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5.1
Student Information Records System
Quick Reference Guide
SCSA STUDENT NUMBERS
Instructions for requesting SCSA student numbers from the School Curriculum and Standards Authority


Schools can request SCSA student numbers for Year 8 students directly from the student information
records system (SIRS). Year 8 numbers can be requested only for the current or next year. The ability
to request Year 8 numbers directly from the system will be unavailable after Term 1 until late in Term 4
to avoid duplication of records.
Schools that have Year 7 students attending now as part of their middle school can request SCSA
student numbers (though this is not a requirement) through numbers@scsa.wa.edu.au.
It should only be necessary to request an SCSA student number for a student other than a Year 7 or
Year 8 student if the student is new to the Western Australian school system (for example: a student
arriving from another Australian state or from overseas).
A student transferring from another school within Western Australia should already have an SCSA
student number and the enrolling school should obtain the number from the former school.
If you need to request numbers for years other than Year 8, you will need to contact the Authority.
Before calling, please ensure you have at hand the following information:
Student full name Academic year of study
Student date of birth School code
Previous Australian State, or country

School Curriculum and Standards Authority contact:
By email: numbers@scsa.wa.edu.au
By telephone: 9273 6344
After checking that an SCSA student number has not already been issued for the student, the request
will be approved and number advised.

Steps for requesting SCSA student numbers

Step Action and Result
Step 1 Start your
Browser

Browser starts and the Address field is displayed:


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Step Action and Result
Step 2 Start SIRS

Type the URL for SIRS in the Address field: https://sirs.curriculum.wa.edu.au

and press Enter. The Launch Student Information Records System screen
appears:
Step 3 Log in to
SIRS

Click: . The Login screen appears:

You cannot leave either of these fields blank. Type your log in user name
and your password (as advised by Authority)

Click .
The Welcome to SIRS screen appears with the main menu bar above:


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Step Action and Result
Step 4 Select the
Providers function

Click Providers on the main menu bar and then click Request Student
Numbers


The Providers : Student Number Request Search screen appears:















Please note Year Request Made will be the calendar year i.e. 2012 etc.
Step 5 Initiate the
Request

Click .
Note: You can only request Year 8 student numbers.
Enter the number of SCSA Student Numbers requested.
Check the Email address is correct (it is populated from your information in
SIRS Security : My Details) to ensure messages are sent to the right
person.

Click
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Step Action and Result
5 cont




SIRS confirms the request by displaying Record successfully created
message, and also Requested By, Requested On, Status fields.

Check details. If you make changes, you will need to click again.
When details are correct, click to despatch the request for
processing. Or you can click CANCEL REQUEST.
Please note Numbers Sourced From will be the calendar year the student
would have entered Year 8 (i.e. Year 10 numbers requested in 2010 will
show that the numbers have been sourced from 2008).

Step 6
Processing and
approval of request




The Authority will approve SCSA student number requests periodically
throughout the day. Wait for email confirmation of the numbers allocated,
plus a SIRS Private Message.
Example email Message:

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Step Action and Result



Example SIRS Private Message:


Step 7 Check
Requests status



Start at the Providers : Student Number Request Search screen (from Step 4):



Click or to display a list of Requests:

Click the Select icon to display details of a listed request. (Status
Processed indicates that numbers have been allocated.) SIRS displays the
Providers: Student Number Request Details screen.

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Step Action and Result
Step 8 Inspect
allocated Student
Numbers (with
option to Export)


Click to select a Processed request from the list.
Click the Student Number Allocated tab to inspect student numbers
allocated:


Option:


You can also click EXPORT to have the Student Numbers sent to a text file.
(This is useful if you have deleted the confirmation email message which
had the student numbers as an attachment.)

Example of exported file:



Looking for SCSA Student Numbers on SIRS
If a student arrives at your school from another school in Western Australia, or even from
overseas/interstate you have the ability to search in the student information records system (SIRS)
for that students School Curriculum and Standards Authority number. All you need is a surname,
given name and date of birth:

Go to Enrolments > Student Enrolment > Student Maintenance > Find Student Number



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Enter the students Family Name, Given Name and date of birth.




Click on Search

If the information you have entered exactly matches the information in SIRS, you will find a result even
if the student is not at your school. If you have entered 2012 the following will appear:



If you left the year field blank, you will see the following:



If there are any differences in your information to the information in SIRS (e.g. date of birth is different,
Smith is spelt as Smiths etc, then there will be no information found).

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In this instance, please send an email to numbers@scsa.wa.edu.au and request the information by
typing

First name Surname Date of Birth Academic Year Previous School
(If known)
Jack Smith 20/04/1995 Year 12 ?

The information given above for Jack also shows who his Main Provider is (Department of Education).
This would mean that he is probably under a Notice of Arrangements or may be on the Whereabouts
Unknown List (more likely with years 8, 9 and 10).

Using this facility also gives you the students previous school and you will know where to send the
transfer note.