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SAP AG 2004
E-Recruiting System Architecture
Contents:
Functional system architecture
Technical architecture
Integration
With other systems
In internal/external career
pages
With external service
proviers
Fronten
!anguages
A""E#$I% II
SAP AG HR316 11-1
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SAP AG 2004
E-Recruiting System Architecture: &nit '()ectives
A*ter completing this unit+ you ,ill (e a(le to:
Explain the E-Recruiting system architecture
Explain the technical architecture
Explain the integration an stanalone scenario
SAP AG HR316 11-2
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SAP AG 2004
E-Recruiting System Architecture
- Course 'vervie,
. "rouct 'vervie,
/ Re0uisition 1anagement
2 Aministration o* Application "rocesses
3 Application 1anagement
4 Talent Relationship 1anagement 5TR16
7 Reporting in SA" E-Recruiting
8 Technical Settings an 9asic Settings
: Roles an Authori;ations in SA" E-Recruiting
Appenix - Recruitment versus E-Recruiting
Appenix . E-Recruiting System Architecture
SAP AG HR316 11-3
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SAP AG 2004
E-Recruiting System Architecture: Company
Scenario
<ou are an in*ormation technology employee at the
Training International company= <our tas>s inclue
planning an implementing the technical installation
an con*iguration o* E-Recruiting in your system
lanscape=
SAP AG HR316 11-4
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SAP AG 2004
Functional System Architecture o* SA" E-Recruiting
E-
Recruiting
?o(
9oars
External
Career
"ages
?o(
Agencies
Internal
Career
"age
ER" 9ac>en
Non-SAP
SAP SAP
#on-ER"
Systems
Other Tools
Back Office
Fire,all
E-Recruiting can be operated either as a standalone application ith de!ined inter!aces or together
ith a HR s"ste# $ERP2%%4& on one instance'
See also(
SAP )ote *1*+%2( ,nstalling ERE-R.,/ 3%%
SAP )ote *1*+%3( Enhance#ent to the SAP )et0ea1er %4 ERE-R.,/ 3%% .pgrade
SAP AG HR316 11-2
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SAP AG 2004
Functional System Architecture: Stanalone
'peration
Internet $1@ Intranet
External User
(We
Bro!ser"
S#TP
(E-#ail"
E-
$ecr%itin&
TRE% TRE%
$9 $9
RFC
ATT"5S6
ABate/"roxy
Bate,ay
Fire,all
S1T"
5E-1ail6
System
Aministrator
5SA" B&I6
Internal &ser
59ro,ser C SS'
optional6
HTTP(S)
SA" AR SA" AR
or or ER" ER"
.DD2 .DD2
RFC/ALE
SAP AG HR316 11-6
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SAP AG 2004
Technical Architecture
Retrieval an Retrieval an
Classi*ication Classi*ication
5TRE%6 5TRE%6
Inex Inex
WAS
$9 $9
E-Recruiting
E"R' 9usiness "artner
Techni0ues:
"resentation level: 9usiness Server "ages 59S"6+ AT1!+ AT1!9+
?avaScript
9usiness logic: A9A"/''+ 9usiness "artner+ E"R'
,n 3PR4 $3noledge Pro1ider&5 all re6uisition5 posting5 and candidate in!or#ation is stored in
789 !or#at' /he latter is co#piled !ro# in!ot"pes5 tables5 and attach#ents'
SAP AG HR316 11-*
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SAP AG 2004
Technical Architecture: Role o* Iniviual
Components
WAS 4=.D 5.=D6 or WAS 4=2D 5/=D/ER".DD26
9asis
A9A
E-Recruiting
9S": E-Recruiting - "resentation layer 5user inter*aces6
A9A"/'': E-Recruiting - 9usiness !ogic
&ser management: Authori;ation ata *or all users
E"R': Storage an retrieval o* all re0uisition+ posting+ an caniate
in*ormation in %1! *ormatF the latter are compile *rom in*otypes+
ta(les+ an attachments
In*otypes: Storage o* re0uisition+ posting+ application+ an caniate
in*ormation
9usiness partner: Storage o* name an aress ata *or all >no,n
users 5incluing caniates6
TRE%
Inexing o* all E"R' ocuments
Storage o* inex on o,n *ile server
Facilitating the search *or E"R' ocuments on the (asis o* these inexes
SAP AG HR316 11-+
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SAP AG 2004
Integration ,ith 'ther Systems: 5SA"6 AR System 5I6
'rgani;ational structure an master ata
Boals:
&ploa the organi;ational structure to attach to re0uisitions
&ploa employees as internal caniates
$isplay in*ormation a(out organi;ational units+ )o(s+ an
positions
Type:
In(oun A!E inter*ace *rom 5SA"6 AR
Initial an elta uploa
/he !olloing in!or#ation is trans!erred(
E#plo"ees $in!ot"pes %%%%5 %%%15 %%%25 and %1%2&
48 ob:ects $in!ot"pe 1%%%&( 4rgani;ational units $4&5 :obs $-&5 positions $S&5 and persons $P&
48 lin<s $in!ot"pe 1%%1&( A%%35 A%%25 A%%*5 A%%+5 A%125 =%%25 =%%35 =%%*5 =%%+5 =%12
An R>- :u#p $Re#ote >unction -all& to the connected HR s"ste# is used to read #ore
in!or#ation(
?escriptions o! organi;ational units5 :obs5 and positions
@ou can use -usto#i;ing to control hich in!or#ation is to be output in the rele1ant data
o1er1ies
Search !or 1acant positions
Customizing: SAP E-Recruiting Technical Settings SAP ERP Central Component (ECC)
Integration Set Up Integration with SAP rganizational !anagement
SAP AG HR316 11-A
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SAP AG 2004
Integration ,ith 'ther Systems: 5SA"6 AR System 5II6
Trans*er o* ata *or all success*ul caniates to 1aster $ata
5ma>ing caniates that are to (e hire >no,n in the AR system6
&sing RFC
Trans*er o* -3 *iels in total+ assuming these *iels ,ere all *ille in
E-Recruiting
Call (ac> to E-Recruiting system 5using RFC6 to convert external
caniates to internal caniates
Availa(le in all supporte AR releases
5see Implementation Buie *or SA" AR6
/he !olloing in!or#ation $i! a1ailable in E-Recruiting& is trans!erred to the HR s"ste#(
>irst na#e5 initials5 last na#e
Gender
?ate o! birth
-orrespondence language
Address $street5 cit"5 postcode5 region5 countr"&
Hiring date
4rgani;ational unit
Position
Personnel nu#ber $!or internal candidates&
,ndi1idual steps hen hiring the candidate(
/rans!er is triggered b" an acti1it" in SAP E-Recruiting
-all transaction PA4+ in the SAP HR s"ste# to hire the candidate
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SAP AG 2004
Integration ,ith 'ther Systems: 5SA"6 AR System
5III6
Guali*ications catalog
E-Recruiting can use the same catalog as the AR (ac>en
system= Ao,ever+ the *ollo,ing must (e ta>en into account:
The catalog *or AR purposes is i**erent *rom the catalog *or
recruitment purposes
The catalog *or internal caniates is i**erent *rom the
catalog *or external caniates 5*or example+ in the areas o*
openness an terminology6
Customers o*ten are not provie ,ith a consoliate catalog
in all glo(al AR systems
The catalog is o*ten not maintaine
In SA" E-Recruiting+ customers can vie, the 0uali*ications
catalog *rom the (ac>en AR/ER" system 5su(set relation6
/he entire 6uali!ications catalog !or the HR s"ste# can be trans!erred to E-Recruiting using A9E'
@ou can use -usto#i;ing to restrict the 1ie o! the 6uali!ications catalog' /his 1ie can onl" be
#aintained at the 6uali!ication group le1el' =" #aintaining this B!ilterB5 the 6uali!ication groups
stored there $ith the associated 6uali!ications& are not 1isible !or either internal or eCternal
candidates and cannot be #aintained in the re6uisition or candidate pro!ile'
,! E-Recruiting is operated together ith HR on one instance $possible as o! ERP2%%4&5 the sa#e
6uali!ications catalog applies !or both s"ste#s' A 1ie o! the 6uali!ications catalog can still be
de!ined in E-Recruiting in this case' Again5 the 1ie can be restricted onl" to the 6uali!ication group
le1el'
/he training catalog is currentl" not supported'
SAP AG HR316 11-11
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SAP AG 2004
Integration ,ith 'ther Systems: ER" Systems
FI/C'
FI/C' *unctions can (e use inepenently o* E-Recruiting ata+
although a cost center can (e entere 5*ree text6 in the re0uisition=
#o input chec>s are per*orme in the stanar system=
Cost reporting can (e create in 9W on the (asis o* the cost
center maintaine in the re0uisition
9W
Supporte as o* /=D
>or a list o! the =0 6ueries in the standard s"ste# and their descriptions5 see the BReporting in SAP
E-RecruitingB unit'
SAP AG HR316 11-12
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SAP AG 2004
Integration ,ith 'ther Systems: 9ac>-'**ice
Systems
Integration o* e-mails
E-mails can (e sent irectly using WAS an can (e receive an
aministrate using external e-mail so*t,are
Resume scanning an 'CR so*t,are
Re0uires thir-party so*t,are
Scanne resumes can (e uploae to the system as attachments
Hirus scanner
Re0uires thir-party so*t,are
Integrate using 9usiness A-In 59AI6 ,hen uploaing
attachments
Integration o* ,or processing an "$F
Can isplay+ print+ an o,nloa ata overvie,s in "$F *ormat
Can uploa attache ocuments 5*or example+ contracts in Wor
or "$F *ormat6 an sen (y e-mail
SAP AG HR316 11-13
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SAP AG 2004
Integration in Internal or External Career "ages
Internal career page
Intranet integration (y em(eing &R!s
&nregistere search *or )o(s
Registration
Apply *or )o(s using re*erence coe
&p*ront registration o* internal caniates is possi(le 5epening
on company policy6
SS' possi(le 5epening on company policy6
Application groups
External career page
Similar to internal career page+ (ut ,ithout up*ront registration or
SS'
Application groups
/he e#plo"ee #aster data is nor#all" trans!erred be!ore the internal go-li1e !ro# the HR s"ste# to
E-Recruiting using A9E' ,n this a"5 e#plo"ees do not need to register eCplicitl" in E-Recruiting'
SAP AG HR316 11-14
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SAP AG 2004
Integration ,ith External Service "roviers
?o( (oars an )o( (oar aggregators
Stanar pu(lisher *or sening e-mails ,ith posting in*ormation to )o(
(oars 5*or example+ in 5AR-6%1! *ormat6
Resume processing an applicant screening service proviers
System can receive caniate ata using an RFC inter*ace *rom an
external system
&ser inter*ace that external service proviers can use to enter caniate
ata an resumes into SA" E-Recruiting
9ac>groun chec> service proviers
Can (e supporte using activity management an ,or>*lo, 5re0uires
corresponing ,or>*lo, con*iguration6
Appraisal service proviers
Can (e supporte using activity management+ corresponence+ an
0uestionnaires 5re0uires corresponing ,or>*lo, con*iguration6
,! :ob postings are to be !orarded to :ob boards5 then "ou #ust adapt the so-called BpublisherB'
SAP AG HR316 11-12
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SAP AG 2004
Fronten
Internet (ro,ser
Re0uire *or access (y recruiters+ managers+ an caniates
System access using &R! 5parameter *or language+ client+ an
style sheet6
SS' *or access (y employee/recruiter is possi(le (ut not re0uire
ATT" / ATT"5S6
1emory Coo>ies an active scripting 5?avaScript6 shoul (e
ena(le
Ta>e into account SA" #ote 3:884D 59ro,sers supporte (y SA"6
ER".DD2: Internet Explorer 3=3D 53=3I6+ 1o;illa -=7=3 or higher+
Fire*ox -=D or higher 5epening on the esign use6
SA" B&I
Re0uire *or system aministrator 5customi;ing an system
aministration6
SAP AG HR316 11-16
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SAP AG 2004
Supporte !anguages
The *ollo,ing languages are supporte in the
stanar system:
Chinese 5simpli*ie6
C;ech
$anish
$utch
English
Finnish
French
Berman
Aungarian
Italian
?apanese
Eorean
"olish
"ortuguese
Russian
Spanish
S,eish
>or up-to-date in!or#ation about the supported languages5 see SAP Ser1ice 8ar<etplace at
ser1ice'sap'co#Dpa# -E SAP Application -o#ponents -E SAP E-Recruiting
SAP AG HR316 11-1*
0.18
SAP AG 2004
E-Recruiting System Architecture: Summary
<ou shoul no, (e a(le to:
Explain the E-Recruiting system architecture
Explain the technical architecture
Explain the integration an stanalone scenario
SAP AG HR316 11-1+