Promotion Policy

2012 Sime Darby Holdings Berhad

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2
Content
Introduction
Promotion Eligibility
Key Notes ( Eligibility, Frequency, Position & Communication )
Details of the Promotion Eligibility by Job Grade
Promotion from Supervisory ( AO1/TS1 ) into Executive Position
Promotion from Exec Sr Exec Asst Mgr ( AVP II )
Promotion from Asst Mgr ( AVP II ) Mgr ( AVP I ) Sr Mgr ( VP II )
Promotion from Sr Mgr ( VP II ) into Gen Mgr ( VP I )
Promotion from Gen Mgr ( VP I ) Sr Vice President II ( SVP II ) Sr Vice
President I ( SVP I )
Recommendation for Promotion Process

3
Promotion Policy : Introduction
This policy will help to standardize and ensure consistent administration
in managing promotion across Sime Darby Group within Malaysia and
may also be used as a point of reference for the Groups overseas
operations, so long as it is in compliance with the respective countrys
Labour Laws.
This policy is effective from 1
st
July 2012 onwards
Policy Statement
Promotion is awarded to eligible executives and non-executives for
purposes of career growth and talent retention, in recognition of his /
her performance and higher accountabilities assigned to the higher
position
Policy Intent
Talent Management, Group Human Resource, is the custodian of this
policy
Policy Custodian
T
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N
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Q
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SPM / O-
Level
Bachelor Degree
and/or Professional
Qualification
Bachelor Degree and/or Professional Qualification
Masters Degree (Advantage)
C
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e

D
e
v
t

P
r
o
g
Core Exec
Program
(CEP 1) /
CEP equivalent
Core Exec
Program
(CEP 2)
/ CEP
equivalent
Core Exec
Program
(CEP 3) /
CEP equivalent
Core Exec Program
(CEP 4) / CEP equivalent
R
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e
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To meet the requirement of Work / Professional
Experience from Success Profile
Min 2
years
Min 2 years per
job grade
3-5 years per job grade
(indicative)
Y
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s

i
n

F
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Attained 2 years of
experience in a
specific area/
discipline
Attained 3 years of
experience in a
specific area/
discipline
Min 4
years
Min 4
years
The criteria below is to be used as an additional guide only:
Min 3 years per
job grade
Diploma with
relevant experience
(Less if
supervisory
staff has
a degree)
To meet the requirement of Work / Professional
Experience from Job Description of the new position
Supervisory
AO1/TS1
Exec
Sr
Exec
AVP II AVP I VP II VP I SVP II SVP I EVP II EVP I
Promotion Eligibility
The stated Time at level is the minimum duration to be eligible for promotion. However, this does not mean that the
employee will automatically get the promotion when this minimum time requirement is met

T
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F
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Min 1.5
years
Min 1.5 years per
job grade
3-5 years per job grade
(indicative)
Min 3
years
Min 3
years
Min 2 years per
job grade
(Less if
supervisory
staff has
a degree)
L
e
a
d
e
r
s
h
i
p

C
o
m
p
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t
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n
c
y

Meet expectation of expected proficiency level.
Exceed expectation for at least half of the
competencies
J
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C
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P
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Meet expectation of expected proficiency level.
Minimum average rating of 3 in the past 3 years
Priority will be given to rating 4 and above
No disciplinary record in the past 1 year and depending on the nature of the disciplinary action
Approved budgeted position
Promotion should be in context of increased job size which commensurate with the job grade
To take into account the persons job grade and the job grade of the job or chair he/she is
sitting in
Moved in 2 portfolios to gain
exposure in operations, corporate
level & international
Moved in 2 portfolios
to gain exposure in
operations, corporate
level & international
Meet expectation of expected
proficiency level.
O
t
h
e
r

Note: Any deviation from the above criteria for a promotion recommendation must be reviewed by the Division HR Head and approved by the Division
EVP (in the case of executives promoted into VPI and below) OR reviewed by EVP HR and approved by President & Group Chief Executive (in the case of
executives promoted into SVPII and SVPI)
The criteria below is to be used as an additional guide only:
Supervisory
AO1/TS1
Exec
Sr
Exec
AVP II AVP I VP II VP I SVP II SVP I EVP II EVP I
Promotion Eligibility
Key Notes
Promotion activities will be carried out twice a year, which is in January and July.
Ad-hoc promotions outside of these can be considered on a case-to-case basis depending on the
business need and the merits of the case.
Promotions must be for budgeted positions only. If the position is unbudgeted, the staff requisition
process must first take place and the necessary approval obtained.
Eligibility
Frequency &
Timeline
Budgeted
Position
The stated Time at level is the minimum duration to be eligible for promotion. However, this does
not mean that the employee will automatically get the promotion when this minimum time
requirement is met
Any deviation from the stated criteria for promotion recommendation must go through the following:
For promotions into VP I & below : Review by the Division HR Head and approved by Division
EVP
For promotions into SVP II & SVP I: Review by Group HR Head and approved by President &
Group Chief Executive
It is the responsibility of the immediate superior to communicate to the employee of his/her
promotion.
However, the communication should only take place after the formal approval has been obtained.
Communication
of Promotion
Promotion from Supervisory ( AO1/TS1 ) into Executive position
Item Description
Eligibility
Complete a minimum of 2 years in a Supervisory ( ie AO1/TS1 ) level position in Sime Darby
( less if the supervisory staff has a degree from a recognized university )
The above is the minimum duration to be eligible for promotion. However, this does not mean that the employee will
automatically get the promotion when this minimum time requirement is met
Promotion
Approval
Process
Relevant Experience Meet the requirement of Work / Professional Experience from Job Description of the new position.
Performance Rating
Obtain a minimum average rating of 3 in the past 3 years. If the employee has less than 3 years performance
rating, the proposal for promotion needs to be supported by the Section Head.
Core Executive
Programme (CEP)
Not required for the time being. Currently being planned.
Other Criteria
To refer to the slide on Promotion Eligibility for further details in terms of the qualification, leadership & job
competencies, disciplinary record, job size etc.
Promotion Letter &
Benefits Packages
Upon obtaining the necessary approval, the Division HR Department shall issue a Letter of Promotion to the
employee together with the benefits packages relevant to the job grade for the employee to sign to formally
accept the promotion.
Other Information
Promotion between non-executive grades are to be governed by the existing promotion guidelines for non-
executive employees in the respective Divisions
Endorsement & Approval
By
Head of Department
Proposal
by
Section Head
Recommendation
by
Division HR Head
Promotion from Exec Sr Exec Asst Mgr ( AVP II )
Item Description
Eligibility
Complete a minimum of 2 years of service in each grade
The above is the minimum duration to be eligible for promotion. However, this does not mean that the
employee will automatically get the promotion when this minimum time requirement is met



Promotion Approval
Process



GHO
Relevant Experience
Meet the requirement of Work / Professional Experience from Job Description of the new position.
Performance Rating
Obtain a minimum average rating of 3 in the past 3 years. If the employee has less than 3 years performance
rating, the proposal for promotion needs to be supported by the Head of Department.
Core Executive
Programme (CEP)
Complete CEP 1 or equivalent prior to an employee being promoted into Assistant Manager ( AVP II ).
In the event that an employee is promoted to a new Assistant Manager ( AVP II ) job grade without first
completing CEP 1, then the employee is required to complete CEP 1 within one year of the effective date of
his/her promotion.
Other Criteria
To refer to the slide on Promotion Eligibility for further details in terms of the qualification, leadership & job
competencies, disciplinary record, job size etc.
Promotion Letter &
Benefits Packages
Upon obtaining the necessary approval, the Division HR Department shall issue a Letter of Promotion to the
employee together with the benefits packages relevant to the job grade for the employee to sign to formally
accept the promotion.
Endorsement
by
EVP/ Group
Function Head
Approval
by
EVP HR
Proposal
by
Head of Dept
Recommendation
by
GHO HR Head
Other Divisions
Endorsement
by
Division HR Head
Approval
by
EVP / Division MD
Proposal
by
Head of Dept
Recommendation
by
OU MD
Promotion from Asst Mgr ( AVP II ) Mgr ( AVP I ) Sr Mgr ( VP II )
Item Description
Eligibility
Complete a minimum of 3 years of service in each grade
The above is the minimum duration to be eligible for promotion. However, this does not mean that the employee
will automatically get the promotion when this minimum time requirement is met
Promotion
Approval Process
Relevant
Experience
Meet the requirement of Work / Professional Experience from Job Description of the new position.
Performance Rating
Obtain a minimum average rating of 3 in the past 3 years. If the employee has less than 3 years performance rating,
the proposal for promotion needs to be supported by the Head of Department.
Core Executive
Programme (CEP)
Complete CEP 2 or equivalent prior to an employee being promoted into Manager ( AVP I ).
In the event that an employee is promoted to a new Manager ( AVP I ) job grade without first completing CEP 2,
then the employee is required to complete CEP 2 within one year of the effective date of his/her promotion.
Other Criteria
To refer to the slide on Promotion Eligibility for further details in terms of the qualification, leadership & job
competencies, disciplinary record, job size etc.
Promotion Letter &
Benefits Packages
Upon obtaining the necessary approval, the Division HR Department shall issue a Letter of Promotion to the
employee together with the benefits packages relevant to the job grade for the employee to sign to formally accept
the promotion.
Endorsement
by
EVP/ Group Function
Head ( up to VP II )
EVP HR ( into VP II )
Approval
by
EVP HR (up to AVP I)
PGCE (into VP II)
Proposal
by
Head of Dept
Recommendation
by
GHO HR Head
GHO
Other Divisions
Endorsement
by
Division HR Head
Approval
by
EVP / Division MD
Proposal
by
Head of Dept
Recommendation
by
OU MD
Promotion from Sr Mgr ( VP II ) Gen Mgr ( VP I )
Item Description
Eligibility
Complete a minimum of 4 years of service in each grade
The above is the minimum duration to be eligible for promotion. However, this does not mean that the employee will
automatically get the promotion when this minimum time requirement is met
Promotion
Approval Process
Relevant
Experience
Meet the requirement of Work / Professional Experience from the Job Description / Success Profile of the new position.
Performance
Rating
Obtain a minimum average rating of 3 in the past 3 years. If the employee has less than 3 years performance rating, the
proposal for promotion needs to be supported by the Head of Dept (for GHO) or OU Head / MD (for other Divisions).
Core Executive
Programme
(CEP)
Complete CEP 3 or equivalent prior to an employee being promoted into General Manager ( VP I ).
In the event that an employee is promoted to a new General Manager ( VP I ) job grade without first completing CEP 3,
then the employee is required to complete CEP 3 within one year of the effective date of his/her promotion.
Other Criteria
To refer to the slide on Promotion Eligibility for further details in terms of the qualification, leadership & job
competencies, disciplinary record, job size etc.
Employment
Contract &
Benefits
Packages
Upon obtaining the necessary approval, the Division HR Department shall issue a new employment contract, which will
be effective from the date of the new contract in the new job grade together with the benefits packages relevant to the
job grade and it must specify the period of the contract.
This new contract is subject to acceptance by the relevant employee who has been offered the appointment into the
new job grade.
Endorsement
by
EVP HR
EVP/ Group
Function Head
Approval
by
President / GCE
Proposal
by
Head of Dept
Recommendation
by
GHO HR Head
Endorsement
by
EVP/ Division MD
EVP HR
Approval
by
President / GCE
Proposal
by
OU Head / MD
Recommendation
by
Division HR Head
GHO
Other Divisions
Promotion from Gen Mgr ( VP I ) Sr Vice President II ( SVP II ) Sr Vice President I ( SVP I )
Item Description
Eligibility
Complete a minimum of 3 - 5 years of service in each grade.
However this is indicative only ( there is no minimum number of years)



Promotion
Approval Process


Relevant
Experience
Meet the requirement of Work / Professional Experience from the Job Description / Success Profile of the new position.
Performance
Rating
Obtain a minimum average rating of 3 in the past 3 years. If the employee has less than 3 years performance rating, the
proposal for promotion needs to be supported by the Head of Dept (for GHO) or OU Head / MD (for other Divisions).
Core Executive
Programme (CEP)
Complete CEP 4 or equivalent prior to an employee being appointed to a Senior Vice President ( SVP II ) position.
In the event that an employee is appointed to a new Senior Vice President ( SVP II ) job grade without first completing
CEP 4, then the employee is required to complete CEP 4 within one year of the effective date of his/her promotion.
Other Criteria
To refer to the slide on Promotion Eligibility for further details in terms of the qualification, leadership & job
competencies, disciplinary record, job size etc.
Employment
Contract &
Benefits
Packages
Upon obtaining the necessary approval, the Group HR Department will issue a new employment contract which will be
effective from the date of the new contract in the new job grade together with the benefits packages relevant to the
job grade.
This new contract will supersede the previous employment contract and it must specify the period of the contract. This
new contract is subject to acceptance by the relevant employee who has been offered the appointment into the new
job grade.
Endorsement
by
EVP HR
EVP/ Group
Function Head
Approval
by
President / GCE
Proposal
by
Head of Dept
Recommendation
by
GHO HR Head
Endorsement
by
EVP/ Division MD
EVP HR
Approval
by
President / GCE
Proposal
by
OU Head / MD
Recommendation
by
Division HR Head
GHO
Other Divisions
Recommendation for Promotion Process
Line Manager to read and understand the promotion
criteria, eligibility, frequency and approval process
Understand the
Promotion Policy
Line Manager proposal for promotion via SD TTMS
during Year End Review
To also provide justification for the promotion in the
justification box
Proposal for
Promotion via SD
TTMS
Line Manager to complete and submit the following
forms to respective HR :
1. Recommendation for Promotion Form
2. Approved Organisation Chart
3. Approved Job Description
Submission of
Documents
Thank You