4T16 Project Execution Plan Checklist

This checklist template is based upon the Project Management Body of

Knowledge i.e. plan the work then work the plan
Project Execution Plan Checklist
1. Purpose: tate the purpose of the project which is to be realised
!. Mandate: "onfirm the appro#al gi#en to initiate the project e.g. date of the
appro#al of the recommendation$budget allocation to be implemented based
on the organisations %nfrastructure Plan and %nfrastructure Programme
%mplementation Plan
&. Project Scope: insert the scope of the project from the feasibility assessment
'. Objectives: %nsert the objecti#e$s of the project to be implemented including
any social economic objecti#es (e.g. community employment) skills
de#elopment etc.*
+. !esults: tate the results to be achie#ed by the project i.e. results to achie#e
the objecti#e$s
,. "nstitutional #rran$e%entsProject Tea%: tate what the institutional
arrangements are for the project - who the project team will be) who the
project manager will be and define roles and responsibilities of
stakeholders$people in#ol#ed in the project team) including any e.ternal
resource re/uired to achie#e the results. (0ote in terms of good project
management single point accountability for each work component is essential
i.e. who is the specific person$functionary responsible for each element.
1. Procure%entContractin$ #rran$e%ents: tate if any e.ternal
resources$ser#ice pro#iders are to be contracted in order to implement the
project. %f yes) include the Terms of 2eference$scope of work for the ser#ice
pro#ider as an anne.ure. 3se the standard T42 template for this.
5. Project C&cle: tate the project cycle from start to completion comprising the
major work components and deli#erables$results to be achie#ed within each
work component.
6. 'inancial "%plications: tate the project budget (including the major cost
items e.g. cost of engaging ser#ice pro#iders) contractors and ancillary costs
such as production of manuals) communication workshops etc*. Pro#ide cost
schedule in standard template format.
17. Ti%etable: Pro#ide a summary timetable of the actions to be undertaken
$duration$start date$completion date$responsibility. %f appropriate back up the
summary timetable with a detailed Microsoft Projects gant chart.
11. Monitorin$ and !eportin$: tate the Key Performance %ndicators which will
be used to monitor progress and effecti#eness. tate the reporting to be
pro#ided including a report template) fre/uency of reporting) and responsibility
for reporting.
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1!. !isk Mana$e%ent: tate the major risks that the project may encounter and
how the risks will be mitigated (i.e. actions to reduce and manage the risks*)
who is responsible for each action.
1&. (ualit& Mana$e%ent: tate how /uality of the end products$results will be
assessed) when and by whom managed.
1'. Co%%unication Mana$e%ent: tate the communication plan for the project
including: what the communication components are and for each component
who the target audience is) what is the message to be communicated) what
medium is to be used to communicate with the target audience) fre/uency of
communication) actions re/uired to achie#e each communication component)
responsibility for achie#ing each component) risks associated with each
component) and cost of each communicating: "omponent

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