ORGANIZATION OF SPECIFICATIONS

ARE 459
CONTRACTS & SPECIFICATIONS
Specifications Handout # 2
Part -2
By
By
Zulfikar Zulfikar A. A. A. A.
Presentation Outline
Presentation Outline

Organization of Specifications
Organization of Specifications
Organization of Specifications

Background
Background
Background
-
-
-
CSI (Construction Specification Institute)
CSI (Construction Specification Institute)
CSI (Construction Specification Institute)

Need for Organizing Specifications

Need for Organizing Specifications
Need for Organizing Specifications

Types of FORMATS
Types of FORMATS
Types of FORMATS

UNIFORMAT
UNIFORMAT
UNIFORMAT
MASTERFORMAT
SECTIONFORMAT
PAGEFORMAT
Summary
Objectives of Class :
Objectives of Class :
To provide an understanding of the
different types of organizational formats
that bring standardization and ease of
communication to the construction
industry.
MASTERFORMAT DIVISIONS
MASTERFORMAT DIVISIONS
16 Divisions fixed in number and in title. 16 Divisions fixed in number and in title.
Division 01 Division 01 - - General Requirements General Requirements
Division 02 Division 02 - - Site Construction Site Construction
Division 03 Division 03 - - Concrete Concrete
Division 04 Division 04 - - Masonry Masonry
Division 05 Division 05 - - Metals Metals
Division 06 Division 06 - - Wood and Plastics Wood and Plastics
Division 07 Division 07 - - Thermal and Moisture Protection Thermal and Moisture Protection
Division 08 Division 08 - - Doors and Windows Doors and Windows
Division 09 Division 09 - - Finishes Finishes
Division 10 Division 10 - - Specialties Specialties
Division 11 Division 11 - - Equipment Equipment
Division 12 Division 12 - - Furnishings Furnishings
Division 13 Division 13 - - Special Construction Special Construction
Division 14 Division 14 - - Conveying Systems Conveying Systems
Division 15 Division 15 - - Mechanical Mechanical
Division 16 Division 16 - - Electrical Electrical
Why Revise MasterFormat?
Why Revise MasterFormat?

New
New
materials
materials
and
and
processes
processes
.
.

Include
Include
all types
all types
of construction:
of construction:
Transportation and heavy civil engineering.
Transportation and heavy civil engineering.
Complex mechanical and electrical projects.
Complex mechanical and electrical projects.
Industrial and process engineering.
Industrial and process engineering.

Facilitate increased
Facilitate increased
database
database
use.
use.

Address project
Address project
life
life
-
-
cycle
cycle
issues.
issues.

Provide
Provide
flexibility
flexibility
for future.
for future.
Divisions Overview of Changes

Increase from
Increase from
16 to 50
16 to 50
divisions.
divisions.

Numbers
Numbers
reserved
reserved
for future expansion.
for future expansion.

Section numbers
Section numbers
modified accordingly.
modified accordingly.

For
For
continuity
continuity
,
,
Divisions 03 to 14 remain
Divisions 03 to 14 remain
basically the same.
basically the same.
MasterFormat Example
MasterFormat
MasterFormat
1995:
1995:
Section 03300
Section 03300

Cast
Cast
-
-
in
in
-
-
Place Concrete
Place Concrete
MasterFormat Example
Facility Construction Subgroup
Facility Construction Subgroup
MasterFormat
MasterFormat
2004:
2004:
Section 03 00 00
Section 03 00 00

Concrete
Concrete
Section 03 30 00
Section 03 30 00

Cast
Cast
-
-
in
in
-
-
Place Concrete
Place Concrete
Section 03 31 13
Section 03 31 13

Heavyweight Structural Concrete

Heavyweight Structural Concrete
MasterFormat Example
MasterFormat
MasterFormat
1995:
1995:
Section 02310
Section 02310
-
-
Grading
Grading
MasterFormat Example
Site and Infrastructure Subgroup
Site and Infrastructure Subgroup
MasterFormat
MasterFormat
2004:
2004:
Section 31 00 00
Section 31 00 00

Earthwork
Earthwork
Section 31 22 00
Section 31 22 00

Grading
Grading
Section 31 22 13
Section 31 22 13

Rough Grading
Rough Grading
MASTERFORMAT NUMBERING SYSTEM
Numbering
0 3 2 0 0
(Level 1: Division)
Level 4 (User Defined)
Level 2 (Broad Scope)
Level 3 (Medium Scope)
2004 MasterFormat
Next Class
Master Format 2004
SUMMARY
SUMMARY

Standardized formats provide a structure for

Standardized formats provide a structure for
organizing written construction documents as
organizing written construction documents as
well as relating those documents to product
well as relating those documents to product
information and cost estimates.
information and cost estimates.
Source: Modified from Mr. Jeff Plant
MASTERFORMAT 2004
MASTERFORMAT 2004
.
MasterFormat (PRM 5.5.4) is a master list of numbers and subject titles
classified by work results or construction practices for organizing
information about their requirements, products and activities into a
standard sequence. It can be used to organize detailed cost information
and relate drawing notations to specifications.
Using standardized document titles and sequence of MasterFormat
promotes ease of coordination.
It facilitates the placement and retrieval of information and improves
communication.
MasterFormat, was developed by a consortium of 120 organizations (AIA,
AGC, GSA, ASCE) including CSI and Construction Specifications
Canada.
MasterFormat provides a system of six digit numbers and titles for
organizing construction information into a standard sequence.
MASTERFORMAT 2004
MASTERFORMAT 2004
Basic Organization
The numbers and titles in MasterFormat are organized into two groups
The first group is Procurement and Contracting Requirements and
the second group is Specifications.
The first group is the location for introductory and procurement
information.
Procurement and Contracting Requirements is also the location for
information defining the relationships, responsibilities and processes
for construction. In addition, it contains one division: Division 00
Procurement and Contracting Requirements.
The second group, Specifications, provides the locations to describe
administrative requirements as well as the physical aspects of construction.
It contains five subgroups and 49 divisions.
MASTERFORMAT 2004
MASTERFORMAT 2004
Divisions
MasterFormat 2004 arranges related construction practices, or work results,
into a series of Level 1 titles called Divisions
Several of these divisions are without contents or titles. These are
numbers reserved for potential future expansions in content.
Generally, the basic divisions, or more common ones, are listed first, while
those that are more specific to particular types of projects are usually listed
later. Also, each division has a fixed title and number.
Within each division, the information is divided into sections. Sections are
titled to indicate the work results included in each section. The divisions
and sections are based upon the numbering/titling system presented in
MasterFormat and are subdivided into 3 parts (General, Products and
Execution).
MASTERFORMAT 2004
MASTERFORMAT 2004
MasterFormat 2004 Groups and Divisions
Recall two MasterFormat Groups:
Procurement and Contracting Requirements Group (including single Division 00)
Introductory Information
Procurement Requirements
Contracting Requirements
Specifications Group (Divisions 01-49)
General Requirements Subgroup (including Division 01 General Requirements)
Facility Construction Subgroup (including Divisions 02 19)
Facility Services Subgroup (including Divisions 20 -29)
Site and Infrastructure Subgroup (including Divisions 30 39)
Process Equipment Subgroup (including Divisions 40 49)
MASTERFORMAT 2004
MASTERFORMAT 2004
Facility Construction Subgroup
Division 02 Existing Conditions
Division 03 Concrete
Division 04 Masonry
Division 05 Metals
Division 06 Wood, Plastics, and Composites
Division 07 Thermal and Moisture Protection
Division 08 Openings
Division 09 Finishes
Division 10 Specialties
Division 11 Equipment
Division 12 Furnishings
Division 13 Special Construction
Division 14 Conveying Equipment
Divisions 15-19 Reserved for Future Expansion
MASTERFORMAT 2004
MASTERFORMAT 2004
Facility Services Subgroup
Division 20 Reserved for Future Expansion
Division 21 Fire Suppression
Division 22 Plumbing
Division 23 Heating, Ventilating, and Air-Conditioning (HVAC)
Division 24 Reserved for Future Expansion
Division 25 Integrated Automation
Division 26 Electrical
Division 27 Communications
Division 28 Electronic Safety and Security
Division 29 Reserved for Future Expansion
MASTERFORMAT 2004
MASTERFORMAT 2004
Site and Infrastructure Subgroup
Division 30 Reserved for Future Expansion
Division 31 Earthwork
Division 32 Exterior Improvements
Division 33 Utilities
Division 34 Transportation
Division 35 Waterway and Marine Construction
Division 36 Reserved for Future Expansion
Division 37 Reserved for Future Expansion
Division 38 Reserved for Future Expansion
Division 39 Reserved for Future Expansion
MASTERFORMAT 2004
MASTERFORMAT 2004
Process Equipment Subgroup
Division 40 Process Integration
Division 41 Material Processing and Handling Equipment
Division 42 Process Heating, Cooling, and Drying Equipment
Division 43 Process Gas and Liquid Handling, Purification, and Storage
Equipment
Division 44 Pollution Control Equipment
Division 45 Industry-Specific Manufacturing Equipment
Division 46 Reserved for Future Expansion
Division 47 Reserved for Future Expansion
Division 48 Electrical Power Generation
Division 49 Reserved for Future Expansion
MASTERFORMAT 2004
MASTERFORMAT 2004
Division Changes
Since its introduction, MasterFormat has become a voluntary industry
standard used by the majority of the construction industry for
numbering and titling specification sections.
However, although MasterFormat may be the most widely used
system for organizing construction project manuals in North
America, it has had to undergo numerous changes.
"Today, MasterFormat is by far the most widely used system
for organizing construction project manuals in North America."
MASTERFORMAT 2004
MASTERFORMAT 2004
Division Changes, Contd
MasterFormat 1995 and its previous editions were all based upon 16
divisions. Since then, the number of divisions and the numbering system
has been greatly expanded in the 2004 edition of MasterFormat for many
reasons.
These reasons include the overcrowding of MasterFormat 1995 in many
divisions; it could not adequately address the needs of building engineering
and facility services; it did not adequately address facility management, the
total project life cycle, including electronic communications and controls
or the needs of construction other than building construction.
As a result, MasterFormat 2004 edition was expanded to 50 divisions.
MASTERFORMAT 2004
MASTERFORMAT 2004
Division Changes, Contd.
As mentioned previously, the Procurement and Contracting
Requirements group contains only a single division called Division
00.
However, the Specifications group has 5 subgroups divided into 49
divisions (as shown on right) employing a six-digit section
numbering system.
This represents a departure from previous editions which are based
on materials, products and systems.
Specifications Group Subgroups:
General Requirements
Division 01
Facility Construction
Divisions 02-19
Facilities Services
Divisions 20-29
Site and Infrastructure
Divisions 30-39
Process Equipment
Divisions 40-49
MASTERFORMAT 2004
MASTERFORMAT 2004
Levels of Data
Understanding the hierarchy of the section number allows the user
to understand the scope of the section. The five-digit numbering
system of the 1995 and previous editions of MasterFormat has been
expanded to six digits. The six-digit numbering system is made up
of three pairs of digits (PRM 5.5.4.3).
For example, lets examine the following MasterFormat 2004 section
number: Section 26 56 19. The first pair of digits (26) indicates that
the section is from Division 26, which is Electrical.
The second pair (56) indicates it is a part of the broad scope of
exterior lighting. The third pair of digits (19), indicates that it is a
part of the limited scope of roadway lighting.
MASTERFORMAT 2004
MASTERFORMAT 2004
Levels of Data, Cont'd
However, in the 1995 issue of MasterFormat, the hierarchical organization of titles
and related activities was done by the use of levels. Previous issues used the terms
broadscope, mediumscope, and narrowscope.
Level 1 references the division level. Therefore, the first pair of digits indicate the
division number. Level 1 titles end in four zeros (xx 00 00).
Level 2 is a broad subgroup of related work results within a division, previously
called broadscope. Level 2 titles end in double zero (xx xx 00).
Level 3, formerly mediumscope, utilizes all three pairs of digits. For example, 08
51 13 is for aluminum windows, 08 51 19 is for stainless-steel windows and 08 51
23 is for steel windows.
MASTERFORMAT 2004
MASTERFORMAT 2004
Levels of Data, Cont'd
In some cases, Level 4, the former narrowscope, has been included
in the section by the addition of a decimal point and two more
digits. They generally indicate sections of a specific or limited
product.
For example, under the Level 3 title of Loading Dock Seals and
Shelters are listed the Level 4 titles of:
- 11 13 16.13 Loading Dock Seals
- 11 13 16.23 Loading Dock Shelters, and
- 11 13 16.33 Loading Dock Rail Shelters.
MASTERFORMAT 2004
Levels of data, Contd..
MASTERFORMAT 2004
Levels of data, Contd..
MasterFormat Example
MasterFormat
MasterFormat
1995:
1995:
Section 03300
Section 03300

Cast
Cast
-
-
in
in
-
-
Place Concrete
Place Concrete
MasterFormat Example
Facility Construction Subgroup
Facility Construction Subgroup
MasterFormat
MasterFormat
2004:
2004:
Section 03 00 00
Section 03 00 00

Concrete
Concrete
Section 03 30 00
Section 03 30 00

Cast
Cast
-
-
in
in
-
-
Place Concrete
Place Concrete
Section 03 31 13
Section 03 31 13

Heavyweight Structural Concrete

Heavyweight Structural Concrete
MasterFormat Example
MasterFormat
MasterFormat
1995:
1995:
Section 02310
Section 02310
-
-
Grading
Grading
MasterFormat Example
Site and Infrastructure Subgroup
Site and Infrastructure Subgroup
MasterFormat
MasterFormat
2004:
2004:
Section 31 00 00
Section 31 00 00

Earthwork
Earthwork
Section 31 22 00
Section 31 22 00

Grading
Grading
Section 31 22 13
Section 31 22 13

Rough Grading
Rough Grading
MASTERFORMAT NUMBERING SYSTEM
Numbering
0 3 2 0 0
(Level 1: Division)
Level 4 (User Defined)
Level 2 (Broad Scope)
Level 3 (Medium Scope)
Technical Section
A technical section can best be described as a unit of work cons A technical section can best be described as a unit of work consisting of a isting of a
carefully worded description of materials and an explanation of carefully worded description of materials and an explanation of methods of methods of
construction in the form of instructions to a contractor. construction in the form of instructions to a contractor.
Technical section in a book of specifications can be considered Technical section in a book of specifications can be considered analogous to a analogous to a
chapter in a book chapter in a book
1. A unit of work that a contractor may let to a subcontractor 1. A unit of work that a contractor may let to a subcontractor
a. Earthwork a. Earthwork
b. b. Precast Precast Concrete Concrete
c. Elevators c. Elevators
2. A unit of work that is performed by a single 2. A unit of work that is performed by a single recognized trade recognized trade
a. Painting a. Painting
b. Ceramic Tile b. Ceramic Tile
Arrangement of Technical Section
Arrangement of Technical Section
Need for Section Format: Need for Section Format:
Technical section in a book of specifications can be considered Technical section in a book of specifications can be considered analogous to a analogous to a
chapter in a chapter in a book.Like book.Like each Chapter consists paragraphs and subparagraphs each Chapter consists paragraphs and subparagraphs
The Technical section contains two categories of paragraphs name The Technical section contains two categories of paragraphs namely, the ly, the
technical and technical and nontechnical nontechnical
The contractor, estimator, materials manufacturer ,inspector wil The contractor, estimator, materials manufacturer ,inspector will find the l find the
information more easily in individual section information more easily in individual section
The The speciifer speciifer when following this definitive procedure is less likely to omit when following this definitive procedure is less likely to omit or or
overlook any item. overlook any item.
Technical Technical Nontechincal Nontechincal
Materials Materials
Fabrication Fabrication
Workmanship Workmanship
shop drawings shop drawings
Permits Permits
Guarantees Guarantees
Cleaning Cleaning
Job conditions Job conditions
SECTION FORMAT
SECTION FORMAT

This format produces a consistent organization and
This format produces a consistent organization and
appearance from one specification section to another by
appearance from one specification section to another by
using the three parts within the sections:
using the three parts within the sections:

PART 1 GENERAL:
PART 1 GENERAL: Part 1, General, is concerned with the Part 1, General, is concerned with the
ground rules under which the work is to be performed, and it als ground rules under which the work is to be performed, and it also o
establishes the scope of work to be performed within the section establishes the scope of work to be performed within the section. .

PART 2 PRODUCTS:
PART 2 PRODUCTS: Part 2, Products, is intended for Part 2, Products, is intended for
descriptions of materials, equipment, and fixtures and for the m descriptions of materials, equipment, and fixtures and for the man an- -
ufacturing ufacturing process used in the development and production of process used in the development and production of
products. products.

PART 3 EXECUTION:
PART 3 EXECUTION: Part 3, Execution, is used to Part 3, Execution, is used to
describe in detail the workmanship, erection, installation, and describe in detail the workmanship, erection, installation, and
application procedures. application procedures.
SECTIONFORMAT
SECTIONFORMAT
Introduction
Upon determining the section number and title using MasterFormat,
specification sections are written in a 3-part format .
The guidelines for this 3-part format are found in a CSI document
called SectionFormat.
SectionFormat provides a standardized format for presenting
information within the individual sections.
Part 1 General
Part 2- Product
Part 3 - Execution
SECTIONFORMAT
SECTIONFORMAT
Part 1 General
This part of SectionFormat describes administrative,
procedural and temporary requirements unique to this
section.
Part 1 also acts as an extension of subjects covered in
Division 01 and amplifies information unique to the
section.
SECTIONFORMAT
SECTIONFORMAT
Part 1 General, Contd
PART 1 - GENERAL
SUMMARY
Section Includes
Products Supplied But Not
Installed
Under This Section
Products Installed But Not
Supplied
Under This Section
Related Sections
Allowances
Unit Prices
Measurement Procedures
Payment Procedures
Alternates
REFERENCES
DEFINITIONS
SYSTEM DESCRIPTION
Design Requirements and
Performance Requirements
SUBMITTALS
Product Data
Shop Drawings
Sample
Quality Assurance/Control
Submittals
Design Data, Test Reports,
Certificates, Manufacturers
Instructions, Manufacturers
Field
Reports
Closeout Submittals
QUALITY ASSURANCE
Qualifications
Regulatory Requirements
Certifications
Field Samples
Mock-ups
Pre-installation Meetings
DELIVERY, STORAGE, AND
HANDLING
Packing, Shipping, Handling and
Unloading
Acceptance at Site
Storage and Protection
PROJECT/SITE
CONDITIONS
Project/Site Environmental
Requirements
Existing Conditions
SEQUENCING
SCHEDULING
WARRANTY
Special Warranty
SYSTEM STARTUP
OWNERS INSTRUCTIONS
COMMISSIONING
MAINTENANCE
Extra Materials
Maintenance Service
SECTIONFORMAT
SECTIONFORMAT
Part 2 Products
Part 2 of SectionFormat, describes products, materials, equipment,
fabrications, mixes, systems and assemblies. However, it only describes the
above mentioned items that are required for incorporation into the
project. The materials and products listed in this part are also
accompanied with their particular quality requirements.
PART 2 - PRODUCTS
MANUFACTURERS
EXISTING PRODUCTS
MATERIALS
MANUFACTURED UNITS
EQUIPMENT
COMPONENTS
ACCESSORIES
MIXES
FABRICATION
Shop Assembly
Fabrication Tolerances
FINISHES
Shop Priming
Shop Finishing
SOURCE QUALITY
CONTROL
Tests, Inspection
Verification of Performance
SECTIONFORMAT
SECTIONFORMAT
Part 3 Execution
Part 3 of SectionFormat, describes installation or application, including preparatory
actions and after-installation cleaning and protection. Information on site-built
assemblies and site-manufactured products and systems is also included in Part 3.
As a result of all three parts, SectionFormat offers a consistent organization and
appearance in each specification section.
PART 3 - EXECUTION
INSTALLERS
EXAMINATION
Site Verification of Conditions
PREPARATION
Protection
Surface Preparation
ERECTION
INSTALLATION
APPLICATION
CONSTRUCTION
Special Techniques
Interface with Other Work
Sequences of Operation
Site Tolerances
REPAIR/RESTORATION
RE-INSTALLATION
FIELD QUALITY
CONTROL
Site Tests, Inspection
Manufacturers Field Services
ADJUSTING
CLEANING
DEMONSTRATION
PROTECTION
SCHEDULES
SECTIONFORMAT
SECTIONFORMAT
Requirements
Another important fact about SectionFormat is that the sections are
not intended to stand alone.
The sections function with other portions of the procurement and
contract documents. Therefore, the sections must relate to the
functions.
For example, the requirements in Part 1 should not duplicate, but
rather supplement statements that are contained in sections of
Division 01.
PAGEFORMAT
PAGEFORMAT
Introduction
There are many advantages to standardizing the way information is
presented on a page.
A standardized page format can provide an orderly and uniform
arrangement of text for each page of a specification section. As a result,
PageFormat was created to provide a standard for the uniform presentation
of information (PRM 5.5.6).
In order to provide a uniform presentation of information, PageFormat has
incorporated three objectives.
A Present text clearly
B Provide acceptable standard to use in specifications
C Be flexible to adapt to project size and production techniques
PAGEFORMAT
PAGEFORMAT
Objectives
One objective is to present text clearly and with a density best suited
for easy reading and rapid reference.
Another objective is to provide an acceptable standard suitable for
use in specifications throughout the construction industry.
The last objective of PageFormat is to provide a flexible format
compatible with most production techniques and electronic
software.
These three objectives allow PageFormat to provide easily understood
data. Uniformity of presentation eases the tasks of preparation,
review, and publication and saves the specification user time and
effort.
PAGE FORMAT
PAGE FORMAT

Provides an orderly, uniform arrangement of

Provides an orderly, uniform arrangement of
text for each page of a specification section
text for each page of a specification section
which:
which:

Eases the tasks of preparation, review, and
Eases the tasks of preparation, review, and
publication
publication

Saves the specification user
Saves the specification user

s time and
s time and
effort.
effort.
SECTION
FORMAT