Supply Chain Department

Procedure of Material Issuance For ATC

Effective Date24-02-2014

PROCEDURE FOR MATERIALS ISSUANCE.

Prepared By: ________________________

Asst:Manager Warehouse (M. Noman Siddiqui)

Reviewed By: _______________________

M a n a g e r Sa l e s A T C ( M u n e e r A s l a m )

Approved By: _______________________

Director ATC (Hisham Adamjee)

Prepared By : M. Noman Siddiqui

Review BY: Muneer Aslam

Approve By : Hisham Adamjee

Supply Chain Department

Procedure of Material Issuance For ATC

Effective Date24-02-2014

Contents
S/NO 01 02 03 04 Description Introduction Scope General Issuance Procedure Issuance Procedure for Exceptional cases Page Number 03 03 03~04 04~05

Prepared By : M. Noman Siddiqui

Review BY: Muneer Aslam

Approve By : Hisham Adamjee

Supply Chain Department

Procedure of Material Issuance For ATC

Effective Date24-02-2014

1. Introduction 1.1.1 T h e issuance of materials includes all the actions under which the items are moved from Material Warehouse on the basis of properly approved Material Requisition Voucher (MRV). 1.1.2 T h e issuance of materials usually falls into the following categories. .

1.1.3 ( Against a properly approved MIV generated from system .) 1.1.4 Against Emergency Issuance Form in off hrs or when approval Authority is not available 1.1.5 M a t e r i a l given to local Customers as returnable demonstration purpose based on Sales Request. sample for

2. Scope. 2.1.1 This procedure describes the mechanism for material issuance, establishes proper coordination between functions involved and stream lines the recording, reporting & control aspects as stated.

3. General Procedure. 3.1.1 Material Warehouse to check only the status of requisition whether it is approved or not, all other controls related checks like Past number or item code , issued Qty and customer address will be the responsibility of approval Authorities

3.1.2 Material warehouse deputed body for issuance of material for ATC will be responsible to respond within a same day after receiving the approve material Requisition Voucher. IF the deputed body is not present or not able to respond then, the Warehouse Manger has to respond against the requisition within a same day. 3.1.3 Material requisition voucher will submit to Supply chain Division through an email with Copy to managers and director so that it can be knowledge of every one when the requisition is floated.

3.1.4

Shipment will be dispatch to customer with- in two hours after receiving approve MRV.

Prepared By : M. Noman Siddiqui

Review BY: Muneer Aslam

Approve By : Hisham Adamjee

Supply Chain Department

Procedure of Material Issuance For ATC

Effective Date24-02-2014

3.1.5

After every shipment Bilty/Dispatch number with bill of quantity will be email to the sales coordinator within the same day of approve requisition and then sales coordinator is responsible to forward this number to customer, manager and director.

3.1.6

Bill of Quantity will be attached with all dispatches to avoid any confusion regarding shipped quantity between customer and company. For this purpose a separate PC and printer will be required in Material Warehouse.

3.1.7 Material Warehouse will be responsible to dispatch material in regular office timing 3.1.8 Impressed money of Rs 25000/= will be issued to SCM Manager on account of daily shipment expense . 3.1.9 On monthly basis impressed money reconcile with accounts against shipment document .

4. Issuance Procedure in Exceptional Cases

4.1.1. In case of no approval authority available in office then approval will be taken through Email with copy to director and SCM manager. 4.1.2 for panic dispatches after office timing for weight more than 200 kg can only be entertain from 6 to 6:30 and this should be not a regular practice, this can be due in exceptional cases. 4.1.3 If authorize person is out of contact then his authority must delegate to other person .

Prepared By : M. Noman Siddiqui

Review BY: Muneer Aslam

Approve By : Hisham Adamjee