PARKING VENDOR DOCUMENTS Park Vendor Invoices (FV60)

This transaction enables you to Park/Save as complete an incoming invoice. 1. Enter transaction code FV60 7.

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As required, enter the following required information at the bottom of the screen for the listed items: Field Name: G/Account Amount in Doc. Curr. Explanation: G/L account to be charged. Amount to offset to invoice or credit memo. An * entered in this field will copy the amount from the vendor invoice. W/O Cash Disc (checkbox to the right of Amount in Doc. Curr.) Fund Cost center Grant Long Text Order Select if line item is not eligible for cash discount

Park Vendor Invoice: Company Code TC01

2. 3. Select Edit > Screen Variant > Select Screen Variant from the SAP menu. Enter ZAPINVPARK_SAPLFSKB in the Variant field.

Enter fund. If not known, picklist can be used to search for fund. Enter cost center. If not known, picklist can be used to search for cost center. Can search for grant using picklist (if applicable). Additional text which can be entered for line items (if needed). Internal order or plant maintenance order (if applicable).

4. 5.

Choose the

button.

To use an Account Assignment template: (Else skip to step 6) Selecting an account assignment template will prepopulate the G/L account, Fund and or Cost center. a. b. c. d. Select the button. 8.

Click on the button to expand the Accounting Assignment Template folder (left side of screen). Double-click on the desired template (ex: Attorney Fees Regular). Select the button.

Select the Payment tab.

6.

Enter the following required information on the Basic data tab: Field Name: Transaction Vendor Invoice Date Reference Posting Date Amount Text Explanation: Invoice Enter vendor account number. If unknown, use the picklist to search for number. Enter date on invoice or credit memo. Enter the invoice number on the vendor document. Defaults to todays date. Can be changed if necessary. Dollar amount on invoice to be paid. Enter notes or text (will appear on checks remittance advice). [up to 50 characters]

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PARKING VENDOR DOCUMENTS

9. Enter the following required information:

Field Name: BaselineDt

Explanation: Enter the date Tarrant County received the invoice. This determines the due date of the invoice. Defaults from vendor master. Can use picklist to change terms if the invoice has a discount term on it. The amount of the invoice that is granted a discount (only enter if discount is a fixed amount rather than a percentage) C = check; S = invoice to be paid as single item on check Use picklist to specify special handling (if applicable)

Field Length:

11. Enter another invoice or select the

button to exit.

12. Choose the

button to return to the Easy Access screen.

Payment terms

Discount

Payment Method (Only use to override the value in the vendor master) Payment Method Supplement (Only use to override the value in the vendor master) Pmnt Block

Notes: The button can be used to view the vendor master record.

The Free for Payment or various reasons Blocked for Payment

button can be used to view the open items for the vendor.

The

indicator will turn green when the document is complete and a balance between the debits and credits is achieved. The Balance field will also show $0.00.

The 10. Click on the button. documents.

button can be used to view the accounting