INSTRUCTIONS FOR COMPLETING ITS Project Budget Template

Please indicate project name and name of person completing the template. Personnel Costs In columns provided, differentiate between resources required on a one-time basis vs. resources required on an ongoing/permanent basis. The "Unit" column shows quantity. It is not applicable to every line item. Indicate staff resources required for this project, using salary information included in the "Salary Ranges - internal " or "Tech Rates - External" tab. For new projects that will require a newly created position and used for internal ITS budgeting proposes use the internal Salary Range calculation. For technical positions, budget at the midpoint of the salary. For non-technical positions, budget at bottom of the range. For new projects using existing resources charged out to an external customer use the external Salary Range calculation. Benefits calculations are imbedded in formulas.

Non- Personnel Costs In columns provided, differentiate between costs that are one-time vs. costs which will be ongoing/permanent basis. The "Unit" column shows quantity. It is not applicable to every line item. Indicate costs anticipated for: Hardware - Line items distinguish non-capital (less than PhP5000) vs. capital (greater than PhP5000) Include projected costs for maintenance. Include projected costs for equipment renewal. Standard cycle is four years though other cycles may be appropriate for certain types of equipment. Software - Include projected costs for maintenance. Other Non-Personnel - Line items include common examples. Feel free to modify as needed.

Project Budget Template

PROJECT NAME: Business Permit and Licensing System

last modified 29-Nov-2013 Unit Initial Project Year: 2013-2014 OneTime Ongoing Total Unit Total

PREPARER: Prince Anthony Pagurayan Year 2: 2014-2015 OneTime Ongoing Unit Total Unit Total

VERSION # ___________ DATE: 11-29-2013 Notes (include relevant information as applicable)

PROJECT NAME PERSONNEL COSTS

Position Level (by title code)/Functional name 7646 Admin Specialist 4723 ( ) Asst I 4722 ( ) Asst II Subtotal, Staff Salary costs 30.5% of salary (formula is built into cell) Benefits Subtotal, Personnel Costs 3.00 1.00 1.00 1.00 Php Php Php 3,100.00 2,325.00 2,567.00 7,992.00 2,620.32 18,604.32

Php Php

NON PERSONNEL COSTS

Hardware (purchase and maintenance) Non-Capital Hardware Acquisitions (<PhP5000/item)/8GB RAM Non-Capital Hardware Acquisitions (<PhP5000/item)/1TB Hard Disk Drive Non-Capital Hardware Acquisitions (<PhP5000/item)/LCD Monitor Capital Hardware Acquisitions (>PhP5000/item)/Intel i5 Processor Capital Hardware Acquisitions (>PhP5000/item)/System Board Hardware Maintenance Replacement Cost/First year Subtotal Hardware Software (purchase and maintenance) New Software Acquisitions Software Maintenance and Upgrades Microsoft Windows 7 64bit JSP Subtotal Software Other Non-Personnel Contract Staffing/Temporary Assistance Consulting Training/Support Supplies/ Materials Other categories as applicable Subtotal Other Non-Personnel Subtotal Non-Personnel 5.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 1.00 1.00 1.00 Php Php Php Php Php Php Php PHP Php Php Php Php PHP Php Php Php Php Php PHP Php 4,000.00 5,000.00 4,300.00 4,800.00 3,800.00 3,000.00 2,500.00 27,400.00 1,250.00 17,000.00 18,250.00 300.00 1,000.00 400.00 1,700.00 65,954.32 Modify replacment cycle as appropriate;always indicate cycle.

Total Cost - PROJECT NAME (rounded )

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Project Budget Template

FOR BUSINESS SERVICES OFFICE USE ONLY: Brief Description of Estimated Funding for this Project: Total Project Funds Available By Year/Mode Projected FOAPAL Sources of Funds: Org XXXXXX Fund XXXXX Activity XXXXXX Org XXXXXX Fund XXXXX Activity XXXXXX Org XXXXXX Fund XXXXX Activity XXXXXX Org XXXXXX Fund XXXXX Activity XXXXXX Org XXXXXX Fund XXXXX Activity XXXXXX

PhP

PhP

PhP

PhP

Current Estimated (Shortfall) in Funding if any

#VALUE!

#VALUE!

#VALUE!

#VALUE!

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SALARIES AT A GLANCE
Salary Ranges eff 10/01/07 (includes Oct merit)
Classification Title Code Minimum Monthly Salary Minimum Annual Salary Midpoint Monthly Salary Midpoint Annual Salary Maximum Monthly Salary Maximum Annual Salary

( ) Asst I ( ) Asst II ( ) Asst III Admin Analyst Admin Analyst I, Prin Admin Analyst Sup, Sr Admin Analyst, Sr Admin Specialist Asst to the ____ I Budget Analyst Budget Analyst, Sr Computer Operator Computer Operator, Sr CRM I CRM II CRM III CRS I CRS II Engineer, Asst. Engineer, Dev-Sr-Supv MSO II P/A II P/A II, Sup P/A III P/A III Sup P/A V P/A V Sup PA IV PA IV Sup Producer-Dir, Managing Producer-Director, Prin Producer-Director, Sr Tech, Elect Prin Tech, Elect Sr

4724 4723 4722 7243 7241 7257 7242 7646 7541 7253 7252 4813 4812 7282 0741 0740 4805 4804 7154 7186 7511 7277 7276 7275 7274 0736 0735 0738 0737 6211 6212 6213 8301 8302

2,325 2,567 2,833 3,417 4,542 4,142 4,142 3,100 3,767 3,417 4,142 2,630 2,932 5,000 6,050 6,650 3,000 3,501 3,767 5,000 4,142 3,767 3,767 4,542 4,542 6,650 6,650 5,500 5,500 4,142 3,767 3,417 4,316 3,755

27,900 30,800 34,000 41,000 54,500 49,700 49,700 37,200 45,200 41,000 49,700 31,560 35,184 60,000 72,600 79,800 36,000 42,012 45,200 60,000 49,700 45,200 45,200 54,500 54,500 79,800 79,800 66,000 66,000 49,700 45,200 41,000 51,792 45,060

3,258 3,592 3,958 4,783 6,358 5,792 5,792 4,346 5,263 4,783 5,792 2,863 3,202 7,000 8,463 9,304 3,504 4,114 5,263 7,000 5,792 5,263 5,263 6,358 6,358 9,304 9,304 7,700 7,700 5,792 5,263 4,783 4,745 4,121

39,100 43,100 47,500 57,400 76,300 69,500 69,500 52,150 63,150 57,400 69,500 34,356 38,424 84,000 101,550 111,650 42,048 49,368 63,150 84,000 69,500 63,150 63,150 76,300 76,300 111,650 111,650 92,400 92,400 69,500 63,150 57,400 56,940 49,452

4,192 4,617 5,083 6,150 8,175 7,442 7,442 5,592 6,758 6,150 7,442 3,122 3,511 9,000 10,875 11,958 4,123 4,843 6,758 9,000 7,442 6,758 6,758 8,175 8,175 11,958 11,958 9,900 9,900 7,442 6,758 6,150 5,208 4,523

50,300 55,400 61,000 73,800 98,100 89,300 89,300 67,100 81,100 73,800 89,300 37,464 42,132 108,000 130,500 143,500 49,476 58,116 81,100 108,000 89,300 81,100 81,100 98,100 98,100 143,500 143,500 118,800 118,800 89,300 81,100 73,800 62,496 54,276

192341663.xls.ms_office

TECHNICAL SERVICES RATE CALCULATION 2008-2009 Fiscal Year

(SAMPLE ONLY)
Group A Rate % Group B Rate Group C Rate %

Prepared on: 2/10/06

Group 1 Rate %

Preparer: Gary Warren

Group 2 Rate % Group 3 Rate % Group 4 Rate % FED (1)

YEARLY PERSONNEL COST

Wage/Benefits

Salary Benefits Subtotal

Non-Billable % (1)

23,389 1,403 24,792 0% 24,792

6%

31,120 9,668 40,788 0% 40,788

31%

54,073 19,668 73,741 0% 73,741

36%

42,788 14,477 57,265 9% 62,591

34%

50,448 16,301 66,750 14% 76,228

32%

72,172 20,012 92,184 14% 104,970

28%

102,763 23,968 126,731 16% 147,008

23%

Wage/Benefits TOTAL
Fixed Costs

Training Administrative Overhead Management Phone, Network Equipment Replacement (3 yr) Software Other S&E Fixed Costs TOTAL TOTAL

140 140 800 760 0 0 0 1,840 26,632

1% 2%

140 140 800 760 0 0 0 1,840 42,628

1% 2%

300 375 1,200 760 0 0 0 2,635 76,376

1% 5%

2,600 573 2,863 760 1,000 150 500 8,446 71,037

1% 5%

2,600 667 3,337 760 1,000 150 500 9015 85,243

1% 5%

2,600 922 2,766 760 1,000 150 500 8,697 113,667

1% 3%

16 1,267 2,535 760 1,000 150 0 5,728 152,736

1% 2%

Group 1 Rate BASIC RATE

Group 2 Rate

Group 3 Rate

Group 4 Rate

FED (1)

Total Yearly Cost Working Hours Per Year Per Hour Basic Rate

26,632 1,776
15.00

42,628 1,776
24.00

76,376 1,776
43.00

71,037 1,776
40.00

85,243 1,776
48.00

113,667 1,776
64.00

152,736 1,776
86.00 85.44

The following rates apply for contracts that are less than one year in duration and/or require mutiple people to perform needed functions
LARGE HOURLY RATE (2) 25% fte (2) Variable Cost Fixed Cost 25% fte Hourly Rate 50% fte Variable Cost Fixed Cost 50% fte Hourly Rate 100% fte Variable Cost Fixed Cost 100% fte Hourly Rate

FED
24,792 1,840 15 24,792 1,840 15 40,788 1,840 24 40,788 1,840 24 40,788 1,840 24 73,741 2,635 43 73,741 2,635 43 73,741 2,635 43 61,260 8,446 39 59,928 8,446 38 73,858 9,015 47 71,489 9,015 45 101,773 8,697 62 98,577 8,697 60 141,939 5,728 83 136,870 5,728 80

83

80

24,792 1,840 15

57,265 8,446 37

66,750 9,015 43

92,184 8,697 57

126,731 5,728 75

74

1) % Non-Billable is defined as: % of down-time related to things like administrative overhead, scheduling, etc. 2) Large Hourly rate: When An up-front committment is made for 25% of an FTE or more for more than 1 month and less than 1 year.

The following rate will apply for all contracts that require the assistance of a specific ITS employee on an ongoing basis. (Ongoing is defined as at least a one year contract with a minimum commitment of 0.25FTE).
Person A 2008-09 Salary (2) Salary merit increase Benefits Subtotal salary/benefits Training Service Center Overhead Management Phone, Network Equipment Replacement (3 yr) Software (1) Other S&E Subtotal S&E Total Person A FTE Factor %ofFTE committed Group 1 % Actual salary 5.0% 34% 38.8% 5% 1% 5% 760 1000 150 500 Group 2 % Actual salary 5.0% 32% 37.3% 4% 1% 5% 760 1000 150 500

Group 3 % Actual salary 5.0% 28%

32.7% 3% 1% 3% 760 1000 150 500

Group 4 % Actual salary 5.0% 23%

28.3% 0% 1% 2% 760 1000 150 0

(1) - Reimbursement for additional special software or equipment which might be required for a specific project will be negotiated separately. (2) - The actual salary for the person being contracted out will be used as the basis for all charges.

Group A Rate includes services provided by: Note: Available only for definted services. Academic units have first priority for this service. Group B Rate includes services provided by:

Students __Assistant I __Assistant II __Assistant III Senior Producer Director

Group C Rate includes services provided by: Group I Rate includes services provided by:

Group II Rate includes serivices provided by:

Admin. Analyst Computer Operator Sr. Computer Operator Computer Resource Specialist I/II Programmer/Analyst I Electronics Technician Principal Electronics Technician Sr. Electronics Technician Principle Producer Director Managing Producer Director Programmer/Analyst II Programmer/Analyst II Supervisor Programmer/Analyst III Programmer/Analyst III Supervisor Assistant Engineer Programmer Analyst IV Programmer Analyst IV Supervisor Programmer Analyst V

Group III Rate includes serivices provided by:

Group IV Rate includes serivices provided by: