OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL (OHSAS 18001:2007)

INDEX
Sections 1 2 3 Introduction Scope Reference Publications Terms, definitions and abbreviations 4 OHSMS Requirements OHSMS Policy Planning 5 Hazard identification, risk assessment and determining controls Legal & Other Requirements Objectives & programmes Implementation and operation Resources, roles, responsibility, accountability and authority Competence, Training & Awareness Communication, participation and consultation 6 Communication Participation and consultation Documentation Control of documents Operational Control Emergency preparedness and response Checking Performance Monitoring and measurement Evaluation of Compliance 7 Incident Investigation Nonconformity, corrective & preventive action Control of records Internal Audit Management Review Annexure Organization Chart 8 Resources, roles, responsibility, accountability and authority Competency Matrix Objectives, Targets & Management Program 4.4.1 4.4.1 4.4.2 4.3.3 Annexure A Annexure B Annexure C Annexure D 1 2 3 4 & 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4 4.4.1 4.4.2 4.4.3 4.4.3.1 4.4.3.2 4.4.4 4.4.5 4.4.6 4.4.7 4.5 4.5.1 4.5.2 4.5.3.1 4.5.3.2 4.5.4 4.5.5 4.6 OHSAS 18001:2007 Requirements CLAUSE Page Ref. 2 3 3 45 5 56 6 6 67 7 7 8 89 9 9 9 10 10 10 11 11 12 12 12 13 13 14 13 14 14 14 15 15

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OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL (OHSAS 18001:2007) Introduction
Arabian Coast International L.L.C is established in the year 2011 at OMAN as a branch of Arabian Coast Contracting L.L.C. and Arabian Coast General Land Transport L.L.C. situated in UAE. Over the years, Arabian Coast has evolved into one of the professional earthmoving, civil contracting and heavy equipment rentals Company. The company maintains a significant force of skilled personnel led by highly qualified engineers. Arabian Coast specializes in Earthworks and has various projects like rough grading, excavation for canals / lagoons etc. the company has a specialized team of Engineers, Quantity Surveyors, Safety officers, trained operators and drivers. The company is capable of undertaking earthworks projects independently by the help of its team from initial setting out, survey, shop drawings etc. the company offers clients, the focus and expertise of a specialist earthworks contractor. Arabian Coast offers transportation services for Building Material transport, Rock transport and Heavy Equipment transport. The company has a large fleet of tipper trucks, trailers and heavy duty low beds to perform the transportation works of clients within the specified time frame. Arabian Coast has a rental division of heavy equipment and trucks. The equipment available to rent include Excavators, Dozers, Compactors, Vibrating Rollers, Wheel Loaders, Back Hoes etc. The company owns a fleet of new machines and trucks resulting in a high standard of service to the clients. The machines are regularly maintained by the companys own maintenance teams and hence fewer break downs. The operators hired by the company are trained for safety measures and are duly licensed to operate the machines. Arabian Coast makes leasing a better option than buying for most of its clients. Arabian Coast specializes in excavation for canals, lagoons and shore protection works by rip rap and armour. The company provides its Main Contractor with quality earthworks and the areas are provided ready for their future works. The company has specialized operators for placing of armour rocks for shore protection and its own divers for laying of geotext etc. The company is a professional subcontractor in marine works.
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OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL (OHSAS 18001:2007)

1.0 SCOPE

1.1

The OHSMS Manual specifies the requirements for occupational health safety management systems that enable ARCC to control its OH&S risks and to improve OH&S performance.

1.2

The Occupational Health & Safety Management Systems Manual also describes the arrangements for occupational health and safety hazard identification and risk assessment, setting appropriate controls, establish objectives and management program, communication, participation, consultation, legal requirements, emergency preparedness, incident investigation and the arrangements for preventing nonconformance together with systematic auditing and review of the entire system.

1.3

Certification Scope Arabian Coast International L.L.C. Azaiba Commercial Complex 10 L P.B. No: 650 PC-122 Sultanate of Oman. Is engaged in Provision of Civil Contracting Services Provision of Equipment Rental and Land Transport Services

2.0

Reference
Occupational health and safety management systems- RequirementsOHSAS 18001:2007 Occupational health and safety management systems -Guidelines for the implementation of OHSAS 18001 OHSAS 18002:2000

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OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL (OHSAS 18001:2007) 3.0 TERMS, DEFINITIONS & ABBREVIATIONS
The terms, definitions & abbreviations used in this manual are: 1) Applicable 2) Appropriate - related to this OHSMS or any reference standard - Reasonable

3) Documented - Written / recorded in hard or soft copy 4) Product 5) Suitable 6) MR 7) HSE 8) OH&S 9) OHSP 10) GM 11) OHSMS - End result of a process - reasonable for intended purpose - Management Representative - Health, Safety & Environment - Occupational Health & Safety - Occupational Health & Safety Procedure - General Manager - Occupational Health & Safety Management Systems (OHSAS 18001:2007)
12) ARCC 13) CFT

- Arabian Coast International L.L.C - Cross Functional Team - source, situation, or act with a potential for harm in terms of human injury or ill health, or a combination of these.

14) Hazard

15) Ill Health

- identifiable, adverse physical or mental condition arising

from and/or made worse by a work activity and/or work-related situation

16) Incident

Accident, near miss and emergency situation non-fulfillment of requirements

17) Nonconformity -

18) Interested party- person or group, inside or outside the workplace, concerned with or affected by the OH&S performance of ARCC 19) Organization 20) Risk
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ARCC combination of the likelihood of an occurrence of a

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OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEMS MANUAL (OHSAS 18001:2007)

hazardous event or exposures and the severity of injury or ill health that can be caused by the event or exposures

4.0

Occupational Health & Safety Management Systems Occupational Health & Safety Management Systems Requirements:

4.1

ARCC shall establish, document, implement and maintain an OHSMS in accordance with the requirements of the standard OHSAS 18001: 2007 and determine how it will fulfill these requirements. The scope of OHSMS of ARCC is to provide a hazardless atmosphere to all employees and interested parties of ARCC.

4.2

OHSMS Policy The GM signs the OHSMS policy statement. The GM along with his team periodically reviews the OHSMS Policy and Objectives. The GM along with his team should ensure that within the defined scope of ARCCs OHSMS it: is appropriate to the nature and scale of ARCCs OH&S risks; includes a commitment to prevention of injury, ill health and continual improvement in OHSMS performance; includes a commitment to at least comply with applicable legal requirements and provides the with other requirements for setting and to which ARCC OHSMS subscribes that relate to its OHSMS aspects; framework reviewing objectives; is documented, implemented and maintained;

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is communicated to all persons working under the control of ARCC with the intent that they are made aware of their individual OH&S obligations; is available to interested parties; and is reviewed periodically to ensure that it relevant and appropriate to ARCC. Reference: Attached OHSMS Policy 4.3 Planning The OHSMS is planned in such a way that it meets the OHSMS objectives as well as general requirements which is mentioned in the standard OHSAS 18001: 2007. Any change to the organization, its facilities, resources or processes shall be planned in a controlled manner to ensure continuity during changes. 4.3.1 Hazard Identification and Risk Assessment ARCC is determined to establish, implement and maintain a procedure for hazard identification, risk assessment and establishing risk controls. Risk assessment shall be done with respect to its business activity, nature and timing to ensure that it is proactive. The results of identification of hazards, risk assessment and determined controls shall be recorded and maintained up to date. Reference: Procedure for Hazard Identification and Risk Assessment (ARCC/OHSP1) 4.3.2 Legal and Other Requirements The Safety Officer / MR shall maintain a liaison with all applicable outside agencies and governments regarding OH&S, regulatory, or
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legal requirements. These requirements shall be communicated as part of the objectives and targets. ARCC shall establish, implement and maintain procedures to identify and have access to the applicable legal and other requirements to which the organization subscribes related to its health and safety to determine how these requirements apply to its health and safety hazards Reference: Procedure for Legal and Other Requirements(ARCC/OHSP2) 4.3.3 Objectives and Programmes OHSMS Objectives are established at relevant functions and levels within the ARCC. These objectives shall be established in such a way that they are all measurable, where practicable, and consistent with the OHSMS policy, including the commitments to the prevention of injury & ill health, to ensure compliance with applicable legal requirements and with other requirements to which ARCC subscribes and shall be reviewed in management review. ARCC shall establish, implement and maintain program for achieving its objectives and targets. Reference: Procedure of Objectives, Targets & Management Programs (ARCC/OHSP3)

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4.4 Implementation and operation 4.4.1 Resources, roles, responsibility, accountability and authority Every member of ARCC has the responsibility for continuously review the OHSMS. All employees shall be responsible to adopt continual improvement plan in accordance with the appropriate procedures. An organization structure is defined and the same is established through ARCC organization chart. Reference: Organization chart - Annexure A Individual staff responsibilities and authorities Individual staff responsibilities have been defined for each person and they have been communicated. Reference: Job Description - Annexure B The Safety Officer has been appointed by GM, who in addition to his other responsibilities has the responsibility & authority to: 1) ensure that the processes needed for the OHSMS are established, implemented & maintained, 2) report on the performance of the OHSMS to the Top Management and need for improvements if any, 3) ensure the promotion of awareness of legal requirements and other requirements throughout ARCC. 4.4.2 Competence, training and awareness

All assigned personnel shall be competent on the basis of applicable education, training, skills and experience.
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The necessary competence for personnel performing work affecting OHSMS performance shall be identified via Competency matrix (Annexure C) Training needs shall be identified and provided as required, and the effectiveness of training evaluated to ensure that it is both effective and constructive. All personnel shall be made aware of the relevance and importance of their activities and how they contribute to the achievement of the OHSMS objectives during initial induction and at all stages of development. Training records shall be maintained for all staffs.

Reference: Procedure for Human Resource Management (ARCC/QMSP9)

4.4.3

Communication, Participation & Consultation:

4.4.3.1 Communication All employees shall be made aware about the OHSMS through notice board / internal memos / e-mails/ Safety sign boards etc. Meetings, briefings and counseling shall be held with employees by the management and discuss about the OHSMS. ARCC shall communicate externally about its OH&S hazards and risks, communication to external interested parties and documents shall be maintained. 4.4.3.2 Participation & Consultation ARCC shall establish, implement and maintain procedures for creating awareness in workers by participating them in hazard identification, risk assessments & determination of controls, incident investigation and

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consultation with relevant external parties where there are changes that affect the OHSMS. Reference: Procedure for Communication, Participation & Consultation (ARCC/OHSP4) 4.4.4 Documentation Requirements ARCCs OHSMS shall include: the OHSMS policy & objectives description of the scope of the OHSMS description of the main elements of the OHSMS and their interaction and reference to related documents. documents, including records required by the OHSAS 18001 2007 standard and documents, including records, determined by the

organization to be necessary to ensure the effective planning, operation and control of processes that relate to the management of its OH&S risks.

4.4.5 Control of Documents

ARCC has established a documented procedure and the following are ensured:

Documents are approved for adequacy prior to issue. Documents are reviewed and updated as necessary and reapproved.

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It is ensured that changes and current revision status of documents are identified. It is also ensured that the relevant versions of applicable documents are available at points of use. Documents are legible and easily identifiable. Documents of external origin are identified and their distribution controlled. Unintended uses of obsolete documents are prevented and if it is required for any purpose it is identified as SUPERSEDED / OBSOLETE. Reference: Procedure for Control of Documents (ARCC/OHSP7)

4.4.6 Operational Control: ARCC shall identify and plan those operations that are associated with identified hazards consistent with the OHSMS policy, objectives and targets, in order to ensure that they are carried out under specified conditions by a) establishing, implementing and maintaining documented

procedures to control situations where their absence could lead to deviation from the OHSMS policy, objectives and targets, and b) c) stipulating the operating criteria in the procedures and establishing, implementing and maintaining procedures related to the identified hazards and communicating applicable procedures and requirements to external interested parties Reference: Procedure for Operational Control, Performance Monitoring and Measurement (ARCC/OHSP5)

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4.4.7 Emergency preparedness and response ARCC shall establish, implement & maintain procedures to identify potential emergency situations and how to respond to them. The ARCC shall respond to actual emergency situations, to prevent or mitigate the associated adverse OH&S consequences. ARCC shall annually review and if necessary, shall revise its emergency preparedness and response procedures. ARCC shall also periodically test emergency response procedures where practicable. Reference: Procedure for Emergency Preparedness and Response (ARCC/OHSP6) 4.5 Checking

4.5.1 Performance measurement and monitoring

The Safety Officer and his team shall monitor the ARCC activities through checking and inspection at various stages. The key

characteristics of all operations that can have potential hazards & incidents shall be monitored on a quarterly basis. The OHSMS

performance indicator monitors each OH&S aspects and they are also monitored by reviewing the OHSMS objectives.

Reference: Procedure for Operational Control, Performance Monitoring and Measurement (ARCC/OHSP5)

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4.5.2 Evaluation of compliance: ARCC shall establish, implement and maintain procedure for

periodically (annually) evaluating compliance with legal requirements mentioned in the legal, other requirements register and results of periodic evaluations shall be maintained. Reference: Procedure for Operational Control, Performance Monitoring and Measurement (ARCC/OHSP5)

4.5.3 Incident Investigation, nonconformity, corrective action and preventive action: When an incident has been reported, an investigation to the causes must take place at the earliest possible time by the relevant department head of the area. When investigating the incident, all events leading up to the incident shall be reviewed. An effective investigation will look for the design and behavioral components of an incident and not look for a single cause. One or more of the following ways deal the OH&S incident / nonconformity: a) b) c) d) e) by taking action to mitigate the OH&S consequences. investigating nonconformities, determining their causes and taking action to avoid their recurrence evaluating the need for action to prevent nonconformities and implement appropriate actions design to avoid their occurrence recording and communicating the results of corrective actions and preventive actions taken and; reviewing the effectiveness of corrective action and preventive action taken.

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Records of the nature of nonconformities / incidents and any subsequent actions taken, including concessions obtained, shall be maintained. Reference: Procedure for Incident Investigation, Non-Conformity, Corrective Action & Preventive Action (ARCC/OHSP10) 4.5.4 Control of Records A documented procedure shall be established to define control needs for identification, storage, protection, retrieval, retention time and disposition of records. Records shall be established and maintained to provide evidence of conformity to requirements and of the effective operation of the OHSMS. All the records shall be maintained in such a way that these are all legible, readily identifiable, traceable and retrievable. The retention period for all the records and disposition of records are defined in the procedure. Reference: Procedure for Control of Records (ARCC/OHSP8) 4.5.5 Internal Audit ARCC carries out regular and comprehensive internal audits to ensure that OHSMS operation and performance is in accordance with the documented requirements. An audit program shall be planned, taking into consideration the status and importance of the processes and areas to be audited, as well as the results of previous audits. The audit criteria, scope, frequency and methods shall be defined. Selection of auditors and conduct of audits shall ensure objectivity and impartiality of the audit process. Auditors are selected in such a way that they should not audit own process.

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The responsibilities and requirements for planning and conducting audits, and for reporting results and maintaining records shall be defined in a documented procedure. It is ensured that the actions are taken without undue delay to eliminate detected nonconformities and their causes. reporting of verification results. Reference Procedure for Internal Auditing (ARCC/OHSP9) 4.6 Management Review The top management shall review to ensure the continuing suitability and effectiveness of the OHSMS once in six month as a minimum. The review shall include ascertaining opportunities for improvement and the need for change to the OHSMS including the OHSMS policy and objectives. Reference: Procedure for Management Review (ARCC/OHSP11) Revision History Rev No
00

Follow-up

activities are also taken for the verification of the actions taken and the

Date
15-May-2011

Reasons for Change

New Issue

Sections Affected
--

Prepared by

Reviewed by

Approved by

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