FINANCIAL GUIDELINES FROM PMU-PCDSP FOR

INDUCTION TRAINING OF NEWLY RECRUTIED ELEMANTARY SCHOOL

EDUCATOR (ESE) IN ( 36 DISTRICTS OF PUNJAB )
1). All payments covered under operational expenditure shall be made through cross! c"#$s
except the expenditure covered under head contingencies which can be made in cash.
2). Photocopies of all issued corssed cheues are reuired to be attached with the vouched accounts
along with bills of suppliers! disbursement rolls for payment to participants and "aster #rainers
$ "aster roll for persons hired on daily wages as supporting staff. All these documents shall be
part of vouched account to be submitted to P"%.
&). 'ead of (#)* shall transfer proportionate funds to head of *#)* for stationery and
refreshment before start of training. 'owever funds for payment to participants! "aster #rainers
$ supporting staff shall be transferred to head of *#)* in the last wee+ of training after
obtaining estimated figure on the basis of actual participation. H%! o& DTSC s"%'' &$r("r
)s$r ("%( %&(r *
("
!%+ o& (r%,),)- )o (%c"r s"%'' . )ro''! &or /%r(,c,/%(,o) ,)
(r%,),)- %( %)+ (r%,),)- c)(r0 1c/( (" %//ro2%' ,s %ccor!! .+ (" co3/()(
%$("or,(+4
,). All expenditures shall directly be incurred by heads of #)*s and shall be reported to head of
(#)* for verification as per guidelines given in this document. Any payment contrary to these
guidelines shall be the responsibility of the head of #)* concerned! unless verified and
submitted to P"% by the head of (#)*.
-). .xpenditures under the Pro/ect are 13/(! &ro3 s%'s (%14 'owever! ,)co3 T%1 5 *6 on
each payment to supplier and 76 on payment on account of services shall be deducted at source.
(educted amount of tax shall be deposited in any branch of 01P through income tax deposit
challan. #he deposited income tax *hallan shall be part of the vouched accounts to be submitted
to P"%.
2). 0o excess demand shall be entertained by P"% 3P*()P) except expenditure on account of
payment to participants.
4). .xpenditure should be incurred as per actual number of participants on the basis of attendance
sheet. Attendance sheet must be signed by each participant. A(()!%)c s"(s s,3/'+ 3%r8!
9,(" :P; s"%'' )o( . %cc/(%.'4
15). 'ead of *#)* shall not only affix stamp of paid but also initial on each $ every payment
voucher himself.
11). .ach head of *#)* in a district shall submit his signed vouched account along with summary of
account and chec+list to head of (#)* within <=- !%+s after completion of training. 'ead of
(#)* shall consolidate all accounts of a batch received from *#)*s and shall prepare
consolidated summary of vouched account.
12). 'ead of (#)* shall submit vouchers6account complete in all respects to the P"% 3P*()P)
within >= !%+s after completion of training.
No(?-L%( s$.3,ss,o) o& 2o$c"! %cco$)(s s"%'' !,rc('+ rs$'( ,) s"%/ o& c$( o)
R3$)r%(,o) o& H%! o& DTSC@CTSC A %cco$)(,)- S(%&& %s /r &o''o9,)- cr,(r,%.
L%( D$r%(,o) D!$c(,o)
7ithin O) 98 after due (ate <= 6 of #otal 8emuneration
7ithin (9o 98 after due (ate >= 6 of #otal 8emuneration
7ithin ("r 98 after due date B= 6 of #otal 8emuneration
1&). )ummary of balance funds available in the account of head of (#)* shall be communicated to
P"%. )ummary shall be comprised on opening balance of account before start of training! funds
received for the batch of training under reporting! expenditure made during training and balance
amount available with the head of (#)*. #he balance amount shall remain in the account of
'ead of (#)* till further advice given by P"%.
1,). 'ead of (#)* shall forward these guidelines to the head of *#)*6#raining *enter for his
strict compliance.
1-). )tationery charges are provided maximum 9 Rs47B@- /r 98 /r /%r(,c,/%)(0 which shall be
incurred for participant:s stationery and class stationery with the ratio of ;-<2- respectively.
Participant stationery shall cover ball point ! writing spiral note boo+ 3not less than -5 pages)!
lead pencil and eraser. )tationery for *lass room 6 =roup activities shall cover different color
charts! mar+ers 3board $ permanent)! paper rims! tape! scissors! duster! ruler 6 foot! sharpener
etc.
12). 8efreshment charges are provided maximum 5 Rs4 3=@- /r "%! /r !%+. >ne time tea6cold
drin+6/uice along?with some ba+ing items 6 sweet or samosa etc. should be served on daily basis
during training period. #he head of #)* shall inform all participants about the provision of per
head refreshment charges. @or finaliAation of menu! a committee comprising of participants of
training shall be constituted at each center.
21). 8emuneration for supporting staff6*lass attendant shall be paid 8s.&556per day! who shall be
hired on daily wages as per rule.
22). Payment to the participants6trainees $ "aster #rainers shall be paid as per #A6(A rules!
however Rs4 >==@-Pr !%+ (r3$)r%(,o)) shall be paid to participants! whose distance of
travel will be less than 12 B."s from his place of posting. 'olidays6)undays shall not be
entertained. Payment shall be made through crossed cheue by mentioning the name $ *0C*
number of the claimant.
2&). "aster #rainers shall also be paid remuneration 9 Rs4*0===@- /r 98. 8emuneration shall be
paid to all "aster #rainers whether they fall under category 3i) or 3ii). No(? >nly => 3%s(r
(r%,)rs for one class are entitled to get the remuneration as per given rate.

>*)4 R3$)r%(,o) (o A!3,),s(r%(,2 S(%&&
a). 'eads of #)*s6*#)*s shall be paid remuneration 5 8s.25556? per wee+. #he 'ead of
*#)* shall submit his claim of remuneration through head of (#)* to P"% 3P*()P).
b). 'ead of (#)* as a #raining >rganiAer shall be paid remuneration9 8s.&!5556? per
wee+. 3After fulfilling all codal formalities).
c). .xecutive (istrict >fficer 3.(>)?.ducation as a (istrict *oordinator for this training!
shall be entitled for remuneration 9 8s.&5556? per wee+! if the participation rate is more
than 45D.
d). #he accounting staff shall be paid remuneration 9 8s.25556?3Eump sum) at (#)* level
for consolidation of vouched account.
In case of any clarity or any advice regarding financial issues, please contact
Mr. Masood Khalid, Project Manager (A&F) at these os. 042-37808187 and 0300-4238478.
Farooq Ahmad
(Deputy Project Director)
*opy is forwarded to<
%4 P) to the )ecretary! )chool .ducation (epartment! =ovt. of the Pun/ab! Eahore.
.4 #he Programme (irector! (irectorate of )taff (evelopment! Eahore.