GENERAL LEDGER

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S_ALR_87012284 -
Functionality
As part of the year-end closing, individual companies create financial statements according
to country-specific regulations. SAP allows you to create the following financial statements:
Balance Sheet: Form of a comparison of assets and capital (liabilities and owners e!uity".
Assets and capital reflect the same total value.
Profit and Loss Statement: #omparison of revenue and e$penditure of a period to
determine the results for the company and the sources of these results
%o generate the report, you need to define the Financial Statement &ersion that includes
the 'S and P() structure and the re!uired *) accounts.
Scenario
+ou want to generate a financial statement report for company code ,-.. for a particular
period of time.
Requirements
Define a Financial Statement Version.
Menu Path Accounting Financial Accounting *eneral )edger
Periodic Processing #losing /eport *eneral )edger
/eports 'alance Sheet0 Profit and )oss Statement 0
#ash Flow *eneral Actual0Actual #omparisons
S1A)/123.4--25 - 'alance Sheet 0 Profit and )oss
Statement
Transaction Code S1A)/123.4--25
1. 6ouble clic7 on S1A)/123.4--25 - 'alance Sheet 0 Profit and )oss Statement.
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Balance Sheet/P+L Statement
2. 8pdate the following fields:
Field ame Field !escri"tion #alues
#hart of accounts A chart of accounts contains the
*0) accounts. A chart of
accounts must be assigned to
each company code. %his chart
of accounts is the operative
chart of accounts and is used in
both financial accounting and
cost accounting.
$%am"le: S8#A
#ompany code 9nter here re!uired company
code number
$%am"le: ,-..
Financial statement
version
#ode identifying the type of
report you need to display
$%am"le: S8#A
/eporting +ear First fiscal year number $%am"le: -..-
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Field ame Field !escri"tion #alues
/eporting periods 9nter here the re!uired period.
+ou can prepare a financial
statement regarding one month
or enter a range, e.g. :an ; :uly
$%am"le: 3
#omparison year +ear against which to compare
the reporting period profits
$%am"le: -..-
#omparison periods Fiscal period against which to
compare the reporting period
profits
$%am"le: <
=f you want to generate the %rial 'alance, select TB variant in the field
Financial statement &ersion.
'. #lic7 >radio button? Classical list .
ote: Now you can define your special requirements for this report (like choose the
balance sheet type or decide whether to include in the report the accounts with
zero balance).
(. #lic7 >tab button? S"ecial e&aluations .
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). 8pdate the following fields:
Field ame Field !escri"tion #alues
'alance sheet type %his parameter controls which
periods flow into the reporting
and comparison period. %he
following entries are possible:
1: %his means that an
accumulated balance sheet is
created, that is, the balance is
calculated from the balance
carried forward plus the periods
.4 to the upper limit of the
reporting and comparison
periods you have specified.
%he lower limit specified in
these parameters is ignored in
this case. 'alance sheet
accounts and P@) accounts are
treated the same.
2: %his means that a flow of
funds analysis is created, that
is, the balance is calculated
from the reporting and
comparison periods you
specified.
%he balance carried forward is
not ta7en into consideration.
'alance sheet accounts and
P@) accounts are treated the
same.
': %his means a combination of
possibilities A4A and A-A. Bere
balance sheet accounts are
dealt with as described under
balance sheet type 4, and P@)
accounts as described under
balance sheet type -.
(: %his means that an opening
balance sheet is created. Bere
only the balance carried forward
is used for the reporting and
comparison periods. Accounts
which have not yet been posted
to or have a Cero balance, are
also displayed in this variant.
$%am"le: D
=t is recommended to select 'alance Sheet %ype number D.
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Balance Sheet/P+L Statement
ote: You need to define the output of the report. For instance, you can determine
the level of detail of the balance sheet and !" via your entry in the #$ummary
report# field.
*. #lic7 >tab button? +ut"ut control .
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,. 8pdate the following fields:
Field ame Field !escri"tion #alues
#ompany code
summariCation
%he following entries are possible:
4 E A balance sheet is created per company code
- E A consolidated balance sheet is created
covering all selected company codes.
$%am"le: 4
'usiness area summariCation %he following entries are possible:
4 E A separate balance sheet is created for each
business area.
- E A balance sheet and profit and loss is created
whereby the balance of an account is displayed
per business area.
D E 'usiness areas are summariCed at account
level.
$%am"le: -
Summary report %his parameter controls the output of summary
reports, where A4A creates the most summariCed
list and blan7 the most detailed list. =f you enter
A4A, only the main points of a balance sheet such
as AassetsA, AliabilitiesA, and AP@)A are printed. =f
you enter blan7 (Edefault", the entire balance
sheet definition, including the accounts, is printed.
$%am"le: >blan7?
Scaling %he output amount can be controlled using this
parameter. %he default value .0. means that the
amounts are output in the right currency and in full
length. %he entry D04 would mean that the
amounts would be output in thousands with one
decimal place.
$%am"le: .0.
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Balance Sheet/P+L Statement
-. #lic7 $nter 'utton to confirm your entries.
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Balance Sheet/P+L Statement
.. Press $%ecute button to generate a report.
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Balance Sheet/P+L Statement
ote: You can print this report or download it as a local file. %o download it, select
from the menu path "ist &' $ave &' File( and choose the required file format.
1/. #lic7 Bac0 'utton .
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