INTERNAL MEMORANDUM

I. PURPOSE:
An Internal Memorandum (or memo) is a written note or reminder to a person within
the company who is responsible for a certain action.
II. WHEN TO SEND:
Anytime or when there is urgency to remind someone about something.
III. HOW TO USE:
Regardless of the topic, each memo should be about a single idea, subject, or
report. Use clear and simple language, and limit the memo to one page.

INTERNAL MEMORANDUM TEMPLATE
rom ! < Name of person writing the memo >
"o ! < Name of person receiving the memo >
#ate ! < Date written in a formal manner, e.g., May 2, 2008 or 2 May, 2008>
$ubject ! < Short title descriing the topic of the memo >
___________________________________________________________________
< !he first paragraph e"plains why the memo was written. #t sho$ld e direct to the
point and contain who, what, when, where, why. #t sho$ld also carry a reference, if
any. >
< !he ne"t paragraph%s& sho$ld contain more details as necessary. !here may e
no need for this paragraph if there are no more details re'$ired.>
< !he ne"t paragraph is a call to action ( what the writer wants the receiver to do, or
what the writer e"pects from the receiver. >
< !he ne"t is the closing ( $s$ally an e"pression of than)s, e.g., *!han) +o$, or
e"pectation, e.g., *# hope for yo$r '$ic) response, >
< Name of person writing the memo. !his is optional, depending on company
c$lt$re, as the writer-s name is indicated at the top anyway. .owever, writing the
name again at the end gives the memo a more informal and personal flavor.>
INTERNAL MEMORANDUM
Example 1
rom ! Maria #. $oriano
"o ! "eodoro %. Roces
#ate ! May &, &''(
$ubject ! )*tra %rder of +anned "una
________________________________________________________________
,ith reference to your instruction last April -., &''(, we deli/ered yesterday fi/e
bo*es of canned tuna to the warehouse of A0+ +orporation as additional order for
the month of May. "he bo*es were recei/ed in good order by their ,arehouse
Manager.
"he 1ogistics Manager of A0+ +orporation also informed us that there might be
another e*tra order for the month of 2une, and that he will inform you about it before
the end of May.
3lease inform me of this e*tra order as soon as he gets in touch with you.
"han4 you.
Maria
INTERNAL MEMORANDUM
Example 2
rom ! 0etty . 1oren5o
"o ! #a/id I. 0ueno
#ate ! March 6-, &''(
$ubject ! Impact of Mar4et "rends on 7e*t 8uarter9s $ales
___________________________________________________________________
,ith reference to your re:uest last March &(, &''(, we prepared a presentation to
the 0oard of #irectors ne*t wee4 on the mar4et trends that may affect our sales for
the ne*t three months.

,e would li4e to as4 for your comments on the attached presentation, so that we will
ha/e time to correct or update it before the meeting ne*t wee4.
"han4 you.
0etty
INTERNAL MEMORANDUM
Example 3
rom ! Abby +. 7icolas
"o ! "om R. de los $antos
#ate ! 2une 6, &''(
$ubject ! Account Recei/ables
__________________________________________________________________
,ith reference to our meeting on account recei/ables last May 6', &''(, we
prepared a list of these accounts that are more than ;' days due. ,e would li4e to
write each account a notification letter to remind them of their o/erdue payments.

,e would li4e to as4 you to please re/iew the names in this list, to ensure accuracy
and fairness in dealing with our customers.
"han4 you.
Abby