OneNote2010

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Table of Contents
Main Screen ...................................................... 3
Creating a New Notebook ................................. 4
Entering Information into OneNote ................ 5
Rule Lines ......................................................... 5
Notebook Sections ............................................ 6
Section Colors ................................................... 6
Pages ................................................................. 7
Subpages ........................................................... 8
OneNote Tables ................................................ 9
Math .................................................................. 9
Tags ................................................................. 10
Search Tags ...................................................... 11
Insert/Remove Space ...................................... 12
Templates ........................................................ 13
Moving Pages ................................................... 14
Moving/Copying Sections ............................... 15
Deleting ............................................................ 16
Print to OneNote ............................................. 17
Link Creation ................................................... 19
Searching ........................................................ 20
Text in Images ................................................ 20
Integration with Outlook ................................. 21
Outlook Tasks .................................................. 21
Send to OneNote from Outlook ...................... 22
Dock to Desktop ............................................. 24
Side Notes ....................................................... 24
Sharing Notebook Information ...................... 26
E-mailing a OneNote Page ............................. 26
Shared Notebooks .......................................... 27
Password Protected Sections.......................... 27
Syncing ........................................................... 29
Backups ........................................................... 30
Screenshots ...................................................... 31
Tablet Commands .......................................... 32
Creating Handwritten Text ............................ 32
Converting Handwriting to Text .................... 32
OneNote Quick Reference .............................. 33
Math Functions .............................................. 35
OneNote Keyboard Commands ...................... 36





Revised: March 12, 2012
2010The Learning Center at the
Robert C. Byrd Health Science Center,
West Virginia University, Morgantown, WV
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OneNoteis best thought of as a virtual three ring binder. Its a place to keep notes and organize
projects and generally organize your virtual life.
Main Screen
The ribbon has been implemented in OneNote 2010.










Page Tabs
Unfiled Notes
Navigation Bar
Ribbon
Section
Tabs New Section Search
Quick Access Toolbar
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Creating a New Notebook
You can create three types of notebooks in OneNote. A notebook you will use only on one computer, a
notebook you will use on multiple computers, and a notebook stored on a remote server that is shared
with others.
To Create a New Notebook
1. Select the File tab of the ribbon.
2. Select the New tab.


3. Select where the notebook will be stored: The Microsoft Live site (Web), SharePoint or a network
drive (Network) or locally (My Comptuer).
4. Create a name for the notebook.
5. If you are saving the notebook on a network, browse to select the location where it will be stored. If
saving the notebook on your computer, browse to select a location on your computer.
6. Click the Create Notebook button.
7. If the notebook is saved to a
network location, you can
choose to send a link to others.



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Entering Information into OneNote
OneNote is far more flexible that most Office programs in that it allows you to enter text and
information anywhere on the page.
To Add Typed Text to OneNote
1. Place your cursor anywhere in the OneNote page.
2. Begin to type.
To Add a Picture to OneNote
1. Drag and drop the picture from anywhere on your computer to an open OneNote page.
--OR--
1. Select the Inserttab of the ribbon.
2. In the Images section, click the Picturesbutton.
3. Browse to the location of the image.
4. Select the image and click the Insert button.
To Add a Document to OneNote
1. Drag and drop the file from anywhere on your computer to an open OneNote page.
--OR--
1. Select the Insert tab of the ribbon.
2. Click the Attach File button.
3. Browse to the location of the image.
4. Select the file and click the Insert button.
Rule Lines
OneNote allows you to select from a variety of rule lines for your notebook pages, from college ruled
to graph paper to no lines at all.

The Writing Tools toolbar contains a toggle to turn the lines off. The menu allows you to select the
type of rule lines you want for your page.
To Select Rule Lines
1. Select the View tab of the ribbon.
2. Click the Rule Lines button to toggle the lines on and
off.
3. Click the lower part of the button to select the desired
rule or grid lines.




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Notebook Sections
Each notebook has section tabs. These allow you to organize the different parts of your project. For
example, you could have one section for meeting notes, another section for questions to be addressed,
and still another section for a working outline of the paper/project/poster.
To Create a New Section
1. Click the Create a New
Section tab.
--OR--
Use the keyboard command Ctrl + T.
Section Colors
You can assign different colors to each section, to make moving back and forth between sections
easier.
To Change the Color of a Section
1. Right click on the section tab you
want to modify.
2. From the drop down menu, select
Section Color then select the
desired color.


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Pages
Each section of the notebook can have multiple pages, allowing you to organize the content of your
project.
To Create a New Page
In the Page Tabs pane, click New Page.

--OR--

Use the keyboard command Ctrl + N.



--OR--

Hold the cursor over the page list, a small page icon appears to the
left. Click on the page icon to create a new page at the selected
location.



To Create a New Page from a Template
1. In the Page Tabs pane, click the arrow beside New Page. From the
drop down menu select Page Templates.

2. The Task Pane opens to display available
templates. Select the desired category.
3. Click the template you would like to use.


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Subpages
A page can also have subpages. For example, in the meetings section, you can have pages for
development meetings and pages for production meetings, and each page can have a set of subpages
one subpage for each individual meeting.
To Create a Subpage
1. In the Page Tabs pane, click the arrow beside New Page. From the
drop down menu, select New Subpage.



To Change a Page to a Subpage
1. Right click on the tab of the page to be demoted.
2. From the drop down menu select Make Subpage.








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OneNote Tables
OneNote makes it easy to create tables on the fly.
To Create a Table While Typing
1. Type the content of the first cell in the table.
2. Press the Tab key on the keyboard. A table is created and the cursor moves to
the next blank cell.

3. Once the first column is created, press the Enter key to create the
next row.
4. When the table is complete, press the Enter key twice to end the
table.

Math
You can do a variety of simple math functions and equations within OneNote.

Calculation Operator Calculation
Addition
Operator
+ Percent %
Subtraction - Exponents ^
Multiplication * or x Factorial !
Division /


Function Syntax Function
absolute value
Syntax
ABS base-10 logarithm LOG10
arccosine ACOS return remainder MOD
arcsine ASIN pi () PI
arctangent ATAN phi () PHI
cosine COS degree to radians RAD
radians to degrees DEG sine SIN
natural logarithm LN or LOG square root SQRT
base-2 logarithm LOG2 tangent TAN
To Do Math
1. Type the problem you want to solve, including adding the equal
sign (=).
2. Press the Enter key.
3. The answer appears.




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Tags
Tags help you to find important notes. OneNote comes with a variety of preset tags, but you can also
create your own tags.Multiple tags can be applied to a section of text. You can also create your own
tags.
To Apply a Tag
1. Place the cursor in the line of text to be
tagged.
2. Select the Home tab of the ribbon.
3. In the Tags section, select a tag from the
display box.
--OR--
Expand the display to select from the full drop down menu.

4. The selected tag is placed to the left of the text.





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Search Tags
OneNote allows you to search your notebooks for text and information marked with specific tags.
To Search for Specific Tags
1. Select the Home tab of the ribbon. In the Tags section, click the Find Tags button.

2. The Tags Summary opens in the Task Pane to the right.



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Insert/Remove Space
Insert/Remove space allows you to increase or decrease the space between OneNote text and image
boxes.
To Insert Remove Space
1. Select the Draw tab of the ribbon.
2. In the Edit section, click the Insert Space button.

3. The cursor changes to display an arrow attached to a
horizontal line.

4. Click and drag to add or remove
white space.




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Templates
Templates allow you to apply consistent formatting to the pages in your notebook. OneNote comes
with several default templates, but you can also design your own templates.
To Create a Template
1. Create the page as desired. This includes not just background, but
also tables and text that can be filled in by the user.
2. In the Page Tabs pane, click the arrow beside New Page. From the
drop down menu select Page Templates
3. At the bottom of the Page Setup Task pane, click Save Current
Page as Template.

4. Create a name for your new template.
5. Click Save.

6. The template now appears in the My Templates section.




To Use a Personal Template
1. From the menu select File then New and then Page from
Template.
2. In the Task Pane on the right, select the desired template.
3. A new page is created with the selected template applied.



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Moving Pages
Pages can be moved from one section of a notebook to a different section. For example, once a
question has been answered, it could be move to an answers section of the notebook.
To Move Pages between Sections
1. Open the section that contains the page to be moved.
2. In the Page Tabs pane, click on the tab of the page to be moved, and drag that tab towards the
Section tabs.


3. Hold the cursor over the tab of the destination section until that section opens.
4. Release the mouse.
5. The page is moved to the open section.


--OR--

1. Open the section containing the page to be moved.
2. Right click on the tab to be moved.
3. From the drop down menu select Move Page To then select the desired section.

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Moving/Copying Sections
Sections can be moved from one notebook to another. For example, if an individual project becomes a
group project, the sections and pages of that notebook can be moved to a shared notebook.
To Move/Copy a Section from OneNotebook to another Notebook
1. Right click on the section you
want to move.
2. From the menu, select Move or
Copy.

3. The Move or Copy Section dialog box opens.
Select the destination notebook.
4. Click Move.
--OR--
Click Copy.


--OR--

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1. Click on the section to be moved and
drag it towards the NavigationPane.

2. Hold the cursor over the destination
notebook.
3. In the popup menu, select the desired
location for the migrating section.


Deleting
To Delete a Section
1. Right click on the section tab.
2. From the menu select Delete.
To Delete a Page
1. Right click on the page tab.
2. From the menu select Delete.



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Print to OneNote
OneNote allows you to send Office documents such as PowerPoint presentations to OneNote. This
allows you to annotate those files within OneNote, such as taking notes directly on a PowerPoint
presentation.

Just as with sending a document to a printer, you can send a selection to OneNote instead of the
entire document.
To Print a Document to OneNote
1. Select the File tab of the ribbon then select the Print tab.


2. Select Send to OneNote 2010 as the printer.
3. Choose the desired settings.
4. Clickthe Print button.

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5. In the Select Location in OneNote dialog box,
choose the notebook and section into which the file
will be sent.
6. Click OK.

7. The speed at which a document processes
depends upon the size and complexity of that
document.

8. The document is
inserted as a new
page.


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Link Creation
OneNote allows you to create links to different pages on the fly. These links are created using double
brackets [[ ]] and the name of the page or section between the brackets.
To Create a Link
1. Type a double left bracket, [[.
2. Type the name of the section on page to which you want to link.
3. Type a double right bracket, ]].

4. OneNote will automatically convert the text to a hyperlink.





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Searching
The OneNote search function allows you to search text you have entered, document text, and even text
in images such as business cards.
To Search OneNote
1. Above the page tab section, click in the Search area.

2. Type in the term or terms for which you are
searching. A list of matching pages is listed.


Text in Images
When you search OneNote, the programs also searches clear text inside of any images you have
inserted into your notebooks.




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Integration with Outlook
Outlook Tasks
You can create tasks in OneNote that are added to your Task List in Outlook.
To Create an Outlook Task from OneNote
1. Place the cursor in the line to text to become an Outlook task.
2. In the Home tab of the ribbon click the Outlook Tasks button.
3. From the drop down menu, select the desired due date for the task.

4. An Outlook task flag appears next to the text.

5. The new task appears in your Outlook To-Do List.



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Send to OneNote from Outlook
Outlook has a built-in Send to OneNote option that allows you to send e-mail messages and meeting
notes directly to OneNote.
To Send a Message or Appointment to OneNote
1. In the Message tab of the
ribbon, click the Send to
OneNote button.

2. In the Select Location in OneNote dialog box, chose
where the new page should appear.

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3. The message appears
as a new page in the
selected section.



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Dock to Desktop
The Dock to Desktop option sticks the OneNote window on the side of your screen, and keeps other
programs from obscuring the window.
To Dock OneNote to the Desktop
1. Select the View tab of the ribbon.
2. Click the Dock the Desktop
button.


Side Notes
Side Notes are similar to sticky notes, except that when you add to a OneNote Side Note, that
information is placed into OneNote as Unfiled Notes you can then move into any Notebook. Side
Notes are available even if the OneNote program is not open and running.
To Open Side Notes
1. In the OneNote program, select the View tab of the ribbon, then in the Window section,
click the New Side Note button.

--OR--

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In the Notification Area of the Taskbar, Right click on the
OneNote icon, and from the menu select Open New Side Note.

--OR--

Use the keyboard command Windows + N.


2. A Side Note window opens. Use this window to jot down
information as you think of it.

3. This information is
automatically added to
OneNote in the Unfiled Notes
area of your notebooks.


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Sharing Notebook Information
OneNote allows you to share information in your notebook in a variety of ways. If you have shared
server space, you can save the notebook on a common server, and then share the notebook with
multiple people who can also access that space.

If you do not have access to shared server space, you can still share information by e-mailing pages of
your notebooks. For example, pages of a lab notebook in OneNote can be e-mailed to the laboratory
assistant, so paper notebooks do not have to be collected.
E-mailing a OneNote Page
Notebook pages can be e-mailed so that the recipient can view the page whether they have the
OneNote program or not.
To E-Mail a OneNote Page
1. Open the page you want to send.
2. Select the Home tab of the ribbon, and then click the E-mail Page button.
--OR--
Use the keyboard command Ctrl + Shift + E
3. A new mail message opens
with the selected page
displayed as the message.
Enter the recipients address
in the To Box.
4. Click the Send button. The
page remains in your
notebook, and a copy of the
page is embedded in the e-
mail message for the
recipient to view.




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Shared Notebooks
Shared notebooks allow you to create a notebook that is available to multiple people at multiple
locations.

In order to share a notebook, you must have a network location that is available to all users with
whom you want to work.
To Share a Notebook
1. On the Share tab of the ribbon, click the Share This Notebook button.
2. An Outlook email opens. Add the desired recipients to the message.
3. Send the message.
Password Protected Sections
You can restrict sections of a notebook to specific users with whom youve shared the password. All
users will be able to see the protected section, but only users to whom you have provided the
password can view the content of the section.
To Password Protect a Section
1. Right click on the tab to be protected and from the
drop down menu select Password Protect this
Section.


2. The Task Pane opens displaying the Password Protection options. Click
the Set Password button.

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3. In the Password Protection dialog box, enter the password.
4. Click OK.

5. The section is now password protected. E-mail the password to all
individuals who need to view the protected section.


To Remove Password Protection
1. Right click on the tab to be protected.
2. From the drop down menu select Password Protect this Section.
--OR--
From the menu select File and then Password Protect this
Section.
3. In the Task Pane, click the Remove Password button.
4. Enter the current password.



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Syncing
If a notebookeither one you are using on multiple computers or one you are sharing with othersis
located on a server. Although OneNote syncs automatically on a regular basis, you can manually sync
a notebook as well. For instance, if you have made changes and are going to close the OneNote, you
may want to sync to make sure that the server based notebook contains all your changes.

The Sync status of a notebook is visible with a glance at the Navigation Pane. Notebooks that are
located on a server and accessed by multiple computers will have a Sync icon. A green check means
that the notebook has synched properly. A red X means the notebook has not synched properly.

To Manually Sync a Notebook
1. Select the Filetab of the ribbon, select the Settings button next to the notebook you want to sync.
2. From the drop down menu select Sync.

--OR--

1. Right click on the notebook button in the Navigation Pane and select Sync this Notebook Now.

--OR--

1. Use one of the following keyboard commands:
F9 Sync All Notebooks
Shift + F9 Sync this Notebook


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Backups
If you are sharing a notebook with other people, it is a good idea to make sure you are creating regular
backups.

Backups are created by and for each individual using the notebook, and by default are stored on your
computer. You can set backups to run automatically, or you can manually backup a notebook after
making major changes.
To Set/Modify Your Backup Settings
1. Select the File tab of the ribbon.
2. In the left pane, select Options.
3. Select Save &
Backup.
4. If desired, modify the
Backup Folder
location.
5. Set the backup time
as desired.
6. Set the number of
backups as desired.
7. Click OK.

To Manually Backup OneNote Files
1. Select the File tab of the ribbon.
2. In the left pane, select Options.
3. Select Save & Backup.
4. Click the Back Up Changed Files Now button or the Backup All Notebooks Now button.
5. Click OK.


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Screenshots
In Office 2010, you can take pictures or screenshots of other windows and programs on your
computer, and insert those images into your office document. Screenshots allow you to grab an image
of an entire window. Screen Clipping allows you to get just a portion of a window or program.
To Take a Screenshot of an Entire Window
1. Open the other program or window to the desired page.
2. Return to the Office program where the screenshot should
be placed.
3. Select the Insert tab of the ribbon.
4. Click the Screenshot button.
5. From the drop down menu select the desired window.
6. A picture of that window is added into your open document.
To Use Screen Clipping
1. Open the other program or window to the desired page.
2. Return to the Office program where the screenshot should
be placed.
3. Select the Insert tab of the ribbon.
4. Click the Screenshot button.
5. From the menu, select Screen Clipping.
6. The Office program in which you
are working minimizes, the main
screen becomes washed out, and a
large plus sign (+) appears.
7. Click and drag to select the area
you want to capture.

8. When you release the mouse, the office
program from which you started the
screen capture returns, and the image is
inserted into your document.

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Tablet Commands
OneNote has specific commands to be used with a tablet PC. Some of these commands are available
for use with the mouse; however, some of the commands can be used only on a tablet PC.

The writing tools are located on the Draw tab of the ribbon.
Creating Handwritten Text
OneNote has multiple options for using the tablet pen, and allows you to easily take notes, make
drawings, and make text notations.
To Create Handwritten Text
1. Select the Pen tool on the Draw tab of the ribbon.
2. Write on a OneNote page as you would normally use the tablet pen.
Converting Handwritingto Text
You can easily convert your handwritten notes to text with the built in Convert Handwriting to Text
command.
To Convert Handwriting to Text
1. Using the Lasso tool or the Select Object tool, highlight the text to be converted.
2. Draw tab of the ribbon, click
the Ink to Text button.
--OR--
Right click and select Ink to
Text.






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OneNote Quick Reference
Command Tab Location
Other
Location
Keyboard Reference
Attach File Insert > Files section Drag & drop

Bold Home > Basic Text section Mini Toolbar Ctrl + B

Bulleted List Home > Basic Text section Mini Toolbar Ctrl + . (period)

Center Home > Basic Text section Ctrl + E

Clear Formatting Home > Basic Text section Ctrl+Shift+N

Convert Handwriting
to Text
Draw > Convert section Right click

Copy Home > Basic Text section Right click Ctrl + C

Current Date Insert > Time Stamp section Alt + Shift + D

Current Date & Time Insert > Time Stamp section Alt + Shift + F

Current Time Insert > Time Stamp section Alt + Shift + T

Cut Home > Basic Text section Right click Ctrl + X

Delete Selected Draw > Edit section Alt + 3

Dock to Desktop View > Views section Ctrl + Alt + D

E-mail Page Home > Outlook section Ctrl + Shift + E

Eraser Draw > Tools section

Find Tags Home > Tags section

Format Painter Home > Basic Text section Mini Toolbar
Ctrl+Shift+C
Ctrl+Shift+V

Full Page View View > Views section F11

Handwriting to Text Draw > Convert section Right click

Hide Page Title View > Page Setup section

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Command Tab Location
Other
Location
Keyboard Reference
Highlight Selected
Text
Home > Basic Text section Mini Toolbar Ctrl + Shift + H
Important Tag Home > Tags section Mini Toolbar Ctrl + 2

Ink to Text Draw > Convert section Right click

Insert Document Inset > Files Alt+N, F

Insert Picture Insert > Images Alt+N, P

Insert Space Draw > Edit section

Italic Home > Basic Text section Mini Toolbar Ctrl + I

Lasso Select Draw > Tools section

Left Align Home > Basic Text section Ctrl + L

Link Insert > Links section [[ ]]

New Notebook File > New > (select location)
New Page Task Pane Ctrl + Alt + N
New OneNote
Window
View > Window section Ctrl + M
New Side Note View > Window section Taskbar
Ctrl + Shift + M
Windows + N

New Section Task Pane Ctrl + T
Next Week Outlook
Task
Home > Outlook section Mini Toolbar Ctrl + Shift + 4

No Date Task Home > Outlook section Mini Toolbar Ctrl + Shift + 5

Normal View View > Views section

Numbered List Home > Basic Text section Mini Toolbar Ctrl + / (slash)

Outlook Task Home > Outlook section

Page Color View > Page Setup section

Paste Home > Basic Text section Right click Ctrl + V

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Command Tab Location
Other
Location
Keyboard Reference
Picture Insert > Images

Question Tag Home > Tags section Mini Toolbar Ctrl + 3

Recent Edits
Share > Shared Notebook
section


Remove Space Draw > Edit section

Remove Tag Home > Tags section Mini Toolbar Ctrl + 0 (zero)

Right Align Home > Basic Text section Ctrl + R

Rule Lines View > Page Setup section Ctrl + Shift + R

Screen Clipping Insert > Images

Search Tags Home > Tags section

Search Current Page Ctrl+F
Search Notebook Ctrl+E
Select & Type Draw > Tools section

Share this Notebook
Share > Shared Notebook
section


Strikethrough Home > Basic Text section Ctrl + - (hyphen)

Subscript Home > Basic Text section Ctrl + =

Superscript Home > Basic Text section Ctrl + Shift + =
Tags Home > Tags section Right click
To Do Tag Home > Tags section Mini Toolbar Ctrl + 1

Underline Home > Basic Text section Mini Toolbar Ctrl + I


Math Functions

Calculation Operator Calculation
Addition
Operator
+ Percent %
Subtraction - Exponents ^
Multiplication * or x Factorial !
Division /
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Function Syntax Function
absolute value
Syntax
ABS base-10 logarithm LOG10
arccosine ACOS return remainder MOD
arcsine ASIN pi () PI
arctangent ATAN phi () PHI
cosine COS degree to radians RAD
radians to degrees DEG sine SIN
natural logarithm LN or LOG square root SQRT
base-2 logarithm LOG2 tangent TAN
OneNote Keyboard Commands
Bulleted list Ctrl+Period
Clear all formatting Ctrl+Shift+N
Decrease font size Ctrl+Shift+<
Decrease indent Shift+Tab
Definition tag Ctrl+5
Dock Ctrl+Alt+D
E-mail selected pages Ctrl+Shift+E
First page in the section Alt+Home
Format painter Ctrl+Shift+C
Ctrl+Shift+V
Full-screen view F11
Heading 1 Ctrl+Alt+1
Heading 2 Ctrl+Alt+2
Heading 3 Ctrl+Alt+3
Heading 4 Ctrl+Alt+4
Heading 5 Ctrl+Alt+5
Heading 6 Ctrl+Alt+6
Highlight selected text in yellow Ctrl+Shift+H
Important tag Ctrl+2
Increase font size Ctrl+Shift+>
Insert a document or file Alt+N, F
Insert picture Alt+N, P
Jump to title Ctrl+Shift+T
Last page in section Alt+End
Left-align Ctrl+L
Lock all password-protected sections Ctrl+Alt+L
Math equation Alt+=
Move or copy the current page Ctrl+Alt+M
Move paragraph down Alt+Shift+Down Arrow
Move paragraph up Alt+Shift+Up Arrow
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Move the current section Shift+F10
New page Ctrl+Alt+N
New row Ctrl+Enter
New section Ctrl+T
New subpage Ctrl+Shift+Alt+N
New window Ctrl+M
Next page Ctrl+Page Down
Next section Ctrl+Tab
Normal style Ctrl+Shift+N
Numbered list Ctrl+Slash
Open a notebook Ctrl+O
Open a section Ctrl+Alt+Shift+O
Open side note Ctrl+Shift+M
Previous page Ctrl+Page Up
Previous section Ctrl+Shift+Tab
Question tag Ctrl+3
Remember for later tag Ctrl+4
Ribbon toggle Ctrl+F1
Right-align Ctrl+R
Rule lines toggle Ctrl+Shift+R
Search current page Ctrl+F
Search notebook Ctrl+E
Sync all notebooks F9
Sync current notebook Shift+F9
To do tag Ctrl+1

If you would like more information about other Learning Center workshops, please or visit our
website at http://www.hsc.wvu.edu/its/LC or call the Learning Center at 293-3631 ext 5.