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A workshop that provides an overview of the SAP R/3 Production Planning and Control (PP) module
SAP PP Overview
Course Contents
Introduction Organizational Structure Production
# Master Data Planning # Planning Levels Control # Production Orders Integration with other modules
SAP PP Overview
Target Group
Audience:
All departments with a fundamental knowledge of SAP
SAP PP Overview
Manufacturing Strategies Engineer to Order Make to Order Assemble to Order Make to Stock
SAP PP Overview
Manufacture
DLT
Assemble Assemble
DLT
ETO
MTO
Manufacture Manufacture
Assemble
DLT
ATO
Inventory
MTS
Organization structure
Client 1000 SSML Controlling Area - 1000 Company - SSML Purchase Organizations Plants
Cost Center Production
Sales Organizations
Cost center Maintenance
Profit center
SAP PP Overview
SAP PP Overview
Master Data in PP
Material Master Bill of Material Work Center Routing Production Resources and Tools
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SAP PP Overview
Material Master
The material master contains information on all the materials that a
company procures, produces, stores, and sells.
The material master is used by all modules in the SAP. Different departments in a company work with the same material, so data in
a material master record is subdivided in the form of user departments.
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User departments
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Description
Finished Product Semi Finished Product Raw Material Spare Part Trading Goods Operating Supply Empty Containers Non stock Item Packaging Competitor Product Production Resources/ Tools
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MRP Views
MRP 1 contains data relating to MRP Type, Lot Size and MRP Controller. MRP 2 contains data relating to Procurement Type, Special Procurement
Type, Lead Time and Scheduling Margin Key. MRP 3 contains data relating to Planning Strategy, Consumption Mode and Availability Check. MRP 4 contains data relating to Production Versions, BOM Selection Method during MRP run and Repetitive Manufacturing. Work Scheduling contains data related to Set-up Time, Processing Time, Delivery Tolerances, etc. Forecasting contains data as to how the material consumption took place during the last few periods and on the basis of certain formulae, projections for the future are made.
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Release period is the number of working days taken to release a production order Opening period is the number of working days taken to convert a planned order into a production order Order floats allows for safety margin before and after production
Planned Delivery Time: lead-time for purchased material In-house Production Time: lead-time for manufactured material GR Processing Time: goods receipt processing time
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Bill of Materials
A bill of material is a complete, formally structured list of the
components required to produce the product or assembly.
BOMs are also called List of Ingredients or Recipe List. The material for which the BOM is created is called the header and
it can contain one or more items below it.
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BOM Structure
Assembly
BOM Header
BOM Items
Component 1 Component 2 Component 3
(assembly)
Component 31
Component 32
Component 33
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Item Categories
For each item of a BOM, an item category must be assigned. The item category defines the features and functions of an item.
Stock Item Non-Stock Item Variable Size Item Text Item Document Item PM Structural Element Class Item Intra Material
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Stock Items
BOM components/items that are kept in stock. A valid material master record with a material type that
supports stock, must exist in the plant.
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Non-Stock Items
This item category is used if a user wants to enter a material that is not
kept in stock before use, and that is only procured for a specific planned order or production order.
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Variable-Size Items
This item category is used if a user wants different-sized sections of a
material (raw material) to be represented by one material number in BOM items.
A valid material master record with a material type that supports stock
must exist in the plant you select.
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Document Items
If a document or drawing needs to be maintained for a material, this item
category is used.
Drawings, photos or texts can be attached through this item category type. A document info record has to exist for the document, which is maintained
through the document management system. (DMS)
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PM Structural Element
A PM structural element describes the structure of an equipment for design
purposes only.
No plant data is required for these materials. These items are not copied to the production order. This item category is mainly used in BOMs which are relevant to Plant
Maintenance.
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Class Items
A class item has characteristics and is used in configurable BOMs. If materials or documents are classified in the class, they can be used as a
class item.
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Example, Assemble the left front door to the left side of the car
These materials have to be created with the material type INTR in the
material master.
Example Charge in a foundry. This item category is mainly used in the process industry.
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Simple BOM
Variant BOM
Alternative 1
Alternative 2
Multiple BOM
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Variant BOM
Bike color T Shirt Red color T Shirt Black Color T Shirt
Buttons
Labels
Multiple BOM
Alt 1 - Lot Size 1 to 100 Alt 2 - Lot Size 101 to 500
T Shirt
Buttons
Qty. for alternative 1 Qty. for alternative 2
Labels
Plain Fabric
alternative 2
The same product can be manufactured using different methods of production or with different components or component quantities
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Work Centers
A work center is a place where production operations are performed.
Machines, machine groups Employees, groups of employees
Work centers are used in task list operations (routings) and integrated with
Human Resource Management System .
A work center is always created with respect to a plant. To each work center a work center category is assigned, that determines
which data can be maintained in the work center.
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Scheduling Data
Capacity Data
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Assembly Line
Work Centers
People
Costing
Production Line
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Routings
Definition: A routing describes the processing steps required to produce a material or provide a service . Routings are also called task lists. A routing is always created with reference to material and a plant. Examples: Work steps -
Op 10 - Pre-Assembly ... Op 20 - Assembly ... Op 30 - Inspection ... Op 40 - Packaging ... Op 50 - Delivery ...
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SAP PP Overview
Routing Structure
A routing is composed of a header and one or more sequences. The header contains data that are valid for the whole routing. A sequence is a series of operations. Operations describe individual process steps, which are carried out during
production.
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Operations in a Routing
Material Operation 20 Routing Group Routing Operation 10 Work center Texts Control data Times Material Components
PRTs
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Float Before
Oper 0010
Oper 0020
Oper 0030
Float After
Operation Lead Time Queue | Setup | Process | Teardown | Wait | Move Interoperation Time Execution Time Interoperation Time
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Use of Routings
Production/Assembly
Order RTG. Op 10
Scheduling
BOM
10
20
.... N
t
Start date Finish date
Capacity Planning
C a p a c i t y Work center Machine Labor
Costing
Manufacturing Costs Manufacturing Overheads
Op. 10 Op. 20
t
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Activity Type
Formula
Activity Price
Actual Time/Quantity
Costs
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PRTs
PRT stands for Production Resources and Tools. PRTs are aids or resources which help in the manufacturing process. PRTs maybe tools, jigs and fixtures, documents and drawings or NC
programs.
PRTs may or may not get consumed during a production process. PRTs maybe assigned to one of more operations in a routing or production
order.
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Materials may be planned together in Product Groups Sales quantities are determined for future periods Production quantities are then determined on the basis of sales
The data from SOP is then disaggregated and then transferred to the next
planning level i.e. Demand Management
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Demand Management
Copy from Sales Plan Copy from Production Plan Copy from Forecast Copy from Original Plan
MRP/MPS
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Supply Elements
Planned Orders Production Orders Purchase Requisitions Purchase Orders Warehouse Stock
Requirement Types
Independent Requirements
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Net Requirements -- includes warehouse stock, planned issues and receipts Gross Requirements -- excludes warehouse stock. Just includes planned and open orders
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Planning
Production Push
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Consumption Logic
Customer requirements consume planned independent requirements directly before or after it. Consumption mode is either determined in the material master record or in the configuration menu of demand management Consumption mode determines either -Backward consumption requirements directly before the sales order Forward consumption requirements directly after the sales order Both types are allowed the system looks for the next closest planning requirements If no consumption periods exist, then you can only consume requirements planned on the same day.
Example -- Backward Consumption 01/07 01/14 01/21 01/28 Planned Requirements 0 100 0 100 Customer Requirements ^----- 25
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Functions of MRP
To guarantee material availability. It is used to procure or produce the requirement quantities on time
both for internal purposes and for sales and distribution.
Create messages that inform the MRP controller of critical parts and
exceptional situations so that the MRP controller can quickly reprocess the results of the automatic planning run in the specific area with problems.
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MRP Controller
The MRP controller is responsible for specifying the type, quantity
and time of the requirements.
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MRP Types
VB Manual Reorder Point Planning: MRP produces order proposals when stock falls below a reorder point. The reorder point and safety stock levels are entered manually Automatic Reorder Point Planning: The reorder point and safety stock level are calculated based on the forecast results Deterministic Planning MRP produces order proposal(s) to match the exact quantity of the requirements based on independent and dependent demands Master Production Scheduling Similar to PD but used for master schedule items
VM
PD
M0
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Reorder Point
Safety Stock
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Lot Sizing
Static
Lot for Lot Fixed Lot size Replenish up to maximum stock level
Periodic
Daily Lot size Weekly Lot size Monthly Lot size Flexible period Lot size according to planning calendar.
Optimum
Part period balancing Least unit cost procedure Dynamic Lot size creation Groff reorder procedure
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Planning File
The planning file contains a list of all materials relevant to the planning run. This means that as soon as a material master record is created with MRP
data and a valid MRP type, this material is then automatically included in the planning file.
Before running MRP, the MRP controller has to ensure that the planning file
has been set up and includes all materials relevant to MRP.
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MRP Prerequisites
Activated for MRP Valid MRP Type Valid Material Status Material MRP Views Maintained MRP Controller Planned Lead Time MRP Group Lot Size Data
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MRP Features
Net requirements calculation Lot sizing
MRP
Forecasting
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Running MRP
For a plant, online For a plant, in the background Single Item, Single Level Single Item, Multi Level Single Item, Project Single Item, Interactive Single Item, Sales Order
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Net Change Planning: Only those materials are planned, which have
undergone a change relevant to MRP since the last planning run.
Net Change Planning in the Planning Horizon: Only those materials are
planned, which have undergone a change relevant to MRP within the planning horizon.
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Whether an MRP list will be created or not after the MRP run. Whether the planning data will be adopted or whether the BOM will
be re-exploded.
Whether or not unchanged components are to be planned. Whether results are to be displayed before they are saved. Whether MRP is to be run in the simulation mode.
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Timings Finish
Resource Requirements
July 1
July 5
Labor
Machinery
Raw Materials
Order Proposal
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MRP List
MRP Controller Group of Materials for which controller is responsible Controllers MRP Listing
MRP Order Proposals and Planner Messages from MRP Planning run. Planner can drill down to review material movement activity
Goods Issues
Goods Receipt
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Order Request Order Creation Availability Check Machine Reservation Order Release Print Shop Floor Papers Material Staging Order Processing Confirmations Goods Receipt Calculate Variances Order Settlement Archiving / Deletion
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With Material Without Material From Planned Order Collective Conversion of Planned Orders For Sales Order For Project
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Routing Selection
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MRP determines the basic scheduling dates using backward scheduling If the release date lies in the past, the system automatically switches to forward scheduling
Order Release Date Order Start Date Order Finish Date
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Net Available
150
300
100
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Material 1
Production
Goods Issue
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Back flushing
A goods issue has to be posted for every material that is withdrawn during order processing. This can occur at the following times:
Directly as the goods are issued When the operation is confirmed, the materials allocated to the
operation have the goods issue posted. This is known as backflushing. Whether a material can be backflushed is decided in three different places. These are the master records of:
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Backflushing (cont..)
If the Backflush indicator is set in the routing, the material is always backflushed regardless of what is entered in the material master record.
If not set the indicator in the routing, whether the material is backflushed or not depends on how you set the indicator in the material master record.
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Types of Confirmations
Order Confirmation Operation Confirmation Partial Confirmation Final Confirmation Individual Confirmation Collective Confirmation Milestone Confirmation
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Milestone Confirmation
Confirm Operation 0010 Activities
Production Order Operations C 0010 - Assemble Board 0020 - Assemble Case Milestone 0030 - Assemble unit 0040 - Final Test
Confirm Operation 0030 Activities Confirm Operation 0020 Activities
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Confirmation Data
Quantity
Dates
Start date Finish date Work Center Personnel Number Qualification Wage Group Wage Type
Labor
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REL
RELEASED . Completion Confirmation possible . Shop paper printed
CNF
CONFIRMED .. Actual Production usage and time captured .Milestone operation (MILE)
DLV
DELIVERED . Goods Receipt delivered
COMP
COMPLETE . Actual costs settled to cost objects
. Availability Check possible, at or before release . Material issues after oper release
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Order Settlement
When a production order is settled, the actual costs incurred for the order are settled to one or more receiver cost-objects (for example, to the account for the material produced or to a sales order). Offsetting entries are generated automatically to credit the production order:
If the costs for the production order are settled to a material account, the
order is credited each time material is delivered to stock. The material stock account is debited accordingly.
If the costs for the production order are settled to another receiver (for
example to a sales order), the order is credited automatically at the time of settlement. The cost-objects are debited accordingly.
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Customer
Production Planning
Production Cost Inspection
Materials Management
Purchase Order Invoice Receipt Goods Receipt
Vendor
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