Escolar Documentos
Profissional Documentos
Cultura Documentos
responsive.
Dear Investor,
In today’s ever changing real estate market, you need a team on your side
that is knowledgeable, professional and responsive. All of our Realtors and
staff go through several interviews, background screening and vigorous
training to ensure they can keep up with our savvy investors’ expectations.
Shortly, one of our leasing and property manager experts in your area will
contact you to provide you with more information on your property and
discuss your all your options.
Sincerely,
Payam H. Raouf
General Manager
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Dear Investor: Please acknowledge the receipt of all 26 pages by
initialing at the bottom of all pages from 1-25. You can use this check list
to make sure all areas that need to be reviewed and acknowledged are
done properly to avoid any delays in service. Once it is completed, please
fax back to 888-777-3711 or scan and email to info@azezrentals.com.
Thank you
Leasing Options
New Tenant Placement Standard MLS Express
Leasing Leasing Leasing
Services
NO upfront marketing or administrative fees.
✔ ✔ ✔
Rent-Rate / Vacancy analysis and updates
✔ ✔ ✔
Supervising home preparation for rent
✔ ✔
Marketing on AzEzRentals.com Network of Site
✔ ✔ ✔
Paid advertising on 30 various national rental web Sites
✔
Enroll property in the Multiple Listing Service
✔ ✔
Various custom photographs of the inside / outside
✔ ✔ ✔
Produce property flyers and brochures
✔ ✔ ✔
Place “For Rent” sign and post in front of the property
✔ ✔
Installing Supra (Realtor) Lock Box
✔ ✔ ✔
Showing your Property and hold “Open House”
✔ ✔ ✔
Nationwide Tenant Screening, Credit, Criminal,
Eviction, Sex Offender, FBI MW, Landlord, and
✔ ✔ ✔
Employment Verification
One time Leasing Fee of $495 collected from the first month’s rent.
STANDARD
Marketing your property on:
LEASING
1. AzEzRentals.com Network of Sites such as: Craigslist, Vast, Twitter,
Google, Trulia, Hotpads, Zillow.com, Oodle, MySpace, Facebook.
NO UPFRONT FEE!
NO UPFRONT FEE!
$200 for paid advertising (see #3 below) and one time Leasing Fee of $600
or 6% of gross rent amount whichever is greater collected from the first
month’s rent.
EXPRESS Marketing your property on:
EXISTING TENANTS OR Negotiating and renewing the lease for existing tenants is $ 200 for a one
LEASE RENEWAL FEE year lease and $100 for less than one year.
Owner appoints Broker as Owner’s sole exclusive leasing and managing agent of the real property:
PROPERTY ADDRESS: ______________________________________________________________.
Owner authorizes Broker to lease the Property at market rates and on competitively reasonable terms as agreed
by the Owner.
MONTHLY MANAGEMENT FEE: Owner pays Broker 10% of the monthly rent starting on the first day
of the new lease agreement and thereafter; the management fee will be charged on the first day of each month.
There is no charge while the property is vacant.
TERM: Primary Term: The primary term of this agreement starts on __________ and ends on ___________.
Unless Owner provides written notice of termination to broker at least thirty (30) days before the end date, this
agreement will automatically renew , as written and agreed upon, and continue until such time as either party
terminates this agreement by giving at least thirty (30) days advance written notice to the other party. If Broker
cannot continue to effectively provide leasing and management services to Owner, for any reason; Broker may
terminate this agreement at any time with 30 days notice.
DUTIES AND AUTHORITY OF BROKER: Broker may: advertise the Property for lease at owner’s
expense; display signs on the Property; authorize other agents to show the Property; screen rental applications;
execute & renew lease agreements; deny applicants & renewals of leases if needed; file insurance claims for
Owner; collect from tenants or prospective tenants application, bad check & late fees (and retain for the cost of
collecting such fees); terminate tenancies & serve notices of termination; evict tenants & recover possession,
lost rent, or other damages, or to reinstate any tenancy or make concessions to avoid disputes; act for Owner
before Owner’s Association if needed; collect rents to be held in a trust account for all management properties
(separate from Brokers company operating account); collect security deposits held in a trust account; at
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Owners expense, hire, contractors to make repairs, do maintenance or re-decorations, or alterations to the
Property (including any non-real estate items).
OWNER’S RESERVES: Owners Maintenance Reserve Account of $300 is not required when the property is
covered by a home warranty and owner’s credit card information is on file to cover any service charges OR
Broker will hold $ 300 in the Owners Maintenance Reserve Account as reserves for expenses relating to
Owner’s property, to be used at Broker’s discretion for expenses. This $300 will be collected from the first
months’ rent. Broker or vendor will contact Owner by telephone or email when any single repair is
needed to get prior authorization to perform the work; unless it is deemed an emergency or health/safety
concern by Broker. For services under $300, If Broker is unable to contact owner to receive an approval within
24 hours from the time the Owner is contacted, Broker may do any and all repairs at their discretion. Owner
will be charged the exact amount of any repair expense with no added fees for such expenses.
The Repair receipts will be posted online for the Owner’s records. If an outstanding balance of Owner’s
account exceeds $500 for a period of 10 days or more; a 10% surcharge for any expense incurred on Owner’s
behalf, may be added at Brokers’ option and interest charged at a rate of 18% per year plus any court costs
incurred to collect. Excessive repairs will be considered “remodeling” and at Brokers discretion may be subject
to a 15% surcharge; and/or Owner may need to hire a contractor to supervise repairs.
ONLINE COMPUTERIZED STATEMENTS: Monthly rent collected and expenses will be available online
at no additional cost to owner. Broker will send monthly rent proceeds to Owner via electronic funds transfer
between the first and the fifteenth of every month provided that the tenant pays rent on time. Owner will set
up online funds transfer instructions when invited by Arizona Property Management and Investments landlord
portal. All expenses incurred in regards to this property (or any other property managed by Broker, if a balance
is due) & management fee will be deducted from the rent each month and the balance of rent sent to Owner.
Non-use of online statements and/or banking will be by arrangement with Broker. If Owner is unable to
receive funds from Broker, via electronic funds transfer, a $5 per-check convenience fee will be assessed.
Year End Statements and 1099’s will be assessable to Owners online.
_________ MLS LEASING: One time Leasing Fee of $600 or 6% of gross lease amount whichever is
greater.
_________ EXPRESS LEASING: $200 Marketing Fee and one time Leasing Fee of $600 or 6% of gross
lease amount whichever is greater.
Whenever an existing tenant renews their lease, Owner agrees to pay a one-time Leasing Fee of $ 200.
LISTING SERVICES: When the Property is marketed for lease, Broker may file the property as a listing
with any Multiple Listing Service (MLS) and on a computerized system of public access. After the Property is
leased, information about the lease will also be submitted to MLS.
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LOCKBOX: Not mandatory. A LOCKBOX is placed on the Property in which a key to the Property is placed.
They make it more convenient for agents to show the Property. Agents will “call first” when planning to show.
Only agents can open lockboxes. The lockbox records “who” has opened it. They involve some risk (such as
unauthorized entry, theft, property damage, or personal injury). Neither the Association of REATORS® nor
any MLS system requires the use of a lockbox. Please discuss the advantages and disadvantages of lockboxes
with your Broker, insurance agent, and/or attorney.
Broker is [__________] is not [__________] authorized to place a lockbox containing a key to the
Property on the Property. Indemnity: If a lockbox is authorized, Owner will protect, defend, indemnify, and
hold harmless Broker, Broker’s associates, and other brokers or their associates, the Association of
REALTORS®, and MLS, from any damages or claims arising from the use of the lockbox including, but not
limited to, damages to or loss of real of personal grope or Personal injury not caused by Broker’s negligence.
Owner assumes all risk of any loss, damage, and injury.
LEGAL COMPLIANCE: The parties will comply with all legal obligations, duties, and responsibilities
under the Arizona Property Code, fair housing laws, or other statue, administrative rule, local ordinance, or
restrictive covenant related to the leasing, use, management, or care of the Property. Broker is not responsible
for the compliance of any building or equipment on the Property with any statue, ordinance, and law,
regulation of any governmental body or of any public authority or official, or deed restriction.
PROPERTY CONDITION: Owner should make Broker aware of any material defect, environmental hazard,
and any violation of any statute, ordinance, and law, regulation of any governmental body or deed restriction
on the Property that would affect the health or safety of any tenant. Owner will remedy any conditions that
affect the safety or health of a person on the property. If the Property was built before 1978, Owner will
complete an addendum regarding lead-based paint. Owner authorizes Broker to disseminate to prospective
tenants or other brokers copies of the addendum completed by Owner.
Owner will protect, defend, indemnify, and hold harmless Broker, Broker’s associates, and any other Broker or
their associates from any damages, costs, attorney’s fees, and expenses arising from: (i) Owner’s failure to
disclose, repair, or remedy any material defect or any condition affecting the health or safety of a tenant: or (ii)
Owner providing any incorrect information to Broker, Broker’s associates, other Brokers or their associates, or
any prospective tenants.
OWNER’S REPRESENTATIONS AND ADDITIONAL PROMISES: Owner represents that: (1) Owner
has fee simple title and peaceable possession of the Property and all its improvements and fixtures, unless
rented, and has the legal capacity to rent the Property; (2) Owner is not now a party to a listing agreement or a
property management agreement with another Broker for the sale, lease, rental, or management of the
Property; (3) no person or entity has any right to purchase, lease, or acquire the Property mortgage, by virtue of
an option, right of first refusal, or other agreement; (4) no delinquencies or defaults exist under any deed of
trust, mortgage, or other encumbrance affecting the Property; (5) the Property is not under the direction of any
court; and (6) All written information relating to the Property provided to Broker by Owner is true and correct.
If Owner becomes delinquent under any lien, mortgage, deed of trust, or other encumbrance affecting the
Property, Broker may inform any tenant occupying the Property of such delinquency. Owner must at all times
this agreement is in effect: (1) cooperate fully in good faith with Broker to facilitate the showing and
marketing of the Property; (2) not rent or lease the Property to anyone without Broker’s prior approval; (3) not
enter into another listing or property management agreement with another Broker for the rental, leasing, or
management of the Property. (4) Provide Broker with copies of all leases if any, pertaining to the Property.
Owner should check with their insurance agent as to the type of coverage needed on a “rental” Property & a
vacant Property. Interest on Trust Accounts: Broker may place any funds Broker holds in trust for Owner in an
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interest-bearing account and may retain any interest or income from such account. Compensation from interest
is earned and payable at the time such interest accrues.
FEES FOR SALE OF PROPERTY: “Sell” means to sell, convey, transfer, or exchange or to agree to sell,
convey, transfer, or exchange. (1) If Owner sells the Property at any time this agreement is in effect, this
agreement will terminate on the date the sale closes, unless it terminates earlier by other provisions and Owner
will pay Broker a cancellation fee equal to three months management fees. Broker may waive the fee if Owner
utilizes Broker to sell the Property pursuant to this agreement. If at any time this agreement is in affect or
within 90 days after its termination, Owner sells the property to a tenant who occupied the property, Owner
will pay Broker a fee of 3% of the sales price at the time the sale closes. If, however, a separate written listing
agreement between Owner and Broker applies to the sale, this paragraph will not apply. Fees under this
paragraph are earned at the time Owner agrees to sell the Property and are payable at closing. If at any time
this agreement is in effect Owner sells or agrees to sell the Property to a person other than a tenant occupying
the same Property and does not utilize Broker to sell the Property pursuant to a separate written listing
agreement, Owner will pay Broker $200 for Broker’s time and services to coordinate any showings,
inspections, appraisals, repairs, and other matters related to the sale of the Property. Fees under this paragraph
are earned at the time such services are rendered and payable upon Owner’s receipt of Broker’s invoice or
statement.
REIMBURSEMENT OF BROKER’S EXPENSES: Owner will reimburse Broker the following expenses
that are related to the leasing or management of the Property: If copies have been provided to Owner of any
paperwork that Broker has; and additional copies must be made for Owner or someone Owner designates such
as a lender; (1) copy charges; (2) charges for long distance telephone calls or facsimile transmissions; (3)
regular, express, or certified mail charges; (4) notary fees; and (5) any other expenditure authorized by this
agreement or Owner. These will be charged at the rate of $25 per occurrence at Brokers’ option.
FUNDS RECEIVED BY BROKER AFTER TERMINATION: If Broker receives any funds on behalf of
Owner after this agreement terminates (for example, payment of rent, damages, bad debts, etc) Broker may
deduct reimbursements Broker is entitled to retain as if this agreement was then in effect. This provision
survives termination of this agreement.
LIMITATION OF LIABILITY:
Broker is not responsible in any manner for:
(1) Personal injury to Owner or any tenant resulting from acts of third parties
(2) Loss or damage of personal or real Property due to vandalism, theft, or freezing water pipes
(3) Late fees or derogatory credit rating, owner incurs to any creditor caused by any late payments or late
rent by any tenant
(4) Any lease violation or default by any tenant; or
(5) Any other damage or loss.
If any loss, damage, or injury to the Property or any person is caused by Broker or Broker’s negligence and
such loss or damage is covered and compensable under any insurance policy related to the Property. Owner
agrees, to the extent permitted by law, to hold Broker liable only for the Owner’s deductible in such a policy
and any other out-of-pocket expenses.
DEFAULT: If either party breaches or fails to comply with this agreement or makes a false representation in
this agreement, the party will be in default. If either party is in default, the non-defaulting party may seek any
relief provided by law.
MEDIATION: The parties agree to negotiate in good faith in an effort to resolve any dispute related to this
agreement that may arise between parties. If the dispute cannot be resolved by negotiation, the dispute must be
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submitted to mediation before resorting to arbitration or litigation. If the need for mediation arises, the parties
to the dispute will choose a mutually acceptable mediator and will share the cost of mediation equally.
ATTORNEY’S FEES: If Owner or Broker is a prevailing party in any legal proceeding brought as a result of
a dispute under this agreement or any transaction related to or contemplated by this agreement, such party will
be entitled to recover from the non-prevailing party all costs of such proceeding and reasonable attorney’s fees.
AGREEMENT OF PARTIES: Entire Agreement: This agreement contains the entire agreement between the
parties and may not be changed except by written agreement. Joint and Several: All Owners signing this
agreement are jointly and severally liable for all provisions of this agreement. Any act, notice to, payment to,
signature of, or instruction from, any one or more of the Owners regarding this agreement, its renewal,
extension, or termination, is binding on all Owners executing this agreement. Binding Effect: This agreement
is binding upon the parties, their heirs, administrators, executors, successors, and permitted assigns.
Controlling Law: The laws of the State of Arizona govern the interpretation, validity, performance, and
enforcement of this agreement. Severable Clauses: Should any clause in this agreement be found invalid or
unenforceable by a court of law, the remainder of this agreement will not be affected and all other provisions
will remain valid and enforceable to the fullest extent permitted by law.
ADDITIONAL NOTICES: Broker’s Fees and the sharing of fees between brokers are not fixed, controlled,
recommended, suggested, or maintained by the Board or Association of REALTORS ®, MLS, or any listing
service. The amount an Owner agrees to pay a Broker is negotiable. Fair housing laws require the Property
to be shown and made available for lease to all persons without regard to race, color, religion, national
origin, sex, disability, or familial status. Whether a lockbox is authorized or not, Owner is advised to
safeguard and/or remove all valuables from the Property. Broker cannot give legal advice.
NOTICES: Notices must be in writing & will be affective when hand-delivered, mailed, or sent by fax or an
electronic transmission.
______________________________________________ ___________
Owner Signature Date
______________________________________________ ___________
Owner Signature Date
______________________________________________ ___________
Agent Signature Date
______________________________________________ ___________
Broker Signature Date
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Additional Properties
When attached, this Multiple Property Addendum shall be a material part of the Management Agreement
between _________________________________ (“Owner”) and Arizona Property Management and
Investments (“Manager”).
Please list the address for each property and if the property has a current tenant or is available for
new renters.
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\ MOLD DISCLOSURE / LEAD-BASED PAINT ADDENDUM
Please complete the following questionnaire regarding the condition of the property.
Because of the potential health concerns, these questions require you disclose any known
concerns regarding mold and lead-based paint.
MOLD
If you answered yes to any of the questions above regarding mold, please explain and
provide details of the current status:
Owner’s Disclosure
(a) Presence of lead-based paint and/or lead-based paint hazards (check (i) or (ii) below):
(i) Known lead-based paint and/or lead-based paint hazards are present in the housing
(explain).
(ii) Owner has no knowledge of lead-based paint and/or lead-based paint hazards in
the housing.
(b) Records and reports available to the Lessor (check (i) or (ii) below):
(i) Owner has provided the lessee with all available records and reports pertaining to
lead-based paint and/or lead-based paint hazards in the housing (list documents below).
(ii) Owner has no reports or records pertaining to lead-based paint and/or lead-based
paint hazards in the housing.
________________________________ _________________________________
Owner Signature Date Owner Signature
Date
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Owner Information
Please print or type so we can enter accurate information into our database.
Thank you.
Last Name
First Name (Formal) Nickname:
Home Telephone #
Work Telephone # Extension:
Fax #
Mobile #
Email Address
Mailing Address
City, State, ZIP
Name of Spouse
Is Spouse a Co-Owner? Yes No Spouse Nickname:
Spouse Work Telephone # Extension:
Spouse Mobile #
Spouse Email
Co-Owner (s) if other than
Spouse
Ownership Split (List name/ %= %=
%)
Ownership Split (List name/ %= %=
%)
Co-Owner (s) Home #
Co-Owner (s) Work #
Co-Owner Address
Disbursement Checks
Payable to:
Is property in a trust? Yes Trust Name:
No
Is property in a business Yes Business Name:
name? No
Emergency Contact Name
Emergency Contact #s
Home Owner Association
HOA Contact Name/Phone #
HOA Address
Home Insurance
Company/Agent/Phone
Number/Policy Number:
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Home Warranty Company
Company/Agent/Phone
Number/Policy Number:
Please complete the information about your property below– our property manager will
complete what you leave blank!
P R O P E RT Y I N F O R M AT I O N :
Address:
______________________________________________________Neighborhood/Subdivision_______________
HOA: _______________________
City, ST,____________________________________Zip________________Closest Cross
Streets:_____________________
UNIT INFORMATION:
Smoking: Yes No Notes:
_________________________________________________
Pets: Yes No Notes:
_________________________________________________
Section 8: Yes No
Utilities:
Are Utilities On: Yes No
Electric: Tenant Owner Electric Company: ___________________
Gas: Tenant Owner Gas Company: ______________________
W/S/T: Tenant Owner Water Company: ____________________
AMENITIES:
Bedrooms: ______ Main Level ______ Upper
Bathrooms: ______ Main Level ______ Upper ______ Basement
Year Built: ______
Square Ft.: ______
Type: ______ House ______ Duplex ______Apt. ______ Condo Other:
________________
Parking: ______ Garage ______Carport ______ Off Street
Cable TV: ______ Wired/Dish/Satellite: ______
Furnished: Yes No
Fireplace: Yes No
Fenced: Yes No
Patio/Deck: Patio Deck
Disposal Yes No
Dishwasher: Yes No
Microwave: Yes No
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Electric Heat: Yes No
Gas Heat: Yes No
Air Conditioning: Yes No #. Of Units: _______
Ceiling Fans: Yes No Where: _______________________________________
Fridge: Yes No
Range: Yes No Gas Electric
Shed/Storage: Yes No
Sprinklers: Yes No
OTHER:
PROPERTY FEATURES/EXTRAS:
Extra Rooms?
Flooring?
Architectural Features?
Furnishings Descriptions?
ADDITIONAL NOTES:
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Property Needs
KEYS: Arizona Property Management and Investments will need keys to begin caring for
your property.
Please advice Arizona Property Management and Investments how keys will be
provided for the property.
The property needs to be keyed with new locks. (Required if property was
occupied by previous tenants.)
I will mail the keys. (Please forward keys in padded envelope to 5723 West
Glendale Ave Glendale AZ 85301
The property is tenant occupied and I do not have keys to the property.
PROPERTY MAINTENANCE:
During vacancy, the owner is responsible for Landscape and Pool Maintenance
and the costs associated for these services.
Which party to the lease agreement is responsible for the followings maintenance
issues? Please complete the information below.
Landscape Maintenance:
Who is responsible for maintaining the landscape at your property?
Tenant Owner
Pool Maintenance:
Who is responsible for maintaining the pool at your property? Tenant
Owner
Pest Control:
Who is responsible for pest control at your property? Tenant
Owner
Other:
Tenant Owner
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NEW MANAGEMENT OWNER CHECKLIST
After completing the Management Agreement, please complete the following tasks. All documents
need to be returned to us in order for us to begin proper management of your property, Arizona
Property Management and Investments is not liable for any requested documents not provided:
Review and sign Management Policies document. Return to Arizona Property Management and
Investments.
Review and sign Minimum Property Standards document. Return to Arizona Property
Management and Investments. This document will help you review what is needed at the
property with your property manager.
Send keys to Arizona Property Management and Investments including 4 house keys to each
lock, 2 garage remotes, and any other pool/gate/door/community keys. Provide gate codes if
applicable. Please note, for each number of key that is not provided, Arizona Property
Management and Investments will make a duplicate at a cost of $5.00 per key. If no garage
door opener is provided, Arizona Property Management and Investments will provide at a cost
of $35.00 per each opener needed. If no keys are available, Arizona Property Management and
Investments will provide a rekey of the property at a charge of $80.00. If any of these services
are needed, please include a check of these fees with your keys.
Make sure to keep all Utilities on in owner’s name until rented. For summer months, the
cooling will be set at 84 degrees.
W-9 Form: Complete W-9 form, including Social Security (or EIN) and signature.
Contact your Home Owners Insurance Company and have Arizona Property Management and
Investments named as an additional insured. Have the Insurance Company mail or fax proof of
Insurance to our office. Fax number: 888-777-3711. Mailing address: 5723 west Glendale Ave,
Glendale AZ 85301.
Make sure that Arizona Property Management and Investments has 1 copy of the CCR’s, along
with the HOA name and phone number. (If we do not receive a copy of CCR’s from owner, we
will order from the HOA at the owner’s expense.)
County Assessor’s Office:
Owners are required to complete the Registration of Maricopa County Residential Rental
Property. This form can be completed on the Internet at
http://www.maricopa.gov/Assessor/Residential_Property_Form.aspx or mailed in to the
Assessor. Please forward a copy of the completed form to the office.
_____I would like Arizona Property Management and Investments to Register my property with
Maricopa County for a onetime charge of $50.00, Please make check payable to Arizona Property
Management and Investments.
_____I have provided a copy of my County Registration with my management agreement to Arizona
Property Management and Investments.
If the property is covered by a Home Warranty, please provide the Home Warranty papers.
Owner’s credit card information must also be on file to cover any service call charges.
If your property currently has a tenant:
1. Forward a copy of current lease to Arizona Property Management and Investments; if tenant
needs to be evicted we must receive an account balance for the tenant. Costs to evict are
$700.00 and please include check with other documents.
2. Forward a copy of tenant move in inspection and pictures to Arizona Property Management
and Investments.
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3. Forward tenant’s security deposit to Arizona Property Management and Investments.
City Business Licensing
If it is required that the owner of the property obtains a City Business License. You have the
option to do one of the items listed below:
_____ I would like Arizona Property Management and Investments to obtain my City Business
License and have included a copy of my Driver’s License and a check in the amount of $50.00 made
payable to Arizona Property Management and Investments for the initial license processing fee.
Additionally, I have included a check made payable to the appropriate city for the cost of the license.
_____ I have provided a copy of my City Business License with my management agreement to
Arizona Property Management and Investments.
Direct Deposit
Arizona Property Management & Investments offers direct deposit of Owner
Funds to your Owner’s account. By taking advantage of direct deposit, it will
eliminate the "loss of or delayed" check from the post office and will allow access
to your funds sooner.
This authorization is to remain in full force and effect until Arizona Property
Management & Investments has received written notification from me/us of its
termination in such time and in such manner as to afford Arizona Property
Management & Investments a reasonable opportunity to act on it.
Name(s) (please
print):_________________________________________________________________________________
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__________________________________________________________________
Signature Date
__________________________________________________________________
Signature Date
If the property is covered by a Home Warranty, the Home Owner’s credit card
information must also be on file to cover any service call charges.
MANAGEMENT POLICIES
Owner agrees to provide house, mail, pool, any other keys & garage remotes to the
property. Arizona Property Management and Investments will need to duplicate up to 4
keys at Owner expense if multiple copies are not provided. If the property was previously
managed by another company or occupied by previous tenants, APMI will need to rekey the
property at Owner expense to ensure the security of the property to future tenants. If the
property is brand new or previously owner occupied, keys may be mailed in a padded
envelope with Delivery Confirmation to our office at 5723 West Glendale Ave Glendale, AZ
85301.
Owner will provide a copy of homeowner’s insurance listing Arizona Property Management
and Investments as additionally insured.
Owner must provide current HOA information including HOA name, Manager Name, Mailing
Address, and Contact phone number. Owner must provide one copy of CC&Rs to APMI. If
APMI has to order a copy from the HOA, the owner will be billed $50 for the cost of that
service.
Owner will provide all leases and tenant information if the property is already rented. If
APMI has to extensively research the terms of the lease or determine the tenant
information, the Owner will be charged for the time involved. If APMI takes over
Management of a property with current tenants, a Property Inspection will be scheduled
immediately and billed to the owner at $45.00.
Owner will provide all tenant account balances for properties previously managed by either
the owner or another management company. This assists us in collecting the correct
payments from the tenant. If no information is provided, APMI will assume there are no
past due balances. Owner will notify APMI of any units that are on a voucher. Owner will
change the payment address for any Housing Assistance Program payments and redirect
HAP payments to APMI, 5723 West Glendale Ave Glendale, AZ 85301.
Owner understands that APMI cannot properly market the property until it is ready to
show. Owner also recognizes that APMI must receive payment upfront for services needed
at a vacant property. Owner may pay by check or credit card. Owners may choose to utilize
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the convenience of a reserve. Either way, funds must be available to meet the payables for
the property. A late fee of 1.5% will be assessed if invoices are not paid by the 15th of the
month. A penalty of $20 will be assessed if Manager has to call more than twice or issue
reminder notices for an invoice to be paid.
Utilities should be turned on in the owner’s name if the property is vacant. Owner should
list Property Manager as an Authorized person to turn off utility service. Per the Tenant-
Landlord Act, utilities may not be shut off in a tenant-occupied unit for any reason.
Owner will work with APMI to handle utilities that have not been switched to the Tenant’s
name. The Tenant will be charged for all utilities used during occupancy according to the
lease terms.
The property must be free of mold issues prior to marketing the rental.
All plumbing, A/C, heating, and garage door openers must be in good working order and
appliances must be clean. Appliances must be repaired or replaced immediately if they
break down.
The property must be completely clean and should meet Arizona Property Management and
Investments’
Minimum Property Standards.
Owner is responsible to ensure pools and spas meet all safety barrier requirements and all
city ordinances. Pool violations are the responsibility of owner and APMI is not liable for
maintenance or condition of your swimming pool.
Owner must complete the Notification of Arizona Residential Rental Property form for the
County Assessor’s office. This form must be competed and submitted by the owner to the
County. Arizona Property Management and Investments will assist the Owner in this
process by providing the parcel number to the owner if necessary.
If an owner has a key to the property, the owner is not permitted to enter the property
without legal notification to the tenant and APMI. The tenant must be notified using APMI’s
48 Hour Intent to Enter notice.
Arizona Property Management and Investments is not responsible for the discovery of
defects, either latent or observable, that may cause damage or present problems that
create safety concerns, and no warranties are expressed or implied that the home is free
of functional or mechanical defects.
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______________________________________________________________________
________________________
Owner’s Signature Date
______________________________________________________________________
________________________
Owner’s Signature Date
These standards are based on our experience and will ensure the property shows like it
should to potential tenants. Once we receive your management agreement and keys to the
property, we will complete a thorough property inspection and take pictures for
advertising. If there are issues with any of the following standards, your property manager
will make recommendations to rectify the situation. We are able to address any issue the
property may have and must receive payment prior to ordering work to begin.
EXTERIOR MAINTENANCE
The property must be free of debris, previous tenant belongings, and junk. Both the
exterior and interior must be clean and any junk must be removed prior to
advertising the property. In most cases, the house should have no furniture,
decorations, pictures, decorator elements, etc. Walls should be clean and bare, and
countertops should be clean and bare as well.
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Pools: Appropriate city codes must be met for pool security and the owner is
responsible to meet that requirement. Regular cleaning and chemical service must
be scheduled while the property is vacant. During vacancy, power must be on at the
property so the pool equipment is operational. Violations for green pools are the
responsibility of the Owner, and APMI assumes no liability or responsibility for your
pool or its upkeep. Arizona Property Management and Investments will assist you in
hiring a pool service company if needed. Costs of pool maintenance are the
responsibility of the Owner.
Garbage Receptacles: Should be empty and inside the fence. If full trash cans need
to be taken to the street, an additional charge will be assessed. Driveways should
be free of oil stains.
________________________________________________
_____________________________________________
INTERIOR MAINTENANCE
Interiors must be very clean and ready for tenant move-in. Potential tenants will not
rent a
property that is not properly cleaned. Our cleaning crews clean to our standard. We
are happy to
provide you a cleaning checklist if you wish to clean the property prior to our
management. The
property must be odor-free. If the property has been vacant for several months, it
will likely need a
mild cleaning to remove dust, dead bugs, etc.
Carpets: Must be shampooed and appear clean. Carpets must be vacuumed, stain-
free, odor-free, and properly stretched. Floors should be in good condition and free
of dirt, spots, and dust.
Doors and Windows: All door locks and window locks must function properly.
Window screens
should be free of holes and fit properly. Door stops are recommended for every
interior door at the
property. All doors should be present and operational. Window coverings (basic
blinds are fine)
are strongly recommended to discourage tenants from mounting their own window
coverings.
Window coverings must be clean, and work properly (i.e. rods, drawstrings, wands,
and slats).
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Air filters and furnace filters must be new or clean and free of dust and lint so they
operate
properly. Air conditioning and heating must be operational. Electrical outlets,
lighting, and fans
should work properly. All outlet covers and switch covers must be installed.
Appliances: Must be fully operational and clean on both the outside and inside of
the appliance
(i.e. microwave, refrigerator, washer, dryer).
Kitchen and bathroom fixtures should not leak or drip. Toilets must flush and sinks
must drain.
Walls, ceilings, and baseboards must appear nice and clean. Neutral colors are
recommended.
Tiny holes should be filled in and painted to blend in with the rest of the walls. Any
repair larger
than 1” x 1” should be properly repaired with texture and painted to match exactly.
If the wall
appears spotted from these repairs, it should be fully painted from corner to corner.
Walls should
be free of pictures, decorations etc.
At least one remote must be provided for properties with an automatic garage door.
If a remote is
not provided, the owner will be billed for a replacement when the tenant moves in.
Owner will provide pest control within the first 30 days of occupancy if needed.
________________________________________________
_____________________________________________
Municipal Rental Sales Tax (see chart for rates – January 2009)
The city which you are to pay taxes to will be where water services are purchased from.
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Request for Taxpayer
W-9
Completed form should be
Form given to the requesting
department or the
Rev. May 2007
Identification Number and Certification department you are
currently doing business
Name ( List legal name, if joint names, list first & circle the name of the person whose TIN you enter in Part I-See Specific Instruction on page 2)
Please print or type
□ □ □ □
Legal the
Check Address:
appropriate box:
number, street, and Individual/Sole
apt. or suite no. proprietor Remittance Address: Partnership
Corporation Other number, street,
if different from legal address
and apt. or suite no.
CA 019013
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not
been notified by the Internal Revenue Services (IRS) that I am subject to backup withholding as a result of a
failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup
Sign
Here
Authorized Signature ► Date ►
withholding, and
Certification instructions: You must cross out item 2 above if you have been notified by the IRS that you are
currently subject to backup withholding because you have failed to report all interest and dividends on your tax
return. For real estate transactions, item 2 does not apply.
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Optional Items
Please initial next to items that apply to your property, total it and
provide a check payable to Arizona Property Management and
Investments at 5723 W Glendale Ave Glendale, AZ 85301.
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Initi One time Charges Cost
al
Register my property with Maricopa $50
County
Apply for City Business License $50
Actual Cost of the license for the city $50
Rekeyed my front door $80
Make 4 copies of the house key $20
Provide 2 Remote Control garage door $70
openers
Obtain 1 copy of the CCR’s from my HOA $50
Evict my Current Tenants Including Legal $700
Fees
Total
___________________________________________ ___________________________________________
Owners Authorization Date Owners Authorization
Date
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