CARE HOME SAMPLE PACK LIMITED

MANAGEMENT ACCOUNTS
For the month of May 2010

CARE HOME SAMPLE PACK LIMITED

KPIs
CURRENT MONTH

May-10

Registered beds:

45

Feb-10

Mar-10

Apr-10

May-10

43.50
96.7%
572.8

43.00
95.6%
585.6

41.30
91.8%
587.1

41.90
93.1%
586.4

41.71
92.7%
587.2

42.27
93.9%
583.7

3.91

3.60

4.43

4.51

4.43

4.18

Costs as % of turnover
- Salaries
- Food
- Medical supplies
- Overheads
- TOTAL COSTS

53.6%
4.8%
0.4%
12.5%
71.3%

60.5%
4.3%
0.6%
10.4%
75.9%

56.7%
5.3%
0.5%
12.0%
74.5%

60.4%
5.4%
0.5%
12.4%
78.7%

59.9%
5.3%
0.5%
12.3%
77.9%

58.2%
5.0%
0.5%
11.9%
75.6%

- Profit before interest and tax %

28.7%

24.1%

25.5%

21.3%

22.1%

24.4%

575
533

ANNUALISED
7,416
6,974

Food per resident per day

Profit per bed occupied

Profit per Registered bed

729
705

664
609

536
499

Jul-10

Aug-10

Sep-10

Average fees

650
600

565
540

Jun-10

572.8

585.6 587.1 586.4

Oct-10

Nov-10

Dec-10

Year to Date

Jan-10

Average Occupancy
Occupancy %
Average fees

Occupancy %
100.0%
90.0%
80.0%
70.0%
60.0%
50.0%
40.0%
30.0%
20.0%
10.0%

587.2

550
500
450
400
350

96.7% 95.6%

91.8% 93.1% 92.7%

300
Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10

Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10

Expenses as a % of fees
100%
80%
60%
40%
20%
0%
Jan-10

Feb-10

Mar-10

Apr-10
- Salaries

May-10
- Food

Jun-10
- Medical supplies

Jul-10
- Overheads

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

- TOTAL COSTS

CARE HOME SAMPLE PACK LIMITED

SUMMARY:

CURRENT MONTH
May-10

PROFIT & LOSS

May-10
Actual

Expense as
a % of sales

GBP
Turnover

YTD
Actual

BALANCE SHEET

Expense
as a % of
sales

GBP

108,465

100.00%

532,227

100.00%

64,953
5,723
505

59.88%

58.18%

0.47%

309,668
26,660
2,509

37,284

34.37%

193,390

36.34%

1,081
1,207
288
1,036
615
2,002
1,235
725
65

1.00%

4,849
5,463
1,427
4,636
3,268
9,810
5,691
3,385
362

0.91%

481
659

0.44%

2,299
3,241

0.43%

Cost of Operations

Salaries And Wages

Food Consumables
Medical Consumables

Gross profit/(loss)

5.28%

5.01%
0.47%

Other costs

Other Employee Costs

Property Costs
Office Costs
It Costs
Advertising And Marketing
Professional Fees
Insurances
Registration Fees
Travel And Entertainment
Postage, Courier And Printing
Telephone And Fax
Subscriptions
Bad Debts
Repairs And Maintenance
Equipment Hire
Depreciation
Sundries
Total costs
Profit/ (loss) from operations

Bank And Finance Costs

Profit/(loss) before tax

1.11%
0.27%
0.96%
0.57%
1.85%
1.14%
0.67%
0.06%

0.61%
0.00%

150
1,052
159

0.14%

2,160
405

1.99%

1.03%
0.27%
0.87%
0.61%

1.07%

Creditors Control Account

Accruals
VAT Liability Account
P.A.Y.E. / National insurance
Other Creditors
TOTAL CURRENT LIABILITIES

YTD

Actual

Actual

Actual

(GBP)

(GBP)

(GBP)

27,000

Profit and loss before interest

(Increase)/decrease in debtors
(Increase)/decrease in stock
Increase/(decrease) in creditors
Add back: Depreciation
CASH FLOW FROM OPERATING ACTIVITIES

23,964
3,394
357
2,160
29,874

129,836
13,500
(655)
10,533
153,214

9,500
130,831
167,331

(Purchase)/disposal of tangible assets

CASH FLOW FROM INVESTING ACTIVITIES

(1,296)
(1,296)

(2,976)
(2,976)

Increase in share capital

Increase in share premium
Interest paid
Increase/(decrease) in long term loans
CASH FLOW FROM FINANCING ACTIVITIES

(683)
(25,939)
(26,622)

(3,348)
(77,817)
(81,165)

1,955

69,072

2,000,000
69,760
2,069,760

(1,845)
(5,600)
(19,415)
(26,860)

LONG TERM LIABILITIES

(1,599,068)

0.64%
0.07%

0.61%
0.00%
0.13%

1.98%

0.37%

10,533
2,059

13,320

12.28%

63,554

11.94%

23,964

22.09%

129,836

24.39%

0.15%

Stock
Trade debtors
Prepayments
Other debtors
Bank account
TOTAL CURRENT ASSETS

May-10

CASHFLOW

1.84%

700
5,112
719

0.97%

Buildings
Other fixed assets
TANGIBLE FIXED ASSETS

May-10

0.96%
0.14%

NET ASSETS

611,162

TOTAL INFLOW/(OUTFLOW) OF CASH

Share capital
Share premium
Equity - Reserves
Profit - YTD
EQUITY

1,000
5,000
478,674
126,488

Cash balance at beginning of period

128,875

61,758

611,162

Cash balance at end of period

130,831

130,831

0.39%

683

0.63%

3,348

-0.63%

23,281

21.46%

126,488

23.77%

CARE HOME SAMPLE PACK LIMITED

BALANCE SHEET
CURRENT MONTH

May-10
Dec-09

Jan-10

Feb-10

Mar-10

Apr-10

May-10

2,077,317

2,075,221

2,073,126

2,071,031

2,070,623

2,069,760

2,000,000

2,000,000

2,000,000

2,000,000

2,000,000

2,000,000

Computer

24,696

24,645

24,595

24,544

24,493

24,443

Equipment

31,417

29,832

28,247

26,662

26,310

25,957

Furniture and fixtures

21,204

20,744

20,284

19,825

19,820

19,360

111,758

142,746

168,325

173,241

168,769

167,331

41,200

34,234

30,909

41,000

32,454

27,000

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

Prior yr

FIXED ASSETS
Freehold properties

CURRENT ASSETS
Trade debtors
Prepayments
Other debtors

8,800

9,800

9,900

5,400

7,440

9,500

Bank account

61,758

98,712

127,516

126,841

128,875

130,831
(26,860)

CURRENT LIABILITIES

(27,515)

(25,370)

(25,245)

(27,225)

(26,503)

Creditors Control Account

(2,100)

(754)

(830)

(2,310)

(1,488)

(1,845)

Accruals

(6,000)

(5,200)

(5,000)

(5,500)

(5,600)

(5,600)

(19,415)

(19,415)

(19,415)

(19,415)

(19,415)

(19,415)

84,243

117,376

143,080

146,016

142,266

140,471

(1,676,885) (1,676,885) (1,676,885)

(1,650,946)

(1,625,007)

(1,599,068)

(1,676,885) (1,676,885) (1,676,885)

(1,650,946)

(1,625,007)

(1,599,068)

P.A.Y.E. / National insurance

Other Creditors

NET CURRENT ASSETS

LONG TERM LIABILITIES
Loans Received
Other long time liabilities

NET TOTAL ASSETS

EQUITY

484,674

515,712

539,321

566,101

587,881

611,162

484,674

515,712

539,321

566,101

587,881

611,162

Share capital

1,000

1,000

1,000

1,000

1,000

1,000

Share premium

5,000

5,000

5,000

5,000

5,000

5,000

Equity - Reserves

181,839

478,674

478,674

478,674

478,674

478,674

(Profit)/Loss - YTD

296,835

31,038

54,646

81,427

103,207

126,488

CARE HOME SAMPLE PACK LIMITED

PROFIT AND LOSS
May-10

CURRENT MONTH

Jan-10
TRUE

Feb-10
TRUE

Mar-10
TRUE

Apr-10
TRUE

May-10
TRUE

Jun-10
FALSE

Jul-10
FALSE

Aug-10
FALSE

Sep-10
FALSE

Oct-10
FALSE

Nov-10
FALSE

TOTAL

Dec-10
FALSE

Sales

110,345

100,723

107,388

105,306

108,465

532,227

Salaries

(59,192)

(60,980)

(60,898)

(63,647)

(64,953)

(309,668)

Food/provisions

(5,267)

(4,337)

(5,666)

(5,666)

(5,723)

(26,660)

Medical supplies

(430)

(600)

(483)

(491)

(505)

(2,509)

45,456
41%

34,807
35%

40,341
38%

35,502
34%

37,284
34%

193,390

(13,738)

(10,523)

(12,914)

(13,058)

(13,320)

(63,554)

31,718

24,283

27,427

22,444

23,964

129,836

Gross Profit
GP%

Operating expenses
Profit/(Loss) before interest
Interest payable/(receivable)
Net Profit / (loss) before tax

(680)

(675)

(647)

(663)

(683)

(3,348)

31,038

23,608

26,780

21,781

23,281

126,488
-

Taxation
Profit / (loss) after tax

31,038

23,608

26,780

21,781

23,281

Year To Date profit/(Loss)

31,038

54,646

81,427

103,207

126,488

35,000

126,488

31,718

30,000

27,427
24,283

25,000

22,444

23,964

20,000
15,000
10,000
5,000

Jan-10

Feb-10

Mar-10

Apr-10

May-10

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

Profit/(Loss) before interest

CARE HOME SAMPLE PACK LIMITED

CASH FLOW
May-10

CURRENT MONTH
Jan-10

Feb-10

Mar-10

Apr-10

May-10

Jun-10

FALSE

Dec-10

TOTAL

31,718
5,966

24,283
3,225

27,427
(5,591)

22,444
6,506

23,964
3,394

129,836
13,500

(2,146)
2,095
37,634

(124)
2,095
29,479

1,980
2,095
25,911

(722)
2,088
30,316

357
2,160
29,874

(655)
10,533
153,214

0
0

0
0

0
0

(1,680)
(1,680)

(1,296)
(1,296)

(2,976)
(2,976)

(680)

(675)

(680)

(675)

(647)
(25,939)
(26,586)

(663)
(25,939)
(26,602)

(683)
(25,939)
(26,622)

(3,348)
(77,817)
(81,165)

36,954

28,804

(675)

2,034

1,955

69,072

Cash balance at beginning of period

61,758

98,712

127,516

126,841

128,875

61,758

Cash balance at end of period

98,712

127,516

126,841

128,875

130,831

130,831

40,000

FALSE

Nov-10

TRUE

NET CASH INFLOW/(OUTFLOW) OF CASH

FALSE

Oct-10

TRUE

Financing activities
Increase in share capital
Increase in share premium
Interest paid
Increase/(decrease) in long term loans
NET CASH FLOW FROM FINANCING ACTIVITIES

FALSE

Sep-10

TRUE

Investing activities
(Purchase)/disposal of tangible assets
NET CASH FLOW FROM INVESTING ACTIVITIES

FALSE

Aug-10

TRUE

Operating activities
Profit and loss before interest
(Increase)/decrease in debtors
(Increase)/decrease in stock
Increase/(decrease) in creditors
Add back: Depreciation
NET CASH FLOW FROM OPERATING ACTIVITIES

FALSE

Jul-10

TRUE

FALSE

37,634

35,000
29,479

30,000

30,316

29,874

Apr-10

May-10

25,911

25,000
20,000
15,000
10,000
5,000
Jan-10

Feb-10

Mar-10

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

NET CASH FLOW FROM OPERATING ACTIVITIES

CARE HOME SAMPLE PACK LIMITED

COSTS BY MONTH
CURRENT MONTH

TOTAL SALARIES AND WAGES

TOTAL PROVISIONS/FOOD
TOTAL MEDICAL SUPPLIES
TOTAL OVERHEADS
TOTAL COSTS

May-10

Jan-10

Feb-10

Mar-10

Apr-10

May-10

59,192

60,980

60,898

63,647

64,953

309,668

5,267

4,337

5,666

5,666

5,723

26,660

430

600

483

491

505

2,509

14,418

11,198

13,561

13,722

14,004

66,902

79,307

77,115

80,608

83,525

85,185

405,739

4,000

4,240

4,282

4,282

20,805

9,540

8,968

10,057

10,359

48,464

21,488

18,371

19,106

20,062

96,627

6,100

6,344

6,407

6,343

31,295

5,000

4,600

4,554

4,554

23,708

4,000

3,760

3,948

4,027

19,735

3,000

2,700

2,781

2,892

14,373

6,552

7,338

7,705

7,628

35,773

1,300

4,577

4,806

4,806

18,888

59,192

60,980

60,898

63,647

64,953

309,668

5,267

4,337

5,666

5,666

5,723

26,660

5,267

4,337

5,666

5,666

5,723

26,660

150

250

244

246

251

1,142

280

350

239

244

254

1,368

430

600

483

491

505

2,509

350

471

460

483

507

2,270

700

200

558

547

574

2,579

1,050

671

1,018

1,030

1,081

4,849

495

385

572

578

566

2,596

500

500

610

616

641

2,867

995

885

1,182

1,194

1,207

5,463

SALARIES AND WAGES

5000 Managers salaries
4,000
5010 Nurses Salaries and wages
9,540
5020 Carers wages and salaries
17,600
5030 Kitchen staff salaries and wages
6,100
5040 Cleaners salaries and wages
5,000
5050 Maintenance staff salaries and wages 4,000
5060 Other staff salaries and wages
3,000
5070 Employers N.I.
6,552
5080 Agency staff
3,400

FOOD CONSUMABLES
5300 Food/provisions

MEDICAL CONSUMABLES
5500 Medical consumable - A
5510 Medical consumable - B

OTHER EMPLOYEE COSTS

7800 Staff training
7805 Staff uniforms

PROPERTY COSTS
7105 Water and rates
7110 Electricity

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

TOTAL YTD

OFFICE COSTS
7504 Office Stationery

IT COSTS
7550 Website Costs
7551 Computer/Software Costs

ADVERTISING AND MARKETING

6201 Brochure Advertising
6210 Internet advertising

PROFESSIONAL FEES
7600 Legal Fees
7601 Audit and Accountancy Fees
7602 Consultancy Fees
7603 Professional Fees

INSURANCES
7007 Life Cover
8204 Insurance
8205 Health Insurance

REGISTRATION FEES
8201 Registration fees

TRAVEL AND ENTERTAINMENT

7400 Travelling

POSTAGE, COURIER AND PRINTING

7500 Courier
7501 Postage
7503 Printing

Jan-10

Feb-10

Mar-10

Apr-10

May-10

450

150

264

275

288

1,427

450

150

264

275

288

1,427

550

550

704

739

724

3,268

320

125

303

309

312

1,368

870

675

1,007

1,048

1,036

4,636

800

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

TOTAL YTD

376

376

380

1,932

320

320

230

230

235

1,336

1,120

320

606

606

615

3,268

500

600

407

427

427

2,362

891

563

669

662

682

3,467

600

190

506

521

547

2,363

340

260

336

336

346

1,618

2,331

1,613

1,917

1,946

2,002

9,810

26

26

29

28

30

140

450

450

378

397

413

2,088

550

550

770

801

793

3,464

1,026

1,026

1,177

1,226

1,235

5,691

619

619

718

704

725

3,385

619

619

718

704

725

3,385

106

64

65

63

65

362

106

64

65

63

65

362

290

30

195

197

205

917

110

110

114

114

112

561

345

156

156

164

821

485

466

468

481

2,299

400

TELEPHONE AND FAX

Jun-10

7502 Telephone
7506 Mobile Phone Costs

Jan-10

Feb-10

Mar-10

Apr-10

May-10

350

584

411

415

432

2,192

200

180

217

225

228

1,049

550

764

628

640

659

3,241

250

150

150

150

700

250

150

150

150

700

Jun-10

Jul-10

Aug-10

Sep-10

Oct-10

Nov-10

Dec-10

TOTAL YTD

SUBSCRIPTIONS
BAD DEBTS
9000 Bad Debt

REPAIRS AND MAINTENANCE

7850 Building repairs
7855 Garden landscaping

EQUIPMENT HIRE
7700 Equipment Hire

BANK AND FINANCE COSTS

7901 Bank Charges
7903 Loan Interest Paid

DEPRECIATION
8001 Equipment Depreciation
8002 Furniture/Fitting Depreciation
8004 Computer Equipment Depreciation

SUNDRIES
9005 Sundries
7860 Flowers

TOTAL OVERHEADS

700

400

605

599

587

2,891

600

221

470

465

465

2,221

1,300

621

1,075

1,064

1,052

5,112

120

120

160

160

159

719

120

120

160

160

159

719

80

75

107

107

105

474

600

600

540

556

578

2,875

680

675

647

663

683

3,348

938

938

939

920

957

4,691

459

459

459

477

492

2,346

698

698

698

691

711

3,496

2,095

2,095

2,095

2,088

2,160

10,533

456

415

331

341

348

1,891

55

56

58

168

456

415

386

396

405

2,059

14,418

11,198

13,561

13,722

14,004

66,902