From :

Assistant General Manager Accounts

Steel Authority of India Limited

Lodi Road New Delhi Postal Code : 110003 Phone Number : 011- 24368094 E-mail ID : agm@sail.com

Date :11/12/13

Reference :Purchase Order No: 211/36 TO : General Manager M/s XYZ Company, Regional Office Trivandrum Subject: Non-payment of dues Sir, Please see the above cited 1 against which steel worth 15 crores was supplied to you in August 2013. This office has not yet received the balance 50% payment of Rs 7.5 crore against invoice no: AB12 which is overdue since past 3 months. We have never received any complaint about goods supplied to you and we assume that the goods supplied have given you complete satisfaction. It has been our constant Endeavour to retain the goodwill of valued customers.

As the delay in payment is a breach of terms in our agreement, you would have to pay penalty at the rate of 1000/month.

Keeping the above in view, we sincerely hope that you will arrange for the payment of dues without any further delay to avoid further accrual of charges. Thanking you. Yours Sincerely, (The Sender's Signature) The Sender's Name

FROM X Technical Assistant ABC Company Technopark

TO Manager(HR) ABC Company Technopark

I am writing to inform you that I will be resigning from the post of Technical Assistant. My last day of work will be 1/3/2014. I would like to thank you for having me as part of your team. I am proud to have worked for ABC Company, and I appreciate the time and patience you have shown in training me. I have learnt a lot about quality control management and these skills will serve me well in my career. Please acknowledge this letter of resignation and know that I will do my best to ensure that all of my projects are completed and ensure a smooth transition. I am grateful to the organisation for all the opportunities provided to me. Kindly treat this as my official resignation letter. I would be serving a notice period of 3 months starting 1/1/14. I wish you every success in the future.

Sincerely, X
ABC Company Technopark

Sample Letter of Resignation Template

Dear [insert managers name], I am writing to inform you that I will be resigning from [insert current position]. My last day of work will be [insert date]. I would like to thank you for having me as part of your team. I am proud to have worked for [insert company name], and I appreciate the time and patience you have shown in training me. I have learnt a lot about [insert personal detail about something youve learned], and these skills will serve me well in my career. Please acknowledge this letter of resignation and know that I will do my best to ensure that all of my projects are completed and ensure a smooth transition. I have been fortunate to have been a part of [insert company name],and I wish you every success in the future. Sincerely, [Insert your name] [Insert your position]

Your Name> <Contact: Address, Company Designation> To, <Managers Name> <Mangers Designation and Contact> Dear <Managers Name> I wish to inform you that my family is relocating to <destination where you are moving to> from<date when you are moving house> . As in this case since our organisation does not have a office in the city I am moving to, I am left with no choice but to resign from the post of <your designation>with <company name> effective <date of resignation>. I am taking this decision with the best interests of my family in mind. I am grateful to the organisation for all the opportunities provided to me. Kindly treat this as my official resignation letter. I would be serving a notice period of <no of weeks as per policy> starting <start of notice period>. Thanking You <Your Name> <Designation and Contact>

From : The Sender's Name, Door Number and Street's Name, Area Name, City. Postal Code : XXXXXXX Phone Number : 0000 - 123456789 E-mail ID : sendersname@companywebsite.com

Date :

Reference :

TO : Addressee's Name, Designation, The Company's Name, Full Address with Phone Number.

Subject : Non-payment of dues

Dear ____,

After having been through our accounts recently, we have foundThat we have not yet received payment of Rs.14, 800 (RupeesFourteen thousand and eight hundred only) for steel furnitureSupplied to you in Feb 20_ against your Order No. AC/206.

We have never received any complaint about goods supplied toYou and we assume that the goods supplied have always gaveYou complete satisfaction.

It has been our constant Endeavour to retain the goodwill ofValued customers.

Keeping the above in view, we sincerely hope that you willArrange for the payment of dues without any further delay.

Thanking you.

Yours Sincerely,

(The Sender's Signature) The Sender's Name Enc : NOTE :

This is a typical letter. You have to add your company's name with full address. And the receiver's name and full address also should be added in the place allotted for that purpose. Without those primary details no letter carries any significance. So, you are requested to provide all those important details. Failing which the letter will make a wrong impression about your company and you among the receivers of your letters. This is the most unwanted attitude on your side in dealing with the clients who are the most valued assets of any business organisation. If necessary, leave those spaces blank.

Final Reminder for Late Payment

Jeremy Thompson Accounts Manager - Payment Reading Tree Publications

21st January, 2013

Subject: Final Reminder for Late Payment

Dear Mr. Thompson,

Outstanding Account - $100,000 Late Payment Default Charges - $1,000 Late Payment Interest - $10,000 Total Outstanding (Till date) - $110,000

This has reference to our letters dated 10th December, 2012 and 10th January, 2013. In spite of our previous reminders we have not yet received payment against invoice number : ABC1234 which is overdue for the last two and half months.

As the delay in payment is a breach of terms in our agreement, we are left with no choice but to debit your account with late payment default charges of $1000 and the interest of $10,000. It is now imperative that you will have to settle a total outstanding amount of $110,000 at its earliest to avoid accrual of further charges.

In case of failure to make payment of the dues by the end of the month, we will have to reluctantly seek the intervention of our debt recovery agency - Assured Recoveries. As informed to you earlier, we may be forced to terminate the agreement with your company after 90 days.

We kindly request you to treat this matter with utmost urgency and make the payment for the outstanding amount immediately in order to settle this account.

Please ignore this letter, if you have already made the payment.

Sincerely,

Sharon Adams Account Manager - Recovery Ace Printers

Late Payment Explanation Letter

Sharon Adams Account Manager - Recovery Ace Printers

21st January, 2013

Subject: Late payment, Invoice number : ABC1234

Dear Ms. Adams,

We are in receipt of your letters regarding payment of the outstanding dues of $100,000 along with late payment default charges of $1000 and the interest of $10,000. However, due to an internal process delay at our end we could not communicate with you earlier.

Under the current prevalent market conditions, it is difficult for us to make the whole payment at once. I kindly request you to extend our credit period by a month. For the time being, we are attaching herewith a check of $50,000 towards part payment of the outstanding dues.

We will be in a position to make the payment of the balance dues by the end of the next month. In the light of our successful association of five years, we request you to consider our situation.

Thank you. Hoping to get a favorable reply from your end.

Respectfully, Jeremy Thompson Accounts Manager - Payment Reading Tree Publications Tips for Drafting Late Payment Letters

Reminder Letters Letter should be printed on the company letterhead. Use a stern yet polite formal tone in the letter. Always mention the reminders in the subject line and number them. You may treat the third reminder as the final one. The intensity of warning should go on increasing with each reminder. Mention the date on which the payment was expected. You can also ask the defaulter to make payments in installments. Always write a line stating that the letter should be ignored if the necessary action is taken at the end of the letter. Mention the end date of the payment in the letter. To maintain a long-term relationship, give due consideration to the problems faced by the defaulter.

Explanation Letters Establish that you are aware about the late payment in the first paragraph itself.

 Mention a strong valid reason for the late payment in the body of the letter. Remind your creditor of your positive payment history. Keep the tone of the letter formal and refrain from using slang. Write on the company letterhead and in case of a personal letter, give your contact details. Sending the letter as soon as you realize the payment is due is necessary. Ask for an extension of time period to make a pay back. Substantiate your stand by providing an honest reason and if possible, support it with a proof. Mention a repayment strategy, you can also propose to pay in installments. Fix a day for repayment and see to it that you stand by your commitment.

Clients may not pay much heed to your phone call for a delay in payment. However, a letter has a favorable impact and prompts the person to spring into action. Explanation letters for delay in payment that give a transparent account of facts are to be considered by extending the credit, but not at the cost of your company's interests. However, a frequent defaulter's account can be handed over to a strict debt recovery agency. Once you write the letter, read it thoroughly for spelling, typos and grammatical errors, and send it to the company or person. Both types of late payment letters are preferably hand-delivered, posted or sent in the form of fax. It is advisable to get the receipt of acceptance signed by the receiver. Remember to keep a photocopy of the letter with you for your own records. This can be useful in case of legal proceedings. Read more at Buzzle: http://www.buzzle.com/articles/late-payment-letter.html 23 Dearborne Avenue Eight Floor, Suite A Homer, AK 99603 December 2, 2009

Dear Mail-A-Fish,

On October 12, 2009, I purchased a whole halibut fish from your company. As advertised, you shipped the fish to me on the next business day via overnight delivery and I received the

halibut on October 13, 2009. However, during transit, the fish went rotten and I was unable to eat it.

You advertised that any fish that you shipped via overnight delivery would be packed in a cooler with at least two pounds of solid carbon dioxide (dry-ice). However, my fish arrived at my doorstep packed only in a cardboard box lined with a garbage bag.

I have attempted to get a refund through your customer service department and have sent photographs of the rotten fish and deficient shipping materials as requested. However, after nearly two months, I have still not received a refund of the $250.12 purchase price I paid.

Your customer service department states that they cannot refund my purchase price because my fish was not lost in transit.

I have spoken with the delivery man that delivered the fish to my doorstep and he is willing to testify that he delivered a package to my doorstep that was shipped from Alaska and had a rotten-fish smell emanating from the box. In addition, my neighbor, who was with me at the time the package was delivered, is willing to testify that she saw the return address of your company on the box before it was opened, and that she also saw the rotten fish and the invoice for my purchase contained with the box from your company.

I have enclosed a copy of the invoice for my purchase. Please refund my purchase price of $250.12 to my American Express card on or before December 15, 2009. I will call American Express on December 16 to see if my purchase price has been refunded. If it has not, I will file this matter with the small claims court to recover my purchase price.

If you have any questions, I can be reached at (907) 123-1234. You can also e-mail me at abcd_anonymous@fake.com.

Sincerely,

Freddy Funky

- See more at: http://litigation.findlaw.com/filing-a-lawsuit/how-to-demand-payment-in-aletter.html#sthash.QMpcPNRZ.dpuf