SUPERIOR UNIVERSITY

COMPUTER

KHALID AZEEM

MBA Professional
Session 2007-09

Topic Discussed

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  Page Setup

 Copy

 Paste

 Mail Merge

 Clip Board

 Clip Art

 Column

 Hyper link

 Boarder & Shading

 Bullets & numbering

 Formatting

 Page Setup

 Insert Menu Option

Page Setup

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Page margins are the blank space around the edges of the page. In
general, you insert text and graphics in the printable area inside the
margins. However, you can position some items in the margins— for
example, headers, footers, and page numbers.

Microsoft Word offers several page margin options. You can:

• Use the default page margins or specify your own.

• Add margins for binding. Use a gutter margin to add extra space to
the side or top margin of a document you plan to bind. A gutter
margin ensures that text isn't obscured by the binding.

Select page orientation

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 1. On the File menu, click Page Setup, and then click the Margins
tab.
2. Under Orientation, click Portrait or Landscape.

 Select the pages that you want to change to portrait or landscape

orientation.
 On the File menu, click Page Setup, and then click the Margins
tab.
 Click Portrait or Landscape.
 In the Apply to box, click Selected text.

Note Microsoft Word automatically inserts section breaks before and

after the text with the new margin settings. If your document is already
divided into sections, you can click in a section or select multiple sections
and then change the margins.

Copy
1. To copy the item, click Copy on the Standard toolbar.
2. If you want to move or copy the item to another document, switch
to the document.
3. Click where you want the item to appear.
4. Click Paste on the Standard toolbar.
5. To determine the format of the items that are pasted, click an
option on the Paste Options button that appears just below your
pasted selection.

Paste
The Paste Options button appears just below your pasted selection after
you paste text. When you click the button, a list appears that lets you
decide how the information is pasted into your document.

The available options depend on the type of content you are pasting, the
program you are pasting from, and the format of the text where you are
pasting

Mail Merge

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If you need to stop working on a mail merge, you can save the main
document and resume the merge later. Microsoft Word retains the data
source and field information, and keeps your place in the Mail Merge
task pane.

1. On the File menu, click Save As, and then name and save your
document as usual.
2. When you're ready to resume the merge, open the document.

The text of the document, along with any fields you inserted,
appears.

3. On the Tools menu, point to Letters and Mailings, and then click
Mail Merge.

Word displays the Mail Merge task pane, opened to the step where
you left off.

4. Continue the merge as usual.

Table
A table is made up of rows and columns of cells that you can fill with text
and graphics. Tables are often used to organize and present information.

Clip Art

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The Microsoft Clip Organizer contains drawings, photographs, sounds,
videos, and other media files — called clips — that you can insert and
use in presentations, publications, and other Microsoft Office documents.

In an Office program, you can find, add, and organize media clips by
using:

• Clip Art This command, found on the Insert menu, opens a task
pane where you can search for clips. Although this task pane
resembles the Office Basic File Search task pane, you use it to
find media clips, not documents. You can search for media files
based on descriptive keywords, file name, file format, and clip
collections.

Insert Menu Option

Date and Time

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 1. Click where you want to insert the date or time.
2. On the Insert menu, click Date and Time.
3. If you want to insert the date or time in a different language format,
then click the language in the Language box.

The Language box includes a list of the enabled editing languages.

Additional date and time options may also be available, depending
on the language that you selected.

4. In the Available formats box, click a date or time format.

5. Select whether you want the date to automatically update or to
remain as originally inserted. Do one of the following:
o To insert the date and time as a field that's automatically
updated when you open or print the document, select the
Update automatically check box.
o To maintain the original date and time as static text, clear the
Update automatically check box.

Insert a symbol

You can use the Symbol dialog box to enter symbols that are not on your
keyboard, as well as Unicode characters.

If you’re using an expanded font, such as Arial or Times New Roman, the
Subset list appears. Use this list to choose from an extended list of
language characters, including Greek and Russian (Cyrillic), if available.

Insert a comment

1. Select the text or item you want to comment on, or click at the end
of the text.
2. On the Insert menu, click Comment.
3. Type the comment text in the comment balloon.

Add page numbers

Microsoft Word provides two ways to add page numbers. In either case, the page
numbers appear in the header or footer at the top or bottom of the page.

Column

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Text in newsletter-style columns flows from one column to the next on
the same page.

1. On the Standard toolbar, click Columns .

2. Drag to select the number of columns you want.

Hyper link

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Microsoft Word creates a hyperlink for you when you type the address of
an existing Web page, such as www.microsoft.com, if the automatic
formatting of hyperlinks has not been turned off. You can also create
customized links.

Boarder & Shading

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 1. On the Formatting toolbar (toolbar: A bar with buttons and
options that you use to carry out commands. To display a toolbar,
click Customize on the Tools menu, and then click the Toolbars
tab.), do one of the following:

o To add a border, click Character Border .

o To add shading, click Character Shading .
o To change scaling, click the arrow next to Character
Scaling , and select the percentage you want. To set a
scaling percentage that isn't listed, click More, and then type
the percentage you want.

Bullets & Numbering

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Bulleted and numbered lists in Microsoft Word are easy to create. You
can quickly add bullets or numbers to existing lines of text, or Word can
automatically create lists as you type.If you like automatic lists, but find
on occasion that you don't want text to be turned into a list, you can undo
a list as it's being created by clicking the AutoCorrect Options button
that appears near the list.

• Use the default bullet and numbering formats for lists, select other
built-in formats, customize existing formats, or use List Styles.
• Format bullets or numbers differently than the text in a list. For
example, click a number and change the number color for the
entire list, without making changes to the text in the list.
• Make a list with just one level, or make an outline numbered list to
add a more complex structure to lists.
• Create a picture bulleted list to add visual interest to a document or
Web page

Macros

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 If you perform a task repeatedly in Microsoft Word, you can automate
the task by using a macro. A macro is a series of Word commands and
instructions that you group together as a single command to accomplish a
task automatically.

Here are some typical uses for macros:

• To speed up routine editing and formatting

• To combine multiple commands; for example, inserting a table
with a specific size and borders, and with a specific number of
rows and columns
• To make an option in a dialog box more accessible

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