MEMORANDUM

TO: RIVANNA SOLID WASTE AUTHORITY

BOARD OF DIRECTORS

FROM: LONNIE WOOD, DIRECTOR OF FINANCE AND

ADMINISTRATION

REVIEWED BY: THOMAS L. FREDERICK, EXECUTIVE DIRECTOR

SUBJECT: AUGUST 2009 FINANCIAL SUMMARY

DATE: SEPTEMBER 22, 2009

Summarized below and in the attached statements are the results of operational and
remediation activities for the first two months of this fiscal year.

Operational Remediation
Results Results Total

Total Revenues & Support $ 617,055 $ 196,091 $ 813,146

Total Expenses 684,686 184,112 868,798

Surplus/(Deficit)* $ (67,631) $ 11,979 $ (55,652)

* Cash reserves from prior year contributions are used for current year remediation deficits

Vegetative material received at Ivy is much higher than budget causing revenues to be over
budget and helping the Ivy cost center with a positive bottom line for the first two months of
the year. Tonnage for MSW at Ivy is slightly lower than estimates. Tonnages from the Zion
transfer station were actually 10% higher than the straight-line average. The revenues do not
reflect this variance but should after the first quarter true-up is performed.

Costs were mostly in line with estimates. The contract costs per ton for the Ivy transportation
and disposal of MSW declined 28% for this year and we will see some cost saving under the
MSW-Ivy Transfer column on page 1 of the financial reports as a result of the contractual
price decline. Legal fees of $118,900 are the main reason Administrative costs are over
budget.

Attachments

5a
T:\Board\RSWA\Board Meetings 2009\September 2009\SWA AUG 2009 FINANCIAL COMMENTS.doc
RIVANNA SOLID WASTE AUTHORITY
REVENUE AND EXPENSE SUMMARY REPORT
FISCAL YEAR 2010
*Budget Target
FOR THE MONTH ENDED 8/31/09 Rate: 16.67%

IVY MSW-IVY MSW-BFI RECYCLE ADMIN.

Operations OPERATIONS TRANSFER TRANSFER OPERATIONS SERVICES
Actual Actual Actual Actual Actual Actual
Budget Y-T-D Budget Y-T-D Budget Y-T-D Budget Y-T-D Budget Y-T-D Budget Y-T-D
REVENUES

Ivy Tipping Fees $ 286,243 49,996 $ 286,243 49,996

Ivy MSW Tipping 1,217,325 196,618 1,217,325 196,618
BFI-MSW Transfer 1,001,300 158,740 1,001,300 158,740
Material Sales-Ivy 71,000 7,473 71,000 7,473
Recycling 195,000 30,708 195,000 30,708
Other Revenues - 8,811 - 8,811
Interest and Late Fees 41,000 5,450 41,000 5,450
-
Total Revenues $ 2,811,868 $ 457,796 $ 357,243 $ 66,280 $ 1,217,325 $ 196,618 $ 1,001,300 $ 158,740 $ 195,000 $ 30,708 $ 41,000 $ 5,450
Budget vs. Actual* 16.28% 18.55% 16.15% 15.85% 15.75% 13.29%

EXPENSES

Ivy Operations 457,421 61,752 457,421 61,752

MSW Transfer-Ivy 1,472,399 194,608 1,472,399 194,608
MSW Transfer-BFI 675,622 122,762 675,622 122,762
Recycling Operations 474,420 69,673 474,420 69,673
Administration 525,388 197,664 525,388 197,664
Debt Service 224,537 38,226 224,537 38,226
Total Expenses 3,829,787 684,686 457,421 61,752 1,472,399 194,608 675,622 122,762 474,420 69,673 749,925 235,891
Budget vs. Actual* 17.88% 13.50% 13.22% 18.17% 14.69% 31.46%

Net Operating Income (Loss) $ (1,017,919) $ (226,890) $ (100,178) $ 4,528 $ (255,074) $ 2,010 $ 325,678 $ 35,979 $ (279,420) $ (38,965) $ (708,925) $ (230,441)

Other Funding Sources

Local Government Contributions 917,919 159,259
Use of Reserves 100,000 67,631

Surplus (Deficit) - Operations $ - $ -

Environmental Programs
Actual
Budget Y-T-D
REVENUES
Remediation Support 409,623 196,091
Other Revenues - Climate Credits 40,000 -
Total Revenues 449,623 196,091
Budget vs. Actual* 43.61%

EXPENSES
Ivy Environmental 1,549,623 184,112
Budget vs. Actual* 11.88%

Cash Reserves Used 1,100,000 -

Surplus (Deficit) - Environmental $ - $ 11,979

Total Surplus (Deficit) $ - $ 11,979

SWA Monthly Results FY 2010 - Aug.xls Page 1

Rivanna Solid Waste Authority
Monthly Financial Status Report
FY 2010

July August Year-to-Date

Revenues
Ivy Tipping Fees $ 37,771 $ 12,226 $ 49,996
Ivy MSW Tipping 97,680 98,938 196,618
BFI - MSW Transfer 83,999 74,741 158,740
Material Sales - Ivy 4,337 3,135 7,473
Recycling 14,488 16,220 30,708
Other Revenues 5,994 2,817 8,811
Remediation Support 196,091 - 196,091
Interest & Late Fees 2,580 2,869 5,450
Total Revenues 442,940 210,947 653,887

Expenses
Ivy-Operations 34,759 26,994 61,752
Ivy-Environmental 166,562 17,550 184,112
MSW -Ivy 104,113 90,495 194,608
MSW -BFI 65,168 57,593 122,762
Recycling Operation 41,169 28,504 69,673
Administration 42,387 36,425 78,812
Administration-Legal 118,852 - 118,852
Debt Service 19,100 19,127 38,226
Total Expenses 592,111 276,687 868,798

Net Operating Income (Loss) (149,171) (65,740) (214,911)

Other Funding Sources

Local Government Contributions 159,259 - 159,259

Use of Cash Reserves 19,441 48,190 67,631

Surplus (Deficit) 29,529 (17,550) 11,979

SWA Monthly Results FY 2010 - Aug.xls Page 2

Rivanna Solid Waste Authority
Monthly Cash Flow Report
FY 2010

July August

Net Operating Income $ (149,171) $ (65,740)

Adjustments for cash flow purposes

to show funds available for operations:
Local Government Contributions 159,259 -
(Increase) decrease in accounts receivable 429,158 209,369
Increase (decrease) in accounts payable 85,323 (128,780)
Capital reserve fund interest not available in operating cash (268) (277)
Trust fund interest not available in operating cash (7) (6)

Increase (Decrease) in Operating Cash 524,294 14,565

Operating Cash Balance - Beginning 5,029,762 5,554,057

Operating Cash Balance - Ending $ 5,554,057 $ 5,568,622

SWA Monthly Results FY 2010 - Aug.xls Page 3

Rivanna Solid Waste Authority
Fiscal Year 2010
August 2009

Revenue Detail Report Tonnage Revenue

Budget Actual Budget Budget Actual Budget Variance

Revenue Line Item FY 2010 YTD FY 2010 YTD YTD vs. Actual %

IVY TIPPING FEES

Clean Fill Material 10,800 658 86,400 14,400 5,373 (9,027) -62.69%
Grindable Vegetative Material 2,600 784 124,800 20,800 38,387 17,587 84.55%
Pallets 175 22 8,050 1,342 1,016 (326) -24.27%
Tires, Whole 130 1 22,503 3,751 206 (3,545) -94.51%
Sludge Acceptance 1,300 174 17,490 2,915 1,270 (1,645) -56.44%
Tires/White Good (per item) 27,000 4,500 3,744 (756) -16.80%
Subtotal 15,005 1,640 $ 286,243 47,707 $ 49,996 $ 2,289 4.80%

TRANSFER STATION - IVY

Ivy - Contract Loading - UVA 5,200 694 $ 27,836 4,639 $ 3,681 (958) -20.66%
Ivy - Contract Loading - County 14,000 2,350 93,890 15,648 15,546 (103) -0.66%
Ivy - MSW TS 16,600 2,614 1,095,600 182,600 177,392 (5,208) -2.85%
Subtotal 35,800 5,658 $ 1,217,326 202,888 $ 196,618 $ (6,270) -3.09%

TRANSFER STATION - ZION

Zion - MSW 16,150 2,968 1,001,300 166,883 158,740 (8,143) -4.88%
Subtotal 16,150 2,968 $ 1,001,300 166,883 $ 158,740 $ (8,143) -4.88%

MATERIAL SALES - IVY

Encore $ 6,500 1,083 $ 2,373 1,290 119.07%
Metals 35,000 5,833 2,789 (3,045) -52.20%
Wood Mulch & Chips 14,000 2,333 2,106 (227) -9.74%
Hauling Fees 15,000 2,500 7,161 4,661 186.44%
Other Materials 500 83 205 122 145.81%
Subtotal $ 71,000 11,833 $ 14,634 $ 2,801 23.67%

RECYCLING
Material Sales 123,000 20,500 22,276 1,776 8.66%
Other Materials & Services 15,000 2,500 1,108 (1,392) -55.66%
Grants 10,000 1,667 34 (1,633) -97.99%
Hauling Fees 47,000 7,833 7,290 (544) -6.94%
Subtotal $ 195,000 32,500 $ 30,708 $ (1,792) -5.51%

OTHER REVENUES
Keene-Hauling & Maintenance $ - - $ - -
Environmental Credit 40,000 6,667 (6,667) -100.00%
Other Revenues - - 638 638
Subtotal $ 40,000 6,667 $ 638 $ (6,029) -90.44%

REMEDIATION SUPPORT
UVA Contribution $ 155,039 25,840 $ 155,039 129,199 500.00%
County Contribution 164,207 27,368 41,052 13,684 50.00%
City Contribution 90,377 15,063 - (15,063) -100.00%
Subtotal $ 409,623 68,271 $ 196,091 $ 127,820 187.23%

INTEREST AND LATE FEES

Trust Fund Interest $ - - $ 1,026 1,026
Finance Charges 6,000 1,000 907 (93) -9.33%
Capital Reserve Fund Interest - - 545 545
Operating Investment Interest 35,000 5,833 3,984 (1,849) -31.70%
Subtotal $ 41,000 6,833 $ 6,462 $ (372) -5.44%

Total 66,955 10,266 $ 3,261,492 $ 543,582 $ 653,887 $ 110,305 20.29%

Page 4
Rivanna Solid Waste Authority
Historical Material Tonnage Report - Recycling
Calendar Years 2006-2009

Calendar Calendar Calendar Calendar

Year Year Year Year
2006 2007 2008 2009
(Jan-Jul)
In U.S. Tons

Fiber Products (including County Program)

News Paper (Magazines, Catalogs)
- Paper Sort 1,028 893 538 162
- McIntire 1,260 1,334 1,220 663
Card Board (Corrugated) 761 849 861 381
Mixed Paper (Brown Paper) 692 812 725 367
File Stock (Office Paper) 424 348 368 196
Total Fiber Products 4,165 4,236 3,712 1,769

Other Products
Glass (All grades) (See note**) 669 744 872 526
Metal (Cans) 88 91 94 75
Plastic 168 169 143 118
Total Other Products 925 1,004 1,109 719
Total 5,090 5,240 4,821 2,488

**Note: includes glass crushed and used on roads

Page 5
 Rivanna Solid Waste Authority
MSW Transfer Tonnages
FY 2007 - 2010

IVY

5,000
4,000 FY 2007
Tons

3,000 FY 2008
2,000 FY 2009
1,000 FY 2010
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

ZION
6,000
5,000
FY 2007
4,000
Tons

FY 2008
3,000 FY 2009
2,000 FY 2010
1,000
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Page 6