EVENT SCHEDULE TEMPLATE

Adjust this copy of sample schedule for your event. Print copies of the days schedule to post on walls at your event so participants know what to expect during the event. SAMPLE EVENT SCHEDULES Below is a sample schedule for a Thrill Time set for 6 !!pm. "ou can alter it to suit your needs. #andatory participants must $e present for %&' hours of rehearsal prior to Thrill Time. Adjust the times accordingly for "()* performance time in your time +one, region, city. "ou may need to start earlier or later. "ou may need more or less time for each stage depending on the num$er of participants you have attending. This is made for approx. '!! people attending your event. -f you have more. you should adjust the schedule to allow for more time to register people. dress rehearsal. costume / make&up. 0ign&-n and 0ign&(ut and post&event photos. 1213T 04516)71 0A#P71
0tart Time %' 8!pm % 8!pm ' %;pm ' 8!pm 8 %;pm < %;pm ; !!pm 6:00pm EST (Toronto) time 6 %!pm 6 8!pm > 8!pm ? 8!pm ? <;pm 1nd Time % 8!pm ' %;pm ' 8!pm 8 %;pm < %;pm ; !!pm 6 !!pm 6:06pm EST (Toronto) time 6 8!pm > 8!pm ? 8!pm ? <;pm @ !!pm Task 4heck&in 9make new sheet for this. 3ot registration forms. not sign&in sheets: *ehearsal Break *ehearsal 4ostume and make up =inal dress rehearsal 9< runs minimum: 0ign&-n / 4ount&-n 9use extra time to do a dress rehearsal in the dance area: Show time 6uration % 5* <; #-3. %; #-3. <; #-3. % 5* <; #-3. % 5* 6 MIN. p !" # min. $or
e%&itement

Photos 4ount&(ut / 0ign&(ut Participants should $e gone from venue 4losing staff meeting 0taff should clean everything and $e gone.

'! #-3. % 5* % 5* %; #-3. %; #-3.

-f you have more volunteers have several ta$les for groups to do their sign&in / sign&out then those two parts may not take one hour each. Also. if you have a lot of people you may want to assign a num$er of people to each ta$le or team captain so they sign in and sign out with the same person,at the same ta$le.

EVENT TEAM '() THE DA* (' 9This is just a recommendation: =or the day of the event. you will need the following people to assist you At least %! volunteers % 7ead -nstructor Assistant instructors % per '! participants. $ut make sure you have more instructors than necessary A just in case someone cancels 9last year one of our
instructors found out on the morning of our event that her family planned a surprise $irthday party for herB:

' photographers or more ' videographers or more % witness

"ou may need additional specialty volunteers for computer / we$cam. etc. -n the 1xtra Tool Box. we have provided you with plenty of -30T*)4T-(3 6ocuments and 4514C7-0T0 documents for all the major tasks for the B-D 6A" that we could think of. These instructions,checklists are for you to use in delegating the tasks to team mem$ers for the day of the event. and to feel confident that your team has what they need to complete these important tasks. Ceep in mind the documents in 1xtra Tool Box have not $een updated for '!!@. They are the documents used in '!!? events. so if there are inconsistencies in the '!!? 1xtra Tool Box documents make sure you comply with the TTE 31E *)710 '!!@ document.