Psychology Undergraduate Computer Laboratory

Policies & Procedures Manual

(Up-dated 8/12
Director:
Dr. James Brown

Undergraduate Computer Laboratory Assistants (UCLAs):
Ben McDunn: Pone: !"#$%&'$'##!( )**ice: room +&,-( bmcdunn.uga.edu
/usty 0a1e: Pone: "'!$#&%$!+%"( )**ice: room +&,-( rusty'.uga.edu

Website
A website wit 1ab ours is maintained at:
ttp:22psyco1ogy.uga.edu2computer1ab2computer1ab.tm1
!able o" Contents
#ntroduction$$$$$$$$$$$$$$$$$$$$$$$%%% 2
Mandatory &rientation Meetings$$$$$$$$$$$$$$$ 2
'ntering/'(iting & )larm Policies and Procedures$$$$$$$%% *
+oom 1,2 Log -oo.$$$$$$$$$$$$$$$$$$$$%% /
0cheduling Policies and Procedures$$$$$$$$$$$$$$ 1
'2uipment &peration and +elated #ssues$$$$$$$$$$$%% 3
'(ample 0ign-#n 0heet$$$$$$$$$$$$$$$%%%%%$$$%8
+esearch Use Policy$$$$$$$$$$$$$$$$$$$$%%%4
3
#ntroduction
4e Psyco1ogy Undergraduate Computer Laboratory was designed and constructed as an
instructiona1 resource *or te entire psyco1ogy department. 4raditiona11y te department5s /esearc
Design in Psyco1ogy (P67C8%!&) and /esearc Ana1ysis in Psyco1ogy (P67C8%%&) courses
a9e been assigned to tis room because o* te computer based statistica1 pac:ages o*ten used by
tese courses. 0owe9er( instructors( ;4As( and 4As sou1d 9iew te assignment o* teir courses to
tis room as a pri9i1ege. <ai1ure to *o11ow and en*orce te po1icies and procedures o* te 1ab wi11
1ead to a 1oss o* tis pri9i1ege and reassignment to anoter room.
4e *o11owing po1icies and procedures are intended to e1p in te operation( scedu1ing(
maintenance( and security o* our 1aboratory. P1ease read eac o* te *o11owing sections care*u11y
so you wi11 *u11y understand your responsibi1ities wi1e using te 1aboratory.
=t is important *or e9eryone to rea1i>e tey are responsib1e *or wat appens in room
3&, during teir assigned time. 7ou are responsib1e *or super9ising your students
during te entire c1ass or 1ab period. Anyone *ound 1ea9ing teir students
unsuper9ised *or teir c1ass period wi11 ris: 1osing 1ab pri9i1eges. During your
assigned time( nobody e1se sou1d be in te room. Un1ess someone as recei9ed prior
appro9a1 and we a9e in*ormed you o* tat appro9a1( you a9e te responsibi1ity and
autority to re?uest anyone wo is not in your c1ass to 1ea9e room 3&,. =* you a9e
any prob1ems wit anyone not eeding tis re?uest( as: *or teir name and socia1
security number. =* tey re*use to meet tis re?uest and remain in te room( as: Pat
;underman (room ,&8) to contact campus po1ice.

Mandatory &rientation Meetings
An orientation meeting wi11 be e1d at te beginning o* e9ery semester co9ering
1aboratory po1icies and procedures. =* you cannot attend( you wi11 be gi9en a grace period o* one
wee: *rom te time c1asses start to come by and ta1: to te *u11$time UCLA about te 1ab. 7ou
wi11 a1so be re?uired to sign a *orm (see page % o* tis manua1) concerning te materia1 co9ered
in tis manua1. =* you do not contact tem by te end o* te *irst wee:( you wi11 be 1oc:ed out o*
te 1ab and not ab1e to conduct c1asses unti1 you do so. 4e date and time o* te orientation
meetings wi11 be announced 9ia e$mai1 troug te department@s *acu1ty and graduate student
emai1 1ists. 7ou may a1so be contacted at ome i* you a9e not been in touc wit tem. =4 =6
7)U/ /-6P)A6=B=L=47 4) C)A4AC4 40- UCLAs. A11 ?uestions concerning
combinations and 1ab ours are to be directed toward te UCLAs. Persons in te main o**ice are
not responsib1e *or tese matters.
,
'ntering/'(iting & )larm Policies and Procedures
-A4-/=A; 40- LAB
The alarm
4e a1arm wi11 be armed and disarmed at te beginning and at te end o* eac day by te
UCLA(s). =* te red a1arm 1igt is on to te rigt o* te door( D) A)4 )P-A 40- D))/B
Aote: you must contact a UCLA to discuss scedu1ing any eCtra ours you migt want in
room 3&, oter tan tose you are assigned( oterwise te a1arm wi11 be armed.
What should you do if the alarm light is on (armed) when you are supposed to use the lab?
What is the chain of command?
(3). <irst( contact a UCLA. 7ou sou1d a9e teir o**ice room numbers( pone numbers(
and emai1 addresses *rom orientation. 4is in*ormation sou1d a1so be posted wit te 1ab
scedu1e on te door.
(,) 6econd( i* a UCLA is una9ai1ab1e( contact Dr. Brown (room +&,( +#,$!&#+).
(8) 4ird( i* Dr. Brown is una9ai1ab1e( contact Pat ;underman )AL7 (room ,&8).
Do not contact2as:2boter te department sta** in room ,,! *or te combination to te
a1arm :ey 1oc: boC or te door. 4ey wi11 not a9e it and a9e no responsibi1ities re1ati9e
to te 1ab.
=* a11 o* te abo9e options *ai1( ten you can re?uest students to wait unti1 a contact person
is *ound or cance1 c1ass. Un1ess te situation is reso19ed by contacting Dr. Brown (i.e.(
e9en i* it is reso19ed 9ia by te *irst or tird options)( you sou1d send Dr. Brown an
emai1 (Dmbrown.uga.edu) as soon as possib1e in*orming im o* wat appened
inc1uding your name( te day( time( and course in9o19ed.
The door
7ou wi11 be gi9en te combination to te door by te UCLAs on1y. (6ee section on
orientation meetings.)
-E=4=A; 40- LAB
Fen 1ea9ing room 3&,( ma:e sure you a9e:
3. 4urned o** te proDector and instructor computer.
,. 6igned out in te 1og boo:.
8. 6ut te door( e9en i* you :now a c1ass comes in immediate1y *o11owing yours (e9en
i* students are waiting in te a11way outside). 4is way( we can be sure tat on1y
autori>ed persons wi11 be ab1e to enter te room. As: any students not in your c1ass
to wait outside unti1 teir instructor arri9es to 1et tem in.
8
+oom 1,2 Log -oo.
L); =A P/)C-DU/-6
A noteboo: containing 1og seets wi11 be maintained in room 3&,. 7ou wi11 be re?uired to
sign and date tis wen you enter te room. 4ere is a cec:1ist you wi11 cec: o** wen you
enter te room (see page % o* tis manua1). 7ou are responsib1e *or mar:ing te cec:1ist
accurate1y. <or eCamp1e( i* you *ai1 to note empty soda cans or tras in te room and cec: (no)(
you wi11 be e1d responsib1e wen te person *o11owing you cec:s (yes) upon entering te
room. <ai1ure to 1og in and out may resu1t in a 1oss o* pri9i1eges.
F=40)U4 -EC-P4=)A( 5& 6&&7 &+ 7+#580 )+' )LL&9'7 #5 +&&M
1,2. =4 =6 7)U/ /-6P)A6=B=L=47 4) -A<)/C- 40=6 /UL- F=40 7)U/ 64UD-A46.
<A=LU/- 4) D) 6) MA7 /-6UL4 =A 40- L)66 )< P/=G=L-;-6. 40=6 MAH-6
ACCU/A4- /-C)/D=A; )A 40- L); 60--4 G-/7 =MP)/4AA4 <)/ 40-
P/)4-C4=)A )< 7)U/ P/=G=L-;-6.
#
0cheduling Policies and Procedures
Assigning courses to room 102:
At te beginning o* eac semester( te *u11$time UCLA is gi9en a 1ist o* c1ass periods and
days *acu1ty and graduate students need te 1ab eac wee: based on assignments by te associate
ead *or P67C8%!& I P67C8%%&. =nstructors24As *or oter courses re?uiring use o* te 1ab
sou1d respond to te UCLA re?uest *or oters wo want to scedu1e teir course or speci*ic
c1ass periods in 3&,. 4e *u11$time UCLA wi11 try to meet a11 re?uests in addition to P67C8%!&
I P67C8%%&( but may be unab1e to accommodate e9eryone due to con*1icts.
Open lab hours scheduling:
Based on te 1ist o* c1ass periods and days *acu1ty and graduate students need te 1ab eac
wee:( te *u11$time UCLA creates a scedu1e to determine wen te 1ab wi11 be a9ai1ab1e *or
open 1ab ours. )pen 1ab ours wi11 be posted on te door and on te computer 1ab website
(ttp:22psyco1ogy.uga.edu2computer1ab2computer1ab.tm1). A UCLA wi11 be on duty in te 1ab during te
posted open 1ab times. During open 1ab ours undergraduate students can drop in and use te 1ab
*or assignments re1ated to teir psyco1ogy c1asses.
UCLA responsibilities during open lab hours:
During open ours te UCLAs are responsib1e *or o9ersigt o* te 1ab and e1ping i*
tere are any ardware or so*tware prob1ems. =nstructors sou1d be aware( and ma:e sure teir
students are aware( tat te UCLAs are not responsib1e *or e1ping students wit speci*ic
assignments (e.g.( eCp1aining ow to create a speci*ic 6P66 ana1ysis based on a c1ass proDect te
student as brougt in *or ana1ysis). 4e UCLAs may assist in suc instances i* tey coose to(
but tey are not re?uired to( and sou1d not be eCpected to do so.
Changes in room 102 scheduling:
7ou may not arbitrari1y switc your time in room 3&, or scedu1e additiona1 time in room
3&,. 7ou must contact a UCLA to switc your time s1ot and2or to scedu1e additiona1 time.
Requesting time in room 102 or running sub!ects:
4ere is a pre$appro9a1 po1icy *or obtaining te use o* room 3&, *or researc (e.g.( /P
subDects). 4e *u11$time undergrad 1ab 4A is in carge o* imp1ementing te po1icy( wic went
into e**ect during te ,&3&$,&33 A7. 6ee page % *or UCL /esearc Po1icy.
+
'2uipment &peration and +elated #ssues
"nstructor Computer# $ro!ector# % Cabinet
A cei1ing proDector is connected to te instructor computer. 4is proDector can be used to
sow eiter DGDs( GC/ tapes or te instructor computer. 4e bu1b in tis proDector is eCpensi9e
and as a 1imited number o* operating ours. Please turn o"" the pro:ector immediately a"ter
you ha;e "inished using it.
=* te proDector is on wen you entered te room( p1ease note it in te 1og boo: and send
an emai1 message immediate1y to te UCLA(s) te11ing tem te day and time it was *ound 1e*t
on. 4is way we can attempt to ascertain wo was in te room and was responsib1e *or 1ea9ing it
on.
Turning the computers on
4e computers sou1d be on wen you enter te room. =* te green 1igt on te monitor is
on but te screen is b1ac:( te computer is in Js1eepJ mode. Just it a :ey on te :eyboard or
mo9e te mouse and te screen sou1d come on. =* te screen is b1ac: and tere is no green 1igt
on te monitor( ten te computer is tru1y o**. Just it te JpowerJ :ey in te upper rigt$and
corner o* te :eyboard. 4e power :ey 1oo:s 1i:e an arrow ead pointing 1e*t. =* tis does not
turn te power on( 1oo: on te bac: o* te computer itse1*. )n te bac: o* te monitor is a rater
1arge switc. <1ip te switc and see i* tis so19es te prob1em. =* not( use anoter computer.
$rinter issues:
Printing can be somewat tric:y. <or some reason( te D)6 dri9er and tis printer do not
get a1ong too we11. <or eCamp1e( te cogniti9e psyco1ogy 1ab program as consistent1y ad
printing prob1ems. Most instructors wo use tis so*tware Dust te11 teir students to write down
te data *rom te screen. =* students attempt to print teir data unsuccess*u11y( be aware tat it
can be printed 1ater by eiter using Aotepad or retrie9ing it out o* te spoo1er print reDect *o1der.
As: a UCLA i* you wou1d 1i:e *urter instructions. =* te student is in te 1ab during open 1ab
ours( we can usua11y reso19e te prob1em.
=* your print command was not carried out( cec: te *o11owing tings:
3.) Ma:e sure te cab1es *rom te bac: o* te computer you are trying to print *rom are not too
1oose.
,.) 4e most common cause *or printer prob1ems is rater simp1e( and o*ten o9er1oo:ed. A11 o*
tese printer commands *i1ter troug UPC ,( in te row nearest te printer. Ma:e sure tat UPC
, is turned on.
8.) =* tat does not *iC it( neCt cec: to ma:e sure te cab1e coming *rom UPC , to te printer is
not 1oose.
#.) Ma:e sure te printer is on( as paper( and tat te paper is not Dammed.
"
$rinting or undergraduate students
Fen te printer cartridge runs out o* in: p1ease ac?uire a new one in te main o**ice
(room ,,!) *or a rep1acement. Because te printer cartridges are eCpensi9e( p1ease :eep
undergraduate printing to a minimum.
&ac'ing(up)*a+ing ,or'
-9eryone using te computers in te 3&, sou1d operate under te po1icy tat anyting o*
9a1ue sou1d be bac:ed up. Do not 1ea9e *i1es beind on any o* te computers in te 1ab. UCLAs
do periodic ard$dri9e maintenance( inc1uding purging any *i1es not essentia1 *or operation.
Be sure your students understand tey sou1d ALFA76 sa9e teir data at e9ery possib1e
opportunity( and :eep bac:up copies. 6P66 on tese macines as been :nown to *ree>e up. =t is
strong1y suggested wor: be sa9ed periodica11y (e.g. e9ery so many entries).
'
-Camp1e 6ign$in 6eet *or /oom 3&, Use
=nstructions *or *i11ing out seet:
<i11 in name and date2time s1ots upon entering te room.
=* te answer to any o* te *o11owing is KyesL( e$mai1 bmcdunn.uga.edu as soon as possib1e
so it can be discussed wit te prior user o* te 1ab. )r( in te case o* supp1ies (bottom 1ine o*
sign$in seet) more supp1ies can be re?uested.
Loo: *or tras on te des:s and *1oor( inc1uding newspapers( and especia11y cans( bott1es( and
*ood wrappers. 9#!<&U! '=C'P!#&5> 6&&7 )57 7+#580 )+' 5&! )LL&9'7
#5 +&&M 1,2?
Fas te door to room 3&, 1e*t open by te pre9ious userM
Fas te proDector 1e*t on by te pre9ious userM
Fere te wite boards c1eanM
Aame Date24ime
(Circ1e one)
Door 1e*t openM 7es Ao
4ras 1e*t in roomM 7es Ao
Fite boards c1eanedM 7es Ao
ProDector onM 7es Ao
!
Psychology Undergraduate Computer #nstruction Laboratory
+esearch Use Policy -Adopted 2010(2011 A./
A11 proposed and accepted researc proDects wi11 be coordinated troug te
Undergraduate Computer Lab 4eacing Assistant(s). A9ai1abi1ity o* te 1ab *or
researc wi11 be 1imited to Monday troug <riday between te ours o* !am and
"pm wen not in use *or c1asses or open ours. As suc te ours te 1ab wi11 be
a9ai1ab1e *or researc wi11 9ary *rom semester to semester as we11 as during te
semester. )n1y graduate students assigned te 1ab *or teir researc wi11 be gi9en
te combination to te 1ab door (a1toug see N" be1ow).
Priorities *or using te 1ab *or researc wi11 be:
3. Dissertation researc wit /P Poo1 participants
,. Master@s tesis researc wit /P Poo1 participants
8. Possib1y oter graduate student researc wit /P Poo1 participants( wit
priority based on student@s year (i.e.( 3
st
year students a9e igest priority(
1ater$year students a9e 1ower priority).
Procedures *or a11ocating2scedu1ing 1ab time *or researc:
3. ;raduate students conducting researc appro9ed by te =/B and *a11ing
witin one o* te priorities abo9e wou1d be e1igib1e to submit re?uests *or
use o* te 1ab. 4is re?uest sou1d document teir priority 1e9e1 and be
signed by te maDor pro*essor2*acu1ty super9isor.
,. /e?uests sou1d inc1ude te researcer@s pre*erred wee:1y 1ab times.
/esearcers sou1d consu1t te most current posted 1ab ours scedu1e
(ttp:22www.uga.edu2psyco1ogy2computer1ab2computer1ab.tm1) and use it
as a guide1ine *or potentia1 open ours. 4ey sou1d ran: order any or a11
open times tey wou1d 1i:e to use te 1ab wit te understanding tat tey
wi11 1i:e1y recei9e a maCimum o* *our ours per wee: un1ess more ours are
a9ai1ab1e. 6o te 4A scedu1ing times :nows( researcers sou1d c1ear1y note
in teir re?uests te duration o* teir eCperiments (e.g.( 8&( "&( %&( 3,&
minutes) and approCimate1y ow many tota1 ours (or s1ots i* O or P an
our) tey proDect tey wi11 need *or teir study. /esearcers sou1d a1so
ma:e c1ear in teir re?uests any so*tware tat may need to be insta11ed *or
teir study.
%
8. Assignment o* times to researcers wi11 be by 1ottery at eac priority 1e9e1.
<or eCamp1e( eac dissertation student wi11 recei9e teir time based on teir
1ottery number( i.e.( te N3 student wi11 recei9e teir *irst coice( te N,
student wi11 recei9e teir igest possib1e coice( etc.. Assignment to
dissertation students stops wen a11 students a9e eiter been assigned a
maCimum o* # ours or no *urter assignments are possib1e( gi9en
scedu1ing constraints. Assignment o* te remaining times to tesis students
proceeds in te same way.
#. =n order to maCimi>e a11 researcers@ access to optima1 data co11ection times(
1ab assignments wou1d be in e**ect *or a period o* approCimate1y # wee:s
wit te understanding tat due to possib1e canges in open ours or oter
instructiona1 uses tey may occasiona11y 1ose some o* teir time s1ots. Fen
tis appens te 4A wi11 attempt to *ind a1ternati9e ours tat te researcer
can use i* tey cose. A*ter *our wee:s te 1ottery process wou1d be repeated
and times re$assigned.
+. 4e Undergraduate Computer Lab 4A assigned as te Lab Coordinator wi11
and1e te assignment o* 1ab times and set te dates o* te assignment
periods based on te ca1endar *or eac semester and te opening and c1osing
dates o* te /P Poo1. 4ese dates wou1d be announced to te Department at
te start o* eac semester.
". Be*ore data co11ection begins( graduate students sou1d submit 9ia emai1 a
1ist o* any undergraduate researc assistants (e.g.( P67C#!&&@s) wo wi11 be
assisting tem in te 1ab. ;raduate students are eCpected to direct1y
super9ise any researc tey conduct in te 1ab( so gi9ing undergraduates te
door combination may be unnecessary. 0owe9er( in te e9ent it is needed(
graduate students sou1d note in teir emai1 any o* teir assistants tat wi11
be gi9en te 1ab door combination.
'. 4e procedures abo9e wi11 be re9iewed annua11y and re9ised as appropriate.
Using te 1ab *or researc is a pri9i1ege:
;raduate students using te 1ab *or researc wi11 be eCpected to *o11ow te same
ru1es and guide1ines as eCpected o* instructors. 4e graduate student conducting
te researc proDect assumes responsibi1ity *or ensuring tat a11 1ab
po1icies2procedures are *o11owed (weter tey use undergraduate researc
assistants or not). 4is inc1udes *i11ing out te sign$in seet eac time tey use it(
3&
being responsib1e tras is not 1e*t in 1ab by /P participants( en*orcing no *ood2no
drin:s po1icy( etc. /esearcers *ound not *o11owing 1ab po1icies wi11 be gi9en a
warning a*ter *irst occurrence. =* a researcer is *ound not *o11owing 1ab po1ices a
second time tey wi11 eiter 1ose teir 1ab pri9i1eges *or te remainder o* te
semester or be assigned te 1owest priority *or scedu1ing *or te remainder o* te
semester.
33