COMPANY VEHICLE RULES AND INFORMATION FOR ALL VEHICLE USERS
***Company Name*** is committed to promoting safety and responsible driving for all of its employees. To ensure that this commitment is followed through, the Company has adopted a vehicle policy that requires all employees who operate company owned, leased/rented vehicles during the performance of their jobs to do so in a lawful and safe manner.
Your use of a company vehicle is subject to you adhering to the following rules:
When driving a vehicle, you must always abide by the law and take all steps necessary to avoid endangering yourself and others. Failure to comply with the law may result in disciplinary action. Maintaining the vehicle in a tidy and clean condition at all times whilst it is in your care. Reporting any defects on the vehicle immediately upon your return to ***Insert Name & Position of Person***. Smoking is not permitted in company vehicles. You and all front and rear seat passengers must wear a seat belt at all times. Refrain from using cellular telephones (unless they are equipped with hands free operations), personal listening devices, and from conducting any other activities which may impede the drivers ability to focus on safely operating the vehicle. Unauthorised passengers must not be carried in company vehicles. You are liable for all traffic offences committed whilst the vehicle is in your care. Parking fines must be settled immediately. You must report any traffic offences to ***Insert Name & Position of Person***upon your return. You are responsible for ensuring that the vehicle is locked / alarmed at all times. If the vehicle is fitted with a removable radio/cassette, it must be removed from the vehicle at all times when the vehicle is left. Under no circumstances should any company property be left in the vehicle. Any theft or attempted theft of the vehicle must be reported immediately to ***Insert Name & Position of Person*** All users must provide ***Insert Name & Position of Person*** with their full valid driving licence before they are given permission to use a company vehicle. ***Insert Name & Position of Person*** will retain a copy for company records. After this first production, all users must produce their licence at regular intervals as required by the company. You must report any type of driving conviction or summons immediately to ***Insert Name & Position of Person*** Company vehicles must not be used for personal reasons or gain. The private use of a company vehicle must be authorised by ***Insert Name & Position of Person*** In the event that you are found guilty of driving under the influence of alcohol and/or drugs, you will be responsible for all costs that the company may incur and the company reserves the right to withdraw the use of a company vehicle by you, both for the period of the ban and subsequently. In the event of an accident involving a company vehicle that you are driving or responsible for, you must immediately contact ***Insert Name & Position of Person*** during office hours or ***Insert Name & Position of Person*** outside office hours. You must make a full and honest report of any incident in writing immediately. This report must be prepared irrespective of whether personal injury or vehicle damage occurs. Copies of the Vehicle Accident Report form are available from ***Insert Name & Position of Person*** The completed form should be returned to ***Insert Name & Position of Person***within xx days of the incident/accident taking place. All driving incidents/accidents are investigated. If the investigation shows you to be at fault, you may be subject to disciplinary action. In the event of a breakdown, you must use the breakdown assistance provided by the company. [give details] You must comply with the statutory regulations and our own regulations regarding the recording of daily mileage, journeys undertaken and actual driving hours and return the requisition form to ***Insert Name & Position of Person*** MOTOR INCIDENT/ACCIDENT REPORT FORM
INCIDENT/ACCIDENT Day/Date Time Accident Location Weather conditions? Road conditions? Speed of your vehicle? Speed limit for road? What lights were in use? What warning lights/sirens were in use? Full description of accident
Sketch of accident
(continue on separate sheet if necessary) Were photos taken at the time of the accident? *Yes / No If yes, please enclose
VEHICLE Make & Model Registration Number Details of Damage
Please indicate damage location
WITNESSES Name & Address State if witnesses is Independent 1. 2. POLICE Were the Police informed? Yes /No Did they attend? Yes/No Officers name & address of station
Police Reference Number OTHER VEHICLE/PROPERTY Name Address of Owner/Driver
Tel Number Home Mobile Make & Model Registration Number Insurance details
Details of Damage to Vehicle/Property
INJURED PERSONS Name & Address Passenger? Wearing seat belt? Injuries? 1. 2. Signature of Driver Date