Regulation on the implementation of the European Economic Area (EEA) Financial Mechanism 2009-14
Annex 2 !emplate for Mo"
Annex 2 Template for MoU EEA Financial Mechanism 2009-2014 MEM#RA$%"M #F "$%ER&!A$%'$( #$ !)E 'M*+EME$!A!'#$ #F !)E EEA F'$A$,'A+ ME,)A$'&M 2009-2014 -et.een ',E+A$%/ !)E *R'$,'*A+'!0 #F +'E,)!E$&!E'$/ !)E 1'$(%#M #F $#R2A0/ hereinafter referre3 to as the 4%onor &tates5 an3 67eneficiar8 &tate9/ hereinafter referre3 to as the 47eneficiar8 &tate5 together hereinafter referre3 to as the 4*arties5/ 2)EREA& *rotocol :;- to the EEA Agreement/ incorporate3 into the EEA Agreement -8 the Agreement -et.een the European "nion/ 'celan3/ the *rincipalit8 of +iechtenstein an3 the 1ing3om of $or.a8 on the EEA Financial Mechanism 2009-2014/ esta-lishes a financial mechanism (hereinafter referre3 to as the 4EEA Financial Mechanism 2009-20145) through .hich the %onor &tates .ill contri-ute to the re3uction of economic an3 social 3isparities in the European Economic Area< 2)EREA& the EEA Financial Mechanism 2009-2014 aims to strengthen relations -et.een the %onor &tates an3 the 7eneficiar8 &tate to the mutual -enefit of their peoples< 2)EREA& -8 3ecision of the &tan3ing ,ommittee of the EF!A &tates $o= 6>?2011?&,9 of 63ate9 the %onor &tates ha@e esta-lishe3 a Financial Mechanism ,ommittee/ .hich shall manage the EEA Financial Mechanism 2009-2014< 2)EREA& the enhance3 co-operation -et.een the %onor &tates an3 the 7eneficiar8 &tate .ill contri-ute to securing a sta-le/ peaceful an3 prosperous Europe/ -ase3 on goo3 go@ernance/ 3emocratic institutions/ the rule of la./ respect for human rights an3 sustaina-le 3e@elopment< 2)EREA& the *arties agree to esta-lish a frame.orA for cooperation in or3er to ensure the effecti@e implementation of the EEA Financial Mechanism 2009-2014< )ABE A(REE% on the follo.ingC Article 1 Objecties 1= !he o@erall o-Decti@es of the EEA Financial Mechanism 2009-2014 are to contri-ute to the re3uction of economic an3 social 3isparities in the European Economic Area an3 to the strengthening of -ilateral relations -et.een the %onor &tates an3 the 7eneficiar8 &tates through financial contri-utions in the priorit8 sectors liste3 in paragraph 2= Accor3ingl8/ the *arties to this Memoran3um of "n3erstan3ing shall en3ea@our to select for fun3ing programmes that contri-ute to the achie@ement of these o-Decti@es= 2= !he financial contri-utions shall -e a@aila-le in the follo.ing priorit8 sectorsC (a) En@ironmental protection an3 management< (-) ,limate change an3 rene.a-le energ8< (c) ,i@il societ8< (3) )uman an3 social 3e@elopment< an3 (e) *rotecting cultural heritage= Aca3emic research ma8 -e eligi-le for fun3ing in so far it is targete3 at one or more of the priorit8 sectors= Article 2 !e"al Frame#or$ !his Memoran3um of "n3erstan3ing shall -e rea3 in conDunction .ith the follo.ing 3ocuments .hich/ together .ith this Memoran3um of "n3erstan3ing/ constitute the legal frame.orA of the EEA Financial Mechanism 2009-2014C (a) *rotocol :;- to the EEA Agreement on the EEA Financial Mechanism 2009-2014< 2 (-) the Regulation on the implementation of the EEA Financial Mechanism 2009-2014 (hereinafter referre3 to as the 4Regulation5) issue3 -8 the %onor &tates in accor3ance .ith Article ;=; of *rotocol :;-< (c) the programme agreements that .ill -e conclu3e3 for each programme< an3 (3) an8 gui3elines a3opte3 -8 the Financial Mechanism ,ommittee in accor3ance .ith the Regulation= Article % Financial Frame#or$ 1= 'n accor3ance .ith Article 2 of *rotocol :;-/ the total amount of the financial contri-ution is E 9;;=F million in annual tranches of E 19G=G million o@er the perio3 running from 1 Ma8 2009 to :0 April 2014/ inclusi@e= 2= 'n accor3ance .ith Article F of *rotocol :;-/ a total of E 6amount9 shall -e ma3e a@aila-le to the 7eneficiar8 &tate o@er the perio3 referre3 to in *aragraph 1= := 'n accor3ance .ith Article ;=G of *rotocol :;- an3 Article 1=; of the Regulation/ the management costs of the %onor &tates shall -e co@ere3 -8 the o@erall amount referre3 to a-o@e= Further pro@isions to this effect are set out in the Regulation= !he net amount of the allocation to -e ma3e a@aila-le to the 7eneficiar8 &tate is E 6amount9= Article 4 &oles an' responsibilities 1= !he %onor &tates shall maAe fun3s a@aila-le in support of eligi-le programmes propose3 -8 the 7eneficiar8 &tate an3 agree3 on -8 the Financial Mechanism ,ommittee .ithin the priorit8 sectors liste3 in Article :=1 of *rotocol :;- an3 the programme areas i3entifie3 in Annex 7 of this Memoran3um of "n3erstan3ing= !he %onor &tates an3 the 7eneficiar8 &tate ma8 consult on possi-le an3 specific programmes -efore a formal programme proposal is su-mitte3 to the Financial Mechanism ,ommittee= 2= !he 7eneficiar8 &tate shall assure the full co-financing of programmes that -enefit from support from the EEA Financial Mechanism 2009-2014 in accor3ance .ith Annex 7 an3 the programme agreements= := !he Financial Mechanism ,ommittee shall manage the EEA Financial Mechanism 2009- 2014 an3 taAe 3ecisions on the granting of financial assistance in accor3ance .ith the Regulation= 4= !he ,ommittee shall -e assiste3 -8 the Financial Mechanism #ffice (hereinafter referre3 to as the 4FM#5)= !he FM# shall -e responsi-le for the 3a8-to-3a8 operations of the EEA Financial Mechanism 2009-2014 an3 shall ser@e as a contact point= Article ( )esi"nation of a*thorities !he 7eneficiar8 &tate has authorise3 a $ational Focal *oint to act on its -ehalf= !he $ational Focal *oint shall ha@e the o@erall responsi-ilit8 for reaching the o-Decti@es of the EEA Financial Mechanism 2009-2014 as .ell as for the implementation of the EEA Financial Mechanism 2009-2014 in the 7eneficiar8 &tate in accor3ance .ith the Regulation= 'n accor3ance .ith Article 4=2 of the Regulation/ the $ational Focal *oint/ the ,ertif8ing Authorit8/ the Au3it Authorit8/ an3 an appropriate national entit8 responsi-le for the preparation an3 su-mission of irregularities reports are 3esignate3 in Annex A= 3 Article + M*lti-ann*al ,ro"rammin" Frame#or$ 1= 'n accor3ance .ith Article 2=1 of the Regulation/ the *arties ha@e agree3 on an implementation frame.orA consisting of the follo.ing financial an3 su-stanti@e parametersC (a) a list of agree3 programme areas/ the financial contri-ution from the EEA Financial Mechanism 2009-2014 -8 programme area< (-) i3entification of programmes/ their main focus an3 outcomes/ as appropriate/ as .ell as an8 specific concerns relating to target groups/ geographical areas or other issues< (c) i3entification of programme operators/ if appropriate< (3) initiati@es to strengthening the -ilateral relations -et.een the %onor &tates an3 the 7eneficiar8 &tate/ inclu3ing the i3entification of programme areas in .hich 3onor partnership programmes as referre3 to in Article :=2 shall -e prepare3/ the 3esignation of 3onor programme partners/ the allocation of fun3s for such programmes/ an3 programmes/ or component thereof/ that are 3e3icate3 exclusi@el8 to 3onor partnership proDects< (e) in specific cases/ the i3entification of pre-3efine3 proDects to -e inclu3e3 in rele@ant programmes< (f) i3entification of small grant schemes/ as appropriate= 2= !he implementation frame.orA is outline3 in Annex 7= Article - Ann*al meetin"s 'n accor3ance .ith Article 2=: of the Regulation an annual meeting shall -e hel3 -et.een the FM, an3 the $ational Focal *oint= !he annual meeting shall allo. the FM, an3 the $ational Focal *oint to examine progress achie@e3 o@er the pre@ious reporting perio3 an3 agree on an8 necessar8 measures to -e taAen= Article . Mo'ification of the annexes 1= Annex A ma8 -e su-Dect to re@ie. at the annual meetings= Amen3ments to Annex A agree3 upon at the annual meetings 3o not reHuire a formal change to this Memoran3um of "n3erstan3ing= &uch amen3ments shall -e confirme3 through an exchange of letters -et.een the FM, an3 the $ational Focal *oint= 2= Annex 7 ma8 -e change3 through an exchange of letters -et.een the FM, an3 the $ational Focal *oint= Article 9 /ontrol an' Access to 0nformation !he Financial Mechanism ,ommittee/ the EF!A 7oar3 of Au3itors an3 their representati@es ha@e the right to carr8 out an8 technical or financial mission or re@ie. the8 consi3er necessar8 to follo. the planning/ implementation an3 monitoring of programmes an3 proDects as .ell as the use of fun3s= !he 7eneficiar8 &tate shall pro@i3e all necessar8 assistance/ information an3 3ocumentation= 4 Article 10 1oernin" ,rinciples 1= !he implementation of this Memoran3um of "n3erstan3ing shall in all aspects -e go@erne3 -8 the Regulation an3 su-seHuent amen3ments thereof= 2= !he o-Decti@es of the EEA Financial Mechanism 2009-2014 shall -e pursue3 in the frame.orA of close co-operation -et.een the %onor &tates an3 the 7eneficiar8 &tate= !he *arties agree to appl8 the highest 3egree of transparenc8/ accounta-ilit8 an3 cost efficienc8 as .ell as the principles of goo3 go@ernance/ sustaina-le 3e@elopment/ gen3er eHualit8 an3 eHual opportunities in all implementation phases of the EEA Financial Mechanism 2009- 2014= := !he 7eneficiar8 &tate shall taAe proacti@e steps in or3er to ensure a3herence to these principles at all le@els in@ol@e3 in the implementation of the EEA Financial Mechanism 2009- 2014= Article 11 Entr2 into Force !his Memoran3um of "n3erstan3ing shall enter into force on the 3a8 after the 3ate of its last signature= IIIIIIII !his Memoran3um of "n3erstan3ing is signe3 in four originals in the English +anguage= &igne3 in JJJJJJJJJJ on JJJJ= &igne3 in JJJJJJJ= JJJ on JJJJJJ For 'celan3 For 6name of 7eneficiar8 &tate9 JJJJJJJJJJJJJJ= JJJJJJJJJJJJJ &igne3 in JJJJJJJJ==J== on JJJJ= For the *rincipalit8 of +iechtenstein JJJJJJJJJJJJJJ= &igne3 in JJJJJJJJJ==J on JJJJ= For the 1ing3om of $or.a8 JJJJJJJJJJJJJJ= 5 A$$E> A 3ational mana"ement an' control str*ct*res 14 3ational Focal ,oint K$ame of $ational Focal *ointL shall act as the $ational Focal *oint= 6%escription of the $ational Focal *ointMs location in the pu-lic a3ministration/ .ithin .hat ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9 !he roles an3 responsi-ilities of the $ational Focal *oint are stipulate3 in the Regulation/ in particular Article 4=: thereof= 6'n a33ition/ the $ational Focal *oint shallC9 6list an8 a33itional roles that the $ational Focal *oint is responsi-le for=9 6'f some parts of the roles an3 responsi-ilities of the $ational Focal *oint are implemente3 -8 other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text shoul3 state clearl8 that regar3less of such 3elegation of tasAs/ the responsi-ilit8 for the performance of these tasAs remains .ith the $ational Focal *oint=9 24 /ertif2in" A*thorit2 K$ame of ,ertif8ing Authorit8L shall act as the ,ertif8ing Authorit8= 6%escription of the ,ertif8ing Authorit8Ms location in the pu-lic a3ministration/ .ithin .hat ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9 !he roles an3 responsi-ilities of the ,ertif8ing Authorit8 are stipulate3 in the Regulation/ in particular Article 4=F thereof= 6'n a33ition/ the ,ertif8ing Authorit8 shallC9 6list an8 a33itional roles that the ,ertif8ing Authorit8 is responsi-le for=9 6'f some parts of the roles an3 responsi-ilities of the ,ertif8ing Authorit8 are implemente3 -8 other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text shoul3 state clearl8 that regar3less of such 3elegation of tasAs/ the responsi-ilit8 for the performance of these tasAs remains .ith the ,ertif8ing Authorit8= 'n case of such 3elegation of tasAs/ the ,ertif8ing Authorit8 must explain ho. it ensures that the s8stem set up -8 the authorit8 to .hich the tasAs are 3elegate3 are of sufficient Hualit8 to ensure that fun3s from the EEA Financial Mechanism 2009-2014 are use3 efficientl8 an3 correctl8 an3 in accor3ance .ith the principles of soun3 financial management=9 %4 A*'it A*thorit2 K$ame of Au3it Authorit8L shall act as the Au3it Authorit8= 6%escription of the Au3it Authorit8Ms location in the pu-lic a3ministration/ .ithin .hat ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9 !he roles an3 responsi-ilities of the Au3it Authorit8 are stipulate3 in the Regulation/ in particular Article 4=N thereof= 6'n a33ition/ the Au3it Authorit8 shallC9 6list an8 a33itional roles that the Au3it Authorit8 is responsi-le for=9 6 6'f some parts of the roles an3 responsi-ilities of the Au3it Authorit8 are implemente3 -8 other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text shoul3 state clearl8 that regar3less of such 3elegations of tasAs/ the responsi-ilit8 for the performance of these tasAs remains .ith the Au3it Authorit8=9 !he Au3it Authorit8 shall -e functionall8 in3epen3ent of the $ational Focal *oint an3 the ,ertif8ing Authorit8= 44 3ational p*blic entit2 responsible for the preparation an' s*bmission of irre"*larities reports4 K$ame of entit8 responsi-le for the preparation an3 su-mission of irregularities reportsL shall -e responsi-le for the preparation an3 su-mission of irregularities reports= 6%escription of this $ational pu-lic entit8Ms location in the pu-lic a3ministration/ .ithin .hat ministr8 an3?or a3ministrati@e unit in -elongs to/ .ho it reports to etc=9 !he roles an3 responsi-ilities of the 6name of entit89 are stipulate3 in the Regulation/ in particular Article 11=: thereof= 6'n a33ition/ the 6name of entit89 responsi-le for the preparation an3 su-mission of irregularities reports shallC9 6list an8 a33itional roles that the national pu-lic entit8 responsi-le for the preparation an3 su-mission of irregularities reports is responsi-le for=9 6'f some parts of the roles an3 responsi-ilities of the national pu-lic entit8 responsi-le for the preparation an3 su-mission of irregularities reports are implemente3 -8 other pu-lic authorities/ these authorities an3 their roles shoul3 -e liste3 here= !he text shoul3 state clearl8 that regar3less of such 3elegations of tasAs/ the responsi-ilit8 for the performance of these tasAs remains .ith the national pu-lic entit8 responsi-le for the preparation an3 su-mission of irregularities reports=9 (4 Monitorin" /ommittee !he Monitoring ,ommittee shall -e esta-lishe3 .ith six months of the signing of the Memoran3um of "n3erstan3ing= 'ts role is stipulate3 in the Regulation/ in particular Article 4=4 thereof= 6'n a33ition/ the Monitoring ,ommittee shallC9 6list an8 a33itional roles that the Monitoring ,ommittee is responsi-le for=9 +4 5trate"ic &eport an' ann*al pro"ramme reports 'n accor3ance .ith Article 2=2 of the Regulation/ the $ational Focal *oint shall annuall8 su-mit to the FM, a &trategic Report on the implementation of the EEA Financial Mechanism 2009-2014 in the 7eneficiar8 &tate= !he reporting perio3s for the &trategic Reports shall -e 63ates of the reporting perio39= -4 Or"ani"ram 6A simple organigram 3escri-ing the position of the main pu-lic authorities in@ol@e3 in the implementation of the EEA Financial Mechanism 2009-2014=9 7 A$$E> 7 0mplementation frame#or$ 'n accor3ance .ith Article 2=1 of the Regulation/ the *arties to this Memoran3um of "n3erstan3ing ha@e agree3 on an implementation frame.orA outline3 in this annex= 14 Financial parameters of the implementation frame#or$ 67eneficiar2 5tate8 EEA FM contrib*tion ,ro"ramme area 1 'ntegrate3 Marine an3 'nlan3 2ater Management E 6amount9 2 7io3i@ersit8 an3 Ecos8stem &er@ices E 6amount9 : En@ironmental Monitoring an3 'ntegrate3 *lanning an3 ,ontrol E 6amount9 4 Re3uction of )aOar3ous &u-stances E 6amount9 F Energ8 Efficienc8 E 6amount9 N Rene.a-le Energ8 E 6amount9 G A3aptation to ,limate ,hange E 6amount9 ; Maritime &ector E 6amount9 9 En@ironmental an3 ,limate ,hange-relate3 Research an3 !echnolog8 E 6amount9 10 Fun3s for $on-go@ernmental #rganisations E 6amount9 11 ,hil3ren an3 0outh at RisA E 6amount9 12 +ocal an3 Regional 'nitiati@es to Re3uce $ational 'neHualities an3 to *romote &ocial 'nclusion E 6amount9 1: *u-lic )ealth 'nitiati@es E 6amount9 14 Mainstreaming (en3er EHualit8 an3 *romoting 2orA-+ife 7alance E 6amount9 1F 'nstitutional Frame.orA in the As8lum an3 Migration &ector E 6amount9 1N ,onser@ation an3 Re@italisation of ,ultural an3 $atural )eritage E 6amount9 1G *romotion of %i@ersit8 in ,ulture an3 Arts .ithin European ,ultural )eritage E 6amount9 1; Research .ithin *riorit8 &ectors E 6amount9 19 &cholarships E 6amount9 Other allocations !echnical assistance to the 7eneficiar8 &tate (Art= 1=9) E 6amount9 Reser@e for unforeseen 3e@elopments (Art= 1=10=1) E 6amount9 Reser@e for proDects un3er FM 2004-09 (Art= 1=10=2) E 6amount9 Fun3 for -ilateral relations at national le@el (Art= :=F=1) E 6amount9 $et allocation to 67&9 E 6total9 24 5*bstantie parameters of the implementation frame#or$ !he programmes 3escri-e3 -elo. are to -e prepare3 an3/ su-Dect to FM, appro@al/ implemente3 in the 7eneficiar8 &tate= A4 ,ro"ramme Area no 6n89 6name of pro"ramme area8 Programme: 6$ame9 6#-Decti@e9 6Expecte3 outcome(s)/ if Ano.n9 8 Programme Operator: 6$ame of *rogramme #perator (if Ano.n)= Mention if the 3esignation is in accor3ance .ith Article F=1: of the Regulation= ('f *# is not Ano./ 3esignation of the *# is regulate3 in Article 4=2=4 or Article F=1: of the Regulation)=9 Donor programme partner(s): 6$ame of 3onor programme partner (if rele@ant)9 Main focus and identification of specific concerns relating to target groups, geographical areas or other issues: 6$arrati@e text on the main focus of the programme an3 on .hether this programme aims to a33ress nee3s of certain target groups/ geographic areas/ etc= 9 Initiatives to strengthening the bilateral relations between the Donor States and the eneficiar! State 6$arrati@e text on an8 specific initiati@es to strengthening the -ilateral relations -et.een the %onor &tates an3 the 7eneficiar8 &tate/ outlining the areas of focus in the -ilateral relations in more specific terms/ an3 further 3etails on an8 concrete initiati@es -eing 3ra.n up= 'f the programme or parts of it are 3e3icate3 exclusi@el8 to 3onor partnership programme/ that shoul3 -e mentione3 here/ inclu3ing amounts or percentage=9 Pre"defined pro#ects $ame of proDectC 6$ame of proDect= 'f onl8 the general area is Ano.n/ 3escri-e the area9 %escriptionC 67rief 3escription of proDect(s)/ inclu3ing the expecte3 outcomes/ an3 outputs if i3entifie39 *roDect *romoterC 6$ame of proDect promoter if Ano.n9 AmountC 6Maximum amount earmarAe3 for the proDect9 Small grant schemes: Focus of schemeC 67rief 3escription of the focus an3 the target groups9 AmountC E 6amount earmarAe3 for the small grant scheme9 74 ,ro"ramme Area no 6n89 6name of pro"ramme area8 6Repeat template text as nee3e39 6'f the su-stanti@e parameters are not exhausti@e/ this text shoul3 to -e a33e3C9 '3entification of the su-stanti@e parameters for an8 remaining programmes or programme areas shall -e ma3e in accor3ance .ith the Regulation= /4 ,rojects *n'er the EEA Financial Mechanism 2004-2009 f*n'e' thro*"h the resere referre' to in para"raph 2 of Article 1410 of the &e"*lation 9 $ame an3 num-er of proDect Amount from reser@e E 6amount9 E 6amount9 !otal amount E 6total amount9 10