Communications and Marketing Officer

Position: Communications and Marketing Officer, School of Business- Office of Development.

Reports to: Assistant

Director for Development

Purpose: Responsible for coordinating school events held on/off campus. S/he acts as the leader of the event team, which includes the event owner, campus facilities, security, maintenance and sometimes student volunteers. The job holder will assist with space reservations, arrange food and beverage, order supplies and any other required equipment, order event promotional material, and ensure appropriate setup (chairs, table, podium, etc.) to meet the quality expectations of the School of Business. Also s/he will be responsible for all the announcements, coverage and promotional material for the event.

Principal Accountabilities: Develop a comprehensive checklist for event management requirements Produce reports on every event Agree with the event owner on complete event list with all the event requirements. Agree with event owner on media coverage, announcement and promotion of the event. Communicate with the school electronic media specialist for accessing the website for any special announcement or sections for the events. Contacting any service office at the university that needs to be engaged at the event. Set orders for printed material (if needed) through the university communication and Marketing office. Serve as liaison with vendors on event-related matters. Assist with managing on-site production and setup for events as necessary. Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. be present for the entire duration of the event to ensure smooth implementation of the event. Handling the coordination of the school marketing and promotional material (liaison between school stakeholders and the AUC Communication and Marketing office)
Always work on new ideas to improve the event planning and implementation process

Requirements:

Minimum education requirement: BA/BSc degree in business or business-related discipline required Experience: 4-6 years related experience in administrative work. Skills: Excellent interpersonal, communication and administration skills. Excellent communication skills, including writing, proof reading skills, and speaking Ability to manage multiple projects and work assignments from a variety of staff and volunteers. Ability to work independently and as part of a team be able to establish productive relationships with people at all levels be enthusiastic, self-motivated and outgoing, possess an eye for detail Excellent organization skills and ability to prioritize and work under pressure be able to gather and interpret information for business research have a positive and adaptable approach to problem solving Tact, diplomacy and discretion Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches