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Haryana Power ower Generation Corporation orporation Ltd.

NIT No. Ch-12/E 12/E-139 D/ Vol-VII VII Dated: 23.11.2011

Bid Document
1. General Instructions to the Tenderer Annexure I 2. General and Technical terms & conditions- Annexure Annexure-II 3. Detailed Scope of Work Wor (Annexure-III III including annexure annexure- a & b) 4. Rate Quoting Sheet She (Annexure IV)

For

ENERGY AUDIT TEST OF 2X250 MW UNIT No. 7 & 8

PANIPAT THERMAL POWER STATION, PANIPAT

Complied By: Office of Executive Engineer/Efficiency, PTPS, HPGCL, Panipat

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PANIPAT THERMAL POWER STATION STATION, PANIPAT (A UNIT OF HARYANA POWER GENERATION CORPORATION LTD.)
AN ISO: 9001, ISO: 14001 and OHSAS: 18001Certified Company (Regd. Office: Urja Bhawan, C C-7, Sector-6, Panchkula) Telefax : 0172-2586861 2586861 NOTICE INVITING TENDER

Sr. NIT Number No 1. Ch-12/E-139 D/ Vol-VII Dated:- 23.11.2011

Brief Scope of work To conduct the Energy Audit Test of 2X250 MW Units 7 & 8 , PTPS, Panipat.( Two Part Tender)

Last date of submission of bids 06.01.2012 up to 13:00 Hrs

Note:- The details of above NIT along with Tender documents can be seen and downloaded from HPGCL website www.hpgcl.gov.in

Chief Engineer/PTPS-1, Engineer/PTPS HPGCL, Panipat.

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PANIPAT THERMAL POWER STATION, PANIPAT (A UNIT OF HARYANA POWER GENERATION CORPORATION LTD.)
AN ISO: 9001, ISO: 14001 and OHSAS: 18001Certified Company (Regd. Office: Urja Bhawan, C-7, C Sector-6, Panchkula) Tele fax : 0172-2586861 0172 NIT no: - Ch-12 /E-139 D/ Vol-VII Vol Dated:- 23.11.2011 1. Sealed tenders In two parts are invited on lump sum rate basis in duplicate from reputed reputed, registered and experienced contractors/ firms for conducting Energy Audit Test of 2x250 MW Units 7 & 8 Panipat Thermal Power Station, Panipat. 2. Set of tender documents containing the detailed technical specifications and other terms & conditions etc. can n be had from the office of Xen/Efficiency, PTPS-I, PTPS Panipat, anipat, o on request by remitting the cost of tender documents @ Rs. 1132/1132/ inclusive of sales tax ( non non- refundable) by depositing cash at counter or by Demand draft in favour of Sr. AO/O&M-I, AO/O&M PTPS ,Panipat. Alternatively the set of tender documents can be down loaded from HPGCL web site: www.hpgcl.gov.in and cost of tender documents should be enclosed in a separate envelope at the time of submission of tender tender. The tender submitted without tender cost shal shall not be entertained. 3. Salient conditions: (a). Earnest Money : Rs. 12000/(b). Estimated cost : Rs. 6 .00 Lac (c). Last date of sale of tender : 30.12.2011 up to 17:00 Hrs. (d). Last date of submission of tender : 06.01.2012 Hrs. up to 13:00 Hrs Hrs. (e). Date of Opening of Tenders Tender : 06.01.2012 Hrs. at 15:30 Hrs Hrs. 4. Qualifying requirements:- The tender of only those firms rms will be considered who will produce documentary proof in support of following criteria duly attested from public notary. 1. The firm should have experience of minimum mi two years for conducting energy Audit Test in Thermal Power Station of 210/250 MW or above in Govt. /Semi Govt. /PSUs for which copy of two work orders for conducting Energy Audit Test or similar type of work along with satisfactory performance certificate/completion certi certificate will be attached. 2. The firm should have executed similar type of work of minimum value of Rs. 2.50 Lac against single order during the last three years reckoned from 31.10.2011 along with satisfactory performance certificate or repeated orders for similar works from the same organization. 3. The agency should have certified Energy Manager/Energy Auditor from Bureau of Energy Efficiency (BEE) for the proposed job. 4. The firm should have registration with EPF, labour commissioner & ESI authority. 5. The committee nominated by HPGCL shall evaluate the qualifying criteria of all the tenders of only those firms who meet the qualifying criteria as mentioned above shall be considered. The decision of the committee shall be final. 6. The proof regarding rding the qualifying criteria will be supplied by the firm in a separate envelope marked as qualifying documents with NIT No. 5. (a) On due e date of opening of the tender, tender only envelopes es containing Technical bid ( (Part-I) i.e. General eral Conditions of the contract, Technical Particulars & Credentials in supports of qualifying criteria, shall be opened. Price bid (Part-II) ( II) i.e. Price quoting sheet only those bidders, who qualify the NIT requirements shall be opened at a subsequent date to be fixed fix after checking the qualifying criteria & technical discussion of tender. (b). Issuance of tender documents to any firm shall not construe that such firm is considered to be qualified. (c). In case the last date of sale/ submission/ opening is declared as holiday, the tender documents can be purchased /submitted/ opened on the next working day. (d). Negotiations, if required would be held with L L-I bidder only. 6. CE/PTPS-I, Panipat reserves the right to reject any or all the tender without assigning any reasons. Xen/Efficiency, For Chief Engineer/ PTPS-I, PTPS HPGCL, Panipat.

-4Annexure-I GENERAL INSTRUCTION TO THE BIDDERS All bidders must carefully observe the following instructions and the offers / tenders not strictly in accordance with these instructions will be liable of rejection. 1. RECEIPT OF TENDER DOCUMENT (a). Tender document can be down loaded from the website of HPGCL i.e. www.hpgcl.gov.in and cost of tender documents Rs.1132/- in cash in the form of BA-16 or Demand draft drawn payable at State Bank of Patiala, Thermal Plant, Panipat or any scheduled Bank at Panipat in favour of Sr.AO/ O&M-I, PTPS, Panipat-132105 must be enclosed in a separate envelope marked as cost of tender documents during the submission of offer / tender. (b). Tender documents can also be received from the office of Xen/ Efficiency after depositing the cost of tender documents Rs.1132/- in cash in the form of BA-16 or in the form of Demand draft drawn payable at State Bank of Patiala, Thermal Plant, Panipat or any scheduled Bank at Panipat in favour of Sr. AO/ O&M-I, PTPS,Panipat-132105 up to 1700 hrs up to 30.12.2011. 2. QUALIFYING REQUIREMENT: The tender of only those firms will be considered who will produce documentary proof in support of following criteria duly attested from public notary. (a). The firm should have experience of minimum two years for Energy Audit Test of Thermal Power Station of 210/250 MW or above in Govt./ semi Govt./PSUs for which copy of two work orders of Energy Audit Test or similar type of work along with satisfactory performance certificate/completion certificate will be attached . (b). The firm should have executed similar type of work of minimum value of Rs. 2.50 Lac against single order during the last three years reckoned from 31.10.2011 along with satisfactory performance certificate or repeated orders for similar works from the same organization. (c). The agency should have certified Energy Manager/Energy Auditor from Bureau of Energy Efficiency (BEE) for the proposed job. (d). The firm should have registration with EPF, labour commissioner & ESI authority. (e). The committee nominated by HPGCL shall evaluate the qualifying criteria of all the tenders of only those firms who meet the qualifying criteria as mentioned above shall be considered. The decision of the committee shall be final. (f). The proof regarding the qualifying criteria will be submitted by the firm in a separate envelope marked as qualifying documents with NIT No. 3. The tender should be submitted in the office of Xen/Efficiency, PTPS-I , Panipat up to 06.01.2012 up to 13:00 Hrs. and Part I tender of only those firm who fulfill the qualifying criteria, shall be opened on 06.01.2012 at 15:30 Hrs. 4. The tender must be complete in all respect. 5. Telegraphic tenders / offers will not be accepted. 6. Tender should be submitted in DUPLICATE by registered post by hand, all the pages of each copy should be duly signed & stamped. Both copies should be separately tagged & clearly marked as ORIGINAL & DUPLICATE. 7. Tenders/offers of the firms who do not purchase or who are not issued or downloaded tender documents/specifications without tender fee shall not be accepted. OFFERS NOT RECEIVED IN DUPLICATE MAY BE IGNORED. 8. Offer should positively be submitted up to due date prescribed for their receipt and those received late will not be considered irrespective of whether same was sent by registered post. 9. Tenders/offers received without earnest money shall be straight way rejected. 10. The offer /tender should be typed or written in ink. Offers written in pencil shall be ignored. 11. The offer/ tenders will be opened on the date & time prescribed in the Notice Inviting Tender Document. In case, the date of opening falls on a holiday or a holiday is subsequently declared on that day, the tenders will be opened on the next working day following the holiday. 12. The price quoted by the bidder should be competitive and as prevailing or a market and should be firm. Prices should be quoted per unit also wherever applicable and asked.

-513. Evaluation of Bids shall be made on the basis of overall quoted prices for energy audit of (7 & 8) units. 14. SITE OF WORK INSPECTION- Before tendering, the bidder is advised to inspect the site of work in view of the environment and make acquaint with the actual work & other prevalent conditions , facilities available ,position of material & labour. No claim will be entertained later , on the ground of lack of knowledge. EARNEST MONEY: (a). The tenderer shall be required to deposit earnest money of Rs. 12,000 /- in one of the following forms:(b). THE EARNEST MONEY SHOULD BE SUBMITTED IN A SEPARATE ENVELOPE ALONG WITH PART-1 WHICH SHOULD BEAR THE WORDS EARNEST MONEY AMOUNT RS.12,000/- ENCLOSED. THE ENVELOPE SHOULD BE PROPERLY SEALED & SIGNED BY THE TENDERER. TENDER ENQUIRY NO. Ch-12/E-139-D Vol-VI DATED 23.11.2011 DUE DATE OF OPENING SHOULD ALSO BE MENTIONED ON THIS ENVELOPE. 16. SUBMISSION OF TENDER Tenders should be submitted in two parts addressed to Executive Engineer/Efficiency Divn., PTPS-1, Panipat. Part-1 shall comprise of technical bid containing the Scope of work, General/Special terms & conditions, Supervision/Quality Control of work, Payment terms, Completion Schedule and deviation if any along with earnest money & income Tax Clearance certificate, authorization certificate by Bureau of Energy Efficiency (BEE), prequalifying documents etc. Part-2 shall comprise of Price bid only. Both part- 1 & 2 are required to be submitted in separate sealed cover each super subscribed with tender enquiry No. Quoted for. Both these covers be enclosed in one outer sealed cover super subscribed with Tender Enquiry No. with the fact that The earnest money amount Rs. 12,000/- is enclosed with part-1 tender. Part-1 shall be opened on 06.01.2012 and Part-2 shall be opened on subsequent date which shall be intimated separately to those tenderers whose part -1 is considered complete as per tender documents technically & commercially suitable. 17. STUDY OF TENDER DOCUMENTS-Before tendering, the bidder shall be carefully study all the clauses and specification of the tender documents. If bidder have any doubt for the meaning of any portion of the tender specifications or find discrepancies or omissions in the drawings or the tender documents issued are incomplete or needs clarification in technical aspects ,scope of work etc., he shall at once contact the authority inviting tender or clarification before submission of tender. No arguments on this account whatsoever shall be entertained after last & time of submission of tenders. 18. Since the contractor will be handling sophisticated equipments, he must have proper skilled staff that has already worked on similar jobs. Qualification & experience of all skilled workers as well as engineers should be given in tenders. The period for which these categories of people have been working with the firm & their experience on similar jobs should be indicated distinctly alongwith photocopy of the same. 19. The job is required to be completed within one month from the date of issue of work order. The contractor is required to mobilize all the men, material and T&P etc. at site within 4 days of the notice which will be given to him. 20. RATE/PRICE QUOTING METHOD The tenderers shall quote the prices in English language and international numerals. The rates shall be in whole rupees and shall be entered in figures and the total amount shall be entered in figures as well as in words. For the purpose of tender, the metric system of units shall be used. 21. OVERWRITING All entries in the tender shall either be typed or written in ink. Erasers and over-writing are not permitted and may render tenders liable to summary rejection. The tenderer shall duly attest all cancellations and insertions. 15.

-6The power of attorney in the name of signatory on behalf of the company, for signing the tender documents and other papers of the contract should be furnished with part-1 tender documents. 22. DEVIATION No deviation will be agreed and Tenderer should agree to all terms and conditions as per the tender documents. 23. RATE QUOTING SHEET The tenderer will quote their rates STRICTLY AS PER THE RATE QUOTING SHEET AT ANNEXURE-IV and CONDITIONAL DISCOUNT offered by any tenderer will not be considered for the purpose of relative comparison of rates quoted by participating tenderer. 24. The office inviting tenders reserves the right to modify the tender as a whole or in parts and will not be responsible and not pay for any expenses or losses that may be incurred by the tenderer in the preparation of the tender. 25. The officer inviting tenders reserves the right to accept or reject any or all tenders without assigning any reasons and will not be responsible and will not pay for any expenses or losses that may be incurred by the tenderer in preparation of the tenders. 26. VALIDITYThe validity of tenders should at least be for a period of 90 days from the date of opening of Part-II offer. 27. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in their offer separately, failing which it will be presumed that their quoted prices are inclusive of all such statutory taxes/levies. 28. If major shutdowns / outages of any units due to any reasons the energy audit agency shall have to carry out the energy audit work at the quoted rate after synchronization of units even though the contract period is over, without any extra payment. You will furnish the bar chart/ PERT schedule of all the activities to be carried out for completing energy audit assignment before the start of work. HPGCL will provide assistance for connection and disconnection of instruments/ equipment to the supply system and one coordinator from the respective generating unit during the time of field measurement and also provide single / Three Phase connection 230V/415V10% AC supply for the measuring instruments at the site.

29.

30.

Xen/Efficiency, For Chief Engineer/ PTPS-I, HPGCL , Panipat.

-7Annexure-II GENERAL & TECHNICAL TERMS & CONDITIONS SECURITY DEPOSIT 1.1 The Contractor shall deposit the security of 2.5 % of the total value of the work- order with Sr. AO/O&M-I, PTPS, Panipat within 3 days of the receipt of the work-order. 1.2 The Earnest money amount of Rs. 12,000/- only deposited by the firm will be adjusted against security deposit. 1.3 No claim shall be entertained against HPGCL in respect of interest or any depreciation in the value of security deposit. 1.4 If the contractor fails or neglects to observe or perform any of his obligations under the contract, it shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the security deposit furnished by the contractor. a. The forfeiture of security deposit shall be without prejudice to the right of HPGCL to recover any further amount or any liquidated and/or other damages, under payments or over payments made to the contractor under this contract or any other contract. b. The security deposit of the contractor shall be retained by HPGCL for the entire period of contract including draft/Final presentation of final report period. c. The security of the contractor shall be released after 30 days after submission of final draft and presentation report. 2. COMPLETION PERIOD The duration of completion of the assignment shall be maximum upto one month from the date of issue of work order. The work shall be started immediately from the date of notice, which shall be given to the contractor. The quantity of work may be decreased to any extent depending upon the plant / front available. The payment shall not be made for the work not done. The draft report should be submitted maximum within two months from date of issue of work order. The final report should be submitted with in fifteen days after submission of comments on draft report by HPGCL. . 3. TERMS OF PAYMENT 100 % of payment will be made after successful completion of the work and submission of final report (after incorporation of HPGCL comments on draft energy audit report submitted by bidder). Note: The above terms are subject to statutory & mandatory deductions. 4. PENALTY / DEDUCTIONS: If the contractor does not engage sufficient skilled staff or the quality of work is not up to the satisfaction of Engineer-in-charge or there is delay in attending of jobs, the penalty @ 1% of the contract value per day for part thereof upto maximum of 10% of total contract value. In case HPGCL remain unable to view site/Front to carry out the Energy Audit in time to contractor, then the contractor will be allowed to extend schedule time for completion of Energy Audit. This extension will be granted with the approval of Chief Engineer/PTPS-I.

1.

-85. FORCE MAJEURE PTPS may consider the request for reasonable extension of completion period of work, without levy of the damages for delay/penalty, due to strike, lock out, natural calamities, commission/omission on the part of the PTPS and labour problems which are beyond the reasonable control of the contractor etc. 6. FAILURE & TERMINATION OF CONTRACT If the contractor fails to adhere to the time schedule or if his services are found to be unsatisfactory, the PTPS will be entitled at its option either: 6.1 To cover damages as per penalty clause mentioned at S.No.4 above if the said delay is not covered by the force majeure reasons. OR a) To get the work done from any other agency after serving a notice of 03 days on the contractor at his risk and cost and without prejudice to the provision of the work order. OR b) To cancel the contract & forfeit the security. 7. CONTRACT AGREEMENT The contractor shall execute a contract agreement on specific Performa on NJSP of Rs.100/on receipt of work order within 3 days. 8. EXTRA CHARGES No extra payment will be made for any work carried out by the contractor for the job as mentioned in work order.

9. IDLE LABOUR No idle labour will be admissible in the event of any stoppage caused in the work resulting in contractors labour being rendered idle due to any cause. 10. OVER RUN CHARGES No over run charges shall be paid in the event of the completion period being extended for any reason. 11. ACCOMODATION Only unfurnished limited accommodation will be provided in thermal colony of PTPS, Panipat for duration of energy audit test of units If available on chargeable basis at standard /market rent (which ever is higher). Furnished accommodation in the field hostel will be provided, if available, at the prevailing daily rates. 12. WATCH & WARD The watch and ward of T&P & other material will be the responsibility of the contractor. 13. FACILITIES TO BE ARRANGED BY CONTRACTOR The contractor shall make his own arrangement for providing all facilities like boarding, furniture and transportation etc. for his supervisors/staff engaged by him for the job. 14. INCOME TAX CLEARING CERTIFICATE After acceptation of the tender, the contractor will be required to submit Income Tax clearance certificate in original or a certified copy thereof to the A/c wing before the release of his payments. 15. INCOME TAX & SALE TAX Statutory deduction on a/c of income tax and sale tax including surcharge shall be made at source from the bills of the contractor at the prevailing rates by Sr. AO/O&M-I, PTPS, Panipat.

-916. FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC. Strict adherence of various applicable labour laws like the Factories Act, Minimum Wages Act, ESI Act, Payment of Wages Act, the workmans compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements as amended from time to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of the Contractor and he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. The contractor will submit the copy of EPF challan & EPF Inspection report at the time of payment. The EPF contributions will be deposited by the contractor in his own EPF code no. 17. INSURANCE OF WORKERS 17.1 The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out and in course of contractors employment. To meet his aforesaid obligation under the workmen Compensation Act, The contractor will obtain cover note from the Insurance Company under W.C. Policy in respect of persons employed by him for carrying out his work and obligation under the agreement. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. The contractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor to Engineer-In-Charge of work immediately after issue of LOI, but before the start of work. Payment against the work done will not be released to the contractor until and unless the contractor submits photocopy of Insurance cover. 17.2 The Contractor shall deposit the ESI of his workers and submit the ESI deposit challan alongwith the bill. 18. SAFETY RULES Contractor shall have to comply with all the provisions of safety rules. The Chief Safety Officer shall impose penalty of Rs.200/- per day per head if the workers of contractor are found to be working carelessly without proper protective equipments in unsafe conditions. 19. LABOUR LAWS : The firm would follow all labour & related laws as applicable from time to time. 20. SCOPE OF WORK (Annexure-III). The activities mentioned in the scope of work as per Annexure-III. However, it is not possible to list out the all the minor activity in detail. So, all such minor / any other left out activity essential for energy audit test shall deemed to be included in the scope of work and energy auditing should be carried out as per the guidelines of thermal power plants given on website www.bee-india.nic.in / www.cea.nic.in 21. SUB LETTING No sub letting of the contract shall be allowed and any subletting will lead to cancellation of the contract. However, as a special case, CE/PTPS-I after considering technical capability of the sub contractor may allow sub letting for which the successful contractor will submit requisite documents to XEN/In charge of the work. 22. All material issued to the contractor by the HPGCL or brought by the contractor for its bonafide use at work shall be stored and preserved by the contractor in his custody as to avoid it against any loss/damage/shrinkage or deterioration in any form. Any loss suffered by the HPGCL on this account shall be compensated by the firm at panel rates to be determined by the HPGCL. The rates so determined shall be final and binding on the firm. 23. This office reserves the right to claim adequate compensation from the contractor on account of any damage caused to the plant & equipment handed over to him for execution of the work, due to careless handling or negligence on the part of the contractor. 31. The recovery in respect of any spares which get damaged due to negligence on the part of the contractor will be done at the rates as mentioned in the price catalogue of BHEL or any other PO/Source, plus 10% supervision charges.

- 10 32. During the course of this work, the contractor shall keep a competent authorized representative and its assistants so that the progress of the work is not hampered. The representative shall represent the contractor in his absence and all directions given to him shall be binding as given to the contractor. In no case, the authorized representative can refuse to receive the instructions. 24. ARBITRATION All disputes or differences of any kind pending or arising between the parties in respect of meanings or effect of any clause/clauses of this contract or the right and liabilities of the parties to this contract, shall be referred to the Arbitration of CE/PTPS-II, Panipat or any other Officer/Officers appointed by him on his behalf and award given by such officers shall be conclusive and binding on the parties. 25. JURISDICTION The contract is subject to jurisdiction of Courts of Panipat only. 26. HPGCL reserves the right to cancel the work order at any time without assigning any reasons and will not be responsible and will not pay for any expenses or losses that may be incurred by the contractor towards preparation/mobilization for execution of the job against work order. 27. ELECTRICITY, AIR & WATER Electricity, air & water will be provided free of cost. HPGCL may provide like pipes scaffolding material to the contractor if required free of charge, subject to availability. HPGCL may provide suitable space for site store/temporary workshop free of charge to the contractor. 28. MISCELLANEOUS TERMS & CONDITIONS Any repair and maintenance required after preliminary study to conduct final audit study has to be clearly identified by the energy auditing executive agency and the same will be carried out by PTPS. Power, water and compressed air will be made available by PTPS free of charge to carry out the proposed energy audit work. Collection of samples such as coal, bottom ash, fly ash etc. will be carried by the Contractor. Reading to be taken by specialized equipment is also to be carried out by the contractor. The contractor has to evaluate the lab facility (Chemical, Electrical & C&I) available at our site and any test or calibration required and if such facility is not available with us then the contractor has to arrange on its own. 29. List of instruments and devices used during audit with high accuracy level and traceability of calibration status. The list of instruments to be used by the contractor is to be submitted with proper calibration certificate before commencements of measurement. Equipments / instruments/T&P used during energy audit test with following minimum accuracy level: I) Power analyser 0.1% II) Pr Txs, Level Txs. flow Txs 0.1% III) RTDs, Thermocouples DIN IV) Data Logger 0.03% And all the equipment/instruments/T&P used during energy audit should have accuracy as per IS standard for measurement purpose. 30. ENERGY AUDIT REPORT (DRAFT & FINAL). The comprehensive audit report should contain all energy saving measures, which are identified and quantified. The following outlines a final report of an energy audit. a) A table of contents. b) Executive Summary. c) Field measurement of all consumption. d) Schematic diagram with mass & energy balance all measured system. e) Identifying relationship of production processes & operational methods being followed and details of changes required for energy saving.

- 11 f) Identifying the major factors, which are contributing to high-energy consumption for all systems. g) Recommendations to reduce energy consumption relating to system changes (process improvement, maintenance practices, replacement or modification etc.). h) Detailed estimates of project costs, with supporting documents from vendors and equipment specifications. i) Comprehensive benefit / cost analysis and Payback period calculation keeping in view the energy cost of PTPS. The energy audit report will incorporate reports as per BEE latest guide lines of Energy Conservation Act, 2001.

j)

k) Total impacts on the system on implementation of all the recommendations with various level of production. l) Related impact, on the system reliability, availability and stability.

m) Final preparation of technical and Economical viable energy conversion report which Include: Technical viability Economical feasibility Calculation of investment & payback period Suggestion of name of supplier/ consultant for further implementation. (n). The audit report shall include references taken for technical inputs as papers, journals, hand books, publications etc. (o). The softwares & charts used for analysis to be given along with the report. (p). Ten copies ( Each Unit) of the draft Energy Audit report to be delivered. (q). Three soft copy of draft Energy Audit report to be delivered. (r). Ten copies ( Each Unit) of the draft Energy Audit report to be delivered. (s). Three soft copy of Final Energy Audit report to be delivered. 31. Efficiency Cell, Xen/C&I of concerned Unit-7 & 8 will be coordinator for the above energy auditing study. Clearance certificate from C.S.O. will be attached with each invoice. All other terms & conditions shall be as per the tender documents. Please acknowledge the receipt of this order and confirm your acceptance.

32. Note:-

Executive Engineer/Efficiency, For CE/PTPS-I, HPGCL Panipat.

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Annexure-III Energy Audit of 250 MW Units- 7 & 8 of PTPS, HPGCL, Panipat. 1. The bidders should have experience of "similar works" as defined below, during the last 2 years ending on 31.03.2011. "Similar Work" is defined as "Carrying out Energy Audit in coal based thermal power plants of unit capacity 210/250 MW or above, as per the procedure and guidelines stipulated in recognized test code ASML PTC-6S' for steam turbine cycle and 'ASME PTC 4.1'for Boiler performance. The bidders have to submit the attested copies of the 'Work Orders' and the relevant 'Work Completion Certificates', clearly indicating the 'type of work', during the relevant years, in support of the above qualifying criterion, along with their offer. 2. All the measuring instruments, fittings & other ancillaries shall be arranged by the bidder. The bidder should ensure that the instruments possess the desired accuracy as stipulated under ASME PTC for process parameter measurement and are calibrated by NABL approved lab with valid certificates. PTPS (HPGCL) will provide the required location/points for the placement of instruments & connection of power cables. 3. The performance audit of different equipments like Boiler, Turbine, Condenser, Air heater, ESP, others etc. should be carried out strictly as per the latest version of ASME codes for e.g. ASME PTC :6 2004 for Steam Turbine, ASME PTC :4 2008 for Steam Generators, ASME PTC : 12.2 for Surface Condenser, ASME PTC:19.2,19.3,19.5 for pressure, temperature & flow measurement etc. The standards and guidelines to be followed are attached in Annexure-b. 4. Process parameter measurement should be done without causing major disturbance to the actual process stream. Some operational arrangements/corrections/ adjustments, if desired so for process measurement, should be intimated at least one week in advance to the S.E./O&M (concerned) PTPS, Panipat. However final decision pertaining to the availability of the equipment for test, operational adjustments, time line etc. will rest solely with PTPS (HPGCL). 5. The bidder should submit detailed report describing major efficiency parameters , methodology followed & specific recommendation for energy reduction with costbenefit analysis pertaining to all the audited systems/ drives after the completion of audit. 6. PTPS (HPGCL) as far as possible will provide all the available design data, characteristic curve, P&IDs, GA drawing, Electrical SLDs & other technical specifications to the bidder for calculation of test result. However, in case, required data is missing or not available, then bidder can use standard guidelines & curves (for e.g. ASME) for the sake of calculation of test result with a-priori permission from PTPS (HPGCL). 7. The prospective bidder should submit following documents along with the proposal for review & approval of PTPS (HPGCL). 1. 2. 3. Proposed Audit plan with timelines Reference List of Thermal Power Plant where comprehensive audit has been carried out. List of test instrument with their accuracy class, calibration date & certifying agency (Instrument accuracy should be as per relevant ASME guidelines)

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4. 5. 8.

Copy of Report of Energy Audit carried out at similar units as per ASME standards with test schemes Auditors profile & work experience

All the performance parameters of key equipment/systems are to be computed & compiled in the detailed report (which should also Include calculation methodology, sample calculation, assumptions & field data sheet) to be submitted by the Bidder. Report should clearly describe any observations regarding deficiencies and recommend the corrective measures along with potential benefits in Kcal/Rs terms.(See Annexure-a).

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Annexure-a

Scope of work for Unit no.7 and 8 to carry out Energy Audit

Sr. No.

Scope of Work Boiler Evaluation of boiler efficiency by loss method including stack losses, losses due to combustibles in fly ash & bottom ash, losses due to leakages at 100%, 75%, 50% TMCR load with coal fired (and oil fired). Boiler outlet temperature/pressure, and excess air level Sectional (SH, RH, economizer) heat transfer efficiency Performance evaluation and Power consumption of ID fan, FD fan and PA fan. Fan loading and combined efficiency of fan and motor Boiler feed Pump (power consumption and performance evaluation). Assessment of air ingression at different levels of Furnace.

Remarks

PG Test/ Design data & correction curves will be provided by PTPS. Air-pre heater Performance testing to determine gas side efficiency, leakages (%), X-Ratio, flue gas temperature etc. PG Test/ Design data & correction curves will be provided by PTPS. Mills Performance testing. Assessment of air/coal ratio. Coal fineness test Mill performance data analysis vis--vis performance Gurantee values Energy Consumption Pressure drop across the milling system and velocity estimation. Mill internals replacement analysis with respect to specific energy consumption using historical data. PG Test/ Design data & correction curves will be provided by PTPS. Ash Handling System and ESP Evaluate the electricity consumption of ESP in comparison with the design Study the collection efficiency, gas distribution test, coal quality, ash property and conditioning including ammonium injection Study the ash utilization and disposal methods including consumption of water for ash disposal in wet disposal system.

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Power consumption and pump performance of ash handling system. Nox, Sox, SPM, Cox measurement

PG Test/ Design data & correction curves will be provided by PTPS. Heat Rate Calculation of Turbine Heat Rate (Efficiency) and Heat Rate of the plant at 100%, 75%, 50% TMCR load with coal fired (and oil fired). Turbine pressure survey Perfromance of turbine glands TG cycle losses / deviation computation High pressure drain valve survey Performance study of ejectors PG Test/ Design data & correction curves will be provided by PTPS. HP/ LP Heaters HP and LP heaters performance evaluation (including TTD & DCA calculation). Heat duty, Overall heat transfer coefficient Degree of Sub-cooling etc. PG Test/ Design data & correction curves will be provided by PTPS. Calculation of HP / IP Cylinder efficiency. Calculation of Turbine cylinder efficiency and cycle efficiency.

7 PG Test/ Design data & correction curves will be provided by PTPS. Condenser Performance & study of deviation of indicated condenser vacuum from the expected values and deterioration in the performance of condenser due to dirty tubes, scale formation, air ingress, CW inlet temperature & CW flow. Condensate pumps power consumption and performance evaluation. PG Test/ Design data & correction curves will be provided by PTPS. Instrumentation and Control Evaluate the instrumentation available in the plant and identify the locations where online measurements are necessary for efficiency calculations however unavailable Recommendation regarding type of instrument, installation details, make etc. Measuring instrumentation at coal handling plant, ash handling system, Raw water and waste water system

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PG Test/ Design data & correction curves will be provided by PTPS.

10

Coal Handling Plant Estimate the average capacity utilization of the CHP. Measure consumption of motors, (Current, Power factor) Assessment of specific power consumption for various options i.e. Direct bunkering, Stacking & Reclaiming etc. Coal measuring system and quality check.

11

PG Test/ Design data & correction curves will be provided by PTPS. Thermal Insulation including radiation losses Heat loss calculation Insulation of Boiler, Air and Flue gas path and Steam piping. Surface temperature measurement at the damaged and Hot spot area by infrared temperature indicator. Estimation of Heat loss in the hot spots and damaged insulation area PG Test/ Design data & correction curves will be provided by PTPS. APC and Performance Evaluation of unit auxiliary power consumption & performance including specific energy Consumption ( SEC) of critical drives where output parameters is available on line, cooling water pumps, CHP (including Performance of Locomotives, Loaders, Dozers, Proclaim and tipplers), AHP, FOPH, WTP and Cooling Towers using power analysers. PG Test/ Design data & correction curves will be provided by PTPS. Cooling Water System Assessment of cooling tower capacity and efficiency / effectiveness. Evaluate circulating water pump flow rate, head developed, pressure of pumping system and power consumption. Assessment of condenser heat load, deviation indicated in respect of the CW pump performance. Water circulation, condenser efficiency, and turbine heat rate Assessment of Vacuum system and fan performance

12

13

PG Test/ Design data & correction curves will be provided by PTPS.

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14

Fire Fighting System Input Power measurement of all the key equipment of the Fire system like hydrant, spray (Electric & Diesel),Jockey Pump, Booster Pump Establishment of specific energy performance indicators.

15

16

Raw Water System and Waste Water treatment system (DM Plant) Capacity utilization and power consumption of all major drives. Performance evaluation of pumps. Total electrical System Audit including Lighting Assessment of the loading pattern of installed transformer to identify measures for reduction of losses. Power consumption by each AC system by using power measurement analysers including Cooling effect and humidity. Performance of air compressors by using power measurement analysers. Electrical parameters like current, voltage, power factor and power by using power measurement analysers. Assessment of health of capacitors and adequacy of the existing VAR compensation system HT/LT motor consuming power more than 50 KW need to be checked for measuring electrical parameters and performance. Lighting of Main plant including office building lux measurement and power consumption (day/night phase wise). Distribution losses. Harmonic analysis. Identification of Energy Conservation opportunities. If any other test than specified on the system other than the specified as above is required to establish the baseline performance of the unit prior to carrying out Energy Efficient R&M and LE Works of the Unit, it will be carried out by the Consultant. The measurement at all available points will be provided by HPGCL however for points not available / on line instruments required will be arranged by the agencies carrying out the energy audit test. Note: 1. Energy audit should be carried out as per the guidelines given on website www.cea.nic.in, Energy Conservation Act, 2001 and BEE latest guidelines in this regard. 2. The Energy Audit reports shall also include as desired under Energy Conservation Act form-1, form-2, form-3 etc. given in concerned regulation of Act. The energy audit report should be structured as detailed in Energy Conservation Act, 2001 and BEE latest guidelines in this regard.

17

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Annexure -b

S No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.

Description Performance Test Code on Fired Steam Generator Performance Test Code on Steam Turbine Flow Measurement Performance Test Code on Compressors and Exhausters Temperature Measurement Centrifugal Pumps Performance Test Code Steam Surface Condensers Pressure Measurement Test Uncertainty Performance Test Code on Deaerators Closed Feed water Heaters Fans Steam Traps Displacement Compressors, Vacuum Pumps And Blowers Air Heaters Coal Pulverizers Particulate Matter Collection Equipment Appendix A to PTC 6 The Test Code for Steam Turbines Cooling Technology Institute Acceptance Test Code for testing mechanical draught & natural draught cooling towers Flue Gas & Exhaust Gas Analysis Reciprocating Internal-Combustion Engines General Instructions

Codes/Standards ASME PTC : 4 2008 ASME PTC : 6 2004 ASME PTC : 19.5 2004 ASME PTC : 10 1997 ASME PTC : 19.3 ASME PTC : 8.2 ASME PTC : 12.2 ASME PTC : 19.2 ASME PTC : 19.1 ASME PTC : 12.3 ASME PTC : 12.1 ASME PTC : 11 ASME PTC : 39 ASME PTC : 9 ASME PTC : 4.3 ASME PTC : 4.2 ASME PTC : 21 ASME PTC : 6A ATC-105 1974 1990 1998 1987 2005 1997 2000 2008 2005 1970 1968 1969 1991 2000

20. 21. 22.

ASME PTC : 19.10 1981 ASME PTC : 17 1973 ASME PTC : 1 2004

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ANNEXURE- IV PROFORMA FOR QUOTING RATES FOR THE WORK OF CONDUCTING ENERGY AUDIT TEST OF UNIT 7 & 8 ( 250 MW each ), PTPS, PANIPAT AGAINST ENQUIRY NO Ch12/E-139-D Vol-VII dated 23.11.2011. Sr. No. Unit No. Rates to be quoted by the Contractor Lump-sum (Rs.) Rs.(_________________________)

1.

Unit No. 7 (1X250 MW ))

2.

Unit No. 8 (1X250 MW ))

Rs.(_________________________)

Rs. in words (________________________________________________________________) Note: Evaluation of Bids shall be made on the basis of overall quoted prices for energy audit of both Units (7 & 8).

Signature & Stamp of Contractor