Technical Brief - How To Create A Profit and Loss Statement in QlikView

HOW TO CREATE A P&L
STATEMENT
QlikView Technical Brief
July 2012
QlikView 11
Contents
How to Create a Profit and Loss Stateent ! 2

"ntroduction
"n this docuent# the ste$s to create a Profit and Loss %P&L' stateent
usin( QlikView 11 will )e outlined* +hat is a P&L stateent, - P&L
stateent easures a co$any.s sales and e/$enses durin( a selected
$eriod of tie* "t allows the co$any to deterine if they ha0e ade
oney or lost oney durin( a selected tiefrae* The P&L stateent
dis$lays cate(ories for sales and e/$enses1 net sales# cost of (oods
sold# (ross ar(in# o$eratin( e/$enses# o$eratin( incoe and net $rofit
or net incoe* - co$any can use a P&L to 0iew how their re0enue is
transfored into the net incoe* The key thin( to note a)out a P&L
stateent is that it re$resents a $eriod of tie*
SUPPORTING MATERIALS
3 QVW. - QV+ titled How to Create
a Profit and Loss Stateent*40w
was created illustratin( the final
P&L stateent that was created
usin( the ste$s outlined in this
docuent
3 Video. - short 0ideo is also
a0aila)le $ro0idin( a 4uick look at
the ste$s outlined in this docuent
Set the Scene
Co$any -BC wants to )e a)le to see their $rofit and loss in one chart for 0arious tiefraes*
They ha0e the P&L headin(s they would like to use in an 5/cel s$readsheet )ut need to
deterine how they can translate that and their financial data into a QlikView chart that looks like
this1
FUNCTIONS, FEATURES AND TRICKS USED
To create the P&L stateent in QlikView# the followin( QlikView functions# features and6or tricks
were used1
7se of P&L headin(s fro 5/cel s$readsheets
"nter0al8atch stateent
8T9 %onth:to:date' and ;T9 %year:to:date' analysis
This a$$lication assues that the current date is 9ece)er 1<# 2011*
How to Create a Profit and Loss Stateent ! =
9ata 8odel
Before )e(innin(# let.s take a look at the data odel and how we loaded the P&L headin(s
Co$any -BC wants to use in the P&L stateent* Below is an illustration of the data odel
created* The QV+ %link to QVW' can also )e o$ened to 0iew the data odel*
How to Create a Profit and Loss Stateent ! >
TABLES
-ccount8aster : stores the 0arious financial accounts
-ccountBalance ? stores the transactions ade a(ainst the accounts
8onth ? inline ta)le that stores the onth for the financial $eriods
5/ecProfitLoss ? stores the P&L headin(s to )e used in the P&L stateent as well as fla(s
to indicate s$aces %)lank rows' and calculation rows
"nter0al8atch ? stores the re$ortin( code which corres$onds to the P&L start and end for
each row in the P&L stateent
Syn 1 Ta)le ? this synthetic ta)le is ok in this data odel* "t was created as a result of the
inter0alatch used in the scri$t* This ta)le stores the start and end for the rows dis$layed in
the P&L re$ort*
Scri$t
@or the ost $art the scri$t used to create the data odel is strai(ht:forward )ut to add the $rofit
and loss data was a little trickier* "t in0ol0ed usin( the "nter0al8atch stateent* "llustrated )elow
is how the P&L data was added to the data odel*
1* Load the -ccount8aster ta)le
How to Create a Profit and Loss Stateent ! A
//Load AccountMaster Excel spreadsheet
AccountMaster:
LOAD
[Account Number] & '_' & [Business nit] & '_' & !ubsidiar" as AccountMaster#e"$
[Business nit]$
!ubsidiar"$
[Account %escription]$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
*'+M $(vPath)AccountMaster,xls
-bi..$ embedded labels$ table is !heet/012
AccountMaster:
LOAD
[Business nit]$
!ubsidiar"$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
AccountMaster:
LOAD
[Business nit]$
!ubsidiar"$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
AccountMaster:
LOAD
[Business nit]$
!ubsidiar"$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
AccountMaster:
LOAD
[Business nit]$
!ubsidiar"$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
AccountMaster:
LOAD
[Business nit]$
!ubsidiar"$
[Account Number]$
[Account &"pe]$
['eportin( )ode]
2* Load the -ccountBalance ta)le
2* The Profit and Loss re$ortin( data was then loaded
P&L headin(s that are to )e indented were done so )y usin( an if stateent in the scri$t
)y addin( > s$aces )efore the headin(*
=* The final ste$ was to $erfor the "nter0al8atch in order to indicate a start and sto$ $oint
for calculatin( the 0arious P&L cate(ories
This ste$ is what created the synthetic key )ut what it also $ro0ided was the forat as to
how the rows in the P&L stateent should )e added and dis$layed* Here is how the P&L
forat was set u$ in 5/cel1
How to Create a Profit and Loss Stateent ! <
//Load AccountBalance spreadsheet
AccountBalance:
LOAD
3ear as [*iscal 3ear]$
4eriod$
%ate-Ma5edate-3ear$ 4eriod11 as Month3ear$
Month-Ma5edate-3ear$ 4eriod11 as Month$
[Led(er &"pe]$
Amount$
[Bud(et Amount]
*'+M $(vPath)AccountBalance,xls
//Load pro.it and loss spreadsheets
Exec4ro.itLoss:
LOAD
[Exec 4&L Le6el]$
i.-[Exec 4&L )alculation]78'c'$ ' '&[Exec 4&L 9eadin(]$ [Exec 4&L 9eadin(]1 as
[Exec 4&L 9eadin(]$
[Exec 4&L )alculation]$
Exec4L!tart$
Exec4LEnd
*'+M $(vPath)Exec4ro.itLoss,xls
i.-[Exec 4&L )alculation]78'c'$ ' '&[Exec 4&L 9eadin(]$ [Exec 4&L 9eadin(]1
:nter6alMatch:
:N&E';ALMA&)9 -['eportin( )ode]1 LOAD
Exec4L!tart$
Exec4LEnd
'E!:%EN& Exec4ro.itLoss2
The 5/ec P&L Le0el field stores a Bs. to fla( rows that should )e )lank* Note
+hen this is a Bs.# there are s$aces in the 5/ec P&L Calculation colun
The 5/ec P&L Calculation field stores a Bc. if a calculation %su of rows' needs to
)e $erfored
Let.s take a closer look at what is ha$$enin( here*
C5T S-L5S is a su of Dross Sales# Sales Eeturn# Fff "n0oice 9iscounts and
Sales Prootions
TFT-L CFST F@ S-L5S is a su of Cost of Sales# +arehousin( and @rei(ht &
9eli0ery
DEFSS 8-ED"C is the su of C5T S-L5S and TFT-L CFST F@ S-L5S %or
C5T S-L5S inus TFT-L CFST F@ S-L5S'
TFT-L FP5E-T"CD 5GP5CS5S is the su of Sellin( 5/$enses and Deneral &
-dinistrati0e
FP5E-T"CD "CCF85 is the DEFSS 8-ED"C inus the TFT-L FP5E-T"CD
5GP5CS5S
C5T "CCF85 %LFSS' is the FP5E-T"CD "CCF85 inus the Con:F$eratin(
How to Create a Profit and Loss Stateent ! H
5/$enses
How to Create a Profit and Loss Stateent ! I
"n the 5/cel file )elow# see how the 5/ecPLStart and 5/ecPL5nd fields work to define the
forat and calculations of the P&L stateent*
Cow the data odel is created and the creation of the P&L stateent can )e(in*
Ste$s to Create P&L Stateent
Cow that the data odel is co$lete# the P&L stateent can )e created* There were a few
0aria)les created to aid in creatin( the P&L stateent* They are1
1* !"TD"e#$1 Ja/%K@iscal ;earL'
This stores the a/iu fiscal year %$ossi)le or selected'
2* !M#%"TDMo&t'1 J8onth%a/%8onth;ear''
This stores the a/iu fiscal onth %$ossi)le or selected'
Cow let.s )e(in to create the P&L chart1
1* Create list )o/es for Fiscal Year and Month
2* Create a strai(ht ta)le with the 9iension Exec P&L Heading* Check the Suppress
When Value Is ull check)o/
2* "n the $ro$erties for the Exec P&L Heading diension# add the e/$ression )elow to the
Te/t @orat $ro$erty* This will )old the P&L headin(s in the chart
<i.-[Exec 4&L )alculation]<'c'$'7B8'1
=* -dd the se0en 5/$ressions that are to )e dis$layed in the P&L stateent1
a* -ctual %5/$ression M1'
)* Bud(et %5/$ression M2'
c* Variance %5/$ression M2'
d* 5$ty colun %5/$ression M='
e* -ctual 8T9 %5/$ression M>'
f* Bud(et 8T9 %5/$ression MA'
(* Variance 8T9 %5/$ression M<'
A(t)#* +E%,$e--io& ./0
9is$lays the a/iu ;T9 aount if no onth selections are ade and the onth
aount# of the a/iu year# if onth selections are ade* @or e/a$le# if no
selections are ade# the 2011 -ctual 0alues will )e dis$layed as of 9ec 2011 since the
assued current date is 1261<62011* "f @e) is selected# then the -ctual 0alues dis$layed
will )e for @e) 2011*
La)el <vYTDYear&chr-/=1&'Actual'

7se 0aria)le !Y"#Year to
dis$lay the a/ fiscal year
in the colun headin(
9efinition i.-[Exec 4&L Le6el] < 's'$ ''$
!um->7[*iscal 3ear]<>$(vYTDYear)? 8?
[Amount]11

"f the Exec P&L Le!el is
Bs.# then dis$lay a s$ace#
this will )e a )lank row*
Ftherwise dis$lay the su
of $%ount for the a/
fiscal year
Te/t @orat <i.-[Exec 4&L )alculation] < 'c'$
'7B8'1
This will )old the rows that
are calculations
Total 8ode Set to1 Co Totals To $re0ent QlikView fro
totally the entire colun
B)d1et +E%,$e--io& .20
9is$lays the a/iu ;T9 )ud(et aount if no onth selections are ade and the
onth aount# of the a/iu year# if onth selections are ade* @or e/a$le# if no
selections are ade# the 2011 Bud(et 0alues will )e dis$layed as of 9ec 2011 since the
assued current date is 1261<62011* "f @e) is selected# then the Bud(et 0alues dis$layed
will )e for @e) 2011*
La)el <vYTDYear&chr-/=1&'Bud(et'

7se 0aria)le !Y"#Year to
9efinition i.-[Exec 4&L Le6el] <
's'$''$!um->7[*iscal 3ear]<>$
(vYTDYear)? 8? [Bud(et Amount]11
"f the Exec P&L Le!el is
Bs.# then dis$lay a s$ace#
of &udget $%ount for the
a/ fiscal year
'7B8'1
are calculations
V#$i#&(e +E%,$e--io& .30
9is$lays the ;T9 0ariance $ercenta(e )etween the actual aount and the )ud(et
aount if no onth selections are ade and the onth 0ariance# of the a/iu year# if
onth selections are ade* @or e/a$le# if no selections are ade# the 2011 Variance
N will )e dis$layed as of 9ec 2011 since the assued current date is 1261<62011* "f @e)
is selected# then the Variance $ercenta(e dis$layed will )e for @e) 2011*
La)el <vYTDYear&chr-/=1&' ;ariance @' 7se 0aria)le !Y"#Year to
9efinition i.-[Exec 4&L Le6el] < 's'$''$
-i.-[Exec 4&L Le6el] < 's'$
''$!um->7[*iscal 3ear]<>$
(vYTDYear)? 8? [Amount]11
A
i.-[Exec 4&L Le6el] < 's'$''$
!um->7[*iscal 3ear]<>$(vYTDYear)?
8? [Bud(et Amount]111
/
.abs-i.-[Exec 4&L Le6el] < 's'$''$
!um->7[*iscal 3ear]<>$(vYTDYear)?
8? [Bud(et Amount]1111
"f the Exec P&L Le!el is Bs.#
then dis$lay a s$ace# this
will )e a )lank row*
Ftherwise dis$lay the
Variance ' for the a/
fiscal year
Te/t Color <i.---i.-[Exec 4&L Le6el] <
's'$''$!um->7[*iscal 3ear]<>$
(vYTDYear)? 8? [Amount]11
A
i.-[Exec 4&L Le6el] <
's'$''$!um->7[*iscal 3ear]<>$
/
.abs-i.-[Exec 4&L Le6el] <
's'$''$!um->7[*iscal 3ear]<>$
7<=$ Li(ht'ed-11
"f Variance "s less than or
e4ual to 0# then dis$lay the
0ariance in red
How to Create a Profit and Loss Stateent ! 1=
'7B8'1
are calculations
E4,t5 (o*)4& +E%,$e--io& .60
To se$arate the ;T9 fro the 8T9# a )lank colun was added*
La)el - s$ace
9efinition - s$ace
Back(round
Color
<'BB-CDE$CDE$CDE1 Chan(e the )ack(round
color to that of the colun
headin(s
Te/t Color <'BB-CDE$CDE$CDE1 Chan(e the te/t color of
this )lank colun to that of
the )ack(round
How to Create a Profit and Loss Stateent ! 1>
A(t)#* MTD +E%,$e--io& .70
9is$lays the 8T9 aount for the a/iu $ossi)le onth year or a/iu onth year
selected* @or e/a$le# if no selections are ade# the 9ec 2011 -ctual 8T9 0alues will
)e dis$layed for 9ec 2011 since the assued current date is 1261<62011* "f @e) is
selected# then the 8T9 0alues for @e) 2011 will )e dis$layed* "f @e)# 8ar and -$r are
selected# then the 8T9 0alues for -$r 2011 will )e dis$layed since it is the a/iu
onth year 0alue*
La)el <vMaxYTDMonth&' '&vYTDYear&chr-/=1&
'Actual M&%'
7se 0aria)les
!MaxY"#Month and
!Y"#Year to dis$lay the
a/ fiscal onth and year
9efinition i.-[Exec 4&L 9eadin(] 78 null-1$
i.-[Exec 4&L Le6el] < 's'$''$
sum->7 [*iscal 3ear]<>$(vYTDYear)?$
Month<>$(vMaxYTDMonth)? 8?
[Amount]1
11
"f the Exec P&L Heading is
not null then check to see if
Exec P&L Le!el is Bs.* "f it
is# then dis$lay a s$ace#
of the $%ount for the a/
fiscal onth and year
'7B8'1
are calculations
How to Create a Profit and Loss Stateent ! 1A
B)d1et MTD +E%,$e--io& .80
9is$lays the 8T9 )ud(et aount for the a/iu $ossi)le onth year or a/iu
onth year selected* @or e/a$le# if no selections are ade# the 9ec 2011 Bud(et 8T9
0alues will )e dis$layed for 9ec 2011 since the assued current date is 1261<62011* "f
@e) is selected# then the 8T9 )ud(et 0alues for @e) 2011 will )e dis$layed* "f @e)# 8ar
and -$r are selected# then the 8T9 )ud(et 0alues for -$r 2011 will )e dis$layed since it
is the a/iu onth year 0alue selected*
'Bud(et M&%'
7se 0aria)les
!MaxY"#Month and
i.-[Exec 4&L Le6el] < 's'$''$
Month<>$(vMaxYTDMonth)? 8? [Bud(et
Amount]1
11
of the &udget $%ount for
the a/ fiscal onth and
year
'7B8'1
are calculations
How to Create a Profit and Loss Stateent ! 1<
V#$i#&(e MTD +E%,$e--io& .90
9is$lays the 8T9 0ariance $ercenta(e )etween the actual 8T9 aount and the )ud(et
8T9 aount* @or e/a$le# if no selections are ade# the 9ec 2011 Variance N will )e
dis$layed as of 9ec 2011 since the assued current date is 1261<62011* "f @e) is
selected# then the 8T9 Variance $ercenta(e dis$layed will )e for @e) 2011*
'M&% ;ariance @'
7se 0aria)les
!MaxY"#Month and
i.-[Exec 4&L Le6el] < 's'$''$
-i.-[Exec 4&L 9eadin(] 78 null-1$
i.-[Exec 4&L Le6el] < 's'$''$
[Amount]1
11
A
i.-[Exec 4&L 9eadin(] 78 null-1$
i.-[Exec 4&L Le6el] < 's'$''$
Amount]1
11
1/
.abs-
i.-[Exec 4&L 9eadin(] 78 null-1$
i.-[Exec 4&L Le6el] < 's'$''$
Amount]1
11111
of the Variance ' for the
How to Create a Profit and Loss Stateent ! 1H
Te/t Color <i.-i.-[Exec 4&L 9eadin(] 78
null-1$i.-[Exec 4&L Le6el] <
's'$''$
-i.-[Exec 4&L 9eadin(] 78
's'$''$
[Amount]1
11
A
i.-[Exec 4&L 9eadin(] 78
's'$''$
Amount]1
11
1/
.abs-
i.-[Exec 4&L 9eadin(] 78
's'$''$
Amount]1
11
1
11
7<=$ Li(ht'ed-11
"f the 8T9 Variance is less
than or e4ual to 0 then
dis$lay the 0ariance in red
'7B8'1
are calculations
How to Create a Profit and Loss Stateent ! 1I
>* Cow the key to ensurin( that the P&L headin(s dis$lay in the correct order is to sort the
chart )y the P&L Headin( field )y the Fri(inal Load Frder*
A* Fn the Presentation ta) of the chart $ro$erties# check the +ra$ Header Te/t check )o/ in
the 8ultiline Settin(s and set the Header Hei(ht to 2 to create taller headers
<* Fn the Cu)er ta) in the chart $ro$erties
a* @orat the actual and )ud(et e/$ressions %1
st
# 2
nd
# >
th
and A
th
e/$ression' as
8oney with this forat $attern1 OM#MM0P%OM#MM0'
)* @orat the 0ariance e/$ressions %2
rd
and <
th
e/$ression' as @i/ed to with 1
decial $lace and check the Show in Percent %N' check)o/
-t this $oint# the P&L stateent is co$lete* -dditional desi(n chan(es to the chart can )e
ade if desired*
-dditional Thin(s to Consider
-dditional analysis that can )e added to the P&L stateent includes e/$ressions dis$layin( the
$re0ious year actuals and the $re0ious year.s onth:to:date actuals* Here are the details for
creatin( these e/$ressions*
P$e!io)- "e#$ A(t)#*
9is$lays the ;T9 aount for the $re0ious year*
La)el <$(=vYTDYear-1)&chr-/=1&' Actual' Su)tract 1 fro the
!Y"#Year 0aria)le to
dis$lay the $re0ious fiscal
year in the colun headin(
i.-[Exec 4&L Le6el] < 's'$''$
sum->7 [*iscal 3ear]<>$(=vYTDYear-
1)?8? [Amount]1
11

"f the Exec P&L Le!el is Bs.#
then dis$lay a s$ace# this
will )e a )lank row*
of $%ount for the $re0ious
fiscal year
Te/t @orat <i.-[Exec 4&L )alculation]<'c'$
'7B8'1
are calculations
How to Create a Profit and Loss Stateent ! 2=
P$e!io)- "e#$ MTD A(t)#*
9is$lays the 8T9 aount for $re0ious year*
La)el <vMaxYTDMonth&' '&$(=vYTDYear-1)
&chr-/=1&
'Actual M&%'
7se the !MaxY"#Month
0aria)le and su)tract 1
fro the !Y"#Year
0aria)le to dis$lay the
$re0ious fiscal onth and
year in the colun headin(
i.-[Exec 4&L Le6el] < 's'$''$
sum->7 [*iscal 3ear]<>$(=vYTDYear-
1)?$ Month<>$(vMaxYTDMonth)? 8?
[Amount]1
11
of the M"# $%ount for the
$re0ious year
Te/t @orat <i.-[Exec 4&L )alculation]<'c'$
'7B8'1
are calculations
Suary
"n this technical )rief# the ste$s to create a P&L stateent in QlikView 11 were outlined with a
focus on creatin( the 5/ecProfitLoss ta)le that stores the P&L headers and desi(nin( the chart
so that the P&L is foratted siilar to what you would find in a P&L re$ort* The )eauty of doin(
this in QlikView is the a)ility for the user to select the tiefrae they would like to see in the P&L
stateent and instantaneously see the 0alues*
How to Create a Profit and Loss Stateent ! 2>
Eeferences
Below are su$$ortin( aterials that ay )e hel$ful1
QV+ : How to Create a Profit and Loss Stateent*40w
Video : How to Create a Profit and Loss Stateent
www*4lik0iiew*co
How to Create a Profit and Loss Stateent ! 2A
Q 2012 QlikTech "nternational -B* -ll ri(hts reser0ed* QlikTech# QlikView# Qlik# Q# Si$lifyin( -nalysis for 50eryone# Power of Si$licity# Cew Eules# The 7ncontrolla)le Sile and other QlikTech
$roducts and ser0ices as well as their res$ecti0e lo(os are tradearks or re(istered tradearks of QlikTech "nternational -B* -ll other co$any naes# $roducts and ser0ices used herein are tradearks
or re(istered tradearks of their res$ecti0e owners* The inforation $u)lished herein is su)Rect to chan(e without notice* This $u)lication is for inforational $ur$oses only# without re$resentation or
warranty of any kind# and QlikTech shall not )e lia)le for errors or oissions with res$ect to this $u)lication* The only warranties for QlikTech $roducts and ser0ices are those that are set forth in the
e/$ress warranty stateents acco$anyin( such $roducts and ser0ices# if any* Cothin( herein should )e construed as constitutin( any additional warranty*

Technical Brief - How To Create A Profit and Loss Statement in QlikView

Enviado por

Dados do documento

Título original

Direitos autorais

Formatos disponíveis

Compartilhar este documento

Compartilhar ou incorporar documento

Opções de compartilhamento

Você considera este documento útil?

Este conteúdo é inapropriado?

Direitos autorais:

Formatos disponíveis

Technical Brief - How To Create A Profit and Loss Statement in QlikView

Enviado por

Direitos autorais:

Formatos disponíveis

HOW TO CREATE A P&L

Você também pode gostar