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Order to Cash Cycle

The belo$ are the steps in short that $e $ill go through in this articleD

9nter the Sales Or&er Book the Sales Or&er "aunch Pick %elease Ship Confirm Create In#oice Create the %eceipts either manuall or using Auto "ockbox 7 In this article $e $ill concentrate on Manual creation8 Transfer to General "e&ger Eournal Import Posting

Enter the Sales Order:

"etFs get into the &etails of each step mentione& abo#e* >a#igationDOr&er Management Super 'ser Operations 7'SA8GOr&ers %eturns GSales Or&ers 9nter the Customer &etails 7Ship to an& Bill to a&&ress8H Or&er t pe*

Click on "ines Tab* 9nter the Item to be or&ere& an& the Auantit reAuire&*

"ine is sche&ule& automaticall $hen the "ine Item is sa#e&* Sche&uling6unsche&uling can be &one manuall b selecting Sche&ule6'n sche&ule from the Actions Menu*

Iou can check if the item to be or&ere& is a#ailable in the In#entor b clicking on A#ailabilit Button*

Sa#e the $ork* 'n&erl ing Tables affecte&D In OracleH Or&er information is maintaine& at the hea&er an& line le#el* The hea&er information is store& in O9JO%39%J@9A39%SJA"" an& the line information in O9JO%39%J"I>9SJA"" $hen the or&er is entere&* The column calle& F"O5JSTAT'SJCO39 is a#ailable in both the hea&ers an& lines tables $hich tell us the status of the or&er at each stage* At this stageH the F"O5JSTAT'SJCO39 in O9JO%39%J@9A39%SJA"" is K9ntere&F Book the Sales Order: Book the Or&er b clicking on the Book Or&er button*

>o$ that the Or&er is BOOL93H the status on the hea&er is change accor&ingl *

'n&erl ing tables affecte&D At this stageD

The F"O5JSTAT'SJCO39 in the table

O9JO%39%J@9A39%SJA"" $oul& be KBOOL93F

The F"O5JSTAT'SJCO39 in O9JO%39%J"I>9SJA"" $ill be KA5AITI>GJS@IPPI>GF* %ecor&7s8 $ill be create& in the table 5S@J39"I?9%IJ39TAI"S $ith %9"9AS93JSTAT'SMF%F 7%ea& to %elease8 Also %ecor&7s8 $ill be inserte& into 5S@J39"I?9%IJASSIG>M9>TS* At the same time 39MA>3 I>T9%FAC9 P%OG%AM runs in the backgroun& an& inserts into MT"J39MA>3 Launch Pick Release: >a#igationDShipping G %elease Sales Or&er G %elease Sales Or&ers* Le in Base& on %ule an& Or&er >umber

In the Shipping Tab ke in the belo$D Auto Create 3eli#er D Ies Auto Pick ConfirmD Ies Auto Pack 3eli#er D Ies

In the In#entor TabD Auto AllocateD Ies 9nter the 5arehouse

Click on 9xecute >o$ Button*

On successful completionH the belo$ message $oul& pop up as sho$n belo$*

Pick %elease process in turn $ill kick off se#eral other reAuests like Pick Slip %eportH Shipping 9xception %eport an& Auto Pack %eport

'n&erl ing Tables affecte&D If Autocreate 3eli#er is set to KIesF then a ne$ recor& is create& in the table 5S@J>95J39"I?9%I9S* 39"I?9%IJI3 is populate& in the table 5S@J39"I?9%IJASSIG>M9>TS* The %9"9AS93JSTAT'S in 5S@J39"I?9%IJ39TAI"S $oul& be no$ set to KIF 7Pick Confirme&8 if Auto Pick Confirm is set to Ies other$ise %9"9AS93JSTAT'S is KSF 7%elease to 5arehouse8* Pick Confirm the Order: IF Auto Pick Confirm in the abo#e step is set to >OH then the follo$ing shoul& be &one* >a#igationDIn#entor Super 'ser G Mo#e Or&erG Transact Mo#e Or&er In the @9A39% tabH enter the BATC@ >'MB9% 7from the abo#e step8 of the or&er* Click FI>3* Click on ?I956'P3AT9 AllocationH then Click T%A>SACT button* Then Transact button $ill be &eacti#ate& then Nust close it an& go to next step* Ship Confirm the Order: >a#igationDOr&er Management Super 'serGShipping GTransactions* !uer $ith the Or&er >umber*

Click On 3eli#er Tab

Click on Ship Confirm*

The Status in Shipping Transaction screen $ill no$ be close&*

This $ill kick off concurrent programs like*I>T9%FAC9 T%IP StopH Commercial In#oiceH Packing Slip %eportH Bill of "a&ing 'n&erl ing tables affecte&D %9"9AS93JSTAT'S in 5S@J39"I?9%IJ39TAI"S $oul& be KCF 7Ship Confirme&8

F"O5JSTAT'SJCO39 in O9JO%39%J@9A39%SJA"" $oul& be "BOOL93" F"O5JSTAT'SJCO39 in O9JO%39%J"I>9SJA"" $oul& be "S@IPP93" Create In oice: %un $orkflo$ backgroun& Process* >a#igationDOr&er Management G#ie$ G%eAuests

5orkflo$ Backgroun& Process inserts the recor&s %AJI>T9%FAC9J"I>9SJA"" $ith I>T9%FAC9J"I>9JCO>T9<T M FO%39% 9>T%IF Or&erJnumber 3eli#er Ji& I>T9%FAC9J"I>9JATT%IB'T9( M I>T9%FAC9J"I>9JATT%IB'T92 M

an& spa$ns Auto in#oice Master Program an& Auto in#oice import program $hich creates In#oice for that particular Or&er*

The In#oice create& can be seen using the %ecei#ables responsibilit >a#igationD %ecei#ables Super 'serG TransactionsG Transactions !uer $ith the Or&er >umber as %eference*

'n&erl ing tablesD %AJC'STOM9%JT%<JA"" $ill ha#e the In#oice hea&er information* The column I>T9%FAC9J@9A39%JATT%IB'T9( $ill ha#e the Or&er >umber* %AJC'STOM9%JT%<J"I>9SJA"" $ill ha#e the In#oice lines information* The column I>T9%FAC9J"I>9JATT%IB'T9( $ill ha#e the Or&er >umber* Create receipt: >a#igationD%ecei#ablesG %eceiptsG %eceipts 9nter the information*

Click on Appl Button to appl it to the In#oice*

'n&erl ing tablesD A%JCAS@J%9C9IPTSJA"" !ransfer to "eneral Ledger: To transfer the %ecei#ables accounting information to general le&gerH run General "e&ger Transfer Program*

>a#igationD%ecei#ablesG ?ie$ %eAuests ParametersD Gi#e in the Start &ate an& Post through &ate to specif the &ate range of the transactions to be transferre&* Specif the G" Poste& 3ateH &efaults to SIS3AT9* Post in summar D This controls ho$ %ecei#ables creates Nournal entries for our transactions in the interface table* If ou select K>oFH then the General "e&ger Interface program creates at least one Nournal entr in the interface table for each transaction in our posting submission* If ou select KIesFH then the program creates one Nournal entr for each general le&ger account* If the Parameter %un Eournal Import is set to KIesFH the Nournal import program is kicke& off automaticall $hich transfers Nournal entries from the interface table to General "e&gerH other$ise follo$ the topic #ournal Import to import the Nournals to General "e&ger manuall *

'n&erl ing tablesD This transfers &ata about our a&NustmentsH chargebackH cre&it memosH commitmentsH &ebit memosH in#oicesH an& receipts to the G"JI>T9%FAC9 table* #ournal Import:

To transfer the &ata from General "e&ger Interface table to General "e&gerH run the Eournal Import program from Oracle General "e&ger* >a#igationDGeneral "e&ger G EournalG ImportG %un ParametersD Select the appropriate Source* 9nter one of the follo$ing Selection CriteriaD

>o Group I3D To import all &ata for that source that has no group I3* 'se this option if ou specifie& a >'"" group I3 for this source* All Group I3sD To import all &ata for that source that has a group I3* 'se this option to import multiple Nournal batches for the same source $ith #ar ing group I3s* Specific Group I3D To import &ata for a specific source6group I3 combination* Choose a specific group I3 from the "ist of ?alues for the Specific ?alue fiel&* If ou &o not specif a Group I3H General "e&ger imports all &ata from the specifie& Nournal entr sourceH $here the GroupJI3 is null* 3efine the Eournal Import %un Options 7optional8 Choose Post 9rrors to Suspense if ou ha#e suspense posting enable& for our set of books to post the &ifference resulting from an unbalance& Nournals to our suspense account* Choose Create Summar Eournals to ha#e Nournal import create the follo$ingD O one Nournal line for all transactions that share the same accountH perio&H an& currenc an& that has a &ebit balance O one Nournal line for all transactions that share the same accountH perio&H an& currenc an& that has a cre&it balance* 9nter a 3ate %ange to ha#e General "e&ger import onl Nournals $ith accounting &ates in that range* If ou &o not specif a &ate rangeH General "e&ger imports all Nournals &ata* Choose $hether to Import 3escripti#e Flexfiel&sH an& $hether to import them $ith #ali&ation*

Click on Import button*

'n&erl ing tablesD G"JE9JBATC@9SH G"JE9J@9A39%SH G"JE9J"I>9S Posting: 5e ha#e to Post Nournal batches that $e ha#e importe& pre#iousl to up&ate the account balances in General "e&ger* >a#igationDGeneral "e&gerG Eournals G 9nter !uer for the unposte& Nournals for a specific perio& as sho$n belo$*

From the list of unposte& Nournals &ispla e&H select one Nournal at a time an& click on Post button to post the Nournal*

If ou kno$ the batch name to be poste& ou can &irectl post using the Post $in&o$ >a#igationDGeneral "e&gerG EournalsG Post

'n&erl ing tablesD G"JBA"A>C9S* Cop right P ),,/ $$$%erpschools%com