Health Safetry and Environmental Plan

ASSESSMENT REVIEW REPORT OHSAS 18001: 1999
Name of Applicant (O !ani"ation Name#
$ate of %ompletion (o amen&ment &ate#
Notes:
1. Applicant to complete all shaded areas 2. The report is designed to be word processed but hand written responses are acceptable. 3. Provide brief explanations to explain conformance in all areas. 4. The reference numbers (in brac ets! refer to the "#$A$ 1%&&1 clauses. '. The clauses defined within this report must be implemented. (. Assistance in completing this report and ensuring )ou have the correct documentation ma) be found in guidance boxes. *.+ ,imited guidance is provided with this version but will be developed in due course. +ecause of the similarities with -$" 14&&1 users are directed to review the guidance found in that section where similar clauses are found.
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Sovereign Certification Limited
ASSESSMENT REVIEW REPORT OHSAS 18001 %ontent"
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ASSESSMENT REVIEW REPORT OHSAS 18001 1' +ene al Re,-i ement" (.'1# #as the organisation ensured that all the s)stems re4uired b) "#$A$ 1%&&1 have been full) implemented and are maintained5
(7xplain how )ou meet this re4uirement in this space!
6uidance This section ma) be best answered at the end of the Assessment .eview report to ensure that all aspects of the re4uirements have been full) implemented.
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ASSESSMENT REVIEW REPORT OHSAS 18001 /' OH0S Polic* (.'/#

6uidance <our "#8$ polic) (statement of )our commitment to "#8$ matters! will need to meet the re4uirements stated but )ou should also tr) to ensure it reflects what )ou want to tell )our customers about )our commitment to them. -t will need to be the =springboard> for )our commitment to )our "#8$ ob:ectives.
#ave )ou an appropriate and documented "#8$ Polic) that has been authorised b) top management and communicated to all personnel and includes the following statements9 "verall health 8 $afet) "b:ectives (4.2! ;ommitment to continual improvement (4.2.b! ;ommitment to compl) with relevant "#8$ legislation and regulations (4.2.c!
-s the polic) made available to all interested parties5 (4.2.f!

6uidance <our "#8$ polic) must be made available. ;onsider )our website.
-s the polic) reviewed periodicall) to ensure that it remains relevant and appropriate to the organisation5 (4.2.g!
6uidance <our "#8$ polic) must be reviewed b) top management.
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ASSESSMENT REVIEW REPORT OHSAS 18001 1' Plannin! (.'1#

6uidance ;an )ou identif) procedure to address all the areas5
#as the organisation ensured that the) have established and maintained procedures for the ongoing identification of ha?ards@ the assessment of ris s and the implementation of necessar) control measures5 The above must include9 (4.3.1!
.outine 8 non/routine activities Activities of all people with access to the wor place All facilities at the wor place
The results of assessments and the effects of controls ta en must be considered when setting the "#8$ ob:ectives. (These shall be documented and maintained current! (4.3.1!
6uidance
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6uidance
#as the methodolog) for ha?ard identification and ris assessment9 +een defined with respect to its scope@ nature and timing to ensure it is proactive. Provided for the classification of ris s and identification or those that are to be eliminated or controlled b) measures such as ob:ectives or programmes etc. +een consistent with operating experience and the capabilit) of ris control measures used Provided input into the choice of facilit) re4uirements@ the identification of training needs and 2 or the development of operational controls Provided for the monitoring of actions to ensure effectiveness and timeliness of their implementation.
(4.3.1!
#as a procedure been established and maintained to show how legal and other "#8$ re4uirements are relevant to the organisation. Are legal and other "#8$ re4uirements ept current and made nown to all relevant parties. (4.3.2!
6uidance ;onsider preparing a register of legislation and regulation that are relevant and add information to explain how each one should be considered and affects the organisation.
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6uidance ;onsider the stated ambitions of the "#8$ Polic) and define how these can be translated into measurable (4ualitative 2 4uantitative! ob:ectives and the action re4uired to achieve them together with responsibilities and timescales.
#as the organisation established and documented "#8$ ob:ectives which are aligned with the "#8$ Polic)@ are 4uantifiable where possible@ to be used for continual improvement purposes.
*ote9 Ahen considering ob:ectives the organisation must have considered the legal and other re4uirements@ ha?ards and ris s@ technological options@ financial@ operational and business re4uirements as well as the views of interested parties. (4.3.3!
#as the organisation devised an "#8$ programme that is reviewed regularl) to identif) the actions and designated responsibilities for achieving its "#8$ ob:ectives within a defined timescale. (4.3.4!
6uidance -s there an overall programme of activit) defined (perhaps with sub/programmes where re4uired!
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ASSESSMENT REVIEW REPORT OHSAS 18001 .' Implementation 0 Ope ation (.'.#
6uidance These could be separatel) defined of ma) be part of the procedures 2 manuals.
#as the organisation ensured that the roles@ responsibilities and authorities of personnel who manage@ perform and verif) activities with respect to "#8$ been documented and communicated5 (4.4.1!
(Please explain how )ou meet this in this space!
#ave management provided sufficient resources to ensure the effective implementation and improvement of the "#8$ management s)stem5 (4.4.1!
6uidance This is a :udgement based upon the abilit) of the organisation to meet its obligations successfull).
#ave management appointed a "#8$ representative who is responsible for ensuring the "#8$ management s)stem is full) implemented in accordance with "#$A$ 1%&&1 (in respect of this assessment review! and do he2she report "#8$ performance to top management5 (4.4.1!
6uidance Aho reports directl) to management regarding "#8$ 2 -$" 13&&1 perfoemance5
Co management personnel@ at all levels@ demonstrate their commitment to the continual improvement of the "#$A$ management s)stem5 (4.4.1!
6uidance A :udgement is re4uired5 Co management demonstrate this5
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6uidance #ave there been an) competence surve) 2 appraisals underta en5
Are personnel competent b) virtue of having the appropriate education@ training and 2 or experience to perform tas s in the wor place5 (4.4.2!
#as the organisation established procedures to ensure that its emplo)ees are aware of the following9 The importance of conforming to the "#8$ polic)@ procedures and re4uirements The potential and actual conse4uences of their wor activities and the "#8$ benefits of improved personal performance Their roles and responsibilities to meet the re4uirements of the "#8$ polic)@ procedures and other "#8$ management s)stem re4uirements including emergenc) preparedness and response re4uirements. (4.4.2!
6uidance #ow are these communicated5
Co training procedures ta e into account differing levels of responsibilit)@ abilit)@ literac) and ris 5 (4.4.2!
6uidance
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6uidance #as this been incorporated into a procedure5 Dse of newsletter@ emails@ briefing etc.
#ave )ou procedures to ensure that pertinent "#8$ information is communicated to and from emplo)ees and other interested parties5 (4.4.3!
Are emplo)ees involved and consulted with and the arrangements documented as well as interested parties informed with respect to "#8$5 (4.4.3!
6uidance -s the involvement of the #8$ .epresentatives from the wor force documented5
-s it ensured that emplo)ees are9 -nvolved in the development and review of policies and procedures to manage ris s. ;onsulted with regard to changes in wor place and health 8 safet) -nformed as to who their "#8$ representatives are. (4.4.3!
6uidance
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6uidance Cescribe the s)stem or consider a flowchart showing the overall process of the "#8$. ;onsider the elements re4uired b) this Assessment .eview .eport for inclusion. 7.g. communication@ corrective action etc.
#as the organisation prepared documentation that describes the core elements of the management s)stem and the interaction of the core elements as well as providing direction to other related documentation5 (4.4.4!
#as the organisation implemented procedures to control documents@ data and records re4uired b) the "#$A$ 1%&&1 (specificall) re4uired b) this Assessment .eview!5 $pecificall) does this ensure9 The) can be located Periodicall) reviewed and approved for ade4uac) b) authorised personnel ;urrent versions are made available where re4uired "bsolete are controlled to avoid inadvertent use Archived documentation is retained and identified (4.4.'!
6uidance Procedures re4uired for all the areas listed.
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#as the organisation planned activities to include control measures which are identified with operations and activities associated with ris s5 $pecificall) this must include9 7nsuring documented procedures@ including operating criteria@ are implemented where their absence might lead to deviations from the "#8$ polic) and ob:ectives 7nsuring documented procedures related to ris s of purchased goods@ e4uipment and services and communicating relevant procedures to suppliers and contractors 7nsuring documented procedures for the design of wor face@ processes@ installations@ machiner)@ operating procedures and wor organisation. (-ncluding adaptation to human capabilities to reduce "#8$ ris s at their source!. (4.4.(!
6uidance
#as the organisation ensured that plans and procedures are available to identif) actions to be ta en in response to incidents and emergenc) situations and the steps to be ta en to mitigate illness and in:ur)5 (4.4.B!
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6uidance
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Coes the organisation ensure that it has reviewed (including periodic testing! its emergenc) preparedness@ response plans and procedures (especiall) after occurrence of an incident or emergenc) situation!. (4.4.B!
6uidance
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ASSESSMENT REVIEW REPORT OHSAS 18001 2' %3ec4in! 0 %o ecti(e Action (.'2#
6uidance Procedures re4uired.
#as the organisation established and maintained procedures to monitor and measure the performance of the "#8$ on a regular basis including the following aspects9 ;onsider 4ualitative (#igh@ 1edium@ ,ow! and 4uantitative (actual number! measurements. The organisations success in meeting its "#8$ ob:ectives. The performance of the "#8$ management programme@ operational criteria and meeting legislation and regulator) re4uirements. Accidents@ ill health@ incidents (including near misses! and other historical "#8$ performance. The recording of data and results to assist with providing corrective and preventive action anal)sis. The calibration and maintenance of e4uipments re4uired for an) measurements applicable and retention of the records of calibration. (4.'.1!
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6uidance Procedures re4uired.
#as the organisation established and maintained procedures for defining responsibilit) and authorit) for the following aspects9 The handling and investigation of accidents@ incidents and non/conformances Ta ing action to mitigate an) conse4uences of accidents@ incidents and non/ conformances. ;onfirming the effectiveness of the corrective and preventive actions ta en. Coes the organisation review these through ris assessment9 and implement and record an) changes in documented procedures5 (4.'.2!
#as the organisation established and maintained procedures for the identification@ maintenance@ archive periods and disposal of "#8$ records to prove conformance to "#$A$ 1%&&1 (as per this assessment review report! including audits and reviews5 (4.'.3!
6uidance The "#$A$ records must be legible@ identifiable and traceable to the activities involved. The) must be stored to ensure that the) are available and protected.
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6uidance <ou must underta e internal audits. The number or fre4uenc) is )our decision but should be sufficient to enable )ou to be satisfied the s)stem is operating to the re4uirements of "#$A$ 1%&&1.
<ou must ensure that )ou have procedures for internal auditing. -nternal audits must be planned and executed to verif) compliance of )our s)stems with the re4uirements of "#$A$ 1%&&1. <ou must compl) with the following (4.'.4!9 The audit fre4uencies will be dependent on the li elihood of those areas being problematic i.e. a ris assessment of the relevant activities. The -nternal Auditor underta ing the audits will be competentl) trained and independent of the activities being audited. Audit .eports must be produced identif)ing an) non/conformances detected and those managers responsible must ta e action to correct the problems and their causes. Audit problems that are deleted must be followed/ up to ensure that the) are properl) dealt with.
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ASSESSMENT REVIEW REPORT OHSAS 18001 5' Mana!ement Re(ie6 (.'5#

6uidance <ou must underta e a meeting of management to discuss the agenda of the 1anagement .eview 1eeting and eep minutes of the meeting including an) actions that must be completed (with dates!.
A regular (minimum annuall)! minuted "#8$ management review meeting must be underta en to discuss and define an) actions re4uired in a minuted meeting (4.(!. The agenda must as a minimum cover the following issues but must be comprehensive to address all relevant factors relating to the suitabilit)@ ade4uac) and effectiveness of the s)stem9 .eview of "#8$ Polic) (4.2.g@ 4.(! .eview and resetting of "#8$ "b:ectives against targets and commitment to continual improvement (4.(! .eview of -nternal Audit findings (4.(! .eview of all necessar) actions and responsibilities within the "#8$ programme to ensure compliance with the standard.
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ASSESSMENT REVIEW REPORT OHSAS 18001 A""e""ment Re(ie6 Repo t compliance 6it3 OHSAS 18001:1999
OHSAS 18001 %la-"e
4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.4 4.4.1 4.4.2 4.4.3 4.4.4 4.4.' 4.4.( 4.4.B 4.' 4.'.1 4.'.2 4.'.3 4.'.4 4.(
$e"c iption
6eneral re4uirements "#8$ polic) Planning Planning for ha?ard identification@ ris assessment and ris control ,egal 8 other re4uirements "b:ectives "#8$ management programme -mplementation and operation $tructure and responsibilit) Training@ awareness and competence ;onsultation and communication Cocumentation Cocument and data control "perational control 7mergenc) preparedness and response ;hec ing and corrective action Performance measurement and monitoring Accidents@ incidents@ non/conformances and corrective and preventive action .ecords and records management Audit 1anagement review
A""e""ment Re(ie6 Repo t Section

1 2 3 3 3 3 3 4 4 4 4 4 4 4 4 ' ' ' ' ' (
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ASSESSMENT REVIEW REPORT OHSAS 18001 Amen&ment Reco & *ote9 To be completed b) applicant organisation for minor changes to the report contents. 1a:or changes would result in an amendment to the report.
$ate $e"c iption of t3e c3an!e" (refer to relevant sections of the Assessment .eview .eport!
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Health Safetry and Environmental Plan

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ASSESSMENT REVIEW REPORT OHSAS 18001: 1999

Name of Applicant (O !ani"ation Name#

$ate of %ompletion (o amen&ment &ate#

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 %ontent"

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 /' OH0S Polic* (.'/#

-s the polic) made available to all interested parties5 (4.2.f!

6uidance <our "#8$ polic) must be reviewed b) top management.

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 1' Plannin! (.'1#

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 1' Plannin! (.'1#

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 1' Plannin! (.'1#

$oc' Ref' A../0".1/1%&&1

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Sovereign Certification Limited

6uidance A :udgement is re4uired5 Co management demonstrate this5

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Sovereign Certification Limited

6uidance #ow are these communicated5

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Sovereign Certification Limited

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Sovereign Certification Limited

6uidance Procedures re4uired for all the areas listed.

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

App o(e& )* 1. #elm

Sovereign Certification Limited

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

$oc' Ref' A../0".1/1%&&1

App o(e& )* 1. #elm

Sovereign Certification Limited

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Sovereign Certification Limited

(Please explain how )ou meet this in this space!

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App o(e& )* 1. #elm

Sovereign Certification Limited

ASSESSMENT REVIEW REPORT OHSAS 18001 5' Mana!ement Re(ie6 (.'5#

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