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Basic Settings & GL


Creation of Company SPRO > Enterprise Structure > Definition > Financial Accounting > Maintain Company Company: Smallest organizational unit for w ic in!i"i!ual financial statements can #e !rawn up accor!ing to t e rele"ant commercial law$ A company can consist of one or more company co!es$ All company co!es wit in a company must use t e same transaction c art of accounts an! t e same fiscal year #rea%!own$ & e company co!e currencies' on t e ot er an!' can #e !ifferent$ A company co!e as one local currency in w ic its transaction figures are recor!e!$ Creation of Company Code SPRO > Enterprise Structure > Definition > Financial Accounting > Define' Copy' Delete' C ec% Company Co!e Company Co!e: & e smallest organizational unit for w ic a complete self(containe! set of accounts can #e !rawn up for t e purposes of e)ternal reporting$ & e process of e)ternal reporting in"ol"es recor!ing all rele"ant transactions an! generating all supporting !ocuments re*uire! for financial statements +#alance s eets' profit an! loss statements an! so on$, Assignment of Company Code to Company SPRO > Enterprise Structure > Assignment > Financial Accounting > Assign Company Co!e to Company Creation of Business Area SPRO > Enterprise Structure > Definition > Financial Accounting > Define -usiness Area -usiness Area: Organizational unit of financial accounting t at represents a separate area of operations or responsi#ilities wit in an organization an! to w ic "alue c anges recor!e! in Financial Accounting can #e allocate!$ -usiness areas are use! in e)ternal segment reporting +o"er an! a#o"e company co!es, #ase! on t e significant areas of operation +for e)ample' pro!uct lines, of a #usiness enterprise$ A segment is an isolate! area of acti"ity$ All essential #alance s eet items' suc as fi)e! assets' recei"a#les' paya#les' an! in"entories' an! all items of t e profit an! loss statement can #e assigne! !irectly to a #usiness area$ & e #alance s eet items for #an%s' capital' an! ta)es' owe"er' cannot #e !irectly assigne! to #usiness areas$ & ey nee! to #e assigne! manually$ & is means t at #usiness area financial statements cannot #e !rawn up for commercial an! ta) law$ -usiness area #alance s eets an! income statements are use! only for internal reporting purposes$

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& e system !etermines t e appropriate #usiness area from information suc as t e material' plant' or cost center we enter in a #usiness transaction li%e a goo!s mo"ement$ Assignments we ma%e +#etween cost centers an! #usiness areas for e)ample, or t e com#ination of information we specify +a plant an! a particular !i"ision for e)ample, are t e #asis on w ic t e system !etermines t e appropriate #usiness area$ Maintain Fiscal Year Variant (OB29) SPRO > Financial Accounting > FA.S > Fiscal /ear > Maintain Fiscal /ear 0ariant +Maintain S ortene! Fiscal /ear, 0ariant Principle: & e "ariant principle is a t ree step met o! use! in R12 to assign special properties to one or more R12 o#3ects$ & e t ree steps are: 4$ Define t e "ariant' 5$ Populate t e "ariant wit "alues' 2$ Assign t e "ariant to R12 o#3ects$ & e principle is use! for Fiel! status' Posting perio!s' fiscal years etc$ Fiscal year "ariant: &o separate #usiness transactions into !ifferent perio!s' a fiscal year wit posting perio!s as to #e !efine!$ & e fiscal year is !efine! as a "ariant w ic is assigne! to t e company co!e$ & e fiscal year "ariant specifies t e num#er of posting perio!s an! special perio!s in a fiscal year an! ow t e system is to !etermine t e assigne! posting perio!s$ &ypes of Fiscal /ears: 4$ /ear Depen!ent: Perio!s can "ary from year to year$ A fiscal year "ariant as to #e !efine! as 6year !epen!ent7 if t e start an! t e en! !ate of t e posting perio!s of some fiscal years are !ifferent from t e !ates of ot er fiscal years' or if some fiscal years s all use a !ifferent num#er of posting perio!s$ S ortene! Fiscal /ear: A s ortene! fiscal year arises t roug a s ift in t e en! of t e fiscal year$ & e s ortene! fiscal year co"ers t e perio! #etween t e en! of t e last fiscal year in t e ol! cycle an! t e #eginning of t e ne)t fiscal year in t e new cycle$ 8nstances: Company c anging t e #eginning of t e fiscal year or if t e company was sol!$ 5$ /ear in!epen!ent +Fiscal /ear same as Calen!ar /ear 9 Fiscal /ear not same as Calen!ar /ear,: 8f eac fiscal year of a fiscal year "ariant uses t e same num#er of perio!s' an! t e posting perio!s always start an! en! at t e same !ay of t e year' t e "ariant is calle! 6year in!epen!ent7$ 8f t e fiscal year is !efine! as t e calen!ar year' t e posting perio!s are e*ual to t e mont s of t e year$ & erefore a calen!ar year "ariant must a"e 45 posting perio!s$ 8f t e fiscal year !iffers from t e calen!ar year' we must specify t e num#er of posting perio!s we want to use 9 ow t e fiscal year is to #e !etermine! from t e posting !ate$ &o !o t is' we specify t e !isplacement for eac perio! compare! to t e year of t e

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posting !ate #y using t e annual !isplacement in!icators (4' :4$ ;sing t ese in!icators' t e system !etermines t e fiscal year$ Assign Company Code to Fiscal Year Variant (OB3 ) SPRO > Financial Accounting > FA.S > Fiscal /ear > Assign Company Co!e to a Fiscal /ear 0ariant Creation of C!art of Accounts (OB"3) SPRO > Financial Accounting > .eneral <e!ger Accounting > .< Accounts > Master Recor!s > Preparations > E!it C art of Accounts <ist & e c art of accounts is a "ariant w ic contains t e structure an! t e #asic information a#out general le!ger accounts$ 8nformation to #e gi"en in C art of Accounts: Maintenance <anguage' <engt of .< Account =um#er' Manual or automatic creation of cost elements' .roup c art of accounts etc$ Operati"e C art of Accounts: & e operating c art of accounts contains t e .1< accounts t at you use for posting in your company co!e !uring !aily acti"ities$ Financial Accounting an! Controlling #ot use t is c art of accounts$ Country Specific C art of Accounts: & ese are structure! in accor!ance wit legal re*uirements of t e country in *uestion .roup C art of Accounts: & is is structure! in accor!ance wit re*uirements pertaining to Consoli!ation$ Assign Company Code to C!art of Accounts (OB#2) SPRO > Financial Accounting > .eneral <e!ger Accounting > .< Accounts > Master Recor!s > Preparations > Assign Company Co!e to C art of Accounts $efine Account %roups (OB$&) SPRO > Financial Accounting > .eneral <e!ger Accounting > .< Accounts > Master Recor!s > Preparations > Define Account .roups & e account group !etermines: & e !ata t at is rele"ant for t e master recor! A num#er range from w ic num#ers are selecte! for t e master recor!s$ An account group must #e assigne! to eac master recor!$ $efine 'etained (arnings Account (OB)3) SPRO > Financial Accounting > .eneral <e!ger Accounting > .< Accounts > Master Recor!s > Preparations > Define Retaine! Earnings Account

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& e !ifference in Profit an! <oss account is transferre! to Reser"es 9 Surplus $efine *osting *eriod Variant (OBBO) SPRO > Financial Accounting > FA.S > Document > Posting Perio!s > Define 0ariants for Open Posting Perio!s A "ariant w ic contains posting perio!s$ A Posting Perio! is a perio! wit in a fiscal year for w ic transaction figures are up!ate!$ E"ery transaction t at is poste! is assigne! to a particular posting perio!$ & e transaction figures are t en up!ate! for t is perio!$ During t e time of t e closing proce!ure' 5 perio! ranges a"e to #e open at t e same time$ Assign Variants to Company Code (OBB*) SPRO > Financial Accounting > FA.S > Document > Posting Perio!s > Assign 0ariants to Company Co!e Open + Close *osting *eriods (OB)2) SPRO > Financial Accounting > FA.S > Document > Posting Perio!s > Open 9 Close Posting Perio!s &o !efine t e perio!s t ose are open for postings$ $efine $ocument ,ypes + -um.er 'anges (OBA ) SPRO > Financial Accounting > FA.S > Document > Document >ea!er > Define Document &ypes Document &ype: ?ey t at !istinguis es t e #usiness transactions to #e poste!$ & e !ocument type !etermines w ere t e !ocument is store!' as well as t e account types to #e poste!$ & e Document &ype controls t e ea!er w ic is "ali! for an entire !ocument$ =um#er Range: Defines t e allowa#le range in w ic a !ocument num#er must #e positione! an! cannot o"erlap$ +8nternal =um#ering 9 E)ternal =um#ering, $efine ,olerance %roups for %/ Accounts (OBAO) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Open 8tem Clearing > Clearing Differences > Define &olerance .roups for .< Accounts &olerances: Rules t at !efine accepta#le !ifferences !uring Posting of transactions$ Allowe! Payment !ifferences will #e specifie! in &olerance .roup for .< Accounts$ $efine ,olerance %roups for (mployees (OBA&) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Open 8tem Clearing > Clearing Differences > Define &olerance .roups for Employees &olerance .roup for Employees is use! to control t e ;pper <imits for &ransactions 9 Allowe! Payment Differences$ $efine Field 0tatus Variant SPRO > Financial Accounting > FA.S > Document > <ine 8tem > Controls > Maintain Fiel! Status 0ariants

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& e Fiel! Status 0ariant contains "arious Fiel! Status .roups$ 8n a Fiel! Status .roup eac fiel! is !efine! w et er it is 6Re*uire!7' 6Optional7 or7 Suppresse!7$ Assign Company Code to Field 0tatus Variant (OBC)) SPRO > Financial Accounting > FA.S > Document > <ine 8tem > Controls > Assign Company Co!e to Fiel! Status 0ariant (nter %lo.al *arameters (OBY#) SPRO > Financial Accounting > FA.S > Company Co!e > Enter .lo#al Parameters Creation of %/ Master Centrally (F011) +Centrally @ C art of Accounts segment : Company Co!e segment, Accounting > Financial Accounting > .eneral <e!ger > Master Recor!s > 8n!i"i!ual Processing > Centrally Master Data: & e Data w ic remains unc ange! for long perio!s of time an! w ic is often referre! to #y ot er !ata$ & is !ata is calle! Master Data$ C art of Accounts segment: & e COA contains #asic information a#out t e accounts$ 8nformation per account is #un!le! into w at is calle! t e COA segment$ Contents: Account .roup' P9< account type or -al S eet account type' Description of t e account S ort te)t as well as long te)t an! Consoli!ation in COA li%e &ra!ing partner an! .roup Account =um#er$ Company Co!e Segment: 8nformation in t is segment is specific for t is company co!e$ & is information controls entry of accounting !ocuments an! management of accounting !ata$ Contents: Control Data' -an%18nterest' 8nformation &a#s' un!er t ese we specify currency' ta)' reconciliation account' sort %ey' fiel! status group' ouse #an%' interest calculation information etc$' Reconciliation accounts +Su# le!ger open item function,: Are .eneral <e!ger accounts assigne! to t e #usiness partner master recor!s to recor! all transactions in t e su# le!ger$ Any postings to t e su# le!ger accounts automatically up!ate t e #alances of t e assigne! reconciliation accounts$ Met o!s for creating .< Accounts: Manual: one step an! two step Copying: Copy an in!i"i!ual .< account wit reference to anot er .< account' Copy t e entire company co!e segment' copy t e entire c art of accounts segment$ Data transfer: ;ploa! a new c art of accounts from an e)ternal system e$g$ flat file$ *osting of %/ ,ransaction (F212)

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Accounting > Financial Accounting > .eneral <e!ger > Document Entry > Ot ers > .eneral Posting $isplay $ocument (FB13) Accounting > Financial Accounting > .eneral <e!ger > Document > Display & e R12 system uses t e !ocument principle: Postings are always store! in !ocument form$ & e !ocument remains as a complete unit in t e system until it is arc i"e!$ A !ocument is i!entifie! #y t e com#ination of Document num#er Company co!e Fiscal year & e R12 F8 !ocument consists of A !ocument ea!er +information w ic applies to t e entire !ocument 9 t e important control %ey is 6!ocument type7 for t e ea!er, 5 to AAA line items +information w ic is specific to t at line item 9 t e important control %ey is 6posting %ey7 for t e line item,$ $isplay %/ Account (F0"1-) Accounting > Financial Accounting > .eneral <e!ger > Account > Display -alances ,o ma3e a default /ine /ayout (FB11) Accounting > Financial Accounting > .eneral <e!ger > En"ironment > ;ser Parameters > E!iting Options B en a !ocument is !isplaye!' t e first screen we see is an o"er"iew screen containing t e most important information from t e !ocument ea!er an! t e line items$ Be a"e a !isplay line for eac line item$ Be can !eci!e w at !ata is !isplaye! in t is line #y specifying t e line layout$ Be can !efine se"eral "ariants for line layout$ B en !isplaying a !ocument' we can switc #etween t e "ariants$ Be can !efine our own "ariant #y selecting from Current Display 0ariant$ $isplay C!anges to %/ Master 'ecords (F01&) Accounting > Financial Accounting > .eneral <e!ger > Master Recor!s > Display C anges > Centrally Bloc3ing + 4n.loc3ing of %/ Account (F011) FSCC > .< Account > -loc%1;n#loc% -loc%ing: -loc%e! for Creation -loc%e! for Posting -loc%e! for Planning -loc%e! for Posting +in Company Co!e,
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$ocument *ar3ing
+Release proce!ure, *ar3ing a %/ $ocument (F2#)) Accounting > Financial Accounting > .eneral <e!ger > Document Entry > Par% Document $isplay *ar3ed $ocuments pending for appro5al and release (FBV3) Accounting > Financial Accounting > .eneral <e!ger > Document > Par%e! Documents > Display *ost6$elete *ar3ed $ocuments pending for appro5al and release (FBV1) Accounting > Financial Accounting > .eneral <e!ger > Document > Par%e! Documents > Post1Delete +&o c ange t e amount D Dou#le Clic% t e amount &o c ange t e !ate D Select Document >ea!er -utton &o c ange t e .< Account D Delete <ine 8tem an! re(enter t e new .< account <ine 8tem,

7old $ocuments
7olding a %/ $ocument (F212) +F(C5, > Document > >ol! +System will prompt for a temporary !ocument num#er to #e gi"en #y t e user, /ou can enter incomplete !ocuments$ Some information' suc as t e #an% c arges or cost center' may #e missing$ /ou can enter incomplete !ocuments #y using t e >ol! function$ 8f you !o t is' t e system !oes not up!ate any account #alances$ $isplay 7old $ocuments and $elete6Complete (F212) +F(C5, > Document > .et >el! Document

0ample $ocuments
Sample Document is a special type of reference !ocument$ Data from t is !ocument is use! to create !efault entries on t e accounting !ocument entry screen$ A sample !ocument !oes not up!ate transaction figures #ut merely ser"es as a !ata source for an accounting !ocument$ Bill #e use! for mont en! pro"isions Account >ea!s are same' Amounts "ary Steps: Creation of =um#er Range .roup E5 an! =um#ers for Sample Document &emplate Creation of Sample Document &emplate

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Posting of Entries #y using Sample Document as reference

Creation of -um.er 'ange %roup and -um.ers for 0ample $ocument ,emplate (FB-") SPRO > Financial Accounting > FA.S > Document > Document =um#er Ranges > O"er"iew +.roup 6E57 is man!atory for Sample Documents, Creation of 0ample $ocument ,emplate (F21") Accounting > Financial Accounting > .eneral <e!ger > Document Entry > Reference Documents > Sample Document $isplay 0ample $ocuments (FBM3) Accounting > Financial Accounting > .eneral <e!ger > Document > Reference Documents > Sample Documents > Display *osting (ntries .y using 0ample $ocument as reference (F212) +F(C5, > Select Post wit Reference -utton > .i"e t e Sample Document =um#er > Select Display <ine 8tems

'ecurring $ocuments
A perio!ical recurring posting ma!e #y t e recurring entry program on t e #asis of recurring entry original !ocument$ & e proce!ure is compara#le wit a stan!ing or!er #y w ic ' #an%s are aut orize! to !e#it rent payments' payment contri#utions or loan repayments$ Bill #e use! for Recurring Entries Amount an! Date are fi)e! for e"ery mont Steps: Creation of =um#er Range .roup E4 an! =um#ers for Recurring Document &emplate Creation of Recurring Document &emplate Posting of Documents #y using Recurring Document &emplate #y way of -atc 8nput Creation of -um.er 'ange %roup and -um.ers for 'ecurring $ocument ,emplate (FB-") SPRO > Financial Accounting > FA.S > Document > Document =um#er Ranges > O"er"iew +.roup 6E47 is man!atory for Recurring Documents, Creation of 'ecurring $ocument ,emplate (FB$") Accounting > Financial Accounting > .eneral <e!ger > Document Entry > Reference Documents > Recurring Documents

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$isplay 'ecurring $ocument ,emplates (F8")) Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Recurring Entries > <ists *osting of %/ $ocument .y using 'ecurring $ocument ,emplate .y 9ay of Batc! :nput (F8"&) Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Recurring Entries > E)ecute ,o *ost a 0ession (0M3)) System > Ser"ices > -atc 8nput > Sessions

Accrual6$eferral $ocuments
&o ensure t at e)penses an! incomes are poste! to t e correct perio!' we enter accrual1!eferral !ocuments$ Accruals: An accrual is any e)pen!iture #efore t e closing %ey !ate w ic represents an e)pense for any perio! after t is !ate$ Deferral: Deferre! income is any receipt #efore t e closing %ey !ate w ic represent re"enue for any perio! after t is !ate$ Steps: Creation of Re"ersal Reason w ic will allow re"ersing on any !ay Posting of Accrual1Deferral Document Re"ersal of Accrual1Deferral Document Creation of 'e5ersal 'eason SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Document Re"ersal > Define Reasons for Re"ersal +Select =egati"e Posting 9 Select Alternati"e Posting Date, *osting of Accrual6$eferral $ocument (FB0") Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Closing > 0aluate > Enter Accrual1Deferral Document +Be mention t e re"ersal reason in t e !ocument, 'e5ersal of Accrual6$eferral $ocument (F8;") Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Closing > 0aluate > Re"erse Accrual1Deferral Document

Open :tem Management


.< accounts s oul! #e a!ministere! wit open item management w en we nee! to c ec% w et er t ere is an offsetting posting for a gi"en #usiness transaction$ Open an! cleare! items can #e !isplaye! separately' an! t erefore it is easy to see w ic #usiness transactions still nee! to #e cleare!$ E)amples: .R18R Clearing A1c$' Cas Discount Clearing A1c$' -an% Clearing A1cs$ etc$

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=ote: Reconciliation accounts are manage! implicitly using Su# <e!ger Open 8tem Function$ Clearings: Full Payment Clearing Partial Payment Clearing Resi!ual Clearing Account $isplay for Open :tem Managed Account (FB/3-) Accounting > Financial Accounting > .eneral <e!ger > Account > Display1C ange <ine 8tems Outgoing *ayment 9it! Clearing (F21 ) Accounting > Financial Accounting > .eneral <e!ger > Document Entry > Outgoing Payment

'e5ersals
Re"ersal of a posting #y entering an i!entical amount to t e opposite si!e of t e account' t ere#y offsetting t e original amount$ 8n!i"i!ual Re"ersal Re"ersal of Re"ersal Mass Re"ersal Cleare! 8tem Re"ersal Accrual1Deferral Re"ersal

Creation of 'e5ersal 'eason for :ndi5idual 'e5ersal SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Document Re"ersal > Define Reasons for Re"ersal +Re"ersal Reason is 6C27 6Actual Re"ersal in Current Perio!7 9 Select Alternati"e Posting Date, $ocument 'e5ersal < :ndi5idual 'e5ersal (FB1;) Accounting > Financial Accounting > .eneral <e!ger > Document > Re"erse > 8n!i"i!ual Re"ersal +.i"e Re"ersal Reason 6C27' Re"erse Document &ype 6A-7, 'e5ersal of 'e5ersal (F212) +F(C5, > Post wit Reference > Select 6.enerate Re"erse Posting7 C ec% -o) Mass 'e5ersal (F8;1) Accounting > Financial Accounting > .eneral <e!ger > Document > Re"erse > Mass Re"ersal Cleared :tem 'e5ersal < 'eset + 'e5erse (FB'A)
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Accounting > Financial Accounting > .eneral <e!ger > Document > Reset Cleare! 8tems +Select 6Resetting 9 Re"erse7,

Foreign Currency 0ettings


Currencies: 8n Financial Accounting' we a"e to specify for eac of t e company co!es' in w ic currency le!gers s oul! #e manage!$ & is currency is t e national currency of t e company co!e' t at is' t e local currency +or company co!e currency,$ From a company co!e "iew' all ot er currencies are t en foreign currencies$ & e le!gers can #e manage! in two parallel currencies in a!!ition to t e local currency' for e)ample' group currency or ar! currency$ .roup currency is use! in t e consoli!ate! financial statements$ >ar! Currency or Country(specific secon! currency use! in countries wit ig rates of inflation$ .lo#al company Currency: Currency use! for an internal tra!ing partner$ .lo#al company currency is !efine! w en !efining t e company t at is assigne! to t e company co!e$ C!ec3 (=c!ange 'ate ,ypes (OB1 ) SPRO > .eneral Settings > Currencies > C ec% E)c ange Rate &ypes E)c ange Rate &ype: ( ?ey use! to !efine e)c ange rates in t e system$ For eac currency pair we can !efine !ifferent e)c ange rates$ & e !ifferent e)c ange rates are use! for t e purposes of 0aluation' Con"ersion' &ranslation' Planning etc$ Stan!ar! &ranslation at -an% -uying rate D . &ype Stan!ar! &ranslation at -an% selling rate D - &ype A"erage rate D M &ype >istorical e)c ange rate ( 4CC2 $efine ,ranslation 'atios for Currency ,ransactions (OBB0) SPRO > .eneral Settings > Currencies > Define &ranslation Ratios for Currency &ransactions +Define Ratios for . &ype' - &ype an! M &ype, &ranslation Ratio: & e +consistent, relations ip #etween t e monetary units of two foreign currencies$ (nter (=c!ange 'ates (OB1;) SPRO > .eneral Settings > Currencies > Enter E)c ange Rates +Enter E)c ange Rates for . &ype' - &ype an! M &ype, 0et $efault (=c!ange 'ate ,ype for $ocument ,ype 0A (OBA ) SPRO > Financial Accounting > FA.S > Document > Document >ea!er > O"er"iew +8n Document &ype specify t e Default E)c ange Rate &ype,

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Foreign (=c!ange 'e5aluation


. &ype D -an% -uying Open 8tem =on Open 8tem - &ype D -an% Selling Open 8tem =on Open 8tem Be can create !ifferent "aluation met o!s for "aluing foreign currency$ For eac "aluation met o!' we a"e to !efine: Parameters for t e "aluation proce!ure Parameters for e)c ange rate !etermination $efine Valuation Met!ods (OB)9) SPRO > Financial Accounting > .< Accounts > -usiness &ransactions > Closing > 0aluating > Foreign Currency 0aluation > Define 0aluation Met o!s +Define F met o!s namely - &ype Open 8tem' - &ype =on Open 8tem' . &ype Open 8tem an! . &ype =on Open 8tem 9 Select 6E)c ange Rate &ype from 8n"oice Reference7 for Open 8tem &ype 9 Select 6Determine Rate &ype from Account -alance7 for =on Open 8tem &ype, 0aluation Met o!: A uni*ue %ey !etermining foreign currency "aluation met o!$ *repare Automatic *ostings for Foreign Currency Valuation (OBA") SPRO > Financial Accounting > .< Accounts > -usiness &ransactions > Closing > 0aluating > Foreign Currency 0aluation > Prepare Automatic Postings for Foreign Currency 0aluation +Specify t e .< Accounts of FC <oan' Fore) <oss an! Fore) .ain in 6E)c ange Rate !ifference in Open 8tems7 ?DF as well as in 6E)c ange Rate !ifference in FC -alances7 ?D- an! Specify 6E)c ange Rate Difference ?ey7 to #e attac e! to t e FC <oan Account in t e ne)t step, Attac t e 6E)c ange Rate Difference ?ey7 in FC <oan Account +FSCC, Fore= 'un on Closing $ate (F81)) Accounting > Financial Accounting > .< Accounts > Perio!ic Processing > Closing > 0aluate > 0aluation of Open 8tems in Foreign Currency +Specify 0aluation Met o! 9 Select 6-alance S eet Preparation 0aluation7 for year en! "aluation postings$' t e entries will #e poste! automatically$,

:nterest Calculations
S &ype D -alance 8nterest Calculation +for .< Accounts, o 8s applie! to t e entire #alance of a .< or Customer Account' applying a particular interest rate for a specifie! perio! of time P &ype D 8tem 8nterest Calculation +for Customers 9 0en!ors,

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o 8nterest on arrears is applie! to in!i"i!ual items in accounts recei"a#le or accounts paya#le$ A certain interest rate is applie! to t e items t at are still open or unpai! at a specifie! !ate$ 8nterest calculation configuration: 8nterest calculation 8n!icator o 8nterest calculation types set #asic parameters use! in calculation$ &o calculate interest for an account +.<' Customer' 0en!or,' t e master !ata for t at account must inclu!e t e interest calculation in!icator t at applies$ Eac interest 8D must #e assigne! an interest calculation type' in!icating w et er it is use! for #alance interest calculation or item interest calculation$ .eneral terms o .eneral terms specify furt er parameters a#out ow eac interest calculation in!icator wor%s$ o >ere we specify interest calculation 8D' interest calculation fre*uency' settlement !ay' calen!ar type +. type for rupee loans 9 F type for FC loans,$ Define reference interest rates o Define reference interest rate 8D' 6effect from !ate7 an! 6currency7 &ime !epen!ent terms o &ime(#ase! terms set "ali!ity !ates an! relations ips to interest rates$ >ere we specify interest calculation 8D' currency' "ali! from' se*uence num#er+495,' term+cre!it interest #alance interest calculation for 4 9 !e#it interest #alance interest calculation for 5, an! reference interest rate 8D$ 8nterest rates o 8nterest rates esta#lis reference interest rates t at interest calculations can #e tie! to$ >ere we specify Reference interest rate 8D' "ali! from an! interest rate$ Account !etermination o Account !etermination esta#lis es w ic accounts t e results of an interest calculation will #e poste! to$ $efine :nterest Calculation ,ypes (OB&#) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation .lo#al Settings > Define 8nterest Calculation &ypes +.i"e 8nterest 8D 9 specify 8nterest Calculation &ype 6S7 9 Don7t select 6Account =um#er as interest calculation in!icator7, *repare Account Balance :nterest Calculation (OBAA) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation .lo#al Settings > Prepare Account -alance 8nterest Calculation

FI-GL-AP-AR-AA

Page 14 of 59

+>ere we gi"e 8nterest calculation fre*uency +45mont s normally,' settlement !ay +normally 4, an! Select Calen!ar &ype . for Rupee <oans 9 &ype F for FC <oans an! output control -alance plus interest, $efine :nterest 'eference 'ates (OBAC) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation > Define 8nterest Reference Rates +.i"e 8nterest Reference Rate an! also 6Effecti"e from !ate7, $efine ,ime $ependant ,erms (OB;") SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation > Define &ime Depen!ant &erms +Select 6Cre!it 8nterest -alance 8nterest Calculation7 for Se*uence 4 9 6De#it 8nterest -alance 8nterest Calculation7 for Se*uence 5 an! gi"e !ate for 60ali! from7, (nter :nterest Values (OB;3) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation > Enter 8nterest 0alues +>ere we specify t e rate of interest, Attac t e 8nterest 8D in t e .< Account +FSCC, Assignment of Accounts for Automatic :nterest *ostings (OBV2) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Posting > Prepare .< Account -alance 8nterest Calculation +Account Sym#ol Currency .< Account CCC5 8=R 8nterest Account =um#er +E)pense, 5CCC : ::::::::: CCC4 8=R 8nterest Account =um#er +8ncome, 4CCC : :::::::::, :nterest Calculation 'un (F8)2) Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > 8nterest Calculation > -alances ,o gi5e effect for Floating 'ate of :nterest (OB;3) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > -an% Account 8nterest Calculation > 8nterest Calculation > Enter 8nterest 0alues

Accounts Payable
Reconciliation accounts are manage! implicitly using Su# <e!ger Open 8tem function$

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Page 15 of 59

*osting >eys 0en!or De#it: 5G 0en!or Cre!it: 24 $ocument ,ypes ?R D 0en!or 8n"oice ?H D 0en!or Payment ?A D 0en!or Document +&ransfers1Re"ersals, AP +0en!or Accounts, is a Su#si!iary <e!ger of Sun!ry Cre!itors 9 Sun!ry Cre!itors is a Reconciliation Account un!er Current <ia#ilities$ Steps: Creation of 0en!or Account .roups li%e F8 0en!ors +Ser"ices,' MM 0en!ors +Materials, an! One(time 0en!ors wit Reconciliation Account Fiel! man!atory$ Creation of =um#er Range .roups an! =um#ers for 0en!ors$ Assignment of =um#er Range .roup to 0en!or Account .roup Define &olerance .roups for 0en!ors$ Creation of 0en!or Master$ Document &ypes an! =um#er Ranges for ?R' ?H an! ?A$ $efine Vendor Account %roups (OB$3) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > 0en!or Accounts > Master Recor!s > Preparations for creating 0en!or Master Recor!s > Define Account .roups wit Screen <ayout +0en!ors, Create F8 0en!or .roup 9 MM 0en!or .roup Company Co!e Data > Account Management > Reconciliation Account Re*uire! Entry & e 0en!or Account .roup controls & e num#er ranges of t e accounts' t e status of t e fiel!s in t e master recor! an! w et er t e account is a one time "en!or One(time 0en!or: 0en!ors w o a"e a #usiness transaction only once are calle! one(time "en!ors$ /ou create collecti"e master recor! for one(time "en!ors$ & e complete !etails of t e 0en!or will #e gi"en at t e time of 8n"oice Posting$ +B ile creating t e group a 6One(time 0en!or .roup7 s oul! #e create!$, Create -um.er 'anges for Vendor Accounts (?>-") SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > 0en!or Accounts > Master Recor!s > Preparations for creating 0en!or Master Recor!s > Create =um#er Ranges for 0en!or Accounts Assign -um.er 'anges to Vendor Account %roups (OBA0)

FI-GL-AP-AR-AA

Page 16 of 59

SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > 0en!or Accounts > Master Recor!s > Preparations for creating 0en!or Master Recor!s > Assign =um#er Ranges for 0en!or Accounts $efine ,olerance %roups for Vendors (OBA3) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Outgoing Payments > Manual Outgoing Payments > Define &olerances +0en!ors, &olerances: Rules t at !efine accepta#le !ifferences !uring posting &olerance .roups for 0en!ors: & e tolerances are use! for !ifferences in payment an! resi!ual items w ic can occur !uring payment settlement$ Be can specify t e tolerances un!er one or more tolerance groups$ Allocate a &olerance .roup to eac 0en!or "ia t e master recor!$ For eac &olerance .roup we specify: 4$ &olerances upto w ic !ifferences in payment are poste! automatically to e)pense or re"enue account w en clearing open items$ 5$ & e an!ling of t e terms of payment for resi!ual items' if t ey are to #e poste! !uring clearing$ Employee &olerances also can #e specifie!$ Employee &olerance is use! to control t e ;pper limits for posting proce!ures +Posting Aut orizations, an! Permitte! Payment Differences$ B ile clearing' t e lower limit of t e 5 will #e ta%en$ Creation of Vendor Master (?>1") Accounting > Financial Accounting > Accounts Paya#le > Master Recor!s > Maintain Centrally > Create +& e account group is entere! on t e initial create screen$ 8n F8' once t e "en!or account is create!' its account group cannot #e c ange!$ .i"e Reconciliation Account =um#er' Sort ?ey C45 0en!or =ame' Payment &erms' &olerance .roup 9 Select 6C ec% Dou#le 8n"oicing7, <ine item !isplay an! open item management are always preset to IonJ for e"ery "en!or account$ A complete 0en!or Account consists of 2 segments D 4$ .eneral Data at t e client le"el 5$ Company co!e segment an! 2$ Purc asing Organization segment .eneral !ata consists A!!ress' Control !ata' Payment transactions etc$ & e account num#er is assigne! to t e 0en!or at t e client le"el$ & is ensures t at t e account num#er for a 0en!or is t e same for all company co!es an! sales areas$ Company !ata consists of Accounting information' Payment transactions' Correspon!ence' 8nsurance' Bit ol!ing ta) etc$ =ote: 8f MM creates t eir segment of t e master recor! an! t en F8 creates t eir segments of t e master recor!' t ere is t e ris% of creating incomplete or !uplicate master

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recor!s$ &o fin! an! correct t ese incomplete accounts' we can run report RF??A.CC an! ma%e t e necessary corrections$ Creation of !uplicate accounts can #e pre"ente! #y: ;sing t e matc co!e #efore creating a new account Switc ing on automatic !uplication c ec% 8mportant Fiel!s Searc 8tem: S oul! #e fille! wit a s ort "ersion of t e "en!or name accor!ing to company rules1!esires$ An a!!itional searc fiel! also can #e fille! up$ .roup ?ey: 0en!ors w o #elong to one corporate group can #e #un!le! toget er #y a user(!efine! group %ey$ & is group %ey can #e use! for running reports' transaction processing or for matc co!es$ Accounting cler%: & e accounting cler%7s name as to #e store! un!er an 8D an! t is 8D can #e entere! in t e "en!or master recor! of t e account e or s e is responsi#le for$ & e accounting cler%7s name is t en printe! on correspon!ence an! t is 8D is use! to sort !unning an! payment proposal lists$ $ocument ,ypes + -um.er 'anges (OBA ) SPRO > Financial Accounting > FA.S > Document > Document >ea!er > O"er"iew +Define Document =um#er Ranges for Doc &ypes ?R' ?H 9 ?A, *urc!ase :n5oice *osting (F2&3) Accounting > Financial Accounting > Accounts Paya#le > Document Entry > Ot er > 8n"oice .eneral Vendor Account $isplay (FB/"-) 9it! Open :tem@ Cleared :tem and 0pecial %/ :tem details Accounting > Financial Accounting > Accounts Paya#le > Account > Display1C ange <ine 8tems Vendor Account $isplay (F>"1-)

Outgoing *ayments
$efine 7ouse Ban3 and Assign %/ Account -um.er for t!e Account :$ (F:"2) SPRO > Financial Accounting > -an% Accounting > -an% Accounts > Define >ouse -an%s >ouse -an%s: -an% 8D 9 -an% Account: Account 8D Creation of C!ec3 /ots (FC7:) Accounting > Financial Accounting > Accounts Paya#le > Perio!ic Processing > Payments > +su# menu, > En"ironment > C ec% 8nformation > =um#er Ranges +Select 6=on(Se*uential7 for manual payments 9 Don7t select for Automatic Payment Program, Outgoing *ayment 9it! clearing (F2)3)

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Accounting > Financial Accounting > Accounts Paya#le > Document Entry > Outgoing Payment > Post Manual C!ec3 4pdating (FC7)) Accounting > Financial Accounting > Accounts Paya#le > En"ironment > C ec% 8nformation > Create > Manual C ec%s +Enter Payment Document =um#er' >ouse -an% 9 -an% 8D an! C ec% =um#er, $isplay C!ec3 'egister (FC7-) Accounting > Financial Accounting > Accounts Paya#le > En"ironment > C ec% 8nformation > Display > C ec% Register C!ec3 (ncas!ment $ate (FC7#) Accounting > Financial Accounting > Accounts Paya#le > En"ironment > C ec% 8nformation > C ange > A!!itional 8nfo1Cas $efine Void 'eason Codes (FC7V) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Outgoing Payments > Automatic Outgoing Payments > Payment Me!ia > C ec% Management > Define 0oi! Reason Co!es 4nused C!ec3s Cancellation (FC73) Accounting > Financial Accounting > Accounts Paya#le > En"ironment > C ec% 8nformation > 0oi! > ;nuse! C ec%s +.i"e 0oi! Reason Co!e an! C ec% =um#ers to #e "oi!e!, :ssued C!ec3s Cancellation (FC7;) Accounting > Financial Accounting > Accounts Paya#le > En"ironment > C ec% 8nformation > 0oi! > Cancel Payment +.i"e C ec% =um#er' 0oi! Reason Co!e' Document Re"ersal Reason an! Select 6Cancel Payment7 -utton, Result: Resets t e cleare! item' Cancels t e C ec% an! Re"erses t e Payment

$o9n *ayments to Vendors


Create Special .< Account 6A!"ance to 0en!ors +Reconciliation Account,7 un!er Current Assets Create <in% #etween 6S1Cre!itors7 an! 6A!"ance to 0en!ors7 +Special .< 8n!icator: A, Down Payment Posting Purc ase 8n"oice Posting &ransfer of Down Payment from Special .< to =ormal item #y clearing Special .< Account Clearing of =ormal 8tem

/in3 .et9een 06Creditors and Ad5ance to Vendors (OBY')

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SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Down Payment ma!e > Define Alternati"e Reconciliation Account for Down Payments +Dou#le clic% on 6Down Payment on Current Assets7' .i"e Reconciliation Account an! Special .< Account =um#er, 0etup Company Code for *ayment ,ransaction (,o a5oid 0!ort $ump (rror 9!ile posting $o9n *ayments) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Outgoing Payments > Automatic Outgoing Payments > Payment met o!1-an% selection for Payment Program > Setup all Company Co!es for Payment &ransactions $o9n *ayment *osting (F2&;) Accounting > Financial Accounting > Accounts Paya#le > Document Entry > Down Payment > Down Payment +.i"e Special .< 8n!icator IAJ, *urc!ase :n5oice *osting (F2&3) Accounting > Financial Accounting > Accounts Paya#le > Document Entry > Ot er > 8n"oice .eneral ,ransfer of $o9n *ayment from 0pecial %/ Account to -ormal item .y clearing 0pecial %/ Account (F2)&) Accounting > Financial Accounting > Accounts Paya#le > Document Entry > Down Payment > Clearing Clearing of -ormal :tem (F2&&) Accounting > Financial Accounting > Accounts Paya#le > Accounts > Clear

(=tended Ait!!olding ,a= (,$0)


8n Accounts Paya#le' t e "en!or is t e person su#3ect to ta)' an! t e company co!e is o#ligate! to !e!uct wit ol!ing ta) an! pay t is o"er to t e ta) aut orities on t eir +t e "en!or7s, #e alf$ At t e time of 8n"oice Posting Ser"ice C arges A1c$ &o Contractors A1c$ &o &DS A1c$ Dr$ 4CCCCC AKCCC 5CCC

At t e time of A!"ance Payment Posting Contractors A1c$ Dr$ 4CCCCC &o -an% A1c$ AKCCC &o &DS A1c$ 5CCC C!ec3 Ait!!olding ,a= Countries
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SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > -asic Settings > C ec% Bit ol!ing &a) Countries $efine Ait!!olding ,a= ,ype for :n5oice *osting SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Calculation > Bit ol!ing &a) &ype > Define Bit ol!ing &a) &ype for 8n"oice Posting +.i"e a name for &ype 9 Description li%e 5L &DS on Contractors 8n"oice Posting -ase Amount Select 6.ross7 Roun!ing Rules Select 6Bit ol!ing &a) Commercial Roun!ing7 Select 6Post Bit ol!ing &a) amount7 Accumulation &ype Select 6=o Accumulation7 Control Data Select 6Bit ol!ing &a) -ase Manual7 +& is s oul! not #e selecte! w ile creating t e &ype for Payment Posting, Select 6=o Certificate =um#ering7, $efine Ait!!olding ,a= ,ype for *ayment *osting SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Calculation > Bit ol!ing &a) &ype > Define Bit ol!ing &a) &ype for Payment Posting +.i"e a name for &ype 9 Description li%e 5L &DS on Contractors 8n"oice Posting -ase Amount Select 6.ross7 Roun!ing Rules Select 6Bit ol!ing &a) Commercial Roun!ing7 Cas Discount Select 6Cas Discount Pre(wit ol!ing ta)7 Select 6Post Bit ol!ing &a) amount7 Accumulation &ype Select 6=o Accumulation7 Do =ot Select 6Bit ol!ing &a) -ase Manual7 +& is s oul! #e selecte! w ile creating t e &ype for 8n"oice Posting, Select 6=o Certificate =um#ering7, $efine Ait!!olding ,a= Codes SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Calculation > Bit ol!ing &a) Co!es > Define Bit ol!ing &a) Co!es +Bit ol!ing &a) Co!e: .i"e a Co!e -ase Amount Percentage Su#3ect to &a): 4CCL Calculation Bit ol!ing &a) Rate: .i"e t e applica#le Rate Postings Posting 8n!icator: 4 +Stan!ar! Posting -an%10en!or1Customer <ine 8tem re!uce!,, $efine Formulas for calculating Ait!!olding ,a= SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Calculation > Bit ol!ing &a) Co!es > Define formulas for calculating Bit ol!ing &a) +.i"e Bit ol!ing &a) &ype 9 Co!e 0ali! from: .i"e t e !ate +Fiscal /ear start !ate, Select t e <ine create! an! !ou#le clic% 6Formulas for calculating Bit ol!ing &a)7
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Page 21 of 59

6&o7 -ase amount: Rs$ AAAAAAAAA Bit ol!ing &a): .i"e t e applica#le Rate, Assign Ait!!olding ,a= ,ypes to Company Codes SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Company Co!e > Assign Bit ol!ing &a) &ypes to Company Co!es +Assign all t e &ypes to Company Co!e, Acti5ate (=tended Ait!!olding ,a= SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Company Co!e > Acti"ate E)ten!e! Bit ol!ing &a) $efine Accounts for Ait!!olding ,a= to .e paid o5er (OBAA) SPRO > Financial Accounting > FA.S > Bit ol!ing &a) > E)ten!e! Bit ol!ing &a) > Postings > Accounts for Bit ol!ing &a) > Define Accounts for Bit ol!ing &a) to #e pai! o"er +Assign &DS on Contractors' &DS on Rent' &DS on 8nterest etc$ open item manage! accounts create! un!er Current <ia#ilities to t e respecti"e &a) &ype an! Co!e, Assigning Ait!!olding ,a= Codes in Vendor Master (?>12) Accounting > Financial Accounting > Accounts Paya#le > Master Recor!s > Maintain Centrally > C ange

Vendor 0tatement of Account


Assign *rograms for Correspondence (OB ;) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > 0en!or Accounts > <ine 8tems > Correspon!ence > Carryout an! C ec% Correspon!ence Settings > Assign Programs for Correspon!ence +Select 6SAPCM7 Account Statement' Copy As an! Attac t e Statement &ype to Company Co!e 9 Sa"e, 'eBuest for Correspondence (FB"2) Accounting > Financial Accounting > Accounts Paya#le > Account > Correspon!ence > Re*uest +Select 6SAPCM7' .i"e 0en!or A1c$ =o$ 9 specify statement perio!$' Select 6Continue7, Maintain 0tatement (F8#&) Accounting > Financial Accounting > Accounts Paya#le > Account > Correspon!ence > Maintain Statement +Correspon!ence: SAPCM' Company Co!e: E/H' Account &ype: ?' E)ecute an! Dou#le clic% anyw ere on t e report 9 t e statement is !isplaye!,

,erms of *ayment + Cas! $iscounts


Maintain ,erms of *ayment (OBB;)

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SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Outgoing 8n"oices1Cre!it Memos > Maintain &erms of Payment &erms of payment are con!itions esta#lis e! #etween #usiness partners to settle t e payment of in"oices$ & e con!itions !efine t e in"oice payment !ue !ate an! t e cas !iscount offere! for early settlement of t e in"oice$ $efine Accounts for Cas! $iscounts ta3en (OB?4) SPRO > Financial Accounting > Accounts Paya#le an! Accounts Recei"a#le > -usiness &ransactions > Outgoing Payments > Outgoing Payment .lo#al Settings > Define Accounts for Cas Discounts ta%en $efine Accounts for Cas! $iscounts granted (OB?,) SPRO > Financial Accounting > Accounts Paya#le an! Accounts Recei"a#le > -usiness &ransactions > 8ncoming Payments > 8ncoming Payment .lo#al Settings > Define Accounts for Cas Discounts grante!

*ayment $ifferences
$efine 'eason Codes for *ayment $ifferences ( SPRO > Financial Accounting > Accounts Paya#le an! Accounts Recei"a#le > -usiness &ransactions > 8ncoming Payments > 8ncoming Payment .lo#al Settings > Define Reason Co!es

Automatic *ayment *rogram (FBC*)


E"ery company nee!s some way to pay t eir "en!ors$ & e automatic payment program is a tool t at will elp users manage paya#les$ Accounts paya#le in"oices a"e to #e pai! on time to recei"e possi#le !iscounts$ & e settings are !i"i!e! into t e following categories: All company codes 8nter(company payment relations ips & e company co!e+s, t at process payments Cas !iscounts &olerance !ays for payments & e customer an! "en!or transactions to #e processe! *aying company codes Minimum amounts for incoming an! outgoing payments Forms for payment a!"ice an! ED8 +Electronic Data 8nterc ange, -ill of E)c ange parameters *ayment met!ods 6 country Met o!s of payments suc as C e*ue' -an% &ransfer etc$ Define t e #asic re*uirements an! specifications for eac payment met o! Create a C e*ue' #an% transfer' #ill of e)c ange' etc$ Master recor! re*uirements' i$e$ a!!ress re*uire!

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Document types for postings Print programs Permitte! currencies *ayment met!ods 6 company code Define for eac payment met o! an! company co!e Minimum an! ma)imum payment amounts B et er payments a#roa! an! foreign currencies are allowe! .rouping options -an% optimization Forms for payment me!ia Ban3 $etermination & ese components nee! to #e ta%en into consi!eration w en selecting t e paying ouse #an% N Ran%ing or!er +per pmt met o!' !efine' 4$ w ic ouse #an% s oul! #e consi!ere! for payment first' secon!' t ir!' etc$' 5$ Currency' 2$ -ill of e)c ange, Accounts 9 Amounts +per ouse #an% an! payment met o! com#ination' !efine' 4$ & e offset account to t e su#(le!ger posting' 5$ Clearing accounts for #ills of e)c ange 2$ & e a"aila#le amount of fun!s in eac #an%, C arges +Assess a!!itional #an% c arges for incoming an! outgoing payments' ;se! wit #ills of e)c ange' A!!itional automatic posting configuration, 0alue !ate +per ouse #an% an! payment met o! com#ination' "alue !ate is N 4$ ;se! wit cas management an! forecast 5$ & e num#er of I!ays until "alue !ateJ plus t e posting !ate, 7ouse .an3s *ayment met!ods in Country (OBVC4) Country: 8= Payment Met o!: D +Any, Description: C ec% Payment Select Ra!io -utton 6Outgoing Payments7 Select Ra!io -utton 6C ec%7 Document &ype for Payment: ?H Clearing Document &ype: ?H Payment Me!ium Program: RFFO;SOC =ame of t e Print Dataset: <8S&S ?ey in Co!e <ine: C4 *ayment met!ods in Company Code (OBV4) Minimum Amount: 4 Ma)imum Amount: AAAAAAAAA C ec% on 6Single Payment for mar%e! item7 C ec% on 6Payment per !ue !ay7 -an% Selection: Select Ra!io -utton 6=o Optimization7 Clic% 6Form Data7 Form for t e payment transfer me!ium: F44COPRE=;MOC>C?
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Clic% 6Payment A!"ice Control7 Select Ra!io -utton 6=one7 4 Rows Select Ra!io -utton 6Always Payment A!"ice7 All Company Codes (OBV4) Paying Company Co!e: E/H C ec% on 6Separate Payment per -usiness Area7 C ec% on 6Ma)imum Cas Discount7 *aying Company Code (OBV4) Minimum Amount for 8ncoming Payment: 4 Minimum Amount for Outgoing Payment: 4 Clic% 6Forms7 Form for Payment A!"ice: F44CODOA08S Clic% 6Sen!er Details7 &e)t 8D: S& ;n!er 6&e)t Elements7 <etter >ea!er: FOCC4O>ea!er Footer &e)t: FOCC4OFooter Sen!er: FOCCC4OSen!er 7ouse Ban3s (F:"2) Define >ouse -an%s if not !efine! alrea!y Ban3 $etermination (OBVC4) Select 6E/H7 Company Dou#le clic% 6Ran%ing Or!er7 Payment Met o! Currency D 8=R D 8=R Dou#le clic% 6-an% Accounts7 >ouse -% Pmt Met o! ;&8 D S-8 D Dou#le clic% 6A"aila#le Amounts7 >ouse -an% A1c$ 8D ;&8 ;&84 S-8 S-84 Dou#le clic% 60alue Date7 Payment Met o! >ouse -an% D ;&8 D S-8

<ine 8tems: E4

Ran% Or!er 4 5 Currency 8=R 8=R 8=R 8=R A1c$ 8D ;&84 S-84

>ouse -an% ;&8 S-8 A1c 8D ;&84 S-84 -% Su# A1c$ .< A1c$ =o$ .< A1c$ =o$

Currency A"aila#le for Outgoing Pmt AAAAAAAAA AAAAAAAAA C C Amount 8=R 8=R Currency

Creation of C!ec3 /ots (FC7:) Accounting > Financial Accounting > Accounts Paya#le > Perio!ic Processing > Payments

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En"ironment > C ec% 8nformation > =um#er Ranges =ote: Don7t C ec% on 6=on(Se*uential7 +S oul! #e se*uential for t e payment program, *ayment 'un (F""1) Accounting > Financial Accounting > Accounts Paya#le > Perio!ic Processing > Payments +F steps to t e payment process: *arameters: 8n t is step' t e following *uestions are as%e! an! answere! B o is going to #e pai!P B at payment met o!s will #e use!P B en will t ey #e pai!P B ic company co!es will #e consi!ere!P >ow are t ey going to #e pai!P *roposal: Once t e parameters a"e #een specifie!' t e proposal run is sc e!ule! an! it pro!uces a list of #usiness partners an! open in"oices t at are !ue for payment$ 8n"oices can #e #loc%e! or un#loc%e! for payment$ *rogram: Once t e payment list as #een "erifie!' t e payment run is sc e!ule!$ A payment !ocument is create! an! t e general le!ger an! su#(le!ger accounts are up!ate!$ *rint: & e accounting functions are complete! an! a separate print program is sc e!ule! to generate t e payment me!ia$, Run Date: Current Date 8!entification: A-C +any, Clic% 6Parameters7 &a# Company Co!e: E/H Payment Met o!: D =e)t Payment Date: Current Date:4 0en!or Account: .i"e Range Clic% 6A!!itional <og7 &a# 0en!or Account: .i"e Range C ec% on 6Due Date C ec%7 C ec% on 6Payment met o! selection in all cases7 Sa"e 9 -ac% Clic% 6Sc e!ule Proposal7 Select 6Start 8mme!iately7 &arget: --/ 6Enter7 till Payment Proposal as #een create! Clic3 D(dit *roposalE 0elect /ine :tems Clic% 6Reallocate7 Payment Met o!: D >ouse -an%: ;&8 A1c$ 8D: ;&84
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Sa"e 9 -ac% Clic% 6Printout1Data Me!ium7 Program: RFFO;SOC 0ariant: D En"ironment > Maintain 0ariant Program Run Date: Current Date:4 +=e)t Payment Date mentione! in t e Program, 8!entification: A-C Paying Company Co!e: E/H Payment Met o!: D -usiness Area: E/H> >ouse -an%: ;&8 A1c$ 8D: ;&84 Currency ?ey: 8=R Print Control:( Select 6Print C ec%s7 Select 6Print 8mme!iately7 Select 6Print Payment Summary7 Select 6Print 8mme!iately7 =o$ of Sample Printouts: C =o$ of items in Payment Summary: AAAA Sa"e 9 -ac% Arrow twice Clic% 6Payment Run7 &a# Select 6Start 8mme!iately7 6Enter7 till Payment Run is carrie! out Clic% 6Sc e!ule Print7 &a# Select 6Start 8mme!iately7 Qo# =ame: 6Enter7 till Payment Run is carrie! out System > Ser"ices > Output Controller +SPC4, E)ecute Select t e item in t e report Clic% 6Display Contents7 8con Report can #e "iewe!$

Accounts Receivable
*osting >eys Customer De#it: C4 Customer Cre!it: 4G S1De#tors -ill of E)c ange De#it: CA S1De#tors -ill of E)c ange Cre!it: 4A $ocument ,ypes

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DR D Customer 8n"oice DH D Customer Payment DA D Customer Document +&ransfers1Re"ersals, AR +Customer Accounts, is a Su#si!iary <e!ger of Sun!ry De#tors 9 Sun!ry De#tors is a Reconciliation Account un!er Current Assets$ Steps: Creation of Customer Account .roups li%e F8 Customers an! SD Customers wit Reconciliation Account Fiel! man!atory$ Creation of =um#er Range .roups an! =um#ers for Customers$ Assignment of =um#er Range .roup to Customer Account .roup$ Creation of Customer Master$ Document &ypes an! =um#er Ranges for ?R' ?H an! ?A$ Creation of Customer Account %roups (OB$2) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > Customer Accounts > Master Recor!s > Preparations for creating Customer Master Recor!s > Define Account .roups wit Screen <ayouts +Customers, +Create F8 Customer .roup 9 SD Customer .roup Company Co!e Data > Account Management > Reconciliation Account Re*uire! Entry, & e Customer Account .roup controls & e num#er ranges of t e accounts' t e status of t e fiel!s in t e master recor! an! w et er t e account is a one time customer$ Create -um.er 'anges for Customer Accounts (?$-") SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > Customer Accounts > Master Recor!s > Preparations for creating Customer Master Recor!s > Create =um#er Ranges for Customer Accounts Assign -um.er 'anges to Customer Account %roups (OBA') SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > Customer Accounts > Master Recor!s > Preparations for creating Customer Master Recor!s > Assign =um#er Ranges to Customer Account .roups Creation of Customer Master (?$1") Accounting > Financial Accounting > Accounts Recei"a#le > Master Recor!s > Maintain Centrally > Create +& e account group is entere! on t e initial create screen$ 8n F8' once t e customer account is create!' its account group cannot #e c ange!$ Select Company Co!e Data -utton ( .i"e Reconciliation Account =um#er' Sort ?ey C45 0en!or =ame' Payment &erms' &olerance .roup 9 Select 6C ec% Dou#le 8n"oicing7, <ine item !isplay an! open item management are always preset to IonJ for e"ery customer account$
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A complete Customer Account consists of 2 segments D 4$ .eneral Data at t e client le"el 5$ Company co!e segment an! 2$ Sales Area segment .eneral !ata consists A!!ress' Control !ata' Payment transactions etc$ & e account num#er is assigne! to t e Customer at t e client le"el$ & is ensures t at t e account num#er for a customer is t e same for all company co!es an! sales areas$ Company !ata consists Accounting information' Payment transactions' Correspon!ence' 8nsurance' Bit ol!ing ta) etc$ =ote: 8f SD creates t eir segment of t e master recor! an! t en F8 creates t eir segments of t e master recor!' t ere is t e ris% of creating incomplete or !uplicate master recor!s$ &o fin! an! correct t ese incomplete accounts' we can run report RFD?A.CC an! ma%e t e necessary corrections$ Creation of !uplicate accounts can #e pre"ente! #y: ;sing t e matc co!e #efore creating a new account Switc ing on automatic !uplication c ec% 8mportant Fiel!s Searc 8tem: S oul! #e fille! wit a s ort "ersion of t e customer name accor!ing to company rules1!esires$ An a!!itional searc fiel! also can #e fille! up$ .roup ?ey: Customers w o #elong to one corporate group can #e #un!le! toget er #y a user(!efine! group %ey$ & is group %ey can #e use! for running reports' transaction processing or for matc co!es$ Accounting cler%: & e accounting cler%7s name as to #e store! un!er an 8D an! t is 8D can #e entere! in t e customer master recor! of t e account e or s e is responsi#le for$ & e accounting cler%7s name is t en printe! on correspon!ence an! t is 8D is use! to sort !unning an! payment proposal lists$ $ocument ,ypes + -um.er 'anges (OBA ) SPRO > Financial Accounting > FA.S > Document > Document >ea!er > O"er"iew +.i"e =um#er Ranges for Document &ypes DR' DH an! DA, 0ale :n5oice *osting (F222) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > Ot er > 8n"oice .eneral $isplay Customer Account (FB/)-) 9it! Open :tem@ Cleared :tem and 0pecial %/ :tem details Accounting > Financial Accounting > Accounts Recei"a#le > Account > Display1C ange <ine 8tems $isplay Customer Account (F$"1-) :ncoming *ayment *osting (F22;)
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Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > 8ncoming Payment

$o9n *ayments from Customers


Create Special .< Account 6A!"ances from Customers +Reconciliation Account,7 un!er Current <ia#ilities Create <in% #etween 6S1De#tors7 an! 6A!"ances from Customers7 +Special .< 8n!icator: A, Down Payment Receipt Posting Sale 8n"oice Posting &ransfer of Down Payment from Special .< to =ormal item #y clearing Special .< Account Clearing of =ormal 8tem

/in3 .et9een 06$e.tors and Ad5ances from Customers (OB?') SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Down Payments Recei"e! > Define Reconciliation Accounts for Customer Down Payments +Dou#le Clic% on Down Payment 9 .i"e Reconciliation Account =um#er an! Special .< Account =um#er, Customer $o9n *ayment *osting (F229) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > Down Payment > Down Payment +Special .< 8n!icator 6A7, 0ale :n5oice *osting (F222) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > Ot er > 8n"oice .eneral ,ransfer of Ad5ance from 0pecial %/ to -ormal .y clearing 0pecial %/ (F239) $o9n *ayment Clearing Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > Down Payment > Clearing Clearing of -ormal :tem (F232) Accounting > Financial Accounting > Accounts Recei"a#le > Account > Clear

Bill of (=c!ange
<C +<etter of Cre!it D 2C1MC1AC !ays sig t, Contingent <ia#ility -ills Discounte! wit -an% 6B7 is t e Special .< 8n!icator +6B7 stan!s for 6-ill of E)c ange -an%a#le7,

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Bill of (=c!ange ,ransaction =ormal Accounting SAP Accounting Customer A1c$ Dr$ Customer A1c$ Dr$ +S1De#tors De#it, &o Sales A1c$ &o Sales A1c$ -ill of E)c ange Receipt D -ill of E)c ange Receipt D =o Entry Customer +B, A1c$ Dr$ +S1Drs$ -E)c nge A1c$ De#it, &o Customer A1c$ +S1Drs$ Bit clearing, Discounting D Discounting D -an% A1c$ Dr$ -an% A1c$ Dr$ 8nterest A1c$ Dr$ 8nterest A1c$ Dr$ &o -ill Discounting A1c$ &o -an% -ill Discounting A1c$ Re"ersal of Contingent <ia#ility Re"ersal of Contingent <ia#ility ( -ill Discounting A1c$ Dr$ -an% -ill Discounting A1c$ Dr$ &o Customer A1c$ &o Customer +B, A1c$ +S1Drs$ -ill of E)c ange wit clearing, Reports D Reports wit in t e system D Customer wise' Due Date wise' Customer wise' Due Date wise' -ill wise wit in t e -ill wise outsi!e t e system system Creation of %/ Account D06$e.tors Bill of (=c!angeE (F011) +Current Assets <oans an! A!"ances .roup -alance S eet Deselect Only -alances in <ocal Currency Reconciliation Account for Account &ype: Customers Select <ine 8tem Display Sort ?ey: C24 +Customer =um#er, Fiel! Status .roup: .CMR Reconciliation Accounts, Creation of %/ Account DBan3 Bill $iscountingE (F011) +Secure! <oans .roup -alance S eet Only -alances in <ocal Currency Select Open 8tem Management Select <ine 8tem Display Sort ?ey: .CCG +-an% Accounts D O#ligatory 0alue Date, SSSelect 6Post Automatically only7SS, /in3 .et9een 06$e.tors and 06$e.tors Bill of (=c!ange (OBY-) SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > -ill of E)c ange &ransactions > -ill of E)c ange Recei"a#le > Post -ill of E)c ange Recei"a#le > Define Alternati"e Reconciliation Account for -ill of E)c ange Recei"a#le +Dou#le Clic% 6Special .< Account Determination7 Dou#le Clic% 6-ill of E)c ange -an%a#le7 C art of Accounts: E/H Account &ype: D Special .< 8n!icator: 6B7 -ill of E)c ange -an%a#le

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Reconciliation Account: Sun!ry De#tors A1c$ Special .< Account: Sun!ry De#tors -ill of E)c ange A1c$, /in3 .et9een Ban3 Current Account@ 0undry $e.tors Account and Ban3 Bill $iscounting Account (OBY>) SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > -ill of E)c ange &ransactions > -ill of E)c ange Recei"a#le > Present -ill of E)c ange Recei"a#le at -an% > Define -an% Su# Accounts +=ew Entries C art of Accounts: E/H -an% Current Account: Current A1c$ .< =o$ ;sage: Discounting 8n!icator for Special .<: 6B7 -ill of E)c ange -an%a#le Customer Reconciliation: Sun!ry De#tors A1c$ -an% Su# Account for <ia#ility: -an% -ill Discounting A1c$, 0ale :n5oice *osting (F222) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > Ot er > 8n"oice .eneral Bill of (=c!ange 'eceipt (F23#) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > -ill of E)c ange > Payment +Date: Select 68ncoming Payment7 Posting ?ey: CA Special .< De#it Account: Customer A1c$ =o$ Special .< 8n!icator: 6B7 -ill of E)c ange -an%a#le Amount: &e)t: -ill of E)c ange Receipt -usiness Area: Due on: Current Date : <C sig t Planne! ;sage: Discounting Central -an% <OC: -an% Main Select 6C oose Open 8tems7 Select 6Process Open 8tems7 Dou#le in 8=R .ross AAAA Sa"e, Bill $iscounting (F233) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > -ill of E)c ange > Discount +Date: &ype: DA ;sage: Discounting -an% Account =um#er: Current Account .< =um#er

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-usiness Area: Amount: &e)t: -an% -ill Discounting Posting ?ey for De#it: FC Account: 8nterest .< Account =um#er un!er E)penses Amount: 8nterest Amount -usiness Area: Press 6Select -ill of E)c ange7 -utton Document =um#er: -ill of E)c ange Receipt Document =um#er Doc Simulate 9 Sa"e, ,o see Customer 9ise@ $ue $ate 9ise Outstanding (0FA/'F; 1"22"3) Accounting > Financial Accounting > Accounts Recei"a#le > Perio!ic Processing > -ill of E)c ange Processing > ?orea > -ill of E)c ange Management +C art of Accounts: .< Account: Sun!ry De#tors -ill of E)c ange .< Account =um#er Company Co!e: Special .< 8n!icator: B -ill of E)c ange ;sage: 6D7 Discounting Select 6Discounte!1Collecte! -ills7 E)ecute Fiel!s to %eep in Report: Due Date' Document =um#er' Document Date' Customer' Recei"e! from' Amount in <ocal Currency, $isplay Ban3 9ise Outstanding (FB/3-) Accounting > Financial Accounting > .eneral <e!ger > Account > Display1C ange <ine 8tems +-an% Account =um#er: -an% -ill Discounting .< Account =um#er Select 6Open 8tems7 -utton 9 E)ecute, 'e5erse Contingent /ia.ility (F221) Accounting > Financial Accounting > Accounts Recei"a#le > Document Entry > -ill of E)c ange > Re"erse Contingent <ia#ility +Document Date: .< Account =um#er: Sun!ry De#tors -ill of E)c ange .< Account =um#er ;sage: Discounting Due #y: Select 6E!it <ine 8tems7 -uttons Select t e items from t e Drop Down Menu Sa"e 9 Document Display, Customer Account $isplay FB/)Ban3 Bill $iscounting Account $isplay FB/3=ote: E"en in case of Dis onor First Contingent <ia#ility is to #e re"erse! an! t e a!!itional entry for !is onor is Customer De#it an! -an% Cre!it$

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$unning
System !efine! remin!er letters Dunning Area: Sout ' =ort ' East' Best Dunning <e"els: F +Ma)imum le"els A, Dunning Fre*uency: 4C15C12C !ays .race Perio!: 21F1G !ays & e Dunning Program settings are !i"i!e! into t e following categories: Dunning Proce!ure o Define t e %ey for t e !unning proce!ure to #e use! o .i"e a !escription for t e !unning proce!ure o Define !unning inter"al in !ays o Specify minimum !ays in arrears after w ic a !unning notice will #e sent o .race perio! per line item o 8nterest calculation in!icator for calculation of !unning interest Dunning le"els +Eac item to #e !unne! gets a !unning le"el accor!ing to its !ays in arrears, o Define minimum num#er of !ays' referring to t e !ue !ate of net payment' to reac a certain !unning le"el o Define w et er interest is to #e calculate! o Define print parameters C arges o Define !unning c arges' !epen!ing on t e !unning le"el o Dunning c arges can #e eit er a fi)e! amount or a percentage of t e !unne! amount o A minimum amount for t e !unning c arges can #e set Minimum amounts o Define minimum amount or percentage of t e o"er!ue items to reac a !unning le"el o Minimum amount to #e reac e! in or!er to calculate interest per !unning le"el Dunning te)ts o Define t e name of t e form t at will #e use! at eac !unning le"el En"ironment o Company co!e !ata o Sort fiel!s o Sen!er !etails o Dunning areas o Dunning %eys +A !unning %ey !etermines t at t e line item can only #e !unne! wit restrictions or is to #e !isplaye! separately on t e !unning notice$ -y assigning !unning %eys to certain items we can pre"ent t ese items from e)cee!ing a certain !unning le"el$,

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o Dunning #loc% reasons + A !unning #loc% pre"ents accounts an! items to #e !unne!, o 8nterest o Dunning grouping $efine $unning Areas (OB#") SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Dunning > -asic Settings for Dunning > Define Dunning Areas +FG' Company Co!e: E/H' Area: lea"e #lan%' &e)t: Dunning Area for E/H, $efine $unning *rocedure (FBM*) SPRO > Financial Accounting > Accounts Recei"a#le an! Accounts Paya#le > -usiness &ransactions > Dunning > Dunning Proce!ure > Define Dunning Proce!ures +Select 6=ew Proce!ure7 =ame: E/H &e)t: Dunning Proce!ure for E/H Dunning 8nter"al: 4C !ays =um#er of Dunning <e"els: F +ma), <ine 8tem .race Perio!: 2 !ays Select 6Stan!ar! &ransaction Dunning7 Reference Dunning Proce!ure: E/H Reference 8nterest 8n!icator: 8tem 8nterest calculation %ey if any Select 6Dunning &e)t7 -utton +ignore t e warning message 9 enter, Co$ Co!e: E/H Select 6Customer7 9 Enter Select 6=ew Company Co!e7 -utton .i"e: E/H 9 Enter Select 6Separate =otice per Dunning <e"el7 -ac% arrow twice 9 say 6/es7 to t e message 6Data to #e sa"e!P7 Select 6Dunning &e)t7 -utton once again Co$ Co!e: E/H Select 6Customer7 9 Enter TOpen one more session wit F-MP 9 Dou#le Clic% CCC4 System !efine! Dunning Proce!ure Select 6Dunning &e)t7 -utton an! gi"e Co$ Co!e: CCC4 Select 6Customer7 9 EnterU Copy t e Forms from ere an! Paste in E/H7s F-MP Select -ac% Arrow Select 6Dunning <e"els7 -utton 9 specify interest settings if any Select 6C arges7 -utton to specify Dunning C arges if any Sa"e' 8gnore t e warning message 9 Enter, Assignment of $unning *rocedure in t!e Customer Master (?$12)

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Accounting > Financial Accounting > Accounts Recei"a#le > Master Recor!s > Maintain Centrally > C ange +8n Company Co!e Data > Correspon!ence &a# > Assign Dunning Proce!ure, $unning 'un (F")1) Accounting > Financial Accounting > Accounts Recei"a#le > Perio!ic Processing > Dunning Steps in Dunning Run Maintain Parameters +specify t e accounts an! !ocuments t at are to #e consi!ere! in t e !unning run, Proposal Run E!iting Proposal Printing Dunning =otices +Run on: Current Date 8!entification: E/H4 +any, Select 6Parameters7 &a# Dunning Date: Current Date Documents Poste! up to: Current Date Company Co!e: E/H Customer A1c$ =o$: .i"e t e range 9 Sa"e 9 Select -ac% Arrow Select 6Sc e!ule7 -utton Start Date: Current Date Select 6Start 8mme!iately7 Output De"ice: <PC4 9 Select Sc e!ule -utton &ill you get complete message %eep on entering Select 6Dunning Printout7 -utton Select 6Print7 -utton &ill you get complete message %eep on entering Select 6Sample Printout7 -utton Customer =um#er: .i"e Range 9 Select Print -utton &ill you get complete message %eep on entering Select 68n!i"i!ual Dunning =otice7 -utton Output De"ice: <PC4 9 Select Continue -utton Co$ Co!e: E/H 9 .i"e Customer Range Select Printout -utton, =ote: Dunning <e"el complete! will #e up!ate! in Customer Master Recor!$

0ales ,a=
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:nput ,a= or *urc!ase ,a= -ase 4CC 5L &a) 5 (((( 8n"entory RM 4C5 (((( Output ,a= or 0ales ,a= -ase Price 4CC FL S& F (((( 4CF ((((

Sales Account S& Paya#le Account

$efine Calculation *rocedure (OBG3) SPRO > Financial Accounting > FA.S > &a) on Sales1Purc ases > -asic Settings > C ec% Calculation Proce!ure Dou#le clic% 6Define Proce!ures7 +FG' Proce!ure: &a)E/H TanyU' Desc: Sales &a) 8n!ia 9 Sa"e Select t e Recor! Create! Dou#le clic% 6Control Data7 9 Select 6=ew Entries7 Step: 4 Con!ition &ype: -AS- -ase Amount Step: 5 Con!ition &ype: MB0S 8nput &a) From: 4 &o: 4 Account ?ey: 0S& 8nput &a) Step: 2 Con!ition &ype: MBAS Output &a) From: 4 &o: 4 Account ?ey: MBS Output &a) Sa"e, Assign County to Calculation *rocedure SPRO > Financial Accounting > FA.S > &a) on Sales1Purc ases > -asic Settings > Assign County to Calculation Proce!ure +For Country 68=7 attac t e proce!ure 6&a)E/H7, $efine ,a= Codes for 0ales + *urc!ases (F,?*) SPRO > Financial Accounting > FA.S > &a) on Sales1Purc ases > Calculation > Define &a) Co!es for Sales an! Purc ases +For :nput ,a= Country: 8= 9 Enter &a) Co!e: 04 TAnyU Desc: 5L 8nput &a) &a) &ype: 607 8nput &a) 9 Enter 8nput &a): 5L +.i"e 8nput &a) Rate, Deacti"ate t e Output &a) <ine 9 Sa"e,

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+For Output ,a= Country: 8= 9 Enter &a) Co!e: A4 +Any, Desc: FL Output &a) &a) &ype: 6A7 Output &a) 9 Enter Output &a): FL +.i"e Output &a) Rate, Deacti"ate t e 8nput &a) <ine 9 Sa"e, $efine ,a= Accounts (OB&1) SPRO > Financial Accounting > FA.S > &a) on Sales1Purc ases > Posting > Define &a) Accounts +Dou#le clic% 60S&7 8nput &a) %ey C art of Accounts: E/H 9 Sa"e .i"e t e .< Account =um#er to w ic 8nput &a) s oul! go: 8n"entory(RM A1c$ Select -ac% Arrow 9 Dou#le clic% 6MBS7 %ey for Output &a) C art of Accounts: E/H C ec% On 6&a) Co!e wise7 9 Sa"e &a) Co!e: A4 Account =um#er: S& Paya#le A1c$, Assign 0ales ,a= Code in Customer Master (?$12) Accounting > Financial Accounting > Accounts Recei"a#le > Master Recor!s > Maintain Centrally > C ange +.eneral Data -utton > Control Data &a# > &a) Co!e4: A4 t e !efine! ta) co!e, Assign 0ales ,a= Code in %/ Account 0ales (F011) Control Data &a# > &a) Category: S +All &a) Co!es allowe!, C ec% on 6Posting wit out &a) allowe!7 *osting of 0ale ,ransaction in F: (F222) & e Entry will #e Customer A1c$ Dr$ 4'CF'CCC1( &o Sales 4'CC'CCC1( &o S& Paya#le F'CCC1(

Asset Management
Su#si!iary <e!ger C art of Depreciation D Copy .ermany C art of Depreciation Depreciation Areas D -oo%' &a)' Consoli!ate! an! Costing Depreciation Met o!s D Straig t <ine Met o! an! Britten Down 0alue Met o! Depreciation ?eys D Rate : Met o! GL S<M' GLBD0 etc$

Rules: Su# Asset Master is to #e create! BR& Main Asset Master

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Main Asset Master is to #e create! BR& Asset Class 8n Asset Class we mention Account Determination For Account Determination we assign Accounts on t e #asis of &ransaction li%e Purc ase' Sale' Profit' <oss' Scrapping' Depreciation' Accumulate! Depreciation etc$ Account $etermination <an! Asset Class Asset Masters 0u. Asset Masters

,ransaction

Purc ase' Sale' Profit' <oss' Scrapping' Depreciation' Accumulate! Depreciation etc$

Free >ol! <an! <ease >ol! <an! -uil!ings Factory -uil!ings =on Factory -l!gs$ Plant 9 Department A Mac inery Department Department C Furniture 9 Furniture 9 Fi)tures Fi)tures Office E*uipment 0e icles 8n!igenous 0e icles 8mporte! 0e icles Capital Bor% in E)pansion 4 Progress E)pansion 5 E)pansion 2

Mac ine =o$4

Motor

System !efine! Account $eterminations an! 0creen /ayout 'ules: $escription Account $eterminatio n Real Estate an! Similar Rig ts 4CCCC -uil!ings 44CCC Mac inery an! E*uipment 5CCCC Furniture 9 Fi)tures 2CCCC 0e icles 24CCC >ar!ware +8&, 25CCC Down Payments pai! an! Assets un!er Construction FCCCC <ow 0alue Assets GCCCC <easing MCCCC O#3ects of Art KCCCC

0creen /ayout 'ule 4CCC 44CC 5CCC 2CCC 24CC 25CC FCCC GCCC MCCC KCCC

Settings: Copy 'eference C!art of $epreciation6 $epreciation Areas ((C1;) SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Copy Reference C art of Depreciation1 Depreciation Areas Dou#le clic% 6Copy Reference C art of Depreciation7 +Menu, Organisational O#3ect > Copy Org$ O#3ect +ECCK, From C art of Depreciation: ODE +Sample C art of Depreciation' .ermany,

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&o C art of Depreciation: E/H 9 Enter Dou#le clic% 6Specify Description of C art of Depreciation7 C ange t e Description for E/H as E/H C art of Depreciation $efine $epreciation Areas (OA$B) SPRO > Financial Accounting > Asset Accounting > 0aluation > Depreciation Areas > Define Depreciation Areas Dou#le clic% 6Define Depreciation Areas7 +OAD-, Select 6E/H C art of Depreciation7 Select 6C oose7 -utton E!it > Selections > Select All Deselect 7C4 -oo% Depreciation Area7 E!it > Delete +4C Entries will #e !elete! e)cept for -oo% Depreciation, Sa"e 9 ?eep on Entering till t e Data is sa"e!$ +C5' 2C will not #e !elete!' t ey remain along wit C4 -oo% Depreciation, Creation of 1H ,a= Codes for 0ale + *urc!ase (F,?*) SPRO > Financial Accounting > FA.S > &a) on Sales1 Purc ases > Calculation > Define &a) Co!es for Sales an! Purc ases Country Co!e: 8= &a) Co!e: 0C +any, 9 Enter &a) Co!e: 0C CL 8nput &a) &a) &ype: 0 +0 for 8nput &a), 9 Enter 8nput &a): .i"e C percentage Deacti"ate Output &a) <ine 9 Sa"e 8n t e same way create 6AC7 CL Output &a) Co!e Assign ,a= Codes for -on ,a=a.le ,ransactions (OBC/) SPRO > Financial Accounting > FA.S > &a) on Sales1Purc ases > Posting > Assign &a) Co!es for =on &a)a#le &ransactions +For E/H Company Co!e assign 8nput &a) Co!e 0C an! Output &a) Co!e AC, Assign C!art of $epreciation to Company Code (OAOB) SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Assign C art of Depreciation to Company Co!e +For E/H Company Co!e' Assign E/H C art of Depreciation, 0pecify Account $etermination SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Specify Account Determination +=o settings re*uire!' alrea!y system as !efine!, Create 0creen /ayout 'ules SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Create Screen <ayout Rules +=o Settings Re*uire!,

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$efine -um.er 'ange :nter5al for Asset Classes (A01;) SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define =um#er Range 8nter"al Create 8nter"als .roup =o$ From &o C4 4 4CCCCC C5 4CCCC4 5CCCCC C2 5CCCC4 2CCCCC CF 2CCCC4 FCCCCC CG FCCCC4 GCCCCC CM GCCCC4 MCCCCC $efine Asset Classes (OAOA) SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define Asset Classes =ew Entries Asset Class: E4CCCC Free ol! <an! Account Determination: 4CCCC Screen <ayout Rule: 4CCC =um#er Range .roup: C4 Select 68nclu!e Asset7 un!er 68n"entory Data7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: E44CCC Factory -uil!ings Account Determination: 44CCC Screen <ayout Rule: 44CC =um#er Range .roup: C5 Select 68nclu!e Asset7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: E5CCCC Department A Plant 9 Mac inery Account Determination: 5CCCC Screen <ayout Rule: 5CCC =um#er Range .roup: C2 Select 68nclu!e Asset7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: E5CCC4 Department - Plant 9 Mac inery

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Account Determination: 5CCCC Screen <ayout Rule: 5CCC =um#er Range .roup: C2 Select 68nclu!e Asset7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: E2CCCC Furniture 9 Fi)tures Account Determination: 2CCCC Screen <ayout Rule: 2CCC =um#er Range .roup: CF Select 68nclu!e Asset7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: E24CCC 0e icles ( 8n!igenous Account Determination: 24CCC Screen <ayout Rule: 24CC =um#er Range .roup: CG Select 68nclu!e Asset7 Select 6=o AuC or Summary Management of AuC7 Sa"e Select 6=e)t Entry7 -utton Asset Class: EFCCCC E)pansion 4 Account Determination: FCCCC Screen <ayout Rule: FCCC =um#er Range .roup: CM Select 6<ine 8tem Settlement7 Sa"e Creation of %/ Accounts (F011) 4$ <an! +Deselect 6Only -al in <C7' Reconciliation: Assets' Sort ?ey C4K' .CMR, 5$ -uil!ings ( !o ( 2$ Plant 9 Mac inery ( !o ( F$ Furniture 9 Fi)tures ( !o ( G$ 0e icles ( !o ( M$ Capital Bor% in Progress ( !o ( R$ Accumulate! Depreciation D -uil!ings ( !o ( K$ Accumulate! Depreciation D Plant 9 Mac inery ( !o ( A$ Accumulate! Depreciation D Furniture 9 Fi)ture ( !o ( 4C$ Accumulate! Depreciation D 0e icles ( !o ( 44$ Asset Sale +;n!er Ot er 8ncome .roup 9 Fiel! Status .CG5' Sort ?ey C4K, 45$ Profit on Sale of Asset +;n!er Ot er 8ncome 9 Fiel! Status .CC4' Sort ?ey C4K,

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42$ <oss on Asset Sale +;n!er A!mn Cost 9 Fiel! Status .CC4' Sort ?ey C4K, 4F$ <oss !ue to Scrapping +;n!er A!mn Cost 9 Fiel! Status .CC4' Sort ?ey C4K, 4G$ Depreciation +;n!er Depreciation 9 Fiel! Status .CC4' Sort ?ey C4K, Assignment of Accounts (AO91) SPRO > Financial Accounting > Asset Accounting > 8ntegration wit .eneral <e!ger > Assign .< Accounts Select Details of 6C art of Depreciation E/H7 C art of Accounts: E/H Dou#le Clic% 6C oose Account Allocation7 Select 4CCCC Account Determination +Real Estate 9 Similar Rig ts, Dou#le clic% 6Define Ac*uisition1Retirement Accounts7 Select C4 -oo% Depreciation Area Select 6Details7 -utton Ac*uisition: Ac*uisition 9 Pro!uction Costs: .i"e .< A1c$ of <A=D Clearing Account Re"enue from Asset Sale: .i"e .< A1c$ of ASSE& SA<E .ain from Asset Sale: .i"e .< A1c$ of PROF8& O= ASSE& SA<E <oss from Asset Sale: .i"e .< A1c$ of <OSS O= ASSE& SA<E <oss ma!e on Asset Retirement wit out Re"enue: .i"e .< A1c$ of <OSS D;E &O SCRAPP8=. Enter 9 Sa"e Select -ac% Arrow &wice Select 44CCC Account Determination +-uil!ings, Dou#le clic% 6Define Ac*uisition1Retirement Accounts7 Select C4 -oo% Depreciation Area Select 6Details7 -utton Ac*uisition: Ac*uisition 9 Pro!uction Costs: .i"e .< A1c$ of -;8<D8=.S Clearing Account Re"enue from Asset Sale: .i"e .< A1c$ of ASSE& SA<E .ain from Asset Sale: .i"e .< A1c$ of PROF8& O= ASSE& SA<E <oss from Asset Sale: .i"e .< A1c$ of <OSS O= ASSE& SA<E <oss ma!e on Asset Retirement wit out Re"enue: .i"e .< A1c$ of <OSS D;E &O SCRAPP8=. Enter 9 Sa"e Dou#le clic% 6Define Depreciation Accounts7 Select C4 -oo% Depreciation Select 6Details7 -utton Accumulate! Depreciation Account for Or!inary Depreciation: .i"e .< A1c$ of ACC;M;<A&ED DEPREC8A&8O= D -;8<D8=.S E)pense Account for Or!inary Depreciation: .i"e .< A1c$ of DEPREC8A&8O= Enter 9 Sa"e Select -ac% Arrow &wice An! repeat t e proce!ure for 5CCCC' 5CCC4' 2CCCC' 24CCC an! FCCCC =ote: For 6FCCCC Asset un!er Construction7' no nee! to assign Depreciation Accounts as t ere will #e no Depreciation on AuC$

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$etermination of $epreciation Areas in Asset Classes (OAYC) SPRO > Financial Accounting > Asset Accounting > 0aluation > Determine Depreciation Areas in Asset Class Select E4CCCC Free ol! <an! Dou#le Clic% 6Depreciation Areas7 Acti"ate C4 -oo% Depreciation #y Deselecting it <ayout Depreciation on Asset Su# =um#er <e"el: .i"e 5CCC in all 2 recor!s$ -ac% Arrow Select E44CCC an! repeat t e process$ An! repeat t e process for t e remaining Asset Classes E5CCCC' E5CCC4' E2CCCC' E24CCC an! EFCCCC 0pecify $ocument ,ype for *osting of $epreciation (OBA ) SPRO > Financial Accounting > Asset Accounting > 8ntegration wit .eneral <e!ger > Post Depreciation to .eneral <e!ger > Specify Document &ype for Posting of Depreciation Select AF Depreciation Postings 9 gi"e a num#er range$ SSSelect 6E)ternal Documents7 C ec% -o)SS 0pecify :nter5als and *osting 'ules (OAY') SPRO > Financial Accounting > Asset Accounting > 8ntegration wit .eneral <e!ger > Post Depreciation to .eneral <e!ger > Specify 8nter"als an! Posting Rules Select E/H Company Co!e an! Dou#le clic% 6Posting Rules7 Select Details of C4 -oo% Depreciation Select 6Mont ly Posting7 0pecify 'ounding off -et Boo3 Value and 6 or $epreciation (OAYO) SPRO > Financial Accounting > Asset Accounting > 0aluation > Amount Specification +Com Co!e1Dep Area, > Specify Roun!ing off =et -oo% 0alue an! 1 or Depreciation Select E/H Company Co!e an! Dou#le clic% 6Roun!ing Specification7 Select C4 -oo% Depreciation 9 Select 6Details7 -utton Select 6Automatically Calculate! Depreciation7 Select 6Roun! to nearest w ole7 $efine 0creen /ayout for Asset Master $ata SPRO > Financial Accounting > Asset Accounting > Master Data > Screen <ayout > Define Screen <ayout for Asset Master Data Select 4CCC Real Estate or <an! Dou#le clic% 6<ogical Fiel! .roups7 Select 65 Posting 8nformation7 Dou#le clic% 6Fiel! .roup Rules7 Capitalization Date Re*uire! Entry C ec% on 6Main Asset =um#er7' 6Su# =um#er7 an! 6Copy7 -ac% Arrow Select 62 &ime Depen!ent Data7 Dou#le clic% 6Fiel! .roup Rules7

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-usiness Area Re*uire! Entry C ec% on 6Main Asset =um#er7' 6Su# =um#er7 an! 6Copy7 Repeat t e Process for 44CC' 5CCC' 2CCC' 24CC 9 FCCC$ $efine 0creen /ayout for Asset $epreciation Areas (AO2") SPRO > Financial Accounting > Asset Accounting > Master Data > Screen <ayout > Define Screen <ayout for Asset Depreciation Areas Select 5CCC Depreciation on Asset Su# =um#er <e"el Dou#le clic% 6Fiel! .roup Rules7 Depreciation ?eys Re*uire! Entry at C ec% on 6Main Asset =um#er7' 6Su# =um#er7 an! 6Copy7

$epreciation >eys
Define -ase Met o! +S<M CC4F, Define Declining -alance Met o! +BD0 CC4, Define Multi <e"el Met o! Define Perio! Control Met o! Define Depreciation ?ey

$efine Base Met!od SPRO > Financial Accounting > Asset Accounting > Depreciation > 0aluation Met o!s > Depreciation ?ey > Calculation Met o!s > Define -ase Met o!s For S<M always select CC4F CC4F D Or!inary: E)plicit Percentage +after en! of life, =o Settings Re*uire! $efine $eclining Balance Met!ods (AFAM$) SPRO > Financial Accounting > Asset Accounting > Depreciation > 0aluation Met o!s > Depreciation ?ey > Calculation Met o!s > Define Declining -alance Met o!s Always Select CC4' =o Settings Re*uire! $efine Multi /e5el Met!ods (AFAM0) SPRO > Financial Accounting > Asset Accounting > Depreciation > 0aluation Met o!s > Depreciation ?ey > Calculation Met o!s > Define Multi <e"el Met o!s =ew Entries MO<e"elOMet o!: E4 +any, Description: GL S<M 0ali!ity Start: From Or!inary Depreciation Start Date Sa"e 9 Dou#le clic% 6<e"els7 =ew Entries Ac*uisition /ear: AAAA /ears: AAA Perio!s: 45 -ase 0alue: C4 Ac*uisition 0alue Percentage: G Sa"e 9 -ac% Arrow 2 times =ew Entries

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MO<e"elOMet o!: E5 +any, Description: GL BD0 0ali!ity Start: From Or!inary Depreciation Start Date Sa"e 9 Dou#le clic% 6<e"els7 =ew Entries Ac*uisition /ear: AAAA /ears: AAA Perio!s: 45 -ase 0alue: 5F =et -oo% 0alue Percentage: G Maintain *eriod Control Met!ods (AFAM*) SPRO > Financial Accounting > Asset Accounting > Depreciation > 0aluation Met o!s > Depreciation ?ey > Calculation Met o!s > Maintain Perio! Control Met o!s =ew Entries Perio! Control Met o!: CCM +any, Ac*uisition: C4 +Pro rata at perio! start !ate, A!!: CM +At t e start of t e year, Retire: CM +At t e start of t e year, &ransfer: CM +At t e start of t e year, Maintain $epreciation >ey (AFAMA) SPRO > Financial Accounting > Asset Accounting > Depreciation > 0aluation Met o!s > Depreciation ?ey > Maintain Depreciation ?ey Select E/H Company Co!e Select 6C oose7 -utton =ew Entries Depreciation ?ey: E/H4 +any, Description: GL S<M Select 6Perio! Control Accor!ing to Fiscal /ears7 Select 6Depreciation to t e Day7 Sa"e' 8gnore t e warning message 9 Enter Dou#le clic% 6Assignment of Calculation Met o!s7 =ew Entries Depreciation &ype: Or!inary Depreciation P ase: From t e start of Depreciation Assignment -ase Met o!: CC4F +Or!inary: E)plicit Percentage after en! of life, Declining -alance Met o!: CC4 Perio! Control Met o!: CCM Multi <e"el Met o!: E4 +for S<M, Class Straig t <ine Depreciation Sa"e 9 -ac% Arrow F times to 6Acti"ate7 Depreciation ?ey 6E/H47 Sa"e =ew Entries once again Repeat t e same proce!ure for creating E/H5 Depreciation ?ey for GLBD0 Select Multi <e"el Met o! 6E57 for BD0 Select Class Declining -alance Depreciation

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Creation of Asset Master (A01") Accounting > Financial Accounting > Fi)e! Assets > Asset > Create > Asset Asset Class: Co$ Co!e: =o$ of similar Assets: 4 9 Enter .eneral Data Description of t e Asset: Posting 8nfo Capitalization Date: 6&ime Depen!ent Data7 &a# -usiness Area: 6Depreciation Area7 &a# Depreciation ?ey: ;se <ife: +<ife of t e Asset, Per: +Planne! useful life in perio!s, Or!inary Depreciation Start Date: Sa"e +Asset EEEEEE C is create!, Creation of 0u. Asset Master (A0"") Accounting > Financial Accounting > Fi)e! Assets > Asset > Create > Su# =o$ > Asset Asset: EEEEEE Class: Company Co!e: E/H 9 Enter .eneral Data Description of t e Su# Asset: Posting 8nfo Capitalization Date: 6&ime Depen!ent Data7 &a# -usiness Area: 6Depreciation Area7 &a# Depreciation ?ey: ;se <ife: +<ife of t e Asset, Per: +Planne! useful life in perio!s, Or!inary Depreciation Start Date: Sa"e +Asset EEEEEE 4 is create!, Asset *urc!ase *osting (F291) Accounting > Financial Accounting > Fi)e! Assets > Postings > Ac*uisition > E)ternal Ac*uisition > Bit 0en!or Doc$ Date: Posting Date: Doc$ &ype: ?R 0en!or 8n"oice Posting ?ey: 24 0en!or Cre!it Account: 0en!or Account =um#er Asset 0alue: -$ Area: Desc: Asset Purc ase Posting =e)t <ine Posting ?ey: RC Asset De#it Account: EEEEEE C &ransaction &ype: 4CC E)ternal Ac*uisition &ype Amount: S &e)t: : Doc > Simulate 9 Sa"e 0u. Asset *urc!ase *osting (F291) Accounting > Financial Accounting > Fi)e! Assets > Postings > Ac*uisition > E)ternal Ac*uisition > Bit 0en!or Asset (=plorer (AA1"-)
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Accounting > Financial Accounting > Fi)e! Assets > Asset > Asset E)plorer $epreciation 'un (AFAB) Accounting > Financial Accounting > Fi)e! Assets > Perio!ic Processing > Depreciation Run > E)ecute +Planne! Posting Run' ;nplanne! Posting Run' (((((((((((((((, Asset 0ale (F292) Accounting > Financial Accounting > Fi)e! Assets > Postings > Retirement > Retirement wit Re"enue > Bit Customer C ec% on 6Asset Retirement7 &ransaction &ype: 54C Retirement wit Re"enue Select 6Complete Retirement7 & e Entry create! is C4 Customer A1c$ Dr$ RC Acc Depn A1c$ Dr$ FC Asset Sale A1c$ Dr$ &o GC Asset Sale A1c$ &o RG Asset A1c$ &o GC Profit on Asset Sale A1c$ Asset ,ransfer 9it!in Company Code (AB4M-) Accounting > Financial Accounting > Fi)e! Assets > Postings > &ransfer > &ransfer wit in Company Co!e Asset 0crapping (ABAV-) Accounting > Financial Accounting > Fi)e! Assets > Postings > Retirement > Scrapping

Capital Aor3 in *rogress /ine :tem 0ettlement


$efine /ine :tem 0ettlement *rofile (O>1 ) SPRO > Financial Accounting > Asset Accounting > &ransactions > Capitalization of Assets un!er Construction > Define1Assign Settlement Profile Dou#le clic% 6Define Settlement Profile7 Select 6A87 Settlement Assets un!er Construction Select 6Details7 -utton Actual Costs1Cost of Sales Select 6&o #e settle! in full7 Default 0alues Allocation Structure: A4 +CO Allocation Structure, Default O#3ect &ype: FEA +Asset, 8n!icators Select 6L Settlement7 Select 6E*ui"alence =um#ers7 Select 6Amount Settlement7 0ali! Recei"ers Fi)e! Asset: 5 +Settlement Re*uire!, Ot er Parameters Doc &ype: AA Ma) =o$ of Distri#ution Rules: AAA Resi &ime: 45

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Select -ac% Arrow 5 times 9 Dou#le clic% 6Assign Settlement Profile to Co$ Co!e7 Select Company Co!e E/H an! Assign Profile 6A87 9 Sa"e$ Maintain -um.er 'anges for 0ettlement $ocuments (0-4M) SPRO > Controlling > 8nternal Or!ers > Actual Postings > Settlement > Maintain =um#er Ranges for Settlement Documents Select 6Maintain .roups7 -utton ?eep t e Cursor on Element 60-CF7 E!it > Select Element F5 C ec% on 6Stan!ar! Accounting Document7 E!it > Assign Element .roup FG 9 Sa"e CapitaliIation of Asset (A:AB) Accounting > Financial Accounting > Fi)e! Assets > Posting > Capitalize Assets un!er Construction > Distri#ute Asset: .i"e t e Asset =um#er to #e Settle! Su# =o$: 9 E)ecute Select t e item w ic is to #e settle! Clic% 6Enter Distri#ution Rules7 -utton FEA EEEEEE D C: FCL FEA EEEEEE D C: MCL Clic% 6C ec%7 -utton for C ec%ing Errors -ac% Arrow 9 Sa"e Select 6Settlement7 -utton .i"e Dates an! &e)t: Asset Settlement Clic% to -uttons 9 E)ecute 9 -ac% Arrow Remo"e &est Run 9 E)ecute

Financial 0tatement Version (F0V)


Summary' Sc e!ules an! Accounts Be !efine a financial statement "ersion in 5 steps: 4$ Enter in t e !irectory of financial statement "ersions 5$ Define ierarc y le"els an! assign accounts Eac "ersion must a"e t e following special items: 4$ Assets 5$ <ia#ilities 2$ Profit F$ <oss G$ Profit an! <oss results M$ Accounts not assigne! & e A-AP1F program RF-8<ACC calculates t e #alance s eet profit1loss from t e assets an! lia#ilities totals an! enters t e result in t e I-alance s eet results profit1lossJ item$ & e profit an! loss statement results are !etermine! from all accounts not assigne! to eit er assets or lia#ilities' an! are entere! in t e proper item$ A financial statement "ersion consists of a ma)imum of 4C ierarc y le"els
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o Assign items to eac le"el$ & e system calculates a total1su#total for eac item w ic is t en !isplaye! w en t e program is run$ o Assign te)ts to eac item$ o Assign t e accounts w ose #alance an! account name are to #e liste! to t e lowest le"els$ $efine Financial 0tatement Version SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Closing > Documenting > Define Financial Statement 0ersion =ew Entries Financial Statement 0ersion: E/H =ame: -alance s eet 9 Profit an! loss Account C ec% on I8tem %eys autoJ C art of Accounts: E/H Sa"e Clic% 6Financial Statement 8tems7 #utton Dou#le clic% 6=o te)t e)ists: Assets7 8tem: Assets 9 Enter Dou#le clic% 6=o te)t e)ists: <ia#ilities7 8tem: <ia#ilities 9 Enter ?eep t e cursor on 6E/H7 -alance S eet 9 Profit an! loss Account Clic% 6Create items7 #utton 8ncome E)pen!iture 9 Enter ?eep t e cursor on t e item w ic is to #e c ange! ?eep t e cursor on Assets Clic% 6Select :1(6 #utton +FA, ?eep t e cursor on t e item after w ic you want to place' i$e$ 6<ia#ilities7 Clic% 6Reassign7 #utton Select 6Same le"el7 Ra!io #utton 9 Enter ?eep t e cursor on 68ncome7 9 Place it after 6E)pen!iture7 9 Sa"e &o create Sc e!ules: ?eep t e cursor on 6<ia#ilities7 9 Press 6Create items7 #utton .i"e t e ea!s you want Repeat t e same for 6Assets7 9 Sa"e &o assign Accounts: ?eep t e cursor on 6S are Capital7 Clic% 6Assign Accounts7 #utton .i"e t e range for t e Accounts 9 C ec% on Dr$ Cr$ Repeat t e same for ot er sc e!ules &o c ec% all Accounts assigne! or not: Clic% 6C ec%7 -utton +Ctrl:FG, Select 6=on(assigne! Accounts7 9

Enter

Enter

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Report can #e "iewe! if t ere are any non(assigne! accounts Sa"e t e "ersion an! open one more session to "iew t e #alance s eet for !efining te)ts Vie9 Balance 0!eet (0FA/'F; 1"22;&) Accounting > Financial Accounting > .eneral <e!ger > 8nformation System > .< Reports > -alance S eet1P9< Account1Cas Flows > .eneral > Actual1Actual Comparisons > -alance S eet1Profit 9 <oss Statement

'eports
,o Vie9 C!art of Accounts (0FA/'F; 1"232#) Accounting > Financial Accounting > .eneral <e!ger > 8nformation System > .eneral <e!ger Reports > Master Data > C art of Accounts > C art of Accounts ,rial Balance (0FA/'F; 1"23"1) Accounting > Financial Accounting > .eneral <e!ger > 8nformation System > .eneral <e!ger Reports > Account -alances > ?orea > &rial -alance Sout ?orea /edger for Balance Audit ,rial (0F*99F&"11132 ) Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Closing > Document > -alance Au!it &rial > All Accounts > .eneral <e!ger from t e Document File Balance 0!eet (0FA/'F; 1"22;&) Accounting > Financial Accounting > .eneral <e!ger > 8nformation System > .< Reports > -alance S eet1P9< Account1Cas Flows > .eneral > Actual1Actual Comparisons > -alance S eet1Profit 9 <oss Statement $rilldo9n 'eport *+/ Accounting > Financial Accounting > .eneral <e!ger > 8nformation System > .< Reports > -alance S eet1P9< Account1Cas Flows > .eneral > Actual1Actual Comparisons > Actual1Actual comparison for year Vendors /ist (0FA/'F; 1"21;#) Accounting > Financial Accounting > Accounts Paya#le > 8nformation System > Reports for Accounts Paya#le Accounting > Master Data > 0en!or <ist Vendor Age Analysis (0FA/'F; 1"21;)) Accounting > Financial Accounting > Accounts Paya#le > 8nformation System > Reports for Accounts Paya#le Accounting > 0en!or 8tems > 0en!or Payment >istory wit Open 8tem Sorte! <ist /ist of $o9n *ayments to Vendors (0FA/'F; 1"2"1)) Accounting > Financial Accounting > Accounts Paya#le > 8nformation System > Reports for Accounts Paya#le Accounting > 0en!or 8tems > <ist of Down Payments open at %ey !ate ( 0en!ors

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Vendors /edger (0FA/'F; 1"2"13) Accounting > Financial Accounting > Accounts Paya#le > 8nformation System > Reports for Accounts Paya#le Accounting > 0en!or 8tems > <ist of 0en!or <ine 8tems Asset 7istory 0!eet (A'12) 0c!edule # $epreciation C!art 8nformation System > Accounting > Financial Accounting > Fi)e! Assets > Asset >istory S eet 0imulation of $epreciation for Future Years (0FA/'F; 1"293#) Accounting > Financial Accounting > Fi)e! Assets > 8nformation System > Reports on Asset Accounting > Depreciation Forecast > Depreciation on Capitalize! Assets +Depreciation Simulation,

Closing *rocedure
Mont!2end closing acti5ities (*reparatory acti5ities) >R D Payroll posting GR MM D Maintain .R18R clearing account 45(42 Material "aluations 4F(4G Close material le!ger 4R Close material master 4K(4A SD ( .oo!s issues1in"oices+0erify t at all postings for t e perio! a"e #een generate!, F8 D Accrual1Deferral postings FF(FG Recurring Entries FM Depreciation posting G 8nterest Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > 8nterest Calculation > -alances +F$G5, AuC settlement FK Close ol! perio! 9 open new perio! M2 CO ( Cost Centers: G4 ( 8mpute! costs' Distri#ution an! assessment' in!irect acti"ity allocation' Calculate actual acti"ity prices an! up!ate allocations 8nternal Or!ers: FR' GC ( O"er ea!s ( Settlement +For e)ternal settlement to AA or F8' re(open appropriate .< A1cs, Pro!uction or!ers: FA ( O"er ea!s ( B8P calculation ( 0ariance calculation ( Settlement Profita#ility Analysis: G5 ( Cost center assessments ( Acti"ity #ase! costing ( Allocations <oc% ol! posting perio! for Controlling transactions G2

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Mont!2end closing acti5ities (Financial closing) F8 ( Re(open perio!s for a!3ustments M2 CO1F8 reconciliation postings +Cross(company co!e' cross(#usiness area an! cross(functional area flows wit in CO are poste! to F8, GF(GG Foreign currency open item "aluation 2A Accounting > Financial Accounting > Accounts recei"a#le > Perio!ic Processing > Closing > 0aluate > 0aluation of Open 8tems in Foreign Currency + Foreign currency #alance s eet account "aluation F2 Accounting > Financial Accounting > .< Accounts > Perio!ic Processing > Closing > 0aluate > 0aluation of Open 8tems in Foreign Currency +F$CG, F81PCA -alance s eet a!3ustment MR(RC F81CO(PA Profit an! loss a!3ustment R4 Final closing of posting perio!s M2 Final Reporting: ( Compact !ocument 3ournal R5 ( Financial statements 5(F ( &a)es on sales1purc ases K5 ( -alance au!it trial RF(RG Year2end closing acti5ities (*reparatory acti5ities) 8n a!!ition to t e regular mont (en! closing acti"ities for t e final perio! of t e fiscal year to #e close!' t e acti"ities to #e performe! for year(en! closing process inclu!e: MM ( P ysical in"entory proce!ure +/ear(en! or as re*uire!, 5M 8n"entory "aluations D lowest "alue !etermination' <8FO' F8FO +After closing t e postings in MM for t e fiscal year, 5C(5G CO ( PP D Material "aluation from new material cost estimates 4M F8 ( F8 ( Open new fiscal year M2 AR1AP D -alance confirmations 5A(2C AA D Fiscal year c ange K F8 D -alance carryforwar! MF AA D 0aluations 9 Capital in"estment su#si!ies +after AA postings complete! for fiscal year, AA D /ear(en! closing A(4C AR1AP D Close fiscal year M2 Year2end closing acti5ities (Financial closing) F8 ( Analyze .R18R postings 5R Regroup recei"a#les1paya#les F4 .eneral a!3ustments Final fiscal year closing M2 .< D Account #alances D ol! fiscal year to new fiscal year +Reconcile carry forwar! #alances wit prior year final #alances, F81CO1AA D Final reporting +same as mont ly : Account #alances year(en!, AA D Asset istory s eet 44 Accumulate! #alance au!it trial RM(RA

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Mont!2end closing processJ Pre(closing acti"ities' w ic #egin in t e ol! mont ' inclu!e: o &ec nical D Open new accounting perio! +F8, o F8 D Enter accrual1!eferrals' process recurring entries an! #a! !e#t e)pense in AR' post !epreciation an! interest e)penses o MM D Maintain .R18R clearing account' post material re"aluations o >R D Post payroll e)penses o SD D Post goo!s issues for !eli"eries to customers o &ec nical D Close ol! mont +MM,' close su#le!gers +F8,' preliminary close of .< +F8, 8nternal closing acti"ities inclu!e CO allocations an! repostings' loc%ing t e ol! posting perio! in CO' an! re(opening t e .< for a!3ustment postings Closing acti"ities for e)ternal purposes inclu!e: o CO D Reconciliation posting to F8 +for cross(organizational unit CO postings, o F8 D Foreign currency "aluations an! financial statement a!3ustments o &ec nical D Final closing of t e ol! perio! o F81CO D Create e)ternal an! internal reports Year2end closing processJ 8n a!!ition to t e regular mont (en! closing process for t e final perio! of t e fiscal year' t e acti"ities to #e performe! for year(en! closing process inclu!e: Pre(closing acti"ities' w ic #egin in t e ol! mont ' inclu!e: o &ec nical D Open t e first accounting perio! of t e new fiscal year +F8, o MM D Perform p ysical in"entory count +may #e performe! on up to a mont ly #asis, o PP1CO D ;p!ate pro!uct cost estimates +may #e performe! more fre*uently, o MM D <owest "alue !etermination an! <8FO1F8FO "aluation o AA D Asset "aluations an! in"estment support o F8 D -alance confirmations for customers an! "en!ors o &ec nical D Fiscal year c ange +AA, an! #alance carry forwar! +F8, Closing acti"ities for e)ternal purposes inclu!e: o F8 D .R18R clearing account analysis' recei"a#les1paya#les regrouping' reconciliation of prior year to new year' an! ot er a!3ustment postings o &ec nical D Final closing of t e ol! perio! +AR1AP an! .<, o F81CO D Creating e)ternal an! internal reports Class =otes: 0en!or 9 Customer -alances to #e carry forwar! to ne)t year Perform year en! closing for Assets .< -alances to #e Carrie! Forwar! +P9< -al Retaine! Earnings A1c$ 9 -S Closing #al to #ecome Opening, Copy Document =um#er Ranges for ne)t year
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Open Posting Perio!s

Vendor + Customer Balances to .e carry for9ard to ne=t year (F81 ) Accounting > Financial Accounting > Accounts Paya#le > Perio!ic Processing > Closing > Carry Forwar! > -alances (=ecute Year (nd Closing for Assets (AKAB) Accounting > Financial Accounting > Fi)e! Assets > Perio!ic Processing > /ear En! Closing > E)ecute %/ Balances Carry For9ard (F8"#) Accounting > Financial Accounting > .eneral <e!ger > Perio!ic Processing > Closing > Carry Forwar! > -alances Copying $ocument -um.er 'anges for ne=t year (OB72) SPRO > Financial Accounting > FA.S > Document > Document =um#er Ranges > Copy to Fiscal /ear Open *osting *eriods (OB)2) SPRO > Financial Accounting > FA.S > Document > Posting Perio!s > Open 9 Close Posting Perio!s

Cross Company Code Transactions


A cross company co!e transaction in"ol"es 5 or more company co!es in one #usiness transaction$ For a cross company co!e transaction' t e system will post a separate !ocument in eac of t e company co!es in"ol"e!$ E)amples for cross company co!e transactions are: One company co!e ma%es purc ases for ot er company co!es +Central Procurement, One company co!e pays for ot er company co!es +Central Payment, One company co!e sells goo!s to ot er company co!e Steps: Create Clearing Accounts in eac of t e company co!es$ & e Clearing Accounts may #e .< Accounts' Customer or 0en!or Accounts$ Configure t e Automatic Postings for Cross Company Co!e &ransactions #y assigning Clearing Accounts for #ot t e company co!es$ Creation of Clearing Accounts in #ot t e Company Co!es +FSCC, 8n Company Co!e V 4 8n Company Co!e V 5 Account .roup Current Assets Current <ia#ilities -alance S eet Account -alance S eet Account S ort &e)t Clearing wit CC5 Clearing wit CC4

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<ong &e)t Account Currency Sort ?ey Fiel! Status .roup

Clearing wit Company Co!e 5 8=R Only -al in <ocal Currency <ine 8tem Display CC4 .CC4 Post Automatically Only

Clearing wit Company Co!e 4 8=R Only -al in <ocal Currency <ine 8tem Display CC4 .CC4 Post Automatically Only

Configure Automatic *ostings for Cross Company Code ,ransactions (OBYA) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > Prepare Cross Company Co!e &ransactions Company Co!e 4: .i"e CC4 Company Co!e 5: .i"e CC5 9 Enter

;n!er Poste! in: Company Co!e 4 Cleare! against: Company Co!e 5 Recei"a#le Paya#le De#it Posting ?ey: FC Cre!it Posting ?ey: GC Account De#it: Clearing A1c wit CC5 Account Cre!it: Clearing A1c wit CC5 ;n!er Poste! in: Company Co!e 5 Cleare! against: Company Co!e 4 Recei"a#le Paya#le De#it Posting ?ey: FC Cre!it Posting ?ey: GC Account De#it: Clearing A1c wit CC4 Account Cre!it: Clearing A1c wit CC4 Cross Company Code :n5oice *osting (FB#1) Accounting > Financial Accounting > Accounts Paya#le > Document Entry > 8n"oice $isplay Cross Company Code $ocument (FB43) Accounting > Financial Accounting > Accounts Paya#le > Document > Cross CC &ransaction > Display 'e5erse Cross Company Code $ocument (FB4;) Accounting > Financial Accounting > Accounts Paya#le > Document > Cross CC &ransaction > Re"erse

Cash ournal
& e Cas Qournal is a -an% Accounting su#le!ger for t e management of cas in a #usiness$ 8t can #e use! in!epen!ently of ot er posting transactions$ Cas 3ournal entries are sa"e! locally in t e cas 3ournal su#le!ger$ All #alances are automatically calculate! an! !isplaye!$ & e cas 3ournal entries sa"e! are poste! to t e .<$

Create %/ Account for Cas! Kournal

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SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > Cas Qournal > Create .< Account for Cas Qournal Or Accounting > Financial Accounting > .eneral <e!ger > Master Recor!s > 8n!i"i!ual Processing > Create +FSCC, Create Account 6Petty Cas for Cas Qournal7 un!er Current Assets an! select 6Post Automatically only7 0et up Cas! Kournal SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > Cas Qournal > Set up Cas Qournal =ew Entries Company Co!e: E/H Cas Qournal 8D =um#er: gi"e a num#er Account =um#er: Petty Cas .< Account =um#er Currency: 8=R Doc &ype .< Posting: ADoc &ype Payment to 0en!or: ?H Doc &ype Payment from 0en!or: ?H Document &ype Payment from Customer: DH Document &ype Payment to Customer: DH =ame: .i"e a name for t e Cas Qournal $efine -um.er 'ange :nter5als for Cas! Kournal $ocuments SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > Cas Qournal > Define =um#er Range 8nter"als for Cas Qournal Documents Create Accounting ,ransactions to .e used in Cas! Kournal SPRO > Financial Accounting > -an% Accounting > -usiness &ransactions > Cas Qournal > Create' C ange' Delete Accounting &ransactions Create !ifferent types of transactions li%e E)pense+E, transaction' Re"enue+R, transaction' Cas &ransfer from Cas Qournal to -an%+-, transaction' Cas transfer from -an% to cas 3ournal+C, transaction' Customers incoming1outgoing payment+D, transaction' 0en!ors incoming1outgoing payment+?, transaction (nter ,ransactions in Cas! Kournal Accounting > Financial Accounting > -an%s > 8nput > Cas Qournal Enter t e transactions an! sa"e$ Post t e entries to t e su#le!ger' #y pressing 6Post7 pus #utton$ &o "iew t e Accounting Documents 6.o to F8 Follow(on Documents7

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!ntegration
MM F: :ntegration
Material ,ypes RO> Raw Material ERSA Stores 9 Spares 0ERP Pac%aging Material FER& Finis e! .oo!s >A<Semi Finis e! .oo!s >ABA &ra!e! .oo!s D8E= Ser"ices Vie9s -asic 0iew' Purc ase 0iew' Pro!uction 0iew' Sales 0iew' Wuality 0iew' Accounting 0iew' Costing 0iew' MRP 0iew' Plant 0iew etc$ Creation of Material Master (MM1") <ogistics > Material Management > Material Master > Material > Create .eneral > 8mme!iately Accounting Vie9s (MM13) Fiel!s: 4, 0aluation Category 5, 0aluation Class 2, Price Control 0aluation Category: -atc Classification 9 A"erage 0aluation Class: For Raw Material 8n!igenous an! 8mporte! 'ulesJ & e Material Master is to #e create! wrt Material &ype 8n t e Material Master we assign t e 0aluation Class For 0aluation Class we assign t e .< Masters #ase! on t e type of &ransaction *rice Control SPRO > Material Management > 0aluation 9 Account Assignment > Define Price Control for Material &ypes S D 6Stan!ar! Price7' will #e use! for 6Finis e! .oo!s7 0 D 6Mo"ing A"erage7' will #e use! for 6ot er t an Finis e! .oo!s7

MM F/OA
4$ Purc ase Re*uisition D =o F8 Entry 5$ En*uiry' Wuotation an! Price Comparison D =o F8 Entry 2$ Purc ase Or!er D =o F8 Entry F$ Purc ase Or!er Release Proce!ure D =o F8 Entry

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G$ .oo!s Receipt +Bill #e ta%en wrt PO, ( 8n"entory RM <ocal A1c$ Dr &o .R18R Clearing A1c$ M$ 8n"oice 0erification D .R18R Clearing A1c$ Dr &o 0en!or A1c$ R$ Consumption D RM Consumption <ocal A1c$ Dr &o 8n"entory RM <ocal A1c$ K$ Pro!uction Receipt D 8n"entory F. A1c$ Dr &o 8ncrease1Decrease in Stoc%s F. A$ F. Deli"ery D 8ncrease1Decrease in Stoc%s F. Dr &o 8n"entory F. 4C$ -illing D SD Area

+-S D CA, +-S D C<, +-S D C<, +-S D C<, +P9< Dr, +-S D CA, +-S D CA, +P9< Cr, +P9< Cr, +-S D CA,

-SE BRE BRE P$O$ .--(0-R -SE -SE .--(HO.--(0AE -SE

F: MM :ntegration 0ettings (OBYC) SPRO > Material Management > 0aluation an! Account Assignment > Account Determination > Account Determination wit out Bizar! > Configure Automatic Postings +OMB-, Cancel t e e)isting Plant Select 6Account Assignment7 -utton +O-/C,

0$ F: :ntegration
0$ F/OA
4$ En*uiry1Wuotation D =o F8 Entry 5$ Sales Or!er D =o F8 Entry 2$ Deli"ery D Bit out P.8 9 Bit P.8 8ncrease1Decrease in Stoc%s A1c$ Dr &o 8n"entory F. F$ -illing ( Party A1c$ Dr Commission A1c$ Dr &o Sales D E)port A1c$ &o Freig t Collection A1c$ *ricing *rocedure V>"" Material ERS Region to Region ER< &a) Co!e ERF .-- D 0AE -SE SO ERS ER< ERF Condition ,ypeJ >OF:

0$ F: :ntegration (V>OA) SPRO > Financial Accounting > .eneral <e!ger Accounting > -usiness &ransactions > 8ntegration > Sales an! Distri#ution > Prepare Re"enue Account Determination

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Dou#le Clic% CC2 Material .roup Account ?ey Application Area: 0 Sales1Distri#ution Con!ition &ype: ?OF8 Account Assignment .oo!s Account ?ey &ra!ing .oo!s ER< Re"enue Finis e! .oo!s ERS Sales De!uctions Ser"ices ERF Freig t Re"enue

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