November 17, 2009

Dear Prospective Exhibitor:

The 106th Annual Council of the Episcopal Diocese of West

Texas will be held in Corpus Christi, Texas at the American
Bank Center Thursday, February 18 – Saturday,
February 20, 2010. Over 1000 clergy and laypersons are
expected to attend.

The Bishop’s theme for this Council comes from Galations 6:2, which reminds us that as
we “Bear one another’s burdens,” we fulfill the law of Christ. As we come together to
celebrate our common life in Christ, we are mindful of the fact that being a member of
the family requires us to “bear one another’s burdens” for the sake of the gospel.

The exhibit area will contain 69 booths, 27 of which will be premium booths at a cost of
$265 each. The remaining 42 booths will be available at $195 for commercial enterprises
and $135 for non-profit and/or charitable organizations. Booths will be assigned on a
first-come, first-serve basis, but you will have the opportunity to select your preferred
area during registration.

The booths will be located in the Watergarden Room A of the American Bank Center
adjacent to the main meeting room of Council on the 2nd floor. The refreshment center
for Council will be located at the back of the exhibit room to maximize traffic for our
vendors. Each booth will be a standard 10’ by 10’ draped exhibit booth with a 7’6”
background drape and 3’ side drapes. Booths will be equipped with one 6’ draped table
and two chairs. Additional chairs may be ordered if needed, as the American Bank
Center will not have chairs available for your use. A 7” by 44” standard one line booth
identification sign will be provided. Charges for additional tables, chairs or other
equipment and for electrical service will be addressed in the packet you will receive from
the decorating service provider (Convention Decorating Service, Inc.) in early January.

On-line registration for exhibitors will begin on Wednesday, December 2, 2009. Please
visit the following address to register: http://council-dwtx.org/exhibits/. The booth
registration deadline is Wednesday, January 20, 2010. We have the same registration
system with payment options including Visa, Mastercard, Discover and American
Express plus the capability of e-checks. Upon receipt of your registration request and
credit card information, your registration will be confirmed via e-mail. When all booth
spaces have been reserved, a waiting list will be maintained. A $25 late fee will be added
to registrations received after the deadline.
Vendors may set up booths from 1:00 pm to 6:00 pm on Wednesday, February 17, and
from 8:00 am to 10:00 am on Thursday, February 18. The Exhibitor’s area will open at
10:00 am on Thursday. Exhibit times will be listed on the website. Booth teardown is
permitted only after 12 noon on Saturday, February 20.

The Christian Faith in Action luncheon will be held in the meeting room adjacent to the
exhibit area at 11:30 am on Thursday. This will provide a special opportunity for
delegates and guests to meet the vendors and acquaint themselves with the available
products and information. Also, for your convenience box lunches will be available for
vendors from the American Bank Center caterers Thursday and Friday. Please place your
box lunch orders at the time of registration. You are welcome to attend any of the various
programs that are available during Council, but you must also indicate your choices at the
time of registration

Remember that as an exhibitor your participation is subject to approval by the Diocese.

Please monitor the website at http://council-dwtx.org/exhibits/ for updates. We look
forward to hearing from you soon. If you have any questions, contact BJ and Mike
Kershaw at bjkershaw@yahoo.com.

Blessings,

BJ & Mike Kershaw