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SAP R/3 Implementation

Functional Specification of Extension


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Version:

Functional Specification

GR010 Deliveries status report


GE033 Goods receipts in the port

Document Information
Functional Specification Extension Heading
Path of document
Y:\03_Zespol MM\06_Projekty techniczne i funkcjonalne\01_Raporty
Application
SD
Business Unit / Area
Sales
Team
OTC
Business/Process Owner
Krzysztof Lis
Person responsible for
Juliusz Gajewski
preparing Functional
Specification
Person responsible for
extending Functional
Specification
Status:
Not started / Started / Under review / Completed / Approved
Priority:
High / Medium / Low
Complexity:
Simple / Medium / Complex / Very Complex
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Comments

Contents:

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:

DOCUMENT INFORMATION .................................................................................................................... 1


RELATED DOCUMENTS........................................................................................................................... 1
DOCUMENT HISTORY ............................................................................................................................. 3
REVISION HISTORY................................................................................................................................... 3
APPROVAL .............................................................................................................................................. 3
SCOPE AND KEY ASSUMPTIONS........................................................................................................... 3
FUNCTIONAL DESCRIPTION ...................................................................................................................... 3
BUSINESS BENEFITS................................................................................................................................. 3
SCOPE.................................................................................................................................................... 3
RELATIONSHIPS / LIMITATIONS.................................................................................................................. 3
ASSUMPTIONS.......................................................................................................................................... 3
DETAILED SPECIFICATION OF FUNCTIONAL REQUIREMENTS ........................................................4
FUNCTIONAL SPECIFICATION..................................................................................................................... 4
REPORTING............................................................................................................................................. 6
PRELIMINARY CONFIGURATION OF DATA/ CONVERSION REQUIREMENT ......................................................6
TESTING CONDITIONS ............................................................................................................................ 7
KEY BUSINESS TESTING CONDITIONS......................................................................................................... 7
1.2 TECHNICAL TESTING CONDITIONS......................................................................................................... 7
ISSUES / RELATIONSHIPS CONNECTED WITH TESTING ...............................................................................7
OPEN ISSUES........................................................................................................................................... 7
ATTACHMENT........................................................................................................................................... 7
DICTIONARY............................................................................................................................................. 7
ADDITIONAL SUPPORT / REFERENCE DOCUMENTATION................................................................................7

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:

Document history

Revision history
Author

Versio Date of
Abridged description of modification
n
modificatio
n

Juliusz Gajewski 1.0

30-09-2005

Sectio Page
n
1-8

Approval
The hereby document requires the approval of the following persons:
(Signed approval forms are attached in quality part of the documentation)
Surname

Function

Date

Signature

Scope and key assumptions


Functional Description
Report will allow to monitor deliveries status. It concerns mainly FOB based delivery process. The following states
are considered as delivery status: batch in the production plant stock, batch assigned to the delivery document to the
port, stock in transfer, stock received in the port, stock assigned to the outbound delivery document to the customer,
stock issued from port to the customer.
Additionally, the possibility to post goods receipt in the port by marking an appropriate item from report level is
planned.
Business benefits
Report will allow to monitor deliveries status easily. Normally, there is no one report in SAP which would give
possibility to display the mentioned statuses. This information has to be sought in many places in the system.
Scope
Report is designed mainly for FOB based delivery process.
Relationships / Limitations
No.
Assumptions
No.

SAP R/3 Implementation


Functional Specification of Extension
Detailed Specification of FunctionalStatus:
Requirements Version:

Functional Specification
1.1.1 Selection criteria
The following selection criteria should be defined:
Batch
FOB sales order
Number of FOB sales order item
Fill-up order
FOB delivery document
Delivery document
Status
1.1.2 Report layout
Report heading level:
Refresh button (regenerating report with given criteria)
Button for filtering report in all available columns
Button for changing report layout (analogically to Ctrl+F8 in report MB52)
Button for posting marked goods receipt in the port (according to the extension GE033)
Report should contain the following columns:
Batch
Material
Material description
FOB sales order
Number of FOB sales order item
Fill-up order
FOB delivery document
Delivery document
Quantity
Bun
Status
Special stocks
Plant
Storage location
Production plant production plant from which delivery to the port is done
Storage location
Car number
Post goods receipt field of the type check list allowing to mark many items to be posted. The field
should be active only for the items whose status is Stock in transfer to the port.
Exemplary report layout:

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:

Batc
h

Materi
al

Material
descripti
on

FOB
sales
order

Item
numb
er

Fill-up
order

4763
6

BLCC

CC
blooms

100003
12

10

200001
12

3764
6

BICC

CC
billets

100004
22

10

200001
32

FOB
delivery
docume
nt

600004
33

Deliver
y
docume
nt
600003
33

Quantit
y

Bun

Status

200

TO

600004
51

640

TO

in
transfer
to the
port
issued
from
port to
the
custom
er

Speci
al
stock
s
W

Plan
t

Storage
location

Productio
n
plant

Car
numbe
r

1100

Stora
ge
locati
on
4008

190
0

4001

190
0

4001

1100

4008

3151/
54915
324

3151/
54911
234

Post
goods
receipt

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:

1.1.3 Additional functions of report


Report should have the following additional functions:
Possibility of many entries to report selection criteria
Possibility to select report columns
Possibility to post marked goods receipt in the port (according to GE033)
1.1.4

Way of generating report

1.1.4.1
Delivery status
1. Batch in the production plant stocks reserved for the FOB sales order material batch has been reserved for
a FOB sales order. In the report obtained using transaction MB52 in column Special stocks number there
is the sales order number and its item in the order.
2. Batch assigned to the delivery document to the port - There is a delivery document for a fill-up order. The
batch is assigned to this delivery document.
3. Stock in transfer to the port There is a delivery document for a fill-up order. Issuing goods has been
posted. The batch in special stocks W.
4. Stock received in the port Stocks received in the port. The batch reserved in the port in special stocks E
for a FOB sales order.
5. Stock assigned to the outbound delivery document to the customer There is a delivery document for the
FOB sales order. The batch is assigned to this delivery document.
6. Stock issued from port to the customer There is a delivery document for a FOB sales order. Issuing goods
has been posted.
1.1.4.2
The way of posting goods receipts in the port. (extension GE033)
There should be the possibility to post goods receipts in the port by marking appropriate items from report level.
When the user marks appropriate items and presses the button for posting goods receipts, the following actions
should be taken:
1. To re-post the goods from special stocks W to special stocks E for the FOB sales order.
2. Display the system message informing about posting result. The text of the message:
a. Goods receipt in the port posted.
b. Failure in posting goods receipt in the port together with the cause of the failure in posting goods
receipt (e.g. because the document has been blocked by another user, lack of authorisation etc.)
Example FOB sales order 10000312 (see item 5.1.2 Exemplary report layout).
The user marked the first item of the report and pressed the button for posting goods receipt. Re-posting the goods
BLCC, batch 47636 from the plant 1100 from stocks W to the plant 1900 to storage location 4001 to stocks E for
sales order 10000312 takes place.
Such re-posting can be done using e.g. transaction MB11 action 931.
1.1.4.3

Numbers of sales orders and delivery documents relations should be found based on the documents
flow.

Reporting
No.
Preliminary Configuration of Data/ Conversion Requirement

Testing Conditions

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:

Key business testing conditions


ID
1

Condition
Activating report acc. to defined criteria.

Marking appropriate item and posting


goods receipt in the port.

1.2

Expected result
Report displayed delivery status acc. to
given criteria. Values in particular columns
are correct in accordance with
information which can be obtained using
other reports.
Movement of material adequate to
expected posting goods receipt and correct
system message.

Ref. Cycle

Expected result
Report displayed delivery status acc. to
given criteria.
Movement of material adequate to
expected posting goods receipt and correct
system message.

Ref. Cycle

Technical testing conditions

ID
1

Condition
Activating report acc. to defined criteria.

Marking appropriate item and posting


goods receipt in the port.

3
4
5
6
7
Issues / Relationships Connected with Testing
No.
Open Issues
No. of
issue

Description

Assigned to

Status

Attachment
Dictionary
Notion

Definition

No.
Additional support / reference documentation
1.2.1 Translation chart
PL
Zakad FOB
Skad FOB
Zakad wewn.
Skad wewn.

EN
Plant
Storage location
Production plant
Storage location

Impact

Solution

SAP R/3 Implementation


Functional Specification of Extension
Status:
Version:
EN

PL
Numer odbiorcy
Zlecenie sprzeday
Materia
Partia
Krtki opis materiau
Zlecenie FOB
Dostawa FOB
Zlecenie wewntrzne
Dostawa wewntrzna
Status
Zapas specjalny
Ilo
Nr wagonu
Jednostka miary
Zaksiguj
Partia w magazynie zarezerwowana pod zlecenie
sprzeday
Partia przypisana do dostawy do portu
Dostawa w drodze do portu
Dostawa w porcie
Partia przypisana do dostawy do klienta
Partia wydana z portu

Customer
Sales order
Material
Batch
Material description
FOB sales order
FOB delivery document
Fill-up order
Delivery document
Status
Special stocks
Quantity
Car number
Bun
Post goods receipt
Batch in the production plant stocks reserved for the FOB sales
order
Batch assigned to the delivery document to the port
Stock In transfer to the port
Stock received in the port
Stock assigned to the outbound delivery document to the
customer
Stock issued from port to the customer