USER MANUAL

KEADUE WWTP UPGRADE WORKS

KMCF ENGINEERING DUBLIN ROAD ATHLONE

2014

Table of Contents 1.0 2.0 3.0 3.1 3.2 3.3 3.4 3.5 4.0 4.0 5.0 Overview .............................................................................................................................. 2 Folder 1 - Initial Project Management Documents ............................................................. 3 Folder 2 Design, Scheduling & Monitoring System .......................................................... 4 Component Diagram ........................................................................................................ 4 Existing Site Layout........................................................................................................... 6 Design & Feasibility Package ............................................................................................ 6 Scheduling & Monitoring System ..................................................................................... 7 Proposed Site Layout........................................................................................................ 8 Folder 3 - Folder Health & Safety Management (Construction Stage) ................................ 9 Folder 4 Closeout Project Management Documentation ................................................. 9 Folder # - On-Going Elements ............................................................................................ 10

1.0

Overview

This User Manual is to be used in conjunction with the KMCF Tendering & Project Management Package. For the users convenience the entirety of the Management Package (which comprises of all required PM documentation, scheduling, design and monitoring systems) have been separated into five folders, these are as follows:

1.0 Initial Project Management Documents 2.0 Design, Scheduling and Monitoring Systems 3.0 Health and Safety Management (Construction Stage) 4.0 Closeout Project Management Documents # - On-Going Elements of the System which Require the Users Attention throughout the Projects Development

Each of the above folders, and their contents, will be explained in detail within the following sections of this document.

This system was developed specifically for the upgrading of the Keadue wastewater treatment plant (see final report for details), this site was chosen as the trial-site for this system, however; throughout the development stage the focus was placed upon the end use of this system as a generic model upon which future upgrading of similar systems could be based. As such certain elements of this system have been included which are not currently in use, for example; the inclusion of a traditional wastewater treatment plant into the construction schedule, these elements exist as a guide to the user. All cost, quantities and activities are alterable in this system, thus allowing the user to tailor the components of this system for virtually any job s/he undertakes in the field.

Within each section of the system, brief guides have been included to aid the user in understanding the complete functionality of the system. However, it is advised that this document be reviewed as it is here that the various links between different sections are explained.

2.0

Folder 1 - Initial Project Management Documents

This section of the finalised package encompasses the initial documents which must be completed in accordance with the PRINCE2 Project Management Methodology. This documents must be completed not only for legal reasons, but to ensure that the exact purpose of the project at hand is set out from the very beginning. The following documents have been included within this section:

1.0 Scope Statement 2.0 Activities List 3.0 Activities Attributes 4.0 Work Breakdown Structure 5.0 Project Schedule 6.0 Risk Register 7.0 Risk Management Plan 8.0 Stakeholder Management Strategy 9.0 Human Resource Management Plan 10.0 Scope Management Plan

Of course, PRINCE2 is a tailored project management method, in which there exists a certain degree of professional opinion and discretion, however; the above documents have been carefully chosen by the KMCF development team and it is recommended the above list is not shortened. Each of the above documents have been prepared for the upgrading works to Keadue WWTP, as previous mentioned, however; a blank template of each document has also been included as part of the overall package and can be found beneath each of the corresponding Keadue documents. These templates all follow the accepted standard format for PRINCE2 documents and include a brief description of each individual section of each documents. It is intended that the user use both these templates and the completed Keadue versions of these documents to produce their own tailored versions relevant to their project. The availability of these completed versions and descriptive versions should streamline the documentation process and shorten the time taken to complete the section of the projects planning.

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Folder 2 Design, Scheduling & Monitoring System

This folder of the finalised package contains the fundamentals of the Tender and Scheduling Management System. The contents of this folder have been designed to maximise the ease at which all elements of the software system can be tailored to suit future projects. The contents of this folder are as follows:

Component Diagram Existing Site Layout Design & Feasibility Package Scheduling & Monitoring System Proposed Site Layout

Given that this folder would be the most vital to understand, the above list of contents has been separated into individual sections in order to explain each component thoroughly.

3.1

Component Diagram

The component diagram is designed to map out the process by which the end programme may be used to produce: A decision on the most advantageous WWTP option. A construction schedule based on said WWTP option. A monitoring system capable of managing said construction schedule.

An image of the component diagram for the system tailored for the works at Keadue may be seen on the following page.

As already stated this diagram has been created specifically created for Keadue, however; given the basic level of information contained within the diagram, it is likely that this same diagram will suffice for virtually all future projects. In the event that changes are required, the Visio diagram has been linked to an Excel file (Also included within the folder) which may be easily altered to suit any requirements which the user may have. These changes have been set up to automatically link back to the original Visio diagram.

Details of Component Diagram Details of Tender Selection & Schedule Control System currently in Production. - Process - Output

Component Diagram
Project Overview

Initiation

Selection Critera

Investigation of Site & Identification of Constraints Therein

Preliminary Design of Tendered WWTP Options

WWTP Details

Planning

Feasibility Study

Most Attractive Option

Execution

Tailor Generic Schedule to Suit Chosen Option

Work & Construction Schedule

Control

Monitoring System

Automated Contingency Programme

Post Project Review

Closeout

Documentation Lessons Learned

Project Acceptance

3.2

Existing Site Layout

This section of the package requires the user to develop CAD drawings of the existing site in order to produce areas of available green space and existing constraints. Unfortunately, this section of the package system is not automated and is one of the only sections of the overall project which requires the user to generate an element of the project from start to finish of their own accord.

3.3

Design & Feasibility Package

It is in this section of the project that the most advantageous wastewater treatment plant option will be decided upon and the subsequent design completed. The layout of this section of the system is as follows: The first tab on this excel file is used to estimate the PE equivalent of the site in question. The user is to enter the current population of the site to be served, the expected lifetime of the plant to be constructed and the expected growth rate as per the relevant county council development plan. This will give the flowrates and PEs required for the site to be developed. The section tab of this system is designed to compare up to 10 package treatment systems. Any ten package systems can be entered into this section and the system will automatically compare these. The user is required to enter the relevant information for up to ten of these package systems and the area of the site in question as estimated on the prepared CAD drawings. The next two tabs of this excel file handle the initial design elements of the conventional treatment systems. The package is designed to compare 10 package treatment system and a treatment system of conventional design (as discussed in the final report). The design of the aeration tank and clarifier will be automatically generated based on the estimated PE and all current calcs. are completely sing the standard figures. Should the user wish to change this s/he may enter varying information into the yellow boxes. The fifth tab is developed to design the reed bed for the tertiary treatment at the plant, if one exists. The user is required to enter in the size of the reed bed here and the system will automatically carry out the design.

The sixth tab of this excel file is responsible for the design of storm tank, again this will be designed based on the estimated PE, again with standard figures which may be altered by the user.

The next tab is the comparison of the chosen package system and the conventional treatment system. This section of the system will require the user to undertake a certain amount of research into the limitations of both of these options which may be entered into the boxes provided.

The next three sections of this excel fill handle the pipe sizing, pump selection and RC slab design of the chosen treatment system. As with the other design tabs this process will be completed automatically.

The final tab of this excel file provides the user with a brief summary of the chosen WWTP option, again this will require the user to partake in a certain degree of research work. This system will be chosen using the users own judgement and professional opinion and will be based upon the information requested by the KMCF system. It is intended that the use of this software package here will present the user with a step-by-step guide on how to conduct thus comparison process and remove any potential for wasting on planning the study or conducting unnecessary research.

3.4

Scheduling & Monitoring System

This section of the system contains the scheduling of work required for the construction of the chosen WWTP and the management system for the efficient completion of said construction. This includes the following sections: Construction Schedule This schedule, as discussed, has been already developed in a generic fashion with certain elements left blank due to their irrelevance to the site this same process is to be followed by the user. Works Schedule This is a summarised version of the construction schedule for the benefit of the client, this will be automatically generated from the construction schedule. BOQ As with the construction schedule, this document has been developed in a generic fashion. As with the schedule the user is to alter the information within this document for their own project.

EVM This section of the programme will automatically generate performance indicators for the project which will inform the user of the projects performance in terms of cost and schedule. No interaction with this section of the project is required.

Delay & Extension of Time This section of the programme is to be used by the user to document any delays within the project. All boxes requiring information are coloured blue and all requirements are explained within the tab.

Milestone List This section provides the user with information on the progress of all major milestones within the project, again no interaction is required here.

Project Status Report This section has been developed in accordance with PRINCE2 and is capable of generating a Project Status Report automatically at any stage in the project. All other tabs in this file feed into this final section and the only interaction required here is for the user to provide a brief summary of the status of the project, aided by the information provided by the software. It is intended that the user will use this functionality to produce regular reports to use at meetings, again this element of the system is developed to streamline the documentation process, thus saving the PM a substantial amount of time.

3.5

Proposed Site Layout

As with the existing site layout, this section will have to be completed by the user.

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Folder 3 - Folder Health & Safety Management (Construction Stage)

Within this section of the finalised project, the incorporation of a full Health & Safety policy is considered in accordance with the Safety, Health and Welfare at Work (Construction) Regulations 2013. The following documents have been included within this folder:

Risk Assessment Method Statements Fencing Roadways RC Slab

H&S Plan

As with before, these documents are available both in their generic state and a version completed specially for the works at Keadue. Again, it is intended that the user will use both copies of these documents in order to produce their own version of the document, again streamlining the process immensely.

4.0

Folder 4 Closeout Project Management Documentation

As with the initial project management documentation, a generic and Keadue-specific version of each of these documents exists within this folder. Again the user is expected to use both to develop their own versions. The closeout documentation used in the Keadue development works project are as follows: Lessons Learned Post Project Review

Again, the PRINCE2 methodology is open to the users discretion, however; it is recommended that this list is not shortened.

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Folder # - On-Going Elements

Unlike the other folders of this system, this folder is not in the order in which it is to be completed, instead this folder contains the elements of the project which are to run constantly in the background of the project. These are as follows: Meeting Minutes Meeting Agenda WordPress Site

As with previous, PRINCE2 documentation the meeting minutes and agenda documents are available in both generic and completed form to aid in the development of the users own versions. The WordPress site is the final element of this project which, obviously, is not contained within this project given the fact that it is an on-line resource. Nevertheless, this element of the project is also an on-going element in this project and is designed to function as a line of communication between contractor and client. The site developed for this project may be viewed online and, as with the project management documentation, used as an example of how this resource should be created. The URL for the KMCF website is: group2schemedesign1314.worpress.com

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