FIN.1.1.1.

[General Ledger setup_ Chart of Accounts]

The Chart of Accounts form is where accounts are created and deleted. This is also where ledger accounts are changed, and where transaction history and balances for specific ledger accounts are viewed.

Direct Aid COA coding will be 8 Digits as follows: XXXXXXXX General Ledger Setup Chart of accounts Chart of accounts Step 1:Click the New button to create new chart of accounts
1Complete the information below to create a new account

Field Main account Name Main Account type

Value
53000023

Comments

Audit Fee Expense

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FIN.1.1.2 [General Ledger setup_ Fiscal Calendar]

General LedgerSetupFiscal Calendar
Before you post transactions in Microsoft Dynamics AX 2012, you must create a new fiscal calendar that is divided into periods because you cannot post transactions unless a period is created for the posting date.

Direct Aid will have a standard fiscal year, as it starts from 1st of January to the 31st of December. It is divided to 14 periods (12 months +2 days for adjustment) Step 1: Click New fiscal calendar Complete the information as shown below. Field Enter start of fiscal calendar Enter close of fiscal calendar Desired length of period Unit Value 1/1/2012 31/12/2012 1 Month Comments

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FIN.1.1.3-[General Ledger setup_ Multi Currencies]

Use this form to create and view the currencies. Many currencies are set up and are available by default, but you can create additional currencies.

Step 1:General Ledger Setup Currency Currencies

Note: If you want this currency to be triangulation click reference currency for triangulation. General ledger Setup CurrencyDenomination Currencies. Step 2: Click New button to add the currencies that are denominated to triangulation Currency.

Field Currency Name Exchange rate

Value EGP Egyptian Pound 5.0000

Comments

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General ledger Setup CurrencyExchange rate types.

Use this form to set up exchange rate types, which allow you to set up currency exchange rates.

Step 3: Type <Ctrl-N> to create a new type

Step 4:ClickExchange rates button to setup currency exchange rates. Complete the information as shown below Field From Currency To Currency From date To date Exchange rate Value USD KWD 21/04/2013 20/6/2013 0.2800 Comments

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Example: When your currency is KWD & in the voucher you entered Debit by KWD & Credit by USD itll be:

Notice that the highlighted line is 86900 USD but in the total credit by voucher in top banner it is 24622 KWD. Because you entered the exchange rate, when you enter a foreign currency with domestic currency in one voucher, AX translate it to the main currency which entered in Ledger.

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FIN.1.1.4 [General Ledger setup_ Ledger]

Step 4: Click General ledger > Setup >Ledger.
Use this form to set up the ledger for a legal entity.

Chart of accounts choose COA Fiscal Calender choose Direct Aid Currency choose KWD

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FIN.1.1.5 [General Ledger setup_ Journals]

General Ledger SetupJournals Journal names Step 1:Ctrl+N to create new journal

Step 2: create new journal entry General LedgerJournals General journal Type <CTRL-N> to create a new general Journal. Choose from the drop down list

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FIN.1.1.6 [General Ledger setup_ Financial Dimensions]

Financial Dimensions have the following characteristics: 1. Provide a more detailed description of a transaction. 2. Simplify the accounting process when you enable detailed analysis without the creation of a detailed Chart of Accounts.

GLSetupFinancial Dimensions Financial Dimensions

Direct Aid will use below dimensions: 1-Country 2-Center 3-Activity 4-Sub Activity 5-Project Step 1: Ctrl+N to create new Dimension.

Step 2: Click Financial dimension value to add activities.

Repeat the same steps for all the dimensions.

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Click General ledger Setup Chart of accounts Configure account structures. Use this form to create one or more account structures. Account structures consist of main accounts and can include financial dimension segments. The account structures are used to define the valid combinations which, together with the main accounts, form a chart of accounts. Multiple account structures allow a legal entity to track information for specific accounts without affecting information in other accounts. Step 1:Click New account structure. You will get a pop-up message that asks for an Account Structure and Description. Complete the information as shown below: Field Account structure Description Name Balance sheet Balance sheet Accounts

Click OK button. Step 2:

1- Click Add segment. When you click Add segment, you will see the main account and your financial

dimensions listed as seen below.

Direct Aid account structures will be as follows: Main Account: mandatory 1-Country : mandatory 2-Center : mandatory 3-Activity : Optional 4-Sub Activity : Optional 5-Project : Optional

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After you have selected the first segment in your account structure, you will see the main account or financial dimension that you selected in the Configure account structures form. Step 3: Click Advanced rule button.
1- From the Menu bar, click New button.

Complete the information as shown below: Field Advanced rule Name

Name Activity and Sub Activity B/S Activity and Sub Activity B/S

2- In the Advanced rule structures area, click the Add button.

3- Click Advanced rule structures button to open the Account rule structures form.

4- Click New which will open a pop-up window.

Field Advanced rule structure Description

Name B/S Balance Sheet

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Then click OK.

5- On the right side of the advanced rule structures form, click Add segment. 6- Select the financial dimension which you want then click Add.

Note:
If you need to add another dimension to the advanced rule structure, repeat steps 5-6. 7- Click Activate button to change the selected account rule structure from draft status to active status.

To add an account structure to the chart of accounts.

Step 1: General Ledger Setup Chart of accounts Chart of accounts Select COA Chart of accounts.

Step 2:
Click on the Account structure Fast Tab and click Add button Select B/S account structure. Close the form.

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