1 Financially separate unit w/c internal B/S and P&L Loss statement are created at this level
2 How to define business area
3 New GL no significant role in asset accounting 4 Chart of depreciation must be country specific 5 Each depreciation are represent specific type of valuation 6 Each company codes uses one COA and one COD 7 DA in COD are defined w/ numeric key 8 Known as leading depreciation area 9 Leading 01 reflects __in each sample chart of depreciation 10 DA can contain the ff. valuation 11 Assign chart of depreciation Cost Accounting Assignment - How asset Acctg is integrated w/ Cost Accounting 12 Assign the ff. cost acctng objects to an asset 13 You can post depreciation from any depreciation area to Cost accounting, CO objects: 14 It's not possible to assign asset to two cost centers, but u can assign to real order then it can periodically settled to respective cost centers ASSET CLASSES - Assets are assigned to asset class 15 Asset classes consist of (1)__ and (2)___ 16 Asset class is created at___ also assigned to at least one (2) ___ 17 You ___ individual depeciation areas per asset class 18 If ___ are specified by the system they are __ 19 Asset class can also be linked to Multiple___ 20 Is the main criterion for specifying assets 21 Asset appear to diff. places , diff B/S items have to be assigned to different___ 22 At least one special assets class each for (1) __ and (2)__ 23 Technical management of assets are done using 24 The (1)__ is used to (2)__, its part of FSCM -Financial supply chain management Depreciation areas/ posting values-DA of COD and transfer values to GL 25 FS does not created /required for values of all DA, therefore there must be setting in customizing that define w/c values should be transferred to FI and how this occur. 26 How values of DA of AA posted in GL Using Account approach--- 27 2 Setting only required using Ledger approach in NEW GL 28 Periodic asset value posting using program? You can post asset values from DA other than 01 29 You can also define DA for reporting purpose only 30 In customizing for AA,you enter the FS version to be used for each DA, if the asset report is also to create FS items in FI-AA reporting 31 Define how DA post to GL 32 Specify FS version for asset report Business Area SAP Customizing Implementation Guide Enterprise Structure Definition Financial Accounting Define Business Area. two-digit Depreciation area 01 Local Accounting principle Tax Balance Sheet valuation Costing-Based valuation Valuation approaches in other currencies Capital tax valuation Diff. Between book and country specific tax based depreciation In Customizing for Asset Accounting, choose Organizational Structures Assign Chart of Depreciation to Company Code Cost Center IO - real or statistical Activity Type - Statistical Cost Center A real order Cost Center and Statistical order WBS element Cost Center and statistical WBS element Real estate object Objects from PSM -Public Sector Management (1) Master data section (2) Depreciation areas section (1) Client level (2) Chart of depreciation Suppress Not changeable Chart of depreciation Asset class Asset class (1) Assets under construction (2) Low value assets Plant Maintenance (1) Treasury syste, (2) Manage financial assets (0) - area doesn't post (1) - area post in real time (2) - area post asset values and depreciation periodically (3) - area only posts depreciation (4) -Area post asset values and depreciation 4 and 5 RAPERB2000 In customizing for AA,you enter the FS version to be used for each DA, if the asset report is also to create FS items in FI-AA reporting In Customizing for Asset Accounting, choose Integration with the General Ledger Define How Depreciation Areas Post to General Ledger. In Customizing for Asset Accounting, choose Integration with the General Ledger Specify Financial Statement Version for Asset Reports 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 22 23 24 25 27 28 30 31 32 33 34 35 Used as a template for asset master record Most important means of structuring fixed assets according to reqs Asset class 2 main section An essential function of asset class is to establish link between (1)___ and (2). This is controlled by (3)____ If you use different Co.codes w/ diff COA, u need only one (1) __ to post asset values of one class to diff accounts in diff. coa With __ you define all necessary GL accounts for all asset transaction / process that you need Maintain account determination in ? Depreciation areas that post depreciation to GL, assign the ff. GL accounts Control the assignment of the number of asset master records Define number range intervals for assignment of asset number in? Determines w/c input fields in asset master record can be processed or wheter these fields are to defined as required fields also specifies the maintenance level of Master data fields. Determines whether the master data field are allowed to be used as reference Specifies at w/ level of maintenance of each data field is permitted Possible maintenance level As of release 4.7 you have to activate __ before they can be maintained in screen layout / or in asset master record Used to display asset master record You can specify layout for Master data for each class. Layout defines In each asset class, you enter ___ for each depreciation area. These apply to input fields of the depreciation data secion SAP supplies screen layout rules (1) and (2) in the standard system Maintenance level gurantees depreciation is controlled uniformly , 3 options The ff. fields are available as standard general and user -specific structure of fixed assets These are asset master record fields that are used to map customer-defined /customer specific information Require separate asset class and corresponding GL account, shown separately in FS Depreciation key to ensure depreciation is not calculated for AUC If you select collective management for Low-value Assets, a ___ must be specified for this asset class using tcode OAOA Asset Master Record 2 option to create asset master record Some info. In Asset master record can be managed as___, particular significance for assignment of assets to CO org. units You can specify internal or external number assignment for asset Subnumber. You make this specification in __ You can divide up assets by subnumber if? Using __ in the asset class you can specify maintenance level at subnumber level You have option of storing values that require frequently in MASS CHANGE Mass change asset in summary Create list of assets to be changed Using program called select master data to changed and press Enter descrition and select purpose for your worklist Select Defined Substituition rule for mass change and save Worklist process Substituition rule consist of 2 Asset Class Asset classes Master Data section ( control data and defualt values) Depreciation Section (control parameters and default values) (1) Asset Master records (2) GL account (3) Account determination (Acct Assignments) Determination key Account determination key Customizing for Asset Accounting under: Integration with the General Ledger Assign G/L Accounts. Ordinary Depreciation Accumulated Depreciation Account Expense Account Revenue Account for write up Unplanned Depreciation (same as above) Revaluation of depreciation and for interest (cost accounting area) Number range Asset accounting customizing under ---Org Structures --> specify number assignment across company codes Screen layout required fields also specifies the maintenance level of Master data fields. Determines whether the master data field Maintenance Level Asset class Main asset number Subnumber Account assignment object Tab Pages Number of tab pages Name of the tab pages Logical field groups screen layout rule (1) 1000 and (2) 2000 Asset class Main asset number Asset subnumber -- valuation can be controlled more flexibly Evaluation group Environmental protection indicator Reason for investment Asset super number Evaluation group AUC 0000 Base-unit of quantity Enter company code and asset class Copy existing record Time-dependent data Asset Class Subsequent acquisition Individual parts Split according to technical aspects Screen layout Personal value list Calling up ABAP asset report or Environment --> Worklist --> Generate Create worklist pushbutton Environment --> Worklist --Edit Condition- identify records to be selected ( Use form editor or export mode) Substituition (if conditions are met) 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 29 30 31 32 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 52 Asset Acquisition( Integrated w/ AP and MM and Non-integrated External Acquisition Invoice not received or invoice posted in AP beforehand, offsetting acct cleared Incoming invoice but w/o reference to PO Asset posting also clears clearing acct. Posting/activation of asset takes place in logistics Capitalization of goods or services that are partially or completely produced in your enterprise When posting to asset, you must enter __. This identifies the diff transactions in asset history sheet Display planned values, book values and transaction directly in ___in print preview format print and export on planned preview format This allows you to display changes in value of an asset over several years at the same time in several depreciation areas Information automatically set in asset master record at time of first acquisition posting System determines the start date for ordinary depreciation using (1)_ and (2) and write this date to depreciation areas in asset master record Is the actual date the asset is updated and determines the depreciation start date along with depreciation key Posting date and asset value date must be always be in the same __ System determines the planned annual depreciation based on (1) and (2) Number range interval for assignment of FI doc numbers is defined in __ Interval maintenance can be carried out usin customizing transaction To show correct capitalization amount on asset, you can use FI program__ to deduct cash discount amount afterwards. Correct capitalization amount Must be used w/ every posting. Identify acquisitions, Retirements and transfer If asset acquisition postings are not integrated, you would normally use a__, this should be GL acct with open item management, to gurantee u can clear the acct later Reasons for not making integrated posting Automatic clearing program Alternative for non-integrated posting to clear acct use transaction Asset acquisition with MM integration Asset Retirement Select the __ checkmark when posting to the revenue from asset sales accouunt Different ways of posting retirements Values of the accounts for Revenue from asset sales and clearing asset retirement can be shown in Using the _ the system automatically calculates how long depreciation is for the asset Mass retirement steps Intracompany/Intercompany transfer Reason for intercompany code transfers The system uses __ by default for intercompany asset transfers, determine the transaction type w/ w/c the transfer is recorded in source and target assets Use this to determined w/c entry fields should be transferred from source asset to target asset Transfer function can be used when: Both co. codes belong to same company (w/in c.code)SAP refers to a transfer of relationship type__, both co.codes are to be considered "not legally independent" Between legally independent org. unit , this arrangement can defined using relationship type Is used to control how the values are transferred from source to target c.code This method transfer the historical values of the asset to target company code when you use this method or the new value method you have to enter sales revenue If there is no gain or loss on asset retirement , the sales revenue equals the __ of the asset Using this __The net book valaue (source code) is capitalized on the target asset Method, the system capitalizes the amount of sales revenue on the target asset If c.codes are assigned to diff. COD, contain diff DA but have same function . In this, you must define _before asset transfer Cross-company DA do not have their own control parameters. Instead they consist solely of __, uniform throughout client If Cross-co. DA are not defined the system enters an __as generic entry Define cross-co. DA for all other depreciation areas that are transferred even the __are the same SAP system assumes in case of transfer of relationship type 2 revenue will not be posted, otherwise implement using ASSET Under Construction AUC have 2 phases Asset under contruction phase in FI-AA can be managed in the ff. ways Systems automatically separates transactions from previous years from transaction from current year using __ You can use __ for large investment measures where you would also like to add internal activities How to settle AUC on line-item basis to one or more completed assets: The system has only made a note of unplanned depreciation, it will not posted until the dep. Run FI-AA w/ Automatic offsetting entry, w/o link to PO and AP FI -AA w/ AP integration FI-AA w/ offset clearing In Materials Management Acquisition from-in house production Transaction type Asset Explorer Compare tab page Date of acquisition (asset value date) Date of initial acquisition Acquisition year and acquisition period (posting date) (1) Asset value date of acquisition posting (2) Period control method Asset Value date Fiscal year (1) Depreciation start date (2) Depreciation terms Document type FBN1 SAPFI81 Transaction types Clearing account Invoice arrive before asset Asset has been delivered but invoice has not been delivered SAPFI24 F-91 Create purchase req Create asset master record if required Create PO (specify asset # in item detail screen) Goods Receipt Invoice receipt Asset retirement Retirement w/ revenue and customer (integrated asset retirement) Retirement w/ revenue but w/o customer (not integrated) Retirement w/o revenues (asset retirement by scrapping) Mass asset retirement Retirement of several assets Notes to FS Period control method Use asset report to create list of assets to be retired Create worklist Select purpose for worklist: retirement w/o revenue retirement sale (with revenue) Enter revenue distribution Process or edit worklist before releasing it Wrong class Split up asset or move part of asset Settle asset under construction Transfer variant 4 Field transfer Asset sold to another company code Type 02 Type 01 Transfer method Gross transfer method Net Method Net book value Net method New Value method Cross-Company Depreciation areas Key Asterisk (*) Depreciation area KEYS User exit Under Contruction Phase Useful life Phase Normal asset master record - For summary settlement Asset master record with line item management Different transaction types IM - Investment Management Assign settlement profile Capitalization of Assets under Construction Define/Assign Settlement Profiles) Select all line items to settle Define distribution rules Post settlement of line items to specified receivers using distribution rule 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Depreciation Areas/ Keys/ Calculation and posting To define, schedule, process and control periodic recurring activities System supports the ff. depreciatio types Purely tax-based type depreciation for wear and tear This allows you to take fluctuation in activity into acct for dep calculation Specifications and parameters system requires to calculate dep. Amounts are entered in Replaces internal calculation key of depreciation key. Individual calculation methods are Calculation method are assigned to depreciation key using transaction Advantage of calculation method This is stored in Asset Master Record System determines the depreciation date using the (1) _ and (2) You can use new term period interval synonymously with the term What's new in FI-AA depreciation calculation w/ ECC 6.0 & active Enterprise extension You can use transaction to show w/c depreciation plan amounts the system calculates with Old method You can use index series for indexing the acquisition value & thus calculate a __ If revaluation (indexing) is used in DA, you can specify default __for calculating the replacement value in asset or asset class For each fiscal year you should specify index figures for index series, if they are missing the system switches to __ Program RAPOST2000 carries out all essential checks during test run Fiscal year change & Year end closing Year- End closing AA Preparation Year end closing program Year end closing program checks, update last closed fiscal year for each DA, lock all closed fiscal year against posting from asset area Parallel Financial Reporting in FI-AA (Using account approach) SAP ERP solution offers two options for mapping parallel depreciation Customizing activities in FI-AA - Account approach Setting for using program RAPERB2000 Is nonetheless not second real-time document basically it is early RAPERB Special features of directly posted document Schedule Manager in FI-AA Ordinary dep special dep unplanned dep Special depreciation Unit-of-production depreciation Calculation methods Based method Declining maximum amount multilevel period control AFAMA Depreciation Valuation Methods Depreciation Key Maintain Depreciation Key.. Country specific requirement Avoid using ever increasing internal calculation key Enter depreciation key as defualt values Depreciation terms (1) Asset value date (2) Period control method Segment Depreciation calculation on period interval Use of Depreciation engine Time-dependent dep . Term Support automatic changeover method to period month Not standard - implement BaDI -FAA_DC_Customer AW01_AFAR Replacement Value Index series Simulated Annual rate Incorrect account assignment objects Account assigment type missing in customizing for AA Accounts for depreciation posting missing Posting period was entered incorrectly Setting missing for depreciation posting cycle Depre. List and asset history sheet have been checked, Depre is posted Start report for periodic asset balance postings -- RAPERB2000 If result not statisfactory, you can carry depre simulation and make adjustment posting If you change any depre values, must run depreciation posting again. RAJABS00 Depreciation and asset balances are posted in full Assets contain error or incomplete Document Type for Periodic Posting of Asset Values. Account approach Ledger approach (in new Gl ) Copy depreciation area Valuation Depreciation Areas Define Depreciation Areas Define Depreciation Areas. Define new area so that it is set to "Post asset values periodically to GL" Activate the new depreciation area in all asset classes Valuation Determine Depreciation Areas in the Asset Class. Enter the group accounts that you created in FI acct determination Integration with the General Ledger Assign G/L Accounts. Define new document type Create number range interval Create new document type Directly posted document group accts that values are posted to are not recon. Accts Doc type directly posted doc is always the doc. Assigned for periodic APC posting If direct posting cant be made it is automatically posted by the next run -RAPERB 2000 Display the directly posted doc when you execute test run - RAPERB2000 can jump from asset explorer to directly posted document Not standard - implement BaDI -FAA_DC_Customer Document Type for Periodic Posting of Asset Values. Valuation Depreciation Areas Define Depreciation Areas "Post asset values periodically to GL" Depreciation Areas in the Asset Class. Integration with the General Ledger Assign G/L Accounts. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Report Selection The are menu for reporting is called Asset reports use this tool to standardize and simplify using reports in SAP Important List Viewer functions A sort variant consists of max. of __ w/ are determined via ABAP dictionary fields In __ you can specify the levels at w/c you want total to be output You can see more detailed breakdown of total of group level in some list by selecting ___ VALUE SIMULATION (Depreciation and transaction simulation By entering an __ in the subnumber field you can request combined reporting for main number and subnumber Tab page displays not only planned data for fiscal year but the amounts actually posted Standard report for depreciation simulations report Allows you to simulate a change of depreciation logic Valdity exclude assets w/ capitalization date that lies outside the range Asset History Sheet Is very important and comprehensive year-end report or intermediate report You can create a _ that does not contain info on individual asset Define your own history asset versions Mandatory part year end closing you have to present assets in asset history sheet, SAP program FIAA Information system asset accounting ALV- ABAP List Viewer Deleting and inserting columns Arranging the values in columns in asending or descending order Calculating totals or subtotals save layout Set filter can add any number of asset input fields using FIAA_SALVTAB_* structures
Five sort levels Total column Statistics indicator Asterisk (*) Posted page RASIMU02 Simulation versions Asset history sheet Compact total list Size - no more than 10 rows and 8 columns Store headers of history sheet items Define how values are supplied to history sheet itms RAGITT_ALV01 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Preparations for productive Operation Legacy asset must be assigned to an __ Automatic data transfer is often carried out using transfer program Data transfer from legacy system is usually first activity you need to perform in new prod system after (1)__ and (2)___ Manual transaction of legacy transfer 4 method for transferring legacy data automatically Transfer date can be either What data can be transferred Transaction on line item managed AUCs are posted using transaction types? In order to verify recon use FI balance list program and appropriate FI-AA w/ report date + 1 day 2 ways of transferring depreciation postd during the current year In this step, you define the gl acct for FI-AA as recon acct using a report, program changes the definition of gl acct master record that are entered in AA acct determination Next step in preparing for prod start-up is to transfer balances of recon acct in GL Define the period for depreciation posted (Legacy data transfer during fiscal year) Assets you can check the converted legacy data from legacy system again and change if necessary Preparations for productive Operation Asset Class RAALTD01 (1) After configuration (2) Asset configuration AS91 Large qty of legacy data - RAALTD01 Very large - RAALTD11 Large to very large - Using BAPI interface Seven hundred assets - using excel - TCODE AS100 End of last closed fiscal year During the year Year-end: Master data, Historical APC, Accumulated depreciation During fiscal year: depreciation and asset transaction during the current year Transaction types 900 and 910 RFSSLD00 Enter the last depreciation period posted before the time of transfer for each depreciation area If you dont want to transfer any posted depre, execute unplanned depreciation posting run Set/Reset reconciliation accounts In Customizing for Asset Accounting, choose Preparing for Production StartupProduction StartupSet or Reset Reconciliation Accounts. Data Transfer Workbench Information System 1 2 3 4 5 6 7 8 9