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Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

Change a Vendor Master Record


Purpose Use this procedure to change information within a vendor master record.

FK02

Look for Tips. Last Update November 17, 2010 Prerequisites Receive a request from a vendor to change information in their master record. Obtain vendor account number. Training Available None Helpful Hints and Related Reports None Procedure

1.

Start the transaction using the transaction code FK02. The Change Vendor Initial Screen appears. As required, complete/review the following fields: Field Name Vendor Company code (paid) R/O/C R R Description Enter number of the vendor. Note: Click on match code button to search for vendor if number is NOT known. Select 0010 the default value.

2.

Make changes to vendor master records by first selecting from the "General data group box" and/or "Company code data group box". After making your selection(s) and invoking Enter, the next screen(s) depend(s) on your selection(s).

File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

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Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

3.

Perform one of the following: If you need to change vendor name, addresses and communication information, tax number information, Then select the checkbox to the left of , click to continue, Step 10. Go To Step 4.

select the checkbox to the left of , click to continue,

bank details and alternative payee select the checkbox to the left of transactions within the General , click data list, continue, general ledger account information, select the checkbox to the left of , click

Step 13. to Step 19.

to continue, Step 22. to Step 7.

payment methods, payment block select the checkbox to the left of and information within the , click Company code data list, continue, correspondence information relating to the contract person employed by the vendor, select the checkbox to the left of , click continue, to

4. 5.

The Change Vendor: Address screen appears. As required, complete/review the following fields: Field Name Name R/O/C R Enter or verify name. Enter the name of the Vendor. Use the second line to enter additional information, i.e., Doing Business As, etc. Search term Street/House number Postal code/City (vendor) R R R Enter the current date. Enter vendor's street address for mailing checks. This is the Vendor's zip code in the first field and Vendor's city in the second field. Description

File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

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Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

Refer to the United States Postal Service/Zip code website for standardized addresses and zip codes Zip Code Lookup.

6.

View the following fields: Field Name R/O/C R R O O Description This is the Vendor's country abbreviation. This is state abbreviation in which the Vendor resides. This is the Vendor's Post Office (P.O.) Box address. This is the Vendor's zip code of the Post Office (PO) address.

Country (vendor) Region (vendor) PO Box (vendor) Company postal code (vendor)

7. 8.

Click

to view additional vendor address information fields are required. (Optional)

Complete the following fields: Field Name Language (vendor) Telephone Fax (vendor) Comments R/O/C R O O O Description This is the language of the Vendor. (Telephone number) Enter three-digit area code and sevendigit telephone number. This is the Vendor's FAX number/extension. Enter pertinent comments related to information on this screen. Note: Text added to this field is identified by change button located in the right middle section of the screen.

9. 10. 11.

Click

to verify data. Change, if necessary. Go to Step 29.

The Change Vendor: Control screen appears. Complete the following fields: Field Name Customer Corporate Group R/O/C R R LEAVE BLANK. LEAVE BLANK. Description

File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

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Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

Field Name Tax Number 1 (individual) Tax Number 2 (company) Tax office Tax Number

R/O/C R R R R

Description This is the Vendor's Social Security Number, if the vendor is an individual. This is the Vendor's FEIN, if the Vendor is a company or corporation. LEAVE BLANK. LEAVE BLANK.

12. 13. 14.

Click

to verify data. Change, if necessary. Go to Step 29.

The Change Vendor: Payment Transactions screen appears. Complete the following fields: Field Name Ctry (vendors) Bank Key (vendors) Bank Account (vendors) Acct. holder CK R/O/C R R R O R Description (Country) Enter the country in which the Vendor's bank is located. Enter the ABA routing number for the Vendor's bank. Enter the Vendor's bank account number if the Bank Key field is completed. (Account holder) Enter the name of the account holder if the name is not the same as the vendor's name. (Bank Control key) Enter the Vendor's two-digit bank control key (01 for Checking Account) or (02 for Savings Account).

15.

As required, leave the following fields BLANK: Field Name BnkT Reference details CollectAut. R/O/C R R R LEAVE BLANK. LEAVE BLANK. LEAVE BLANK. Description

16. 17.

To view bank information; select the Bank Key field and click Complete the following fields:

File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

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Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

Field Name Alternative payee

R/O/C O

Description Enter the account number of the alternative payee if payments ARE NOT to be made directly to the Vendor to whom the payable is owed. LEAVE BLANK. LEAVE BLANK. (Individual Specifications) LEAVE BLANK.

DME indicator Instruction key Individual Spec.

R R R

18. 19. 20.

Click

to verify data. Change, if necessary. Go to Step 29.

The Change Vendor: Accounting Information Accounting screen appears. Complete the following fields: Field Name Recon. Account Sort key R/O/C R O Description (Reconciliation Account) Enter 2110035 for the General Ledger account to which payments are posted. The sort key specifies how the information is displayed when viewing line items (as on FBL1N). When 004 is specified, the line items are displayed by branch office; when 001 is displayed, the line items are displayed by posting date. Enter the Vendor number identifying the Head Office for a branch location. Note: LEAVE BLANK if the Vendor is NOT a branch office. LEAVE BLANK. (Minority indicator) LEAVE BLANK. (Certification date) Enter the certification date for minority or women run companies. Note: US Government field required. LEAVE BLANK. (Previous Master Record Number) Enter the Vendor's Master Record number from the legacy system for record keeping.

Head Office

Cash Mgmnt group Minority indic. Certificatn date (enter) W. tax code Prev. acct no.

R R R

R O

21. 22.

Click

to verify data. Change, if necessary. Go to Step 29.

The Change Vendor: Payment Transactions Accounting screen appears.


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File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

23.

Complete the following fields: Field Name Payment methods (vendor) Payment block (vendor) Grouping key (vendor) Pmnt meth. Supl. (vendor) Prepayment R/O/C R R R R R Description Select the Vendor's payment method. Verify Free for payment defaults. Select blocked for payment to block all payments to Vendor, if necessary. LEAVE BLANK. (Payment method supplement) LEAVE BLANK. LEAVE BLANK.

24.

Select the Individual pmnt (Individual payment) check box vendor line item separately.

to make payments for each

25. 26. 27.

Click

to verify data. Change, if necessary. Go to Step 29.

The Change Vendor: Correspondence Accounting screen appears. As required, complete/review the following fields: Field Name Acctg clerk Acct W/vendor Clerk at vendor Act. clk tel. no. Clerks fax Clrks internet Account memo R/O/C R R R R R R O Description (Accounting clerk) Choose the appropriate vendor grouping for the use in the payment proposal evaluation. (Accounting with vendor) LEAVE BLANK. Enter the vendor contact person. (Accounting Clerk telephone number) Enter the vendor contact person's telephone number. (Clerk's Fax Number) Enter the vendor contact person's fax number. (Clerk's internet) Enter the vendor contact person's email address or the vendor's web address. Enter internal information on the vendor.

28.

Click

to verify data. The Last data screen reached pop-up box appears.
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File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

Title: Change a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

29.

In the Last data screen reached pop-up box, click record. The information message Changes have been made appears.

to save the vendor master

30. 31.

Click

until the SAP Easy Access screen appears.

Comments None

File name: OSUPVersion: Final CHANGEAVENDORMASTERRECO Last Modified: 11/17/2010 1:30:00 PM RD.DOC Reference Number: SDL

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