IT Applications Show & Tell Program

David M Phillips National Heart, Lung, and Blood Institute (NIH)

This guide describes the applications to be demonstrated during the inaugural IC Applications Show & Tell event. A brief description of each application is included, along with contact information for the current provider or owner of the application.

December 10, 2013

NHLBI IT and Applications Center 6705 Rockledge Drive, Suite 6030 Bethesda, MD 20817 301-402-1029

Contents Page Introduction ........................................................................................ 1 NINDS Recruitment Planning and Monitoring System (RPMS) ............2 ClinPort ............................................................................................... 3 SCS OnDemand 4.0 ............................................................................. 4 High Impacts Tracking System (HITS) (NIEHS) .....................................5 Supplement Operations System (NIEHS) ............................................. 6 Transfer Agreement Dashboard (TAD) ................................................ 7 mPAL (Mobile Personalized Assessment and Learning) ......................8 OCRA Tool ........................................................................................... 9 IdeaScale........................................................................................... 10 nVision - nSIGHT HR .......................................................................... 11 Publications Clearance System.......................................................... 12 Simio: a computer simulation modeling tool .................................... 13 Innotas Portfolio Management Platform .......................................... 14 NHLBI Intranet Modernization Poster ............................................... 15 NHLBI Public Website Migration to Drupal Poster ............................ 16 Introduction

Approx. Show Time

8:30 8:35 8:47 8:59 9:12 9:25 9:38 9:51 10:04 10:17 10:30 10:43 10:55 11:08 11:21 11:25

The IC Applications Show & Tell event of December 10, 2013 is the first of many intentional opportunities for the Institutes and Centers of the National Institutes of Health (NIH)and even other HHS component organizationsto tear down the walls of our siloes and to demonstrate for the larger community of allied agencies some of the technology that helps us to manage our daily functions. Amid the pressures of top-level budget cuts, greater demands for research, cures, and transparency; and increasing rates of technology change, Show & Tell is a vital opportunity for business, scientific, and technical stakeholders across the NIH to embrace collaboration, co-development, and re-use/re-purposing as essential practices in our stewardship of taxpayer-funded resources. On the following pages, you will find summaries of the different applications which you will be able to experience through demonstrations during this event.

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

NINDS Recruitment Planning and Monitoring System (RPMS)

http://rpm.ninds.nih.gov/SitePages/Home.aspx National Institute of Neurological Disorders and Stroke (NINDS) Jamie Roberts Jamie.roberts@nih.gov Extramural Phone How Acquired? 301-443-6650 Custom Development

Andrew Greenleaf, Anandakumar Vellalore Windows 2008 server RPM (SQL Server 2008) SharePoint 2010, ASP.Net 3.5,Dev Express 11.2

FUNCTIONALITY PROVIDED Functionally, the RPMS is a SharePoint based system that collects enrollment information from a variety of different data coordination centers (DCCs) via encrypted email. All sites participating in any NINDSfunded study are assigned a single unique identifier used for all studies in which they participate. The DCC submits enrollment data on a pre-negotiated basis (real-time, weekly, or bi-weekly) via the encrypted email system, which is parsed into the Sequel-server database then published into the SharePoint RPMS Dashboard. All fields in the email are encrypted, including the date of enrollment. The RPMS a collective intelligence system that allows for the timely gathering of enrollment data for extramural research involving human subjects, including clinical trials and epidemiological studies. The system serves as an enrollment planning and modeling platform as well as a mechanism for collecting information about both study and clinical site productivity and efficiency. Because the RPMS collects site-specific enrollment data, including enrolling site, race, gender, ethnicity and date of enrollment in an encrypted fashion, from a multitude of different data collection systems, it is allowing the NINDS Office of Clinical Research to build a resource for evidence-based site selection as well as enhanced planning of milestones, benchmarks and out-year funding. Reporting functions currently include dashboard graphics of project status, planned versus actual enrollment graphs, and projected versus actual participation of women and minorities. We have also developed an R based stochastic enrollment-modelling program that will use the enrollment data to provide estimated study completion periods. Also in development is a Project Manager portal that will allow awardees to enter and/or update their own enrollment plans (which are currently being collected and manually entered by the Clinical Trial Recruitment Specialist), send an approval requirement notice to the NINDS Project Director, and generate productivity and efficiency milestones used in Notices of Grant Awards. NUMBER AND TYPE OF CURRENT USERS Clinical Trial Recruitment Specialist (Admin) and Office of Clinical Research staff (read-only access), including Program Directors (scientific and administrative), Project Officers, Clinical Project Managers, Clinical Trial Specialists, Program Analysts, Data Safety Monitoring Board and Grants Management Liaisons. EXTERNAL DATA USED Studies are pulled to the RPMS from QVR based on the NS serial number.

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

ClinPort
Click here to enter text. This URL will be loaded into the event demo laptop NHLBI Barry Schmetter Barry.Schmetter@nih.gov Extramural Chris Bourdeau Windows Server 2008 SQL Server 2008 ASP.NET Phone How Acquired? 301-435-0233 Custom Development

FUNCTIONALITY PROVIDED ClinPort is NHLBIs clinical research management system. This management tool monitors extramural clinical studies that meet the criteria for our Accrual Policy. As well as containing searchable core study attributes and descriptors,staff use the system for financial reporting and monitoring of patient accrual performance. A May 2013 ClinPort release streamlined graph development by: Allowing staff to enter both target and current accrual data Enabling production of recruitment graphs Making the graphs more relevant Ensuring graphs plot the approved NHLBI accrual matrix

Letting users quickly determine which studies meet accrual targets and which require remedial action, per the NHLBI accrual monitoring policy The new version also eliminates the current need for each division to use its own system, perform manual manipulation, and provide oversight to generate graphs that did not plot the approved NHLBI accrual matrix. NUMBER AND TYPE OF CURRENT USERS Extramural HSAs across divisions EXTERNAL DATA USED Relies on data from IMPAC II and user entries ADDITIONAL NOTES n/a

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

SCS OnDemand 4.0

http://scsstage.cit.nih.gov/Paris/nextgen/ N/A CIT, IC Participants: NIMH, NIAAA, NCCAM, FIC, NHGRI, NINR, NIDCD Mahmoud Khan Mahmoud.Khan@nih.gov Extramural Mahmoud Khan Windows Oracle Web (Responsive), Multi Browser/Device Support Phone How Acquired? 301-496-9575 Custom Development

FUNCTIONALITY PROVIDED This comprehensive web-based IT solution, introduced in 2004, facilitates the Scientific Categorization and Reporting of IC grants, contracts, intramural projects, and interagency agreements. Although primarily sourced from IMPAC II, RCDC and other eRA systems, SCS OnDemand allows ICs to manage their own data to fulfill their ICs specific needs. It allows ICs to Categorize and Report on IC specific disease categories not covered by RCDC (Extramural and Intramural) Womens Health (WH) AIDS Research (ARIS) Principal Investigator (PI) Congressional Justification (CJ) Strategic Plan (SP) Minority Health & Health Disparity (MHHD)

SCS OnDemand offers a routine downloads from IMPAC and other NIH wide systems, and provides interface with other NIH applications (e.g. QVR). Utilizing a common code base, SCS OnDemand is able to provide specific functionality to each IC, thus satisfying the ICs individual scientific coding and reporting requirements. SCS OnDemand currently serves the following ICs: NIMH, NCCAM, NHGRI, NIAAA, FIC, NIDCD, NINR EXTERNAL DATA USED SCS OnDemand interfaces and uses data from IMPAC and other eRA systems, IC budget and Grants Management Offices and interfaces with QVR. ADDITIONAL NOTES

IC Applications Show & Tell

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App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys:

High Impacts Tracking System (HITS) (NIEHS)

https://apps.niehs.nih.gov/impacts/ In progress, can supply upon request NIEHS Christie Drew drewc@niehs.nih.gov Extramural Christie Drew Windows 2008 on both the IIS 7 server and the CF9 Application server. Hardware: Dell PowerEdge R710 (two Intel E5520 quad core processors @ 2.26GHz, 64 GB RAM for both the IIS and ColdFusion servers). Oracle 11G Database Server ColdFusion9 application server; Sencha Ext JS 4 JavaScript Library; IBM Cognos Business Intelligence 10 for reporting Phone How Acquired? 919-541-3319 Custom Development

DBMS: Front End:

FUNCTIONALITY PROVIDED This is a new system that we developed to help us track outputs and impacts of NIH funded research. Currently NIEHS IMPAC II data structures do not track anything but publications (and these are only counted, not substantively described). Key functions: Pulls many data fields from IMPAC II including subprojects Imports and indexes annual and final progress reports so they are searchable Imports and makes searchable type 5 checklist notes that Program and Grants Management staff Enter Provides a dynamic tagging system that allows analysts to categorize and provide qualitative summaries of key outputs and impacts. Provides sophisticated reporting interface (COGNOS) to summarize and display data for analysis and reporting.

NUMBER AND TYPE OF CURRENT USERS Currently about 10-20 users. Fully functional system just coming on line. Target Audience are program grants management and supervisory staff, also communicaitons office and planning/evaluation officers. EXTERNAL DATA USED Pulls data from IMPAC II. Does not attempt to push any data from system to IMPAC II. Ideally in the future will import SPIRES data. ADDITIONAL NOTES [Type any additional notes if needed.]

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

Supplement Operations System (NIEHS)

http://sos.niehs.nih.gov/sos/index.cfm Can supply the User Guide or SOP upon request NIEHS Christie Drew drewc@niehs.nih.gov Extramural Phone How Acquired? 919-541-3319 Custom Development

F.O. Finch, Open Intelligence, 919-828-5530 Windows Server 2003 Oracle Coldfusion 9

FUNCTIONALITY PROVIDED This system was created during ARRA when we received 500+ administrative supplements and needed a way to track and manage them. Subsequently we updated the process and are now linking from grants.gov/commons when appropriate. We pull in Parent Grant data, upload the applications (from either IMPAC II or our Admin Supplement email box, provide a template for different kinds of supplements, allow Program and Grants management personnel to provide data and sign off, set a review date, enter committee/review decisions, get budget approval from budget officer, obtain all signatures and create a final award file. The system handles many types of supplements and approval paths (for both successful awards and those not successful.) Many reports have been developed to provide information along the way and on an annual basis for users. NUMBER AND TYPE OF CURRENT USERS Program Officers, Grants Management Specialists, Administrative folks, Branch Chiefs, Grants Management and Financial Management Budget Officers, Office of the Director signatories. NIEHS only. EXTERNAL DATA USED Pulls data from IMPAC II. Does not attempt to push any data from system to IMPAC II, Grants Management Personnel take the final award file and upload to eGrants.
Process Flow 1

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

Transfer Agreement Dashboard (TAD)

https://techtransferagreements.nih.gov/Pages/tad.aspx https://techtransferagreements.nih.gov/Pages/tad.aspx CIT Enterprise Application Tanita Durant durantt@mail.nih.gov Intramural NIHTADSupport@mail.nih.gov N/A Microsoft SQL Server 2010 SharePoint 2010 Phone How Acquired? 301-496-2231 Custom Development

FUNCTIONALITY PROVIDED TAD is an Enterprise-Wide Material Transfer Agreement Management Tool hosted by NIH to facilitate the completion and tracking of Material Transfer Agreements (MTAs) for materials transferred in and out of the NIH. NUMBER AND TYPE OF CURRENT USERS 22 ICs Registered 72 External Organizations Registered EXTERNAL DATA USED TAD uses filtered data stored in NIDB to pull user profile information - first name, last name, username and address. ADDITIONAL NOTES [Type any additional notes if needed.]

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

mPAL (Mobile Personalized Assessment and Learning)

http://www.ncbi.nlm.nih.gov/pubmed/?term=Massoud+Vahabzadeh http://ttc.nci.nih.gov/opportunities/opportunity.php?opp_id=3962 NIDA Massoud Vahabzadeh, PhD + Jia-Ling Lin, PhD + Mustapha Mezghanni, MS jllin@intra.nida.nih.gov Intramural Massoud Vahabzadeh, PhD Windows Mobile v 6.1 Any. We use MS-SQL Server Mobile App Phone How Acquired? 443.740.2377 Custom Development

FUNCTIONALITY PROVIDED This software is currently used in multiple clinical protocols for personalized feedback as a complex ecological momentary assessment tool integrated with an audiovisual learning system for treating drug dependence and associated risky behaviors. The tool is designed for both healthcare providers at the point-of-care and for self-help. The tool enables many people who could benefit from treatment and do not receive it because of its low availability and high cost to do so. mPAL combines mHealth-based educational functions with the Ecological Momentary Assessment (EMA) functions of TED (transactional electronic diary) and allows interchange of data obtained from EMA and learning system in order to deliver context-aware intervention in real time, customized to the individual needs of participants. mPAL is very well suited for clinical trials involving pain management (e.g., cancer research), behavior modification (e.g., mental health research), medication compliance (e.g., AIDS research) and many other areas where independent and/or combination of real-time self-reports and educational intervention can be beneficial. NUMBER AND TYPE OF CURRENT USERS Behavioral modification Polydrug abuse Substance abuse Alcoholism Smoking cessation EXTERNAL DATA USED None ADDITIONAL NOTES Currently licensed by a commercial corporation

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

OCRA Tool
https://sps.nccam.nih.gov/emr/psw/ocra NCCAM Eric Gallagher Eric.Gallagher@nih.gov Administrative Phone How Acquired? (301) 496-8258 Custom Development

Jaganp@tscti.com;Sidhant.jain@tscti.com Pakkirisankar.jagannath@nih.gov;Sidhant.jain@nih.gov Windows Server 2008 R2 SP1 MS SQL Server Microsoft SharePoint Server 2010 SP1

FUNCTIONALITY PROVIDED Provides enterprise level analysis of awarded grants to determine how grants funds are utilized Allows NCCAM senior staff to review performance of grants over multiple years and identify gaps in process for improvement Allows storing snapshots of data and reports for comparative performance analysis during council meetings which occur thrice an year Rich UI with visual graphs and real time metrics NUMBER AND TYPE OF CURRENT USERS 20 Program Officers / Senior Staff / OCRA Team EXTERNAL DATA USED None ADDITIONAL NOTES [Type any additional notes if needed.]

IC Applications Show & Tell

December 10, 2013

App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

IdeaScale
http://nihchallenge.ideascale.com http://ideascale.com/ OD Sandra Scarbrough Sandra.scarbrough@nih.gov Administrative Sandra Scarbrough Web- cloud based Cloud cloud Phone How Acquired? 301-435-3654 COTS/GOTS Procurement

FUNCTIONALITY PROVIDED Ideation Programs allow employees to generate, develop, rate, communicate, improve and overall engage in a process that leads to innovative ideas to address organizational issues and challenges. There is a growing recognition across many branches of the US Government that better mechanisms are needed for harnessing the collective talent and expertise of agency employees to solve problems. All too often, identifying and connecting innovative thinkers who are most capable of generating truly pioneering solutions can be challenging. IdeaScale is an Ideation web based platform that will be used to launch idea challenges to NIH administrative staff to gain feedback and help improve processes and come up with innovative new ways to do administrative business at NIH. NUMBER AND TYPE OF CURRENT USERS Still in pilot phase, and ready to launch to NIH in January 2014. NHLBI is preparing to implement, too. EXTERNAL DATA USED None ADDITIONAL NOTES

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App Name: Access URL: Docs URL: (if any) kIC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

nVision - nSIGHT HR
https://nvision.nih.gov/nvision_nsight/home.cfm https://nvision.nih.gov/nvision_nsight/users_guide.pdf -- USER GUIDE Enterprise Application developed by CIT John Andy Moltz moltjo@mail.nih.gov Administrative Phone How Acquired? 301.435.3359 Custom Development

Munir Esmail 301.594.1703 esmailm@mail.nih.gov N/A Oracle 11g ColdFusion 9.0 / Adobe CSS 5.5 / jQuery v1.7.2 / jQuery UI v1.8.20

FUNCTIONALITY PROVIDED nSIGHT-HR allows organizations at the NIH to track, manage and analyze their complete staffing picture NUMBER AND TYPE OF CURRENT USERS Approximately 500 users across 27 ICs at the NIH EXTERNAL DATA USED Data is sourced from CAP HR, HRDB, ITAS, DFAS, NED, FPS II, COPS and application has the capability for additional data entry as needed by the ICs ADDITIONAL NOTES

IC Applications Show & Tell

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App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

Publications Clearance System

https://sps.nccam.nih.gov/ocpl/pcs https://intranet.nccam.nih.gov/policies/clearance NCCAM Eric Gallagher Eric.Gallagher@nih.gov Administrative Phone How Acquired? (301) 496-8258 Custom Development

Jaganp@tscti.com;Sidhant.jain@tscti.com Pakkirisankar.jagannath@nih.gov;Sidhant.jain@nih.gov Windows Server 2008 R2 SP1 MS SQL Server Microsoft SharePoint Server 2010 SP1

FUNCTIONALITY PROVIDED Unified storage of requests and documents. Request data was in email/intranet site and documents on a network drive previously. Support for reviewing, tracking, commenting and maintaining revisions of material in one unified system. Rich document management capabilities OOTB which minimized development and maintenance cost NUMBER AND TYPE OF CURRENT USERS All of NCCAM Staff EXTERNAL DATA USED None ADDITIONAL NOTES n/a

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App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

Simio: a computer simulation modeling tool

None http://www.simio.com/index.html OD\ORS Andrea Davis and Christian Buchmann davisand@mail.nih.gov buchmanncm@mail.nih.gov Intramural Phone 301-594-9616 301-496-6883 COTS/GOTS Procurement

How Acquired?

Joe Wolski, wolskijo@mail.nih.gov, 301-451-5021 Windows None Simio Software

FUNCTIONALITY PROVIDED Simio is a computer simulation modeling tool which is used to model real-world processes in a virtual environment. It can be used to model the current state and future states to improve processes and reduce costs. Simio is useful for the following: Make process changes in a virtual environment to see the effects on outputs (without having to make real-world changes) Modify input parameters such as staffing resources and processing times to see impact Run experiments for cost-benefit analysis

Examples of simulation models applications include the following: Administrative (i.e. invoice or grants) processing to determine impact of staffing on throughput Visitor center modeling to see resource impacts on visitor process times and queue lengths Emergency planning to determine campus evacuation times NIH Shuttle network to analyze shuttle frequency and routes Warehousing scenarios to determine resource requirements or product storage location to meet customer demand Distribution networks for lab or animal supplies

NUMBER AND TYPE OF CURRENT USERS ORS\OQM currently has 4 user licenses. EXTERNAL DATA USED None ADDITIONAL NOTES [Type any additional notes if needed.]

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App Name: Access URL: Docs URL: (if any) IC: Submitter Name: Email Address: Functional Area Where Used: App IT Contact: Operating Sys: DBMS: Front End:

Innotas Portfolio Management Platform

http://secure.innotas.com http://www.innotas.com NHLBI David Phillips David.phillips@nih.gov IT David.Phillips@nih.gov Cloud-based n/a Web browser Phone How Acquired? 301-402-1039 COTS/GOTS Procurement

FUNCTIONALITY PROVIDED Executives, managers, and technicians need access to accurate, and uptodate information about the systems within the IT Portfolio. However, each role has a different set of requirements for viewing and interacting with the information. In some peoples roles, its important to dive into one systems details, and for others its more useful to see information at the portfolio level. For example, a technician needs to start at a high level with quick access to drill down to more detail when one wants to find systems that have legacy technologies associated with them. And, executives need highlevel summaries and dashboards. Innotas offers both system-specific details, and portfolio dashboards and reports of IT information. NUMBER AND TYPE OF CURRENT USERS 50+ users in Enterprise Architecture, Software Engineering, and Network Operations who maintain the IT portfolio data. Read-only access will be given to 100+ stakeholders in OD, OM, Extramural, and Intramural who wish to better understand the relationships among servers and systems. EXTERNAL DATA USED Over time, performance data based on SLAs may be incorporated into the portfolio, along with financial data related to application development. ADDITIONAL NOTES n/a

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NHLBI Intranet Modernization Poster (outside the event room)

Contact: Matt Raschka, BSD Branch Chief, NHLBI ITAC

IC Applications Show & Tell

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NHLBI Public Website Migration to Drupal Poster (outside the event room)
Contact: Matt Raschka, BSD Branch Chief, NHLBI ITAC

IC Applications Show & Tell

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