Appendix G Registration Handbook

Guide to completing the Qualifying Report

1. The Qualifying Report Form 1.1 The Qualifying Report is the opportunity for applicants to give examples of the competences and commitment they have; it helps the Society and the assessors decide if the applicant should proceed to interview. It also is an excellent preparation for the PRI interview, helping you call to mind information that you are likely to be questioned on. 1.2 Full guidance on what is needed is given in the form, reproduced below. Please note that the column Project Name/Evidence Reference should be used to identify the relevant item(s) in your list of appointments/CV to which the evidence of competence relates. It can also be used for your convenience to link to a particular item within your Portfolio. 1.3 Exemplars of completed reports can be found on the Societys web site, visit the Registration and Accreditation pages. The exemplars include appropriate evidence to demonstrate competences and commitment. 2. Role of the Professional Referee 2.1 It is important that the referee go through the submission with you before signing the declaration in the Qualifying Report. They can provide valuable support and guidance, and might have gone through the same process to gain registration. Signing the QRF is confirmation not only that they have checked the paperwork but also that they support your application for registration. 2.2 Referees are asked to bear in mind when reviewing applications that PRI assessors will not necessarily be familiar with organisation specific jargon or acronyms and should offer advice accordingly. 2.3 The submission should only contain evidence and documents that are sufficient to support the application; the assessors are busy people and do not have time to plough through pages of unrelated paperwork. You are advised to show the referee this Guide to aid discussions. 3. Additional Documents 3.1 A number of documents have to be appended to the Qualifying Report, among them are the Development Action Plan, which must include your plans / activities for Continuing Professional Development, and an Account of a Technical Task. Please note that applications are scanned and therefore any charts or other documents on A3 paper should be reduced to A4 size before sending. 4. Account of a Technical Task 4.1 This should illustrate your application of engineering knowledge and your awareness of the interaction of your work with other disciplines. 4.2 For IEng: if you are a Licensed Aircraft Engineer it is suggested that you refer to a modification you had to embody and how you resolved, with the design staff, the 'difficulties' that always become apparent. For other IEng level engineering professionals, the Society suggests you take a project - for example an Integrated Project Team job - and emphasise the tasks that you personally did. 4.3 For CEng: The task should ideally demonstrate your technical responsibility for the job as well as your managerial responsibility (such as cost, resources, and schedule). It could include: Design or modification of a piece of equipment, indicating the requirements which need to be taken into account from other groups and disciplines (e.g. structure / aerodynamics trade-offs, fuel system / engine / structure interaction)

Registration Handbook 2011 Appendix G Auth: PSB

Introduction of new technology or components, again showing cross-discipline interaction and requirements Investigation into a failure explaining the methodology employed to get to the cause of the problem and the analysis and design work leading to recommendations for a fix Design of a test campaign for a piece of equipment showing which tests were selected and why and how the testing supports the design / certification / verification of the process

5. Development Action Plan 5.1 Commitment to maintaining competence is a requirement for all registrants. In order to demonstrate this, you are asked to submit a brief summary of your plans to continue your professional development in the short, medium and long term. This may include further study, personal research and so forth. 6. Portfolio of Evidence 6.1 Please refer to the guidance given on the Qualifying Report (also reproduced below) on what should be brought to the interview. Important: The Qualifying report and the portfolio of evidence should not include information that is commercially sensitive or that needs security clearance. It should be presented in such a way that allows all committee members and registered assessors to view it; they are bound by the professional code of conduct in the Societys By-Laws.

EXTRACT FROM THE QRF GUIDANCE ON COMPLETING THE REPORT This report is divided into Standards A E as given in UK-SPEC and there are sub-headings for each one. Different aspects of your qualifications, work experience and professional development can apply to several sub-headings. Give evidence for each sub-heading. Standard A should contain reference to your degree, diploma certificates or Licenses together with reference to other courses you have attended which have enhanced your underpinning theoretical knowledge. Standard B is essentially about the application of theoretical competence into type / equipment specific detail. Please give examples of what engineering work you actually perform and for which you hold individual personal responsibility, e.g. part of a team, team leader, sole responsibility or joint author. Standard C (specifically C2) asks for examples of budgetary oversight. This can be fulfilled, even if you do not personally hold a budget, by being involved in for example, forecasting staff-hours or parts replacement options. C3 and C4 enable you to demonstrate competence in selecting, interviewing, motivating and mentoring staff for whom you are responsible.

Registration Handbook 2011 Appendix G Auth: PSB

Standard D requires you to give examples of presenting or working with information to the many levels of aerospace engineering interface. Include examples of any kind of presentation or talk given, whether at work or in social situations. Standard E should include examples of how you plan to develop as a Professional Engineer; this should be backed up by your Development Action Plan. In addition, you should recognise that professionals of any kind should have the willingness and competence to support society in general (be it in a professional capacity or getting involved in activities in your local area) and you will be expected during the interview to give examples of what you do or plan to do. The portfolio of evidence which you should bring to the interview should contain the actual evidence to support the statements in the Qualifying Report. It should include your original degree, diploma certificates or License, log books or records kept while on a Professional Development Scheme, technical drawings, sketches, calculations, design drawings, budget spreadsheets, handouts of presentations given, and technical reports or other reports written for your employer. Please ensure your evidence is not commercially confidential, classified or restricted. NB: This report remains the property of the RAeS. It will not be available to anybody outside the authority of the Society.

Registration Handbook 2011 Appendix G Auth: PSB