How to

Upload Currency Exchange

Rates from a Flat File
BUSINESS INFORMATION WAREHOUSE

ASAP How to Paper

Applicable Releases: BW 2.0B, 2.1C
May 2001
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HOW TO UPLOAD CURRENCY EXCHANGE RATES FROM A FLAT FILE
1 Business Scenario
The main financial accounting system in the company is not an R/3 system. This means that currency
exchange rates have to be loaded form a flat file.
2 The Result
The conversion rates that are loaded from the file are found in SAP BW in the TCURR table.
3 The Step-By-Step Solution
3.1 File Structure

The file must have the same structure as
the TCURR table (apart from the
MANDT field) meaning that the fields
must be arranged in the following
order:
Exchange Rate Type
From Currency
To Currency
Valid From Date
Exchange Rate
Ratio (from)
Ratio (to)
001 EUR DEM 30000101 1.95583 1 1
001 DEM EUR 30000101 0.51129 1 1


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HOW TO UPLOAD CURRENCY EXCHANGE RATES FROM A FLAT FILE
3.2 Important Information on the File Structure

1. The last two fields are optional. The
ratios are stored in the TCURR table,
but are never read from this
location. Instead, the ratios are
always read from the TCURF table.
If they have not been maintained
already, the ratios must also be
maintained for the currency
conversion rates that are loaded
from the file. You maintain the
ratios in the Customizing IMG
(transaction SPRO, see right). You
can maintain the ratios after the file
has been loaded, if you so wish.


2. In the file, the exchange rate types
must begin with leading zeros if you
use a numeric exchange rate type
(e.g. 001 and not 1) .
The validity date must be in the
YYYYMMDD format. The user
settings for the date format in the
system, do not apply in this case.

You must use . as the decimal
point.

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HOW TO UPLOAD CURRENCY EXCHANGE RATES FROM A FLAT FILE
2001 SAP AMERICA, INC. AND SAP AG 3
3.3 Uploading the File

1. Go into the Administrator
Workbench to the source system
overview, and select a file system.
The Transfer Exchange Rates option is
found in the context menu.

2. You click on the Transfer Exchange
Rates option to get to the screen
(displayed on the right) where you
specify the location of the file that
you want to load. There is an option
allowing you to simulate the upload
first, and two options for actually
loading the file into BW:
Update: The records contained
in the file are updated in the
TCURR table.
Transfer: The entries in the
TCURR table are deleted, and
replaced by the entries from the
file. If you use this option, once
the upload is complete, the
TCURR table contains only
entries from the file.