!e ter!inate t(e contract b. gi5ing 3ritten notice to t(e contractor if t(e contractor beco!es ban2r 't or ot(er3ise insol5ent. In t(is e5entE ter!ination 3ill be 3it(o t co!'ensation to t(e contractorE 'ro5ided t(at s c( ter!ination 3ill not 'rod ce or affect an. rig(t of action or re!ed.E 3(ic( (as accr ed or 3ill accr e t(ereafter to t(e 'roc ring entit.. 7,*7Te$0'"!t'o" fo$ (o"4e"'e"(e 3.13.1 T(e 'roc ring entit. b. 3ritten notice sent to t(e contractor !a. ter!inate t(e contract in 3(ole or in 'artE at an. ti!e for its con5enience. T(e notice of ter!ination s(all s'ecif. t(at t(e ter!ination is for t(e 'roc ring entit. 23

con5enienceE t(e e4tent to 3(ic( 'erfor!ance of t(e contractor of t(e contract is ter!inated and t(e date on 3(ic( s c( ter!ination beco!es effecti5e. 3.13.2 *or t(e re!aining 'art of t(e contract after ter!ination t(e 'roc ring entit. !a. elect to cancel t(e ser5ices and 'a. to t(e contractor on agreed a!o nt for 'artiall. co!'leted ser5ices. 7,*8Re#olut'o" of '#pute# T(e 'roc ring entit.8s and t(e contractor s(all !a2e e5er. effort to resol5e a!icabl. b. direct infor!al negotiations an. disagree!ent or dis' te arising bet3een t(e! nder or in connection 3it( t(e contract. If after t(irt. ?3-A da.s fro! t(e co!!ence!ent of s c( infor!al negotiations bot( 'arties (a5e been nable to resol5e a!icabl. a contract dis' te eit(er 'art. !a. reG ire t(at t(e dis' te be refered for resol tion to t(e for!al !ec(anis!s s'ecified in t(e SCC. 7,*?Go4e$"'". L!".u!.e T(e contract s(all be 3ritten in t(e Englis( lang age. %ll corres'ondence and ot(er doc !ents 'ertaining to t(e contractE 3(ic( are e4c(anged b. t(e 'artiesE s(all be 3ritten in t(e sa!e lang age. 7,*<Fo$(e M!Jeu$e T(e contractor s(all not be liable for forfeit re of its 'erfor!ance sec rit.E or ter!ination for defa lt if and to t(e e4tent t(at its dela. in 'erfor!ance or ot(er fail re to 'erfor! its obligations nder t(e Contract is t(e res lt of an e5ent of *orce 1a9e re. 7,*@ Appl'(!)le L!&, T(e contract s(all be inter'reted in accordance 3it( t(e la3s of @en.a nless ot(er3ise s'ecified in t(e SCC

7,*A Not'(e#
%n. notices gi5en b. one 'art. to t(e ot(er ' rs ant to t(is contract s(all be sent to t(e ot(er 'art. b. 'ost or b. fa4 or E<!ail and confir!ed in 3riting to t(e ot(er 'art.8s address s'ecified in t(e SCC % notice s(all be effecti5e 3(en deli5ered or on t(e notices effecti5e dateE 3(ic(e5er is later.

2"

SECTION IV SPECIAL CONDITIONS OF CONTRACT

*" Special conditions of contract shall supplement the general conditions of contract, where$er there is a conflict between the /%% and the S%%, the pro$isions of the S%% herein shall pre$ail o$er those in the /%%"

*"& Special conditions of contract with reference to the general conditions of contract"
7CC 3.6 S'ecial conditions of contract S'ecif. 'erfor!ance sec rit. if a''licable ,erfor!ance sec rit. of K#% ?+,+++,++ f$o0 ! $eput!)le f'"!"('!l '"#t'tut'o", %fter deli5er. and acce'tance of t(e 7oodsE t(e 'erfor!ance sec rit. s(all be disc(arged in not later than -" days $ollo9in& the date o$ completion, S'ecif. !et(od and conditions of 'erfor!ance NB% S'ecif. 'rice ad9 st!ents allo3ed NB% S'ecif. resol tion of dis' tes< b. arbitration S'ecif. a''licable la3 la3s of @en.a Indicate addresses of bot( 'arties C&IENT6 T:E ,RINCI,%& SECRET%R>E 1INISTR> O* EDUC%TIONE SCIENCE ,.O. =OR 3--"- --2-N%IRO=I CONTR%CTOR6

3.) 3.+ 3.1" 3.1# 3.1)

SECTION IC, SPECIAL CONDITIONS OF CONTRACT

2$

Orders 3ill be gi5en as and 3(en goods are reG ired. ,rices G oted s(o ld be 5alid fro! 1st Dan ar.E 2-1" to 31st Dece!berE 2-1" and be incl si5e of deli5er. to Dogoo (o se F=8 and an. ot(er 1inistr. of Ed cationE Science and Tec(nolog. 're!ises 3it(in Nairobi area.

A, SUPPLY OF CUT FLODERS aA T(e flo3ers s(o ld be deli5ered to t(e reG ired offices e5er. 1onda. before #.a.! bA T(e flo3ers s(o ld be of (ig( G alit. to t(e satisfaction of t(e ser. cA T(e flo3ers s(o ld be s ''lied 3ee2l. for a 'eriod of $2 Cee2s. B, MAINTENANCE OF FLODER, POTTED PLANTS, GRASS AND SHRUBS, Catering and d sting of 'otted 'lantsM S'ra.ing of 'lants 3it( insecticides and folia feedsM %dding !an re and soil fro! ti!e to ti!eM Re'lace!ent of 'lantsE 'ainting of 'ots reg larl.M C tting of grassE tri!!ing and 3eeding of flo3ers and s(r bs along t(e 'eri!eter 3all of Dogoo :o se F=8

T(e n !ber of flo3ers and 'otted 'lants to be !aintained + 'otted flo3ers on 2nd floorM 1) 'otted flo3ers on gro nd floorM 13 'lantersM 13 s(r bs along t(e 'eri!eter fenceM 12 'otted 'lants in t(e base!entM tro g(s in t(e base!entM and 7rass along t(e 'eri!eter fence. =idders are e4'ected to G ote for all t(e ite!s. T(at t(e bidders s(all be reG ested for sa!'les before t(e tender is a3arded. T(e tender 3ill be a3arded to one bidder.

SECTION C, TECHNICAL SPECIFICATIONS

GENERAL 26

1. T(ese s'ecifications describe t(e basic reG ire!ents for t(e ser5iceE 'roc ring entit. are reG ested to s b!it 3it( t(eir offers. 2. Tenderers are also reG ested to note t(e follo3ing6 T(at t(e de'art!ent 3ill carr. o t a !ar2et s r5e. to t(e Tenderer8s 3(o (a5e !et all t(e stated conditions b. 5isiting t(e 're!ises to ascertain t(e acc rac. of t(e infor!ation gi5en in t(e tender doc !entsE ca'acit. and ca'abilit. of t(e Tenderer8s and confir! 3(et(er t(e Tenderer8s are 'er!anentl. sit ated. T(at t(e flo3ers s(o ld be deli5ered to t(e reG ired offices e5er. 1onda. before # .a.!. T(e flo3ers s(o ld be of (ig( G alit. to t(e satisfaction of t(e ser. %ll li5e 'lants s(o ld be of (ig( G alit. to t(e satisfaction of t(e ser. ,lanting of li5e 'lants s(o ld be done as and 3(en reG ired to t(e satisfaction of t(e ser. 1aintenance of 'lantsE 'otted 'lantsE grass and s(r bs s(all be done reg larl..

SECTION CI K DESCRIPTION OF SERCICES

Supply of F$e#% Cut Flo&e$# !" M!'"te"!"(e of Flo&e$#, Potte Pl!"t#, G$!## !" S%$u)# !# pe$ t%e S(%e ule of ReHu'$e0e"t, 2#

SECTION CII, SCHEDULE OF REBUIREMENTS & PRICE SCHEDULE N!0e of Te" e$e$ LLLLLLLLLTe" e$ Nu0)e$LLLLLLLL, P!.e LLLLof LLLLLL,

A, EOGOO Hou#e>

:* T$'!".le #%!pe flo&e$# :7 C!#e Flo&e$#

B, A ult E u(!t'o"> Re'"#u$!"(e Pl!M! No Ite0 De#($'pt'o" U"'t of I##ue No No

* C!#e Flo&e$#, Bu!"t'ty U"'t Mo"t%ly P$'(e Tot!l# -8 &ee2#/ Tot!l P$'(e -?: &ee2#/

1 2

"

Triangle S(a'e *res( flo3ers 0ase *res( flo3ers T(e abo5e is o r 3ee2l. reG ire!ent Su) tot!l M!'"te"!"(e of flo&e$# &%'(% '"(lu e#> Catering and d sting of 12 'otted 'lantsE s'ra.ing of 'lants 3it( insecticides and folia feeds. %dding of !an re and soil fro! ti!e to ti!eM re'lace!ent of 'lantsE 'ainting of 'ots reg larl.. C tting of grassE tri!!ing and 3eeding of flo3ers and s(r bs along t(e 'eri!eter 3all of Dogoo :o se F=8 S ''l. of 'otted li5e 'lants Su) Tot!l GRAND TOTAL

21 2"

U"'t of I##ue 1ont(l.

Bu!"t'ty 12

U"'t P$'(e

Tot!l#

1ont(s

12

Eac(

Signat re of tenderer SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS Note: In case of discre'anc. bet3een nit 'rice and totalE t(e nit 'rice s(all 're5ail.

SECTION CIII = STANDARD FORMS

FORM OF TENDER
2)

To6 Date6 Tender No.6 Ite! Descri'tion6 SirB1ada!E

[Name and address of the PE] [insert date (as day, month and year)] [insert num*er o$ Tenderin& process] [insert description of tems]

:a5ing e4a!ined t(e Tender doc !ents incl ding %ddenda Nos. [insert addenda n!m"ers], t(e recei't of 3(ic( is (ereb. d l. ac2no3ledgedE 3eE t(e ndersignedE offer to s ''l. and deli5er [description of #oods and ser$ices] in confor!it. 3it( t(e said Tender doc !ents for t(e s ! of [tota% &ender amo!nt in 'ords and fi(!res] or s c( ot(er s !s as !a. be ascertained in accordance 3it( t(e Sc(ed le of ,rices attac(ed (ere3it( and !ade 'art of t(is Tender. Ce nderta2eE if o r Tender is acce'tedE to deli5er t(e 7oods in accordance 3it( t(e deli5er. sc(ed le s'ecified in t(e Sc(ed le of ReG ire!ents. If o r Tender is acce'tedE 3e nderta2e to 'ro5ide a 'erfor!ance sec rit. in t(e for!E in t(e a!o ntsE and 3it(in t(e ti!es s'ecified in t(e Tender doc !ents. Ce agree to abide b. t(is Tender for t(e Tender 5alidit. 'eriod s'ecified in Cla se 1).1 of t(e TDSE and it s(all re!ain binding 'on s and !a. be acce'ted at an. ti!e before t(e e4'iration of t(at 'eriod. Ce are not 'artici'atingE as TenderersE in !ore t(an one Tender in t(is Tendering 'rocess. O r fir!E its affiliates or s bsidiaries incl ding an. s bcontractors or s ''liers for an. 'art of t(e contract (as not been declared ineligible b. t(e 7o5ern!ent of @en.a nder @en.an la3s. Until a for!al Contract is 're'ared and e4ec tedE t(is TenderE toget(er 3it( .o r 3ritten acce'tance t(ereof and .o r notification of a3ardE s(all constit te a binding Contract bet3een s. Ce nderstand t(at .o are not bo nd to acce't t(e lo3est or an. Tender .o !a. recei5e. Ce certif.Bconfir! t(at 3e co!'l. 3it( t(e eligibilit. reG ire!ents as 'er ITT Cla se 3 of t(e Tender doc !ents Dated t(is SSSSSSSSSSSSSSSS da. of SSSSSSSSSSSSSSSS 2-SSSSSS. (Name) SSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSS [si(nat!re] [in the capacity of] D l. a t(oriKed to sign Tender for and on be(alf of SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

2+

CONFIDENTIAL BUSINESS BUESTIONNAIRE

0ou are re'uested to gi$e the particulars indicated in Part and either Part & (a), &(b) or &(c) whiche$er applied to your type of business" 0ou are ad$ised that it is a serious offence to gi$e false information on this form" Part /eneral

1usiness 2ame""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 3ocation of 1usiness Premises """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" Plot 2o,""""""""""""""""""""""""""""""""""""""""""""Street45oad"""""""""""""""""""""""""""""""""""""" Postal address """""""""""""Tel 2o" """""""""""""""""""""""""Fa6 7mail"""""""""""""""""""""" 2ature of 1usiness """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 5egistration %ertificate 2o""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 8a6imum $alue of business which you can handle at any one time 9 :shs"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 2ame of your ban;ers"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" 1ranch""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""

3-

31

Part & (a) 9 Sole Proprietor 0our name in full<<<<<<<<<"Age<<<<<<<<<<<<<<<<" 2ationality<<<<<<<<<<<%ountry of =rigin<<<<<<<<<<<"" %iti>enship details <<<<<<<<<<<<<<<<<<<<"" Part & (b) 9 Partnership /i$en details of partners as follows 2ame 2ationality %iti>enship details Shares " <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < &" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < )" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < *" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < Part & (c) 9 5egistered %ompany Pri$ate or Public State the nominal and issued capital of company 2ominal :shs" ?ssued :shs" /i$en details of all directors as follows 2ame 2ationality %iti>enship details Shares " <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < &" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < )" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < *" <<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< < #ate<<<<<<<<<<<<<<<"Signature of %andidate<<<<<<<<<""

TENDER SECURITY -BANK GUARANTEE/

=an2 &etter(ead C(ereas OOOOOOOOOOOOOOO. Tname of the tenderer] ?(ereinafter called Ht(e tendererIA (as s b!itted its tender dated OOOO. Tdate of s!"mission of tender]for t(e s ''l.E installation and co!!issioning of OOOOOOOO [name and/or description of the e)!ipment]?(ereinafter called Ht(e TenderIA OOOOOOOOOOOO. @NOC %&& ,EO,&E b. t(ese 'resents t(at CE OOOOOOOOO of OOOOOOOOO. (a5ing o r registered office at 32

OOOOOOO ?(ereinafter called Ht(e =an2BIns rance Co!'an.IAE are bo nd nto OOOOO.. Tname of Proc!rin( entity* ?(ereinafter called Ht(e ,roc ring entit.IA in t(e s ! of OOOOOOOO.. for 3(ic( 'a.!ent 3ell and tr l. to be !ade to t(e said ,roc ring entit.E t(e =an2BIns rance Co!'an. binds itselfE its s ccessorsE and assigns b. t(ese 'resents. Sealed 3it( t(e Co!!on Seal of t(e said =an2BIns rance Co!'an. t(is da. of 2. T:E CONDITIONS of t(is obligation are6< 1.If t(e tenderer 3it(dra3s its Tender d ring t(e 'eriod of tender 5alidit. s'ecified b. t(e tenderer on t(e Tender *or!M or 2.If t(e tendererE (a5ing been notified of t(e acce'tance of its Tender b. t(e ,roc ring entit. d ring t(e 'eriod of tender 5alidit.6 ?aA ?bA fails or ref ses to e4ec te t(e Contract *or!E if reG iredM or fails or ref ses to f rnis( t(e 'erfor!ance sec rit. in accordance 3it( t(e Instr ctions to tenderersM

Ce nderta2e to 'a. to t(e ,roc ring entit. ' to t(e abo5e a!o nt 'on recei't of its first 3ritten de!andE 3it(o t t(e ,roc ring entit. (a5ing to s bstantiate its de!andE 'ro5ided t(at in its de!and t(e ,roc ring Entit. 3ill note t(at t(e a!o nt clai!ed b. it is d e to itE o3ing to t(e occ rrence of one or bot( of t(e t3o conditionsE s'ecif.ing t(e occ rred condition or conditions. T(is tender g arantee 3ill re!ain in force ' to and incl ding t(irt. ?3-A da.s after t(e 'eriod of tender 5alidit.E and an. de!and in res'ect t(ereof s(o ld reac( t(e =an2 not later t(an t(e abo5e date. [si(nat!re of the a!thori+ed representati$e of the "an,/ins!rance company]-----.. /ea% -------------..0000000000000000000000000000

33

TENDER=SECURING DECLARATION
[&he 1idder sha%% fi%% in this 2orm in accordance 'ith the instr!ctions indicated.] Date6 [insert date (as day, month and year) of 1id /!"mission] Tender No.6 [insert n!m"er of "iddin( process] To6 [insert comp%ete name of P!rchaser] CeE t(e ndersignedE declare t(at6 1. Ce nderstand t(atE according to .o r conditionsE bids ! st be s ''orted b. a Tender<Sec ring Declaration. 2. Ce acce't t(at 3e 3ill a to!aticall. be s s'ended fro! being eligible for tendering in an. ' blic 'roc re!ent tenders 3it( an. ' blic entit. for t(e 'eriod of ti!e deter!ined b. t(e , blic ,roc re!ent O5ersig(t % t(orit., if 3e are in breac( of o r obligation?sA nder t(e tendering conditionsE beca se 3e6 aA (a5e 3it(dra3n o r tender d ring t(e 'eriod of tender 5alidit. s'ecified in t(e Tender Data S(eetM or bA (a5ing been notified of t(e acce'tance of o r Tender b. t(e ,roc ring Entit. d ring t(e 'eriod of tender 5alidit. fail or ref se to e4ec te t(e contractM or fail or ref se to f rnis( t(e 'erfor!ance sec rit.E if so reG ired. 3. Ce nderstand t(at t(is Tender Sec ring Declaration s(all e4'ire if 3e are not t(e s ccessf l TendererE 'on o r recei't of .o r notification or regret of t(e tender a3ard letterM or t(irt.<eig(t da.s after t(e e4'iration of o r TenderE 3(ic(e5er is earlier. ". Ce nderstand t(at if 3e are a Doint 0ent reE t(e Tender Sec ring Declaration ! st be in t(e na!e of t(e Doint 0ent re t(at s b!its t(e bidE and if t(e Doint 0ent re (as not been legall. constit ted at t(e ti!e of tenderingE t(e Tender Sec ring Declaration s(all be in t(e na!es of all en5isaged 'artners as na!ed in t(e letter of intent. Signed6 [insert si(nat!re of person 'hose name and capacity are sho'n] In t(e ca'acit. of [insert %e(a% capacity of person si(nin( the &ender /ec!rin( 3ec%aration] Na!e6 [insert comp%ete name of person si(nin( the &ender /ec!rin( 3ec%aration] D l. a t(oriKed to sign t(e bid for and on be(alf of6 [insert comp%ete name of 1idder] Dated on SSSSSSSSSSSS da. of SSSSSSSSSSSSSSSSSSE SSSSSSS [insert date of si(nin(]

3"

INTEGRITY DECLARATION
-Sections -:, .", .!, .5;.- o$ the PPD +ct, 5""4< IBCeB1essrsOOOOOOOOOOOOOOOOOOOOOOOOOOof ........... StreetBa5en eE .............. = ildingE ,. O. =o4OOOOCode ...OE of ............ ?to3nAE ................ ?Nationalit.AE ,(one .................. E<!ail .....................O. declare t(at , blic ,roc re!ent is based on a free and fair co!'etiti5e tendering 'rocess 3(ic( s(o ld not be o'en to ab se. IBCe ..OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO.. declare t(at IBCe 3ill not offer or facilitateE directl. or indirectl.E an. ind ce!ent or re3ard to an. ' blic officerE t(eir relations or b siness associatesE in connection 3it( Tender na!e6 OOOOOOOOOOOOOOOOOOOOOOO.. Tender No. OOOOOOOOO..OOOOOOOOOOOOOOOOOO. *orBor in t(e s bseG ent 'erfor!ance of t(e contract if IBCe a!Bare s ccessf l. Dated t(is ...................................... da. of ....................... 2-......

% t(oriKed Signat re.......................................................Official Sta!' ........................................ Na!e and Title of Signator.OOOOOOOOOOOOOOOOOOOOOOO.................

3$

NON=DEBARMENT STATEMENT FORM

-Sections -4 PPD+, 5""4< IBCeB1essrsOOOOOOOOOOOOOOOOOOOOOOOOOO of ........... StreetBa5en eE .............. = ildingE ,. O. =o4OOOOCode ...OE of ............ ?to3nAE ................ ?Nationalit.AE ,(one6 .................. E<!ail .....................O. declare t(at IBCe B1essrs ................................................................. are not debarred fro! 'artici'ating in ' blic 'roc re!ent b. t(e , blic ,roc re!ent O5ersig(t % t(orit. ' rs ant to section 11$ of t(e , blic ,roc re!ent and Dis'osal %ctE 2--$. Dated t(is ...................................... da. of ................... 2-.........

% t(oriKed Signat re............................................................Official Sta!' ...................................

Na!e and Title of Signator.OOOOOOOOOOOOOOOOO...........................

36

FORM OF APPLICATION TO PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD

3#

*OR1 R= 1
REPUBLIC OF KENYA PUBLIC PROCUREMENT ADMINISTRATICE RECIED BOARD %,,&IC%TION NOOOOOO.O*OOO.O.2-OO... =ETCEEN OOOOOOOOOOOOOOOOOOOOO.%,,&IC%NT %ND OOOOOOOOOOOOORES,ONDENT (Proc!rin( EntityA

ReG est for re5ie3 of t(e decision of t(eOOOOO ? Name of the Proc!rin( Entity) of OOOOO dated t(eOda. of OOOO.2-OOO.in t(e !atter of Tender NoOOO..Oof OOOO..2-O REBUEST FOR RECIED IBCeOOOOOOOOOOOEt(e abo5e na!ed %''licant?sAE of address6 ,(.sical addressOOOOO.*a4 NoOOTel. NoOO..E!ail OOOOOE (ereb. reG est t(e , blic ,roc re!ent %d!inistrati5e Re5ie3 =oard to re5ie3 t(e 3(oleB'art of t(e abo5e !entioned decision on t(e follo3ing gro nds E na!el.6< 1. 2. etc. =. t(is !e!orand !E t(e %''licant reG ests t(e =oard for an orderBorders t(at6 < 1. 2. etc SI7NED OOOOOO. ?%''licantA Dated onOOOOO.da. of OOOOOBO2-O

FOR OFFICIAL USE ONLY &odged 3it( t(e Secretar. , blic ,roc re!ent %d!inistrati5e Re5ie3 =oard on OOOO da. of OOO....2-O.OOO SI7NED =oard Secretar.

3)

CONTRACT FORMS

3+

LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS

Tto "e printed on the 4etterhead of the Proc!rin( EntityU TdateU To6 [name and address of the /!pp%ier] Re6 &etter of notification to Uns ccessf l =idders T(is is to infor! .o in t(at .o r offer in relation to T tender name and n!m"er] (as been deter!ined to be ns ccessf l 'on e5al ation. Ce intend to !a2e a contract 3it( T name ofs!ccessf!% tendererU for Tamo!ntU. >o r tender sec rit. B tender sec ring declaration 3ill be disc(arged. T(an2 .o for .o r 'artici'ation in t(e tendering 'rocess. >o rs -N!0e of A((ou"t'". Off'(e$/ A((ou"t'". Off'(e$;He! of P$o(u$'". E"t'ty

"-

LETTER OF ACCEPTANCE;NOTIFICATION OF ADARD

Tto "e printed on the 4etterhead of the Proc!rin( EntityU TdateU To6 [name and address of the /!pp%ier] Re> Lette$ of A((ept!"(e;Not'f'(!t'o" of A&!$

T(is is to notif. .o t(at .o r Tender dated [date] for e4ec tion of t(e [name of the 5ontract and identification n!m"er, as (i$en in the 5ontract 3ata /heet] for t(e Contract ,rice of t(e eG i5alent of [amo!nt in n!m"ers and 'ords] [name of c!rrency] E as corrected and !odified in accordance 3it( t(e Instr ctions to Tenderers is (ereb. acce'ted b. s and it is o r intention to 'roceed to !a2e a 3ritten contract in accordance 3it( t(e ter!s s'ecified in t(e tender doc !ents on t(e e4'ir. of fo rteen ?1"A da.s 'eriod fro! t(e date of t(is notification. T(e contract s(all be signed b. t(e 'arties 3it(in 3- da.s fro! t(e date of t(is letter b t not earlier t(an 1" da.s fro! t(e date of t(e letter. >o rs -N!0e of A((ou"t'". Off'(e$/ A((ou"t'". Off'(e$;He! of P$o(u$'". E"t'ty

,lease ret rn a co'. of t(is letter d l. signed % t(oriKed Signat re and Seal6SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS Na!e and Title of Signator.6SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS Na!e of Tenderers6SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS

"1

FORM OF CONTRACT AGREEMENT

T:IS %7REE1ENT !ade t(e da. of 2bet3een OOOOOO Tname of Proc!rin( Entity) of OOO.. TCo!ntry of Proc!rin( Entity] ?(ereinafter called Ht(e ,roc ring entit.A of t(e one 'art and OOOOOOOO.. T name of tenderer] of OOOO.. Tcity and co!ntry of tenderer] ?(ereinafter called Ht(e tendererIA of t(e ot(er 'artM C:ERE%S t(e ,roc ring entit. in5ited tenders for certain goods U and (as acce'ted a tender b. t(e tenderer for t(e s ''l. of t(ose goods in t(e s ! of OOOOOOOOOOO T contract price in 'ords and fi(!res] ?(ereinafter called Ht(e Contract ,riceA. NOC T:IS %7REE1ENT CITNESSET: %S *O&&OCS6 1. In t(is %gree!ent 3ords and e4'ressions s(all (a5e t(e sa!e !eanings as are res'ecti5el. assigned to t(e! in t(e Conditions of Contract referred to. 2. T(e follo3ing doc !ents s(all be dee!ed to for! and be read and constr ed as 'art of t(is %gree!ent 5iK6 ?aA ?bA ?cA ?dA ?eA ?fA t(e Tender *or! and t(e ,rice Sc(ed le s b!itted b. t(e tenderer t(e Sc(ed le of ReG ire!ents t(e Tec(nical S'ecifications t(e 7eneral Conditions of Contract t(e Contract Data S(eet t(e ,roc ring entit.8s Notification of %3ard

3. In consideration of t(e 'a.!ents to be !ade b. t(e ,roc ring entit. to t(e tenderer as (ereinafter !entionedE t(e tender (ereb. co5enants 3it( t(e ,roc ring entit. to 'ro5ide t(e goods and to re!ed. defects t(erein in confor!it. in all res'ects 3it( t(e 'ro5isions of t(e Contract ". T(e ,roc ring entit. (ereb. co5enants to 'a. t(e tenderer in consideration of t(e 'ro5isions of t(e goods and t(e re!ed.ing of defects t(ereinE t(e Contract ,rice or s c( ot(er s ! as !a. beco!e 'a.able nder t(e 'ro5isions of t(e Contract at t(e ti!es and in t(e !anner 'rescribed b. t(e contract. IN CITNESS 3(ereof t(e 'arties (ereto (a5e ca sed t(is %gree!ent to be e4ec ted in accordance 3it( t(eir res'ecti5e la3s t(e da. and .ear first abo5e 3ritten. SignedE sealedE deli5ered b. SignedE sealedE deli5ered b. Int(e 'resence of t(e t(e ?for t(e ,roc ring entit.A ?for t(e tendererA

"2

BANK;INSURANCE PERFORMANCE GUARANTEE

To OOOOOOOOOOOOOOOO. Tna!e of ,roc ring entit.U C:ERE%S OOOOOOOOOOOOOO Tname of tendererU ?(ereinafter called Ht(e tendererIA (as nderta2en E in ' rs ance of Contract No. OOOOOOO Treference n!m"er of the contract U dated OOOOOOO 2-OO. to s ''l. OOOOOOOOOOO Tdescription of (oodsU ?(ereinafter called Ht(e ContractIA. %ND C:ERE%S it (as been sti' lated b. .o in t(e said Contract t(at t(e tenderer s(all f rnis( .o 3it( a =an2BIns rance Co!'an. g arantee b. a re' table =an2BIns rance Co!'an. for t(e s ! s'ecified t(erein as sec rit. for co!'liance 3it( t(e Tenderer8s 'erfor!ance obligations in accordance 3it( t(e Contract. %ND C:ERE%S 3e (a5e agreed to gi5e t(e tenderer a g arantee6 T:ERE*ORE CE (ereb. affir! t(at 3e are 7 arantors and res'onsible to .o E on be(alf of t(e tendererE ' to a total of OOOOOOOOO. T amo!nt of the (!arantee in 'ords and fi(!re U and 3e nderta2e to 'a. .o E 'on .o r first 3ritten de!and declaring t(e tenderer to be in defa lt nder t(e Contract and 3it(o t ca5il or arg !entE an. s ! or s !s 3it(in t(e li!its of OOOOOOOO.. T amo!nt of (!aranteeU as aforesaidE 3it(o t .o needing to 'ro5e or to s(o3 gro nds or reasons for .o r de!and or t(e s ! s'ecified t(erein. T(is g arantee is 5alid ntil t(e OOOOOOOOO. da. of OOOOOOO 2- OOOO Signed and seal of t(e 7 arantorsTname of 1an,/ ns!rance 5ompanyU [name, identification n!m"er of a!thori+ed officer from the 1an,/ ns!rance 5ompany U

Dated on SSSSSSSSSSSS da. of SSSSSSSSSSSSSSSSSSE SSSSSSS [insert date of si(nin(]

Int(e 'resence of?name, identification n!m"er and si(nat!re of a!thori+ed officer from the contractor A

BANK;INSURANCE ADCANCE PAYMENT GUARANTEE

To OOOOOOOOOOOO Tname of Proc!rin( entityU

Tname of tenderU OOOOOOO.. 7entle!en andBor &adies6 In accordance 3it( t(e 'a.!ent 'ro5ision incl ded in t(e Contract Data S(eetE 3(ic( a!ends t(e 7eneral Conditions of Contract to 'ro5ide for ad5ance 'a.!entE OOOOOOOOOOOOOOOOOOO. Tna!e and address of tendererU?(ereinafter called Ht(e tendererIA s(all de'osit 3it( t(e ,roc ring entit. a =an2BIns rance Co!'an. g arantee to g arantee its 'ro'er and fait(f l 'erfor!ance nder t(e said Cla se of t(e Contract in an a!o nt of OO OOOOOOO. Ta!o nt of g arantee in fig res and 3ordsU. CeE t(e OOOOOOOOOOO. T=an2BIns rance Co!'an.UE as instr cted b. t(e tendererE agree nconditionall. and irre5ocabl. to g arantee as 'ri!ar. obligator and not as s ret. !erel.E t(e 'a.!ent to t(e ,roc ring entit. on its first de!and 3it(o t 3(atsoe5er rig(t of ob9ection on o r 'art and 3it(o t its first clai! to t(e tendererE in t(e a!o nt not e4ceeding OOOOOOOO Ta!o nt of g arantee in fig res and 3ordsU Ce f rt(er agree t(at no c(ange or addition to or ot(er !odification of t(e ter!s of t(e Contract to be 'erfor!ed t(ere< nder or of an. of t(e Contract doc !ents 3(ic( !a. be !ade bet3een t(e ,roc ring entit. and t(e tendererE s(all in an. 3a. release s fro! an. liabilit. nder t(is g aranteeE and 3e (ereb. 3ai5e notice of an. s c( c(angeE additionE or !odification. T(is g arantee s(all re!ain 5alid in f ll effect fro! t(e date of t(e ad5ance 'a.!ent recei5ed b. t(e tenderer nder t(e Contract ntil OOOO TdateU. >o rs tr l.E Signed and seal of t(e 7 arantorsTname of 1an,/ ns!rance 5ompanyU [name, identification n!m"er of a!thori+ed officer from the 1an,/ ns!rance 5ompany U

Dated on SSSSSSSSSSSS da. of SSSSSSSSSSSSSSSSSSE SSSSSSS [insert date of si(nin(]

Int(e 'resence of?name, identification n!m"er and si(nat!re of a!thori+ed officer from the contractor A.

""