Academically Speaking..... Vol.

57, February 1, 2005

Division of Academic Affairs Vol. 57, February 1, 2005

Withdrawal Policy
Course withdrawals are not
automatic. Students must withdraw on
line or in writing through the Office of
the Registrar. If a student discontinues
attending a class without officially
withdrawing, a letter grade (“A”
through “F”) will be the final grade in
the course. Students missing the listed
deadlines may file an appeal for a late
withdrawal; appeals must have the
recommendation and signature of both
the student’s advisor and course
instructor. Appeal forms are available
in the Office of the Registrar.
If you have any questions regard-
ing this policy, please contact the
Office of the Registrar in Building 18,
or call extension 2240.
Spring Semester
Can Be
“Hare-eee”
Grade Forgiveness
Advisors are reminded that
students who begin at UWF as
freshmen are allowed two opportuni-
ties for grade forgiveness, and
transfer students are permitted one
forgiveness. Grade forgiveness is
limited to courses numbered
1000-4999 (4 semester hours or less)
in which grades are recorded on an
“A-F” scale, including a “WF.” If a
course has been taken more than one
time prior to making application,
forgiveness can be used to replace
only the most recently awarded
grade.
A completed “Grade Forgiveness
Form” must be submitted to the
Office of the Registrar no later than
the last day of instruction of the
semester in which the course is
repeated (Spring submission deadline
is April 22). Forms are available in
the Office of the Registrar.
Incomplete Grades
Advisors: Students receiving grades
of incomplete (“I”) in previous
semesters SHOULD NOT REREGIS-
TER and pay for the course again. If
any of your advisees have registered in
a course for which they already have an
incomplete grade, please contact the
Office of the Registrar for instructions.
Instructors: Incomplete grades
should be assigned only if the student
has completed 70% of the course
requirements (see Catalog for policy).
Instructors must submit a “Notice of
Grade Change” form (via ARGUS)
changing the “I” to a letter grade
(Spring submission deadline is April
22). Unless a “Notice of Grade
Change” form is processed, grades of
“I” will automatically convert to “F” at
the end of the student’s next semester of
enrollment. (See Vol. 56, page 2, for
transmitting grade information.)

Spring 2005 Withdrawal Deadlines*

Term A Term B Term C Important Deadlines
Withdrawal from ALL classes, “WR” Dead Week (Term A) ....... April 18-22
(partial refund) 2/2 1/19 3/11 Grade Forgiveness ............... April 22
Individual course withdrawals and Removal of “I” grades .......... April 22
withdrawal from ALL classes, “W” 3/16 2/7 4/6
Final Exams (Term A) ..... April 25-29
Withdrawal from ALL classes, grade of
“W” or “WF” at instructor’s discretion 4/22 2/22 4/22 Commencement ................... April 30
*Contact the Registrar’s Office for Term E Deadlines. Grades Due @ 9:00am ............ May 3

Not Paying Tuition?

Pretty Chancy...
Students who have not paid fees for their courses in A and B terms will be removed from
class rosters February 9. Instructors and departments will receive automated emails for
students who have been deleted for nonpayment and also an email if the student is reinstated. Faculty should inform those purged
students that they are no longer officially registered in the course, and that they should not be attending class. See details in
Reinstatement Policy on page 2.
Academically Speaking..... Vol. 57, February 1, 2005

UWF
REINSTATE- Students purged from a class for nonpayment of fees for Terms A, B, C are
notified by email. Email notification of this action is also sent to the instructor
MENT of the course and to the academic department offering the course (for notifica-
POLICY tion to adjuncts, etc.). If the student is reinstated into the course, an email
notification to that effect will also be sent to the same areas.
Faculty should review their Spring class rosters after the Terms A&B purge
(February 9) for a current listing of students enrolled in courses (and after similar
periods for Terms C). Students who have been deleted from a course for nonpay-
ment of fees will be designated as “deleted/nonpymt” on the class rosters. Faculty
should inform those purged students that they are no longer officially registered in
the course, and that they should not be attending class. Students should be referred
to either the Registrar’s Office or Cashier if additional information is needed.
We greatly appreciate the assistance of faculty and staff in disseminating this
information to students.
Use of University Facilities and Equipment
University facilities and equipment are intended primarily for the use of the faculty and students currently
enrolled in courses of instruction. Students who have completed registration, including the payment of fees for
the current semester, and whose names appear on the final class rolls, are authorized to attend classes and to use
University instructional areas, facilities, equipment, and designated services. Students, including those continu-
ing work on theses and dissertations, who are not enrolled for the current semester are not authorized to use
instructional space and resources.
Students may not attend classes, including use of instructional space, facilities, designated library services,
and equipment, for which they have not paid fees or from which they have withdrawn.

Looking Ahead to Fall - FAO

When most of the campus is settling into spring semester the Financial Aid Office
(FAO) staff is already looking ahead to Fall Semester 2005. The FAO staff will begin
awarding financial aid for the 2005-2006 year in the next few weeks. All students,
graduate and undergraduate, are being reminded to apply for aid by completing the Free
Application for Federal Student Aid (FAFSA). Email notifications were sent to all
currently enrolled students prior to the holiday season. Students are advised to apply for
financial aid on line at www.fafsa.ed.gov . The FAO website, uwf.edu/finaid, is an
excellent source of information for students, parents and advisors.
The FAO staff is conducting workshops on campus and at some of the local high schools to assist students
and parents with completing financial aid forms.

2005 FAFSA WORKSHOP SCHEDULE

Monday, January 31 2:00-4:00pm 37/127 Wednesday, March 30 6:00-8:00pm 22/102
Tuesday, February 22 2:00-4:00pm 37/127 Friday, April 15 2:00-4:00pm 22/102

Early Warning - UAC

On February 9, 2005, the UAC (University Advising Center) will be mailing Early
Warning rosters to faculty who have freshmen enrolled in their courses. The Early Warning
system is implemented in an effort to identify freshmen who may be experiencing academic
difficulty. The deadline for the return of the rosters is February 23rd. Students who receive an Early Warning
notification on February 25th will be required to meet with their academic advisor to discuss their progress. This
program is a useful retention tool which has been proven to be successful. Your cooperation with this program is
greatly appreciated by the entire UAC Faculty and Staff. If you need any additional information, please contact
the University Advising Center at x. 3170.
 Academically Speaking..... Vol. 57, February 1, 2005

Registrar’s Staff
MAIN LINE (automated call distribution) ................................................. 2244
Ann Dziadon, University Registrar ..................... adziadon@uwf.edu ........... 3063
RayeAnn Sherrill, Coordinator ........................ rsherrill@uwf.edu ............. 6248
Linda Johnson, Program Manager................... lljohnso@uwf.edu ............. 2241
Carol Langford, Program Manager ................. clangfor@uwf.edu............. 2247
Lindsey Dylewski, Student Services Rep .......... graduation@uwf.edu ......... 2245
Dot Cottingham, Student Services Rep ............ dcotting@uwf.edu ............. 2243
Terry Genton, Student Services Rep ................ tgenton0@uwf.edu ............ 2240
Leigh Glover, Student Services Rep ................ lglover@uwf.edu ............... 2249
Rebekah Weeden, Student Services Rep .......... rweeden@uwf.edu ............ 3370
Cindy Williams, Student Services Rep ............ cwilliam@uwf.edu ............ 2246
Judie Ezell, Office Administrator ..................... jezell@uwf.edu ................. 2226

Who’s At Bat?
University Registrar ..................................................................... Ann Dziadon ........................................ 3063
Appeals, Academic (CLAST, deficiencies, Gordon Rule,
graduation requirements, late withdrawals, etc.) .............................. Judie Ezell ..................................................2226
Appeals, Fee ........................................................................................... Judie Ezell ..................................................2226
Athletic Certification .............................................................................. Cindy Williams ...........................................2246
Certification, Enrollment ........................................................................ Terry Genton ...............................................2240
Class Ranking ........................................................................................ Lindsey Dylewski .......................................2245
Class Scheduling .................................................................................... Cindy Williams ...........................................2246
Course Additions/Deletions/Modifications/Numbering (SCNS) ............. Ethel Thompson ..........................................2228
Course Annotations/Repeats ................................................................... Ann Dziadon ...............................................3063
Enrollment Statistics ............................................................................... Judie Ezell ..................................................2226
Exchange Students .................................................................................. Linda Johnson .............................................2241
Grade Changes/Mailers .......................................................................... Rebekah Weeden/Leigh Glover .......... 3370/2249
Grade Forgiveness .................................................................................. Dot Cottingham/Carol Langford ........ 2243/2247
Grade Transmission ................................................................................ Carol Langford ............................................2247
Graduation .............................................................................................. Lindsey Dylewski .......................................2245
Major/Minor Changes ............................................................................ Kat Irion .....................................................2024
Non-Degree Applications ....................................................................... RayeAnn Sherrill ........................................6248
Privacy Act ............................................................................................. Ann Dziadon ...............................................3063
Probation/Suspension/Academic Reinstatement ..................................... Carol Langford ............................................2247
Proficiency Exams .................................................................................. Carol Langford ............................................2247
Registration ............................................................................................ Carol Langford ............................................2247
Report Requests ..................................................................................... Raye Ann Sherrill ........................................6248
Residency Reclassification ..................................................................... Linda Johnson .............................................2241
Room Scheduling ................................................................................... Cindy Williams ...........................................2246
Sponsored Institute (Special Course Registration) .................................. Rebekah Weeden/Leigh Glover .......... 3370/2249
Senior Citizen Registration .....................................................................Carol Langford/Dot Cottingham ........ 2247/2243
Transcripts .............................................................................................. Rebekah Weeden/Leigh Glover .......... 3370/2249
Veterans Services .................................................................................... Terry Genton ...............................................2240
Transient Student Verification ................................................................. Terry Genton ...............................................2240
UWF Employee Registration ..................................................................Carol Langford/Dot Cottingham ........ 2247/2243
Withdrawals ........................................................................................... Terry Genton ...............................................2240
Academically Speaking..... Vol. 57, February 1, 2005

SCNS - Statewide Numbering System

The following courses have been processed and confirmed by the Statewide Course Numbering System (SCNS)
per a CCR or Expedited Process.

Current Number Title Cr Hr Current Number Title Cr Hr

NEW COURSES NEW COURSES (cont’d)
EED4212 Behavior Management of EH 3 EMR 4211 Instructional Strategies for Teaching
EED 4220 Foundations of EH 3 Students with MH 3
EED 4224 Instructional Strategies for Teaching EMR 4212 Curriculum Development and Vocational
Students with EH 3 Preparation Educable Mentally
EED 4230 Curriculum Development for the Handicapped 3
Emotionally Handicapped 3 EMR 4941 Practicum for Educable Mentally
EED 4940 Practicum in Teaching Children with Handicapped V
Emotional Handicaps 3 EMR 4944 Curriculum Materials and Technology
EED 4941 Curriculum, Materials and Technology Practicum Students with MH 3
Practicum for Students with EH 3 EMR 4945 Instructional Strategies/Technology/
EED 4944 Instructional Strategies/Technology/ Reading Practicum for Students with MH 3
Reading Practicum for Students with EH 3 EMR 5940 Practicum in MH 3
EED 5940 Practicum in Emotionally Handicapped 3 EMR 6051 Current Views of Exceptional Children-
EED 6116 Assessment of Exceptional Children-EH 3 MH 3
EED 6235 Curriculum Prescriptions for Exceptional EMR 6105 Assessment of Exceptional
Children-EH 3 Children-MH 3
EED 6247 Instructional Strategies-EH 3 EMR 6247 Instructional Strategies-MH 3
EED 6930 Issues and Trends in Emotionally EMR 6335 Curriculum Prescriptions for
Handicapped Conditions 3 Exceptional Children-MH 3
EED 6942 Research Practicum-EH 3 EMR 6942 Research Practicum-MH 3
ELD 4011 Foundations of Learning Disabilities 3 THE 3091 Theatrical, Production, and Performance
ELD 4115 Curriculum for Teaching Students Lab II 1
with Learning Disabilities 3 THE 3092 Theatrical, Production, and Performance
ELD 4850 Instructional Strategies for Teaching Lab III 1
Students with Specific LD 3 THE 3093 Theatrical, Production, and Performance
ELD 4940 Practicum in Teaching of Children Lab IV 1
with LD 3 ZOO 5514L Animal Behavior Laboratory 2
ELD 4941 Curriculum Materials and Technology
Practicum for Students with LD 3 COURSE MODIFICATIONS
ELD 4945 Instructional Strategies/Technology/ ACG 3111 Intermediate Financial Accounting 3
Reading Practicum for Students with LD 3 ACG 5205 Advanced Financial Accounting 3
ELD 5841 Practicum in LD 3 ANG 5522 Primatology 3
ELD 6051 Current Views of Exceptional Children- ARH 4430 19th Century European Art 3
LD 3 ART 2701C Sculpture I 3
ELD 6111 Assessment of Exceptional Children-LD 3 EDH 5040 The American College Students:
ELD 6235 Curriculum Prescriptions for Exceptional Theories and Trends 3
Children-LD 3 ETI 3445 Construction Estimating 3
ELD 6247 Instructional Strategies-LD 3 HSC 4211 Human Environmental Health 3
ELD 6942 Research Practicum-LD 3 TAX 5105 Corporate Income Tax 3
EMR 4011 Foundations of Mentally Handicapped 3 THE 3090 Theatrical Production and Performance 1

Staffing Updates
The Office of the Registrar is pleased to welcome Lindsey Dylewski as the new Graduation Officer. Lindsey
began on January 5, and comes to us with working experience from Auburn University. Adrienne Turner and
Rachael Johnson will be assisting with graduation until training is completed.
The Office of Admissions is happy to announce that we have a new staff member. Lindsay Lurton has joined
our staff as a new Admissions Coordinator and will be recruiting in high schools throughout Florida and Alabama.
Academically Speaking..... Vol. 57, February 1, 2005

Course Load/Maximum Hours

Taken Per Semester:
How Much is Enough ???
Undergraduate
A normal enrollment for undergraduates is
defined as 15 semester hours per semester. To enroll
for more than 18 semester hours in a semester, a
student must have the written permission of the
academic advisor and the chairperson of the student’s
major department. Students who withdraw are not
considered enrolled in the course once the withdrawal
has been processed.
Doctoral Program
Graduate The maximum number of hours for which a
Graduate students may not enroll for more than doctoral student may register in any given semester
12 semester hours in a semester without the written without special permission is twelve. To register for
permission of the academic advisor and the chairper- more than twelve hours, students must complete an
son of the graduate program. Students who withdraw “Ed.D. Student Petition” form. Approval from the
are not considered enrolled in the course once the committee chair and the College of Professional
withdrawal has been processed. Studies Graduate Office is required.

Certification of Enrollment (for financial aid, loans, insurance, etc.)

Undergraduate Graduate
full time 12 SH or more 9 SH or more
3/4 time 9-11 SH n/a
half time 6-8 SH 6-8 SH
less than half time 1-5 SH 1-5 SH

CheckOut Admissions
February & April Open House - UWF faculty, staff, and students are invited to take part in the
final two Open House Programs of the school year on Saturday, February 19 and Saturday,
April 16. Please help us welcome prospective students and their families to campus by answering
questions about your department or organization. Open House begins at 9:00am in the Conference
Center and concludes around 12:30pm. If you would like to participate, please contact Luke van
Blaricom at x2165 or at lukev@uwf.edu.
Academic scholarships - The Office of Admissions offers several merit-based scholarships to incoming students who
display superior academic achievement. The first round of scholarships is awarded in February; however, more
scholarships will be awarded later this spring. For more information on Admissions scholarships, please contact Eddie
Rogers at x2238 or at erogers0@uwf.edu.
Spring new student recruitment news - The Admissions recruitment staff is hosting “Instant Decision Days” at all
area high schools. During these events, prospective students can learn their admission decision “on the spot” if they
bring a completed admission application, application fee, high school transcript, and ACT/SAT test scores. Admissions
staff will also be visiting high schools and community colleges in Florida, Alabama, Georgia, and Louisiana to attract
students for the upcoming semesters. For questions concerning new student recruitment, please call x2230.
Spring Phone-A-Thons – UWF faculty and staff are invited to participate in the Office of Admissions Spring Phone-
A-Thons. Participation in this recruitment activity consists of calling students who have been recently admitted and
answering any questions they may have about the University. The Faculty/Staff Phone-A-Thons are March 14, 15, and
16 from 5:15pm to 8:00pm. If you are interested in helping, please contact Tina Hesse at x2121 or at tcruz@uwf.edu.
Academically Speaking.....
SASS Speaks...
Argo A.D.V.I.S.E. – What is it?
Argo A.D.V.I.S.E. has been
created to provide formal education
and support for those involved in
academic advising. This cooperative
effort between Academic Affairs and
Student Affairs is coordinated by the
SASS Department and currently
consists of three phases:
- Bi-weekly e-mails with impor-
tant dates and information sent to
advisors and department chairper-
sons. This was initiated at the
beginning of spring semester.
- Formal 16-hour program for
academic advisors. Invitations have
been sent to the first group of
attendees and the first session is on
February 17.
- Informational programs open to
all involved in the academic advising
process which is in the planning
stage. Contact: Bob Shaw.
Department Chair Approval of
CCR’s and x990’s
During the summer of 2004, the
CCR System began requiring explicit
approval by the department chairper-
sons for all CCRs and x990 Courses
and Programs. This measure was
initiated to ensure that chairpersons
were fully aware of all curriculum
changes originating within their
department.
When a curriculum change
document (CCR or x990) is submit-
ted, the appropriate department
chairperson and liaison are notified
by e-mail. The e-mail includes a link
directly to the chairperson review/
approval area. In cases where the
chairperson has initiated the request,
the system recognizes this and
automatically adds his or her ap-
proval.
Chairpersons and liaisons should
be on the lookout for these e-mails so
that the requests can be processed in
a timely manner. Contacts: Dane
Wilcox or Ethel Thompson.
2004-05 Catalog........... http://uwf.edu/catalog/title.htm
Navigation Guide......... http://uwf.edu/registrar/nav.htm
Major Changes and Approvals
Last year over 2500 major
changes were processed. The major
change form must be approved by
the department chairperson if the
student is on probation or returning
from suspension. Forms submitted
by these students are forwarded to
the department along with the
student’s GPA and status. The
chairperson should check the
approved or denied block, sign, date,
and return the form to the SASS
Office.
When any change of major is
entered in the system, an advising
hold is automatically placed on the
student’s record. This hold is
designed to ensure that student
discusses the new degree plan and
signs the appropriate documentation.
The hold must be lifted by the
department before the student can
register for the next term.
A letter along with a new SASS
audit is mailed to the student. The
department offering the new major
will receive a copy of the letter and
audit. The student’s previous
department will receive only a copy
of the letter to inform them of the
change.
A similar process is followed for
minor declarations, except no
registration hold is placed on the
record. Contacts: Kat Irion or Bob
Shaw.
Common Prerequisites for
2005-2006
The Florida Articulation Coordi-
nating Committee has released the
most recent version of the Common
Prerequisites for undergraduate
programs. The manual is posted on
the FACTS website at http://
www.facts.org/PreCoreq_SW/
PreCoreq2005/index2.html. Con-
tacts: Bob Shaw or Kat Irion.
Find it Fast...
Vol. 57, February 1, 2005
2005-2006 University Catalog
Courses and Programs
The catalog for the next aca-
demic year is in the final stages of
preparation. Program and course
CCR’s that were submitted by the
deadlines and approved by the
Faculty Senate at or before the
February meeting will be included in
the new catalog. (CCRs submitted at
this time will not be effective until
the Fall 2006.)
Course section drafts of the
catalog will be forwarded to depart-
ment chairs in early February. The
primary purpose of this review is to
update the semester offering and
correct grammatical errors.
Program section drafts will be
forwarded to the departments in mid-
February. The purpose of this review
is to confirm all information included
is correct and incorporates any
changes resulting from CCR action.
Material and Supply Fees are on
the agenda for approval by the
University’s Board of Trustees at
their February meeting and will be
included in the catalog. Contacts:
Ethel Thompson or Bob Shaw.
Contacts (@uwf.edu) Ext.
Bob Shaw (bshaw) ....................... 3311
Ethel Thompson (ethompso) ......... 2228
Kat Irion (kirion) .......................... 2024
Dane Wilcox (dwilcox0) ............... 2853