17

TRAVELLING ALLOWANCE AND

DAILY ALLOWANCE RULES
For the purpose of these rules, the
ofcers and employees of National
Agricultural Cooperative Marketing
Federation of India Ltd. shall e classi!ed
into the follo"ing categories#
1. Classifcation*
$i% &hose dra"ing monthly pay of
's. ()(*+,- and aove.
$ii% &hose dra"ing monthly pay of
's. ((+*+,- and aove ut less
than 's. ()(*+,-
$iii% &hose dra"ing monthly pay of
's. .+++,- and aove ut less
than 's. ((+*+,-
$iv% &hose dra"ing monthly pay of
's. )/*+,- and aove ut less
than 's. .+++,-
$v% &hose dra"ing monthly pay less
than 's.)/*+,-
(T! "a# $an%! as &!!n
'o(if!( as "!$ $!)is!( "a#
scal!s )i(! OO No.*1 (at!(
7.1*.*++,-
*. .il!a%! Allo/anc!
$a% A mileage allo"ance is an
allo"ance calculated on the
distance travelled and given to
meet the cost of a particular
0ourney.
$% For the purpose of calculating
mileage allo"ance, the 0ourney
et"een the t"o places should
e performed y the shortest
and the cheapest of the t"o or
more practicale routes.
0. .o(! o1 2o3$n!#
$a% &he employees of the
Federation in di1erent
categories are entitled to travel
y various modes according to
the follo"ing scale#
2ustituted vide 3.3. No. (., dated (4.+5.(66).
S.No. Category Pay range(Rs.) Entitlement for mode
of travel
1. I Addl.MD By air.
. I E!e"#tive Dire"tor By Air $it% &rior
a&&roval of MD.
'. II. Manager and a(ove
Dra$ing 1)*++
and a(ove
(AC,II tier in"l#ding
Ra-d%ani).AC B#s
(y road.
). II Dy. Manager to
AM,II dra$ing
1)/00., to 11'*1.,
(AC,III tier
in"l#ding
Ra-d%ani).AC B#s
(y road.
1. II ( AM,II to Sr.
Asstt.) dra$ing
11'*)., to /+1+.,
(AC,III tier ot%er
t%an Ra-d%ani AC
B#s (y road)
/. II All em&loyees
dra$ing &ay less
t%an /+1+.,
2rdinary III 3ier
slee&er). (Del#!e or
non,AC B#s (y
Road)

'ef.33 No.+) dt./+.*./++*.
/. Further mileage allo"ance for road
0ourney y o"n car "hile on tour,L&C
admissile to AM7, 87 and 9M has een
increased from 's. /.)* per kilometer to
's. ).++ per kilometer.
:. &he aove modi!cations shall e
deemed to have come into force ".e.f.
:+.+*./++/.
$'ef. 3.3. No. +), dated /).+../++/%
$% If employees of the I; and ;
categories are re<uired to travel
under urgent and emergent
circum-stances in the interest of
the Federation, y a train "hich
does not provide the class of
accommo-dation to "hich they
(
are normally entitled, they may
e allo"ed to travel y the ne=t
higher class $other than air-
conditioned% provided the
competent authority certi!es
that it "as necessary for such
employees to undertake
0ourney y that train.
$c% Not"ithstanding anything
contained in any of the rules
herein incorporated, the
Managing 7irector shall have
po"er to allo" any employee to
travel y a class higher than
the one to "hich the said
employee is entitled, under
special circumstances.
$d% In all cases, an employee shall
e eligile for a single fare only.
$e% 'eturn 0ourney tickets should
invarialy e purchased "here
availale.
$f% &he &A ill should e sumitted
in the form >A? anne=ed hereto.
,. 2o3$n!# &# S!a
3fcers and employees in
$a% Category I @ II Apper Class
$% Category III, I; @ ; Lo"er Class
4. .il!a%! Allo/anc! 5 2o3$n!# &#
Roa(
$A% Mileage allo"ance for the employees
of the Federation is to e calculated
on the asis of the mode of transport
used for performing a 0ourney y
road.
$a% In one?s o"n car# 's.
/.)**
or y hiring full per km.
ta=i "ith the prior
approval of the
Managing 7irector
$% By 2cooter# 's. +.4+*
*$c% &he mileage allo"ance admissile to
the employees for performing
0ourneys y 2tate &ransport Buses
etc., shall e paid according to the
actual fare, in addition to an
incidental allo"ance of /*6 "ais!
per km. Co"ever, during the 0ourney
period no daily allo"ance "ould e
admissile. 2imilarly, for 0ourneys
undertaken on tour y rail, an
employee "ill e entitled to
reimursement of fare on actual
asis as per his entitlement, in
addition to an incidental allo"ance of
/*6 paise per km. If the 0ourney
undertaken is y 'a0dhani,
2hatadi
7
8=press, the incidental
charges admissile "ould e reduced
to *+D of the aove rates.

* Modi!ed ".e.f. /5.+:.(66(, vide 3.3. No. (:,
dated /*.+).(66(.
6 Modi!ed vide 3.3. No. +:, dated (4.+*.(66* @
applicale ".e.f. (5.+).(66*.
** Added ".e.f. +6.+(.(64) vide C3,FA,/+-*/,4:-4)
dated +5.+:.(64).
89 'ef. C3,FA,/+-*/,46-6+ dated ((.+*.(66+.
7 Added vide 3.3. No. +*, dated (/.+..6* and
e1ective from same date.
**&hose ofcers and sta1 "ho are
entitled to travel y (
st
class and
aove y rail may travel y air-
conditioned delu=e coach y road
and claim actual fare su0ect to the
conditions that#
$i% the 0ourney is undertaken y
2tate 'oad &ransport Buses or
coaches of Eulic Ander-
takingsF
$ii% evidence in the form the us
ticket is produced.
&he aove is applicale in case of
Leave &ravel Concession and transfer
cases also.
$d% Ghile on tour, from residence to
airport,rail"ay station,us stand to
place of stay,Branch or 'egional
3fce.
8Actual fare y ta=i or scooter as per
entitlement under the rules is admissile
su0ect to a ceiling of 's. /*+,-
6
in case of
local 0ourney undertaken in metropolitan
cities and 's. (++,- in all other cities,
/
to"ns. If local conveyance in such cases
e=ceeds the prescried amount, it "ill e
entertained for reimursement in case
same is supported y cash receipt.9
At place "here auto-ricksho" $three
"heelers% or cycle-ricksha"s, are not
availale employees "ho are not entitled,
to travel y ta=i may e allo"ed
reimursement of the ta=i charges su0ect
to the follo"ing conditions#
$i% Local train services, "here
availale, should e utilised to
the ma=imum possile e=tent
and distance "hich remains to
e covered to the "orking point
from residence may e covered
y auto-ricksha" or ta=i
"hichever is availale.
$ii% Ghere such 0ourneys are made
y ta=i y the employees "ho
are not entitled to use such
mode of transport under the
normal rules, the local
conveyance claims should e
certi!ed y the concerned
Branch,'egional Managers.
Ghere a ta=i is engaged y a touring
ofcial in Branch,su-ofces,C3 the
follo"ing procedure may e follo"ed #
$i% Ghere a vehicle made availale
y the 2tate Mktg. Fedn. or
some other agency is utilised,
the cost of petrol etc.
consumed for the 0ourney per-
formed may e asored y the
su-ofce,Branch,
'egional,Cead 3fce.
$ii% Ghere a full ta=i is engaged to
perform the 0ourney, the ta=i
charges should e orne y the
touring ofcial. &he touring
ofcial shall claim ta=i charges
in the &A ill at the rate
prescried at para * of the
rules.
$iii% 3fcers of the rank of Assistant
Managers and aove are
entitled to travel on tour y
road y taking a single seat in a
ta=i on payment of prescried
fare to places like 2hilong,
No"gong, Hharupe-tia,
Managal, &e0pur etc. In this case
they "ill not e entitled to claim
mileage allo"ance at the rate
mentioned under 'ule *.
Not!5 3n return 0ourney from the
place of visit the mileage shall
e admissile from the place of
stay to the rail"ay
station,airport.
$B% Ghen an employee "ho is supplied
means of conveyance "ithout
charge, returns to his CI on the
same day or thereafter, daily
allo"ance "ill e calculated as
follo"s#
*$(% If the asence from CI is Nil
less than . hours
But in the case of
employ-
ees eligile to get 3&A
as per 3&A 'ules,
he,she shall e entitled
to over-time allo"ance
su0ect to a ceiling of J
7A provided the
employee concerned
"as on duty for more
than prescried "orking
hours on a particular
day.
$/% If the asence from CI Calf 7aily
e=ceeds si= hours, ut doesAllo"ance
not e=ceed t"elve hours.
$:% If the asence from CI
Full 7aily
e=ceed t"elve hour Allo"ance
* Modi!ed ".e.f. (6.(+.(64: vide 3.3. No. //, dated
().((.(64:.
KK Inserted vide 3.3. No. /+, dated //.+/.(646.
$C% Ghen an employee is provided "ith
free conveyance for part of the
0ourney only, the 7A may e
calculated as follo"s#
$i% If the asence from CI does
not e=ceed t"elve hour Calf
7A.
$ii% If the asence from CI e=ceeds
t"elve hours Full 7A.
:. 2o3$n!# &# Ai$ (/.!.1.
*:.1*.1;<*-
:
$a% For the purpose of this rule
>travel y air? means 0ourney
performed y the plane of the
pulic air transport companies
regularly Lying ut does not
include 0ourneys performed y
private aeroplanes.
M$% 3fcers in the rank of AM7 and
aove "ill only e permitted to
travel y AirF and
$c% 3fcers in the rank of 9Ms and
elo" shall undertake 0ourneys
y Air only "ith prior
permission of M7, that too as a
special case.
$d% BMs,'Ms and ofcers upto the
level of 87s shall not travel y
Air,First Class AC 'ail "ithout
the e=press prior approval of
M7.
Competent Authority has desired
that only in e=ceptional cases re<uest "ith
sufcient reasons or urgency e made y
phone,fa= invarialy efore travelling y
Air.
$e% &he touring ofcer "ill e
entitled to one air-fare plus one
!fty thereon su0ect to a
ma=imum or 's. (++,-
66
on a
single day irrespective of the
numer of Lights undertaken
on that day for on"ard
0ourneys. &he return 0ourney to
C3 though performed on the
same day shall e treated as a
separate 0ourney for the
purpose of this rule. 'eturn
0ourney ticket should invarialy
e purchased "here availale.
$'ef 3.3. No. +6, dated (*.+(.(666
and 3.3. No. /(, dated ((.(+.(666%
(Text of orders issued by MD on 29.09.2004)
In recent months, I have found a lot of Officers are
moving by Air without prior permission. In this connection
please refer to clause 3 of Office Order No.
HO/A/!/"#/!$$!%$3 dated &
th
'anuary( !$$3, which clearly
states that admissibility of air )ourney stands withdrawn for
all Officers. As such, all Officers are re*uested to resort to
air travel only when no alternative is possible. +urther, low
fare schemes are now available with most of the Airlines
and whenever air travel has to be resorted to these low fare
schemes should be ta,en advantage of.
7. Daily Allowance and Lodging Facilities
-a. aily allowance is an allowance granted to
an employee on tour for halt away from
Head*uarters with a view to enable him to
cover the ordi%nary charges which he is
re*uired to incur on such tour.
-b. /ates for lodging facilities and daily
allowance admissible to various categories
of employees shall be as per the following
schedule0 %
S.
N
o.
Pay Range
(Rs.)
DA Rates
(if lodging
"%arges
"laimed)
(Rs.)
4&&er limits for lodging 5a"ility
(in"l#ding t%e /+6en%an"ement notified vide 22
dt.17.1.01)
A "lass 2t%er
Cities "ities
(Rs.) (Rs.)
1. AMDs.EDs a) 11.1+
() 1+1.++
800 640
. 1*81+., 9
a(ove
(e!"l#ding
AMDs 9 EDs
(Category,I)
a) 11.1+
() 1+1.++
64
640 480
'. Bet$een
1)*++., 9
1*)0.,
(Category,II)
a) 1+1.++
() 0'.*1
640 480
). Bet$een
1'11+., 9
1)/00.,
(Category,II)
a) 0*.1+
() 7/.1
480 384
1. Bet$een
118'*1., 9
1'81)0.,
(Category,II)
a) 0+.++
() *7.*1
480 384
/. Bet$een
*0*1., 9
118'*).,
(Category,III)
a) 7.1+
() *1.++
400 320
*. Bet$een
/+1+., 9
*0*).,
(Category,III)
a) *1.++
() /*.1+
400 320
7. Bet$een
)'++., 9
/+)0.,
(Category,I:)
a) /*.1+
() /+.++
320 240
0. ;ess 3%an
)'++.,
a) 1/.1
() )1.++
320 240
)
(Category,I:)
/.
Bet$een *0*1., 9 118'*)., (Category,
III)
a) 11+.++
() 1++.++
*. Bet$een /+1+., 9 *0*).,(Category,III) a)1++.++
() 0+.++
7. Bet$een )'++., 9 /+)0.,(Category,I:) a) 0+.++
()7+.++
0. ;ess 3%an )'++., (Category,I:) a) *1.++
() /+.++
/ef.OO No.$" dt.!$.1.!$$1.2 OO No.## dated !3.3.!$$1.
6 Modi!ed vide 3.3. No. +:, dated (4.+*.(66* and
applicale ".e.f. (5.+*.(66*.
66;ide 3.3. No. +6, dated (*.+(.(666.
7 ;ide 3.3. No. +/, dated (4.+*.(66*.
&he lodging charge for various
categories of employees indicated aove
have een raised y .+ D over and aove
the e=isting rates as noti!ed vide 3fce
3rder No. (/, dated /).+).(66(.
N$a% - means those station "hich have
een classi!ed >A? as per 9overnment of
India Classi!cation.
$% - means all other stations.O
**&he classi!cation of >A? Class cities as
contained in 9overnment of India, Ministry
of Finance 3fce Memorandum No. /$/%
6:-8. II$B% dated ().+*.(66: is herey
noti!ed for the purpose of dra"al of daily
allo"ance y the employees on tour as
under# -
(. Cyderaad $Andhra Eradesh%%
/. 7elhi $7elhi%
:. Ahmedaad $9u0arat%
). Bangalore $Harnataka%
*. Navi Mumai $Maharashtra%
.. Eune $Maharashtra%
5. Chennai $&amil Nadu%
4. Hanpur $Attar Eradesh%
*
S.
N
o.
Pay Range


(Rs.)
DA Rates (if
r
e
q
u
i
r
e
m
e
n
t
o
f
l
o
d
g
i
n
g
a
t
t
h
e
t
o
u
r
i
n
g
s
t
a
ti
o
n
d
o
e
s
n
o
t
o
c
c
u
r
)
(
R
s.
)

1. AMDs.EDs a) 11+.++
() 1)+.++
6. Holkata $Gest Bengal%
(+. Nagpur $Maharashtra%
((. Luckno" $Attar Eradesh%
6
(/. Paipur $'a0asthan%
Not!5 An employee "hile on tour
shall have the follo"ing options in
regard to admissiility of daily
allo"ance# -
$i% Claim lodging e=penses as per
entitlement and 5*D of the
admissile daily allo"ance, as
per rates mentioned aove.
3'
*$ii% Claim full daily allo"ance as
per rates given elo" in "hich
case no charges for lodging "ill
e admissile#
S.No. Pay Range(Rs.) Rate of Daily Allo$an"e(Rs.)
A Class 2t%er
Cities Cities
1. AMDs.EDs )1+ '*1
. 11)1+., 9 a(ove
(e!"l#ding AMDs 9
EDs) (Category,I)
'*1 '++
'. Bet$een 1'1++., 9
11))0., (Category,II)
'*1 7+
). Bet$een 1/++., 9
1')00., (Category,II)
7+ '1
1. Bet$een 1+11., 9
1100.,(Category,III)
7+ '+
/. Bet$een *)1., 9
1+1).,(Category,III)
)+ ++
*. Bet$een 1'1+., 9
*)).,(Category,III)
)+ 10+
7. Bet$een '0*+., 9
1')0.,(Category,I:)
10+ 11+
0. ;ess 3%an '0/0.,
(Category,I:)
10+ 1)+
'ef 33 No.+) dated /+.*.+*.
* ;ide 3.3. No. +5, dated +5.+4.(66. and 3.3. No.
+), dated +/.+*.(665.
**Modi!ed vide 3.3. No. )+, dated //.(/.(66:.
In this regard, it is clari!ed that the
revised rates of 7A as at $ii% aove are
applicale only "here lodging
re<uirements occur ut are not availed of
y the touring employees.
$'ef. 3.3. No. +5, dated +5.+4.(66.
and 3.3. No. +), dated +/.+*.(665%
$iii% Calt of less than 4 hours at the
place of stay "ill e treated as
half day and halt of 4 hours and
more at the place of stay "ill e
treated as one day.
$iv% For 0ourneys outside the Indian
Anion the 7A and such other
actual e=penses as are likely to
e incurred on local usiness
travels etc. in the foreign
country, shall e paid at such
rates as are !=ed y the
Chairman from time to time
depending on the country of
visit, su0ect to allotment of
foreign e=change y the
'eserve Bank for the purpose.
$v% No >7aily Allo"ance? is
admissile to an employee "ho
does not travel on any day
more than a redius of eight
kilometers or eyond municipal
limits of the Cead<uarters
"hichever is farther.
$vi% 7aily allo"ance is admissile
for halt on a >Coliday? occurring
during a tour.
$vii% An employee is not entitled to
any daily allo"ance during
leave on tour.
*$viii% An employee "ill normally e
given )4 hours time to proceed
on tour. &his "ill e su0ect to
e=igencies of "ork. &he
decision of the Branch Manager
in this regard "ill e !nal.
*$i=% Full 7A "ill e admissile to the
employees during the period of
tour. Co"ever, tour
continuously for more than :+
days should e avoided,
"herever possile.
<. Local 2o3$n!#s on To3$
Actual ta=i, tonga or ricksha" fare
paid y touring ofcers "hile on ofcial
tour in a particular to"n shall e
admissile on production of schedule of
trips undertaken y him in the city along
"ith a certi!cate that the amounts
mentioned in the schedule "ere actually
.
paid y him and that he did not use the
car or vehicle of any institution for such
trips $Form >B?%. Ghere an employee
travels in a mode to "hich he is not
ordinarily entitled the &A claim relating to
local conveyance of each day should e
veri!ed y the supervisory ofcer
regularly on the follo"ing day.
;. TA on T$ans1!$
&he terms and conditions regarding
grant of &A on transfer of the Federation?s
employees shall e the same as are
applicale to the employees of the Central
9overnment. &he Board of 7irectors in
their meeting held on /4.+4.(66/ have
approved the payment of lump-sum
transfer grant to the employees of the
Federation, in lieu of disturance
allo"ance, at the follo"ing rates# -
.No. Pay range (Rs.) ;#m&,s#m transfer
<rant admissi(le(Rs.)
1. 118)1+., 9 a(ove. )+++.,
. 118'*1., 9 a(ove (#t less
t%an 118)1+.
'+++.,
'. ;ess t%an Rs.118'*1.,. 11++.,
'ef 33 No.+) dt./+.*./++*.
A. =!$sonal E>!cts
'ule (+ of &ravelling,7aily Allo"ance
'ules of the Federation stipulates that the
terms and conditions regarding grant of &A
on transfer of the Federation?s employees
shall e the same as are applicale to the
employees of the Central 9overnment
e=cept in respect of disturance allo"ance
admissile on transfer.
It is, therefore, clari!ed that in terms of
rule (+ of &A 'ules, the ma=imum
entitlements of employees of di1erent
grades for transportation of personal
e1ects y goods train, on transfer from old
to ne" head<uarters in the Federation
shall e the same as indicated in 2.'. ((.
of the 9overnment of India. &he present
ma=imum limit in 2.'. ((. is as under# -
6 2ustituted vide 3.3. No. (/, dated //.(/.(66:.
* 2ustituted ".e.f. /*.((.(64. vide 3.3. No. :+.
** 2ustituted ".e.f. /4.+4.(66/ vide 3.3. No. ()
dated /+.(+.(66/, and suse<uently ".e.f.
((.+5.(66) vide 3.3. No. (/ dated
((.+5.(66).*** 2ustituted vide 3.3. No.
C3,FA,/+-*/,4/-4: dated (*.+).(64/F 3.3. No. (+
dated /*.+*.(646 and 3.3. No. ( dated
+..+).(66/.
S.No. Category Revised Pay
range(Rs.)
Ma!im#m limit of
&ersonal effe"ts
3o (e "arried (y
goods train
1. I 9 II 118'*1.= and a(ove. /+++ >g.
. III Bet$een /8+1+., 9
118'*).,.
'+++ >g.
'. I: Bet$een )8'++., 9
/8+)0.,
1100 >g.
). : ;ess t%an )8'++.,. 1+++ >g.
R!1.OO No.+, (t.*+.4?.*++4
$iii% Carriage of personal e1ects y
modes of conveyance other than
goods train as also from residence to
rail"ay stations,us stand at the old
head<uarters and from rail"ay
stations,us stand to the residence
at the ne" head<uarters "ill also e
regulated in accordance "ith the
provisions of 2.'. ((. iid.
@. To A B$o sin%l! 1a$! on t$ans1!$
in a((ition to t$ans1!$ &!n!fts
In accordance "ith the e=isting rules,
transfer &A is admissile to the employees
and his,her family only for the 0ourney
performed from the old Cead<uarters to
the ne" Cead<uarters. It has een
oserved that an employee on transfer
initially goes to the ne" place of posting
alone. After !=ing up his residence there,
he comes ack to his old station of posting
to shift his family and personal e1ects to
the ne" place. Gith a vie" to mitigate the
difculties and to make good the !nancial
loss eing su1ered y the employees in
such cases it has een decided to e=tend
the facility of to and fro single fare to the
employees from the ne" station to old
place of posting, y the entitled class of
travel. &his facility "ill e in addition to
the normal transfer ene!ts admissile to
an employee and "ill have to availed
5
"ithin si= months of the date of issue of
transfer orders.
&his order shall e e1ective for
transfers ordered on or after :+.+5.(64..
$'ef. 3.3. No. +4, dated /*.+4.(64.%
C. =acCin% Allo/anc!
'ules (+ of the travelling allo"ance
rules of NAF87 provide that the terms and
conditions regarding payment of &A on
transfer to the employees of the
Federation shall e the same as applicale
to the employees of the Central
9overnment e=cept the disturance
Allo"ance.
In terms of the 'ule (+ of the &A 'ules of
the Federation, the 8=ecutive Committee
in their meeting held on /*
th
Novemer,
(64. has decided to grant packing
allo"ance to the employees on transfer in
accordance "ith the provision of 3fce
Memo. No. (6+(4,(,4.,8,; dated
+:.+(.(64. of the 7epartment of
8=penditure, Ministry of Finance,
9overnment of India, as under# -

S.No.
Pay Range(Rs.) Rate of Pa"?ing
Allo$an"e.
1. 11)1+., 9 a(ove 11++.,
. 1+11., 9 a(ove (#t less t%an
11)1+.,
1++.,
'. *0*1., 9 a(ove (#t less t%an
1+11.,
0++.,
). 1'1+., 9 a(ove (#t less t%an *0*1., /++.,
1. )8'++., 9 a(ove (#t less t%an
18'1+.,.
)1+.,
/. Belo$ )8'++.,. '++.,
'ef 33 No.+) dated /+.*.+*
$'ef. 3.3. No. :(, dated (..+(.(645, 3.3.
No. (:, dated /+.+..(66+ and 3.3. No.
dated (4.+5.(66).%
In furtherance to ofce order No. :(,
dated (..+(.(645, it is therey noti!ed for
information that packing allo"ance
admissile to the employees on transfer is
payale only at the time of transportation
of household goods from old station to
ne" head<uarters.
$'ef. 3.3. No. *6, dated /5.+).(645%
In furtherance to ofce order No. *6,
dated /5.+).(645, it is herey noti!ed for
information that packing allo"ance is
granted at Lat rates and is in the nature of
lump sum transfer grant. &he grant of this
allo"ance is not related to the <uantity of
personal e1ects transported.
$'ef. 3.3. No. (*, dated /:.(/.(644%
D. A('issi&ilit# o1 T$ans1!$ &!n!fts
on $!D3!st t$ans1!$
In accordance "ith the practice
eing follo"ed in the Federation, transfer
ene!ts are not admissile to the
employees in cases of re<uest transfers.
Co"ever, in such cases, representations
have often een received, re<uesting for
grant of transfer ene!ts, as admissile in
the case of normal transfers. Heeping in
vie" the !nancial difculties eing faced
y the employees o"ing to inadmissiility
of transfer ene!ts on re<uest transfers,
the matter has een e=amined and it has
een decided that employees "hose
re<uest transfers are acceded to after
three years of stay outside 7elhi,his Come
state during the last (+ years, shall e
entitled to all transfer ene!ts.
$'ef. 3.3. No. *5, dated /:.+:.(66)%
1+. Casual,ad-hoc employees "orking on
daily "ages,consolidated pay "ill e
governed y the follo"ing rates#
T$a)!llin% Allo/anc!
$i% Actual us fare if travelled us.
$ii% IInd class rail"ay fare y the
shortest route, if travelled y
train.
Dail# Allo/anc!
&he Board of 7irectors in their meeting
held on /..4./++* has decided to revise
the rates of 7aily Allo"ance payale to
the casual employees of the Federation
from e=isting level to 's.(++,- per day
"hile on tour irrespective of category of
employee or class of city. &he aove rates
"ould e applicale ".e.f. /..4./++* and
the cases already settled shall not e
reopened. R!1.OO No.*+ (t.0+.;.*++4
4
6
11. TAEDA Allo/anc!s to sta>
(!"lo#!( in .a$C!tin% o1
B!$tiliF!$ A A%$ic3lt3$al In"3ts.
&he 8=ecutive Committee in its
meeting held on /(.(/./+++ have
approved &A,7A and rental allo"ances to
sta1 deputed to reside and "ork from
places other than Branch Cead<uarters for
marketing of fertiliQer and other
agricultural inputs, viQF seeds and further
revised them on /*.+*./++(. &he revised
rates are as under# -
i% 7A 's. 5*,- per day
$Ma=imum 's. (+*+,- p.m.%
$Actual visits against approved
tour programme%
ii% Maintenance allo"ance for carrying 's.
5*+,-
out ofcial "ork at place of duty.
E.m.
iii% a% &ravelling e=penses of 's. (+++,-
p.m. $ma=.%
$Actual Bus fare against approved
tour programme% for covering one
or t"o districts.
% &ravelling e=penses of 's. (/++,-
p.m. $ma=.% $actual Bus fare against
approved tour programme% for
covering three or more districts.
iv% Night Calt#
As per e=isting &A,7A 'ules of
Nafed. $Not e=ceeding : days in a
month%.
&he aove 7A, "hich is linked "ith
performance of the Field representative
deployed at a designated location for the
fertiliQer usiness is payale in accordance
"ith the follo"ing tale, su0ect to the
minimum achievement of 5+D of the total
target !=ed for him particular area, failing
"hich they "ould not e entitled to
receive the full 7A# -
2l. D of target D of 7A to 'ecovery of
No. achieved e paid franchise
commission
(. Belo" 5+D 5*D (++D
/. 5+ to 4+D 4+D
:. 4( to 6+D 6+D
). 6( to (++D (++D
&he e=penses on &A,7A for the
representatives under these rules "ould
e paid on actual visits against the
approved visit programme, e=cluding his
local visits.
&he aove order is deemed to have come
into force ".e.f. /*.+*./++(.
$'ef. 3.3. No. (+, dated /4.+../++(%
1*. Co'"!t!nt A3to$it#
$i% &he Managing 7irector shall act
as a self-controlling ofcerF and
$ii% Ce shall also act as >Controlling
3fcer? in respect of other
employees of the Federation.
10. As regards matters not covered y
these rules, the 9overnment of India rules
and instructions issued from time to time
on the su0ect shall apply.
1,. In case of dout regarding
interpretation of these rules the decision
of the Managing 7irector shall e !nal.
14. 3n receipt of 0ourney particulars in
Form >A? from the touring ofcer, &A Bill
shall e prepared in the Accounts Branch
in the proforma prescried.
6 'ef. 3.3. No. (+, dated /4.+../++(.
6
I.=ORTANT DECISIONS
A. A""$o)al o1 To3$ =$o%$a''!
In continuation of this ofce order of
even numer dated +*.+*.(65*, the
follo"ing guidelines are laid do"n "ith
regards to regularising the &A Bills in
respect of ofcials "hose claim re<uires
the approval of Managing 7irector, for
future compliance#
$i% Ghenever tour is proposed to
e undertaken a tentative tour
programme should e sent to
C3.
$ii% After completion of the tour,
the !nal programme along"ith
a rief visit note should e sent
to C3 for the approval of the
Competent Authority.
$iii% &he &A claims "hen sent to
Accounts 7ivision for
settlement should e
accompanied y the approved
>&our programme?.
$'ef. C3,A7,*,*,55-54 dated +(.((.(655%
@. T$a)!l &# Gi%!$ Class
(i- ;ide Circular No. C3,FA,(/,4+-4(
dated /*.((.(64+, it "as advised to the
Branches,7ivisional Ceads in the C3 that
all cases "here an ofcial proposes to
perform or have performed 0ourneys y
class higher than the one to "hich he is
entitled to, "ill e dealt "ith y the
Finance @ Accounts 7ivision and
accordingly such cases should e referred
to this 7ivision in the C3 "ith full
0usti!cation to process the same timely. It
has een rought to notice that the aove
procedure is not eing follo"ed y fe" of
the ofcers and they are getting the tour
programme approved directly from the
Competent Authority "ithout giving
proper 0usti!cation and getting the same
e=amined from this 7ivision. Adoption of
such a practice in most of the cases
delays settlement of &A claims.
It is, therefore, advised that "hen an
ofcer proposes to perform or has
performed 0ourneys y class higher than
the one to "hich he is entitled, !nal tour
programme may not e sumitted to the
Competent Authority directly ut the same
should e for"arded to Finance @
Accounts 7ivision along"ith the complete
0usti!cation "ho "ill process the case and
put up the same for approval of the
Competent Authority. In case the aove
procedure is not follo"ed. &A claims of the
concerned ofcers "ill e settled
according to &A rules of the Federation.
$'ef. C3,FA,(/,4(-4/% dated +).((.(64(%
(ii- 'eference is invited to ofce order
No. /( dated ((.(+.(666 indicating that
approval of the Competent Authority is
re<uired to e otained in advance y an
ofcer for travel y Air. Co"ever,
instances have come to notice "here
ofcers have travelled y air "ithout
otaining prior approval,telephonic
approval of the Competent Authority,
"hich has een vie"ed seriously y the
Competent Authority.
It is, therefore, once again reiterated
that air travel may e undertaken y the
ofcers only in very unavoidale
circumstances after the e=press,speci!c
approval of Managing 7irector efore
undertaking air 0ourney.
3fcers of the level of 8=ecutive
7irector and aove shall also otain prior
approval from Managing 7irector efore
air 0ourney for ofcial tour.
&his order supersedes all earlier
orders issued in this regard.
$'ef. 3.3. No. +6, dated (4.+5./+++%
(C- Econo'# on Local Con)!#anc!
/il! on To3$
$a% It has een oserved that ofcers
"hile on tour are incurring heavy
e=penditure on local conveyance, under
'ule 6 of the &A 'ules of the Federation.
Normally daily allo"ance is supposed to
meet the e=penditure incurred y touring
ofcers on local 0ourneys. Co"ever, in
order to avoid hardship to ofcers, it has
een decided that hereafter, the
e=penditure on local 0ourneys undertaken
at the station of tour y an ofcer, "ill e
admissile in the follo"ing manner.
$i% Conveyance charges for
0ourney et"een 'ail"ay
2tation, Airport to the place of
stay, !rst point of usiness and
vice versa.
$ii% &he touring ofcers should plan
their movement in such a
manner that the distance
covered is reduced to the
minimum.
$iii% &he ofcers should proceed
from one point of usiness to a
second point from "here they
can proceed to a third one and
so on, "ithout returning to the
place of stay, on a particular
day.
$iv% &he 0ourney et"een $i% place
of stay and the !rst point of
usiness and $ii% the last point
of usiness and place of stay on
any day "ill not e paid for as
daily allo"ance is supposed to
take care of this part of the
0ourney.
$v% A touring ofcer may undertake
local 0ourneys in the interest of
the Federation at the station of
his tour accord-ing to his
entitlement in the local
conveyance rules of the
Federation. In case he travels
y a mode of transport lo"er
than his entitlement, he should
claim accordingly.
$vi% 8=penditure incurred y a
touring ofcer on conveyance
on ofcial local 0ourneys from
one place of usiness to the
other only may e claimed y
him in the anne=ed revised
proforma $From B% prescried
under 'ule >6? of the &A rules of
the Federation, giving rief of
the discussions held or usiness
transacted at each point.
$'ef. C3,A7,*,*,5:-5) dated /*.+).(65*%
$% Instances have come to notice "here
touring ofcers have een charging
amounts in their &A ills for making
fre<uent visits from the place of their stay
$hotel etc.% at the halting station to the
places of usiness in that city on the same
day, under 'ule 6 of the &A rules of the
Federation, "hich is not correct.
/. 'ule 6 of &A 'ules provide
undertaking of local trips y touring
ofcers to places of usiness in the city of
halt "hich means that once the touring
ofcer leaves his place, he is e=pected to
complete the ofcial usiness of the day
and return to the place of his stay, and not
that he should leave the hotel or the place
of stay to one place of usiness and
return, and then go to another place and
return, and so on.
:. It is herey ordered that only one trip
from the place of stay to the place of
usiness and ack during one day, "ill
hereafter e allo"ed to the touring ofcers
at the halting station.
&his order comes into force "ith
immediate e1ect.
$'ef. F-*,5,.4 Admn.,// dated +5.+5.5+%
D. Clai' 1o$ Local Con)!#anc! /il!
on To3$
(. According to rule 6 of &A 'ules of the
Federation actual ta=i,tonga, ricksha" fare
paid y the touring ofcer "hile on ofcial
tour in a particular to"n is admissile on
production of the schedule to trip
undertaken y him in the city along "ith a
certi!cate that the amounts mentioned in
the schedule "ere actually paid y him
and that he did not use the car or vehicle
of any institution for such trips.
/. It has een oserved that in a
numer of cases, the &A ills sumitted y
the employees sho"ed that
reimursement of large amounts had een
claimed on account of local conveyance
for 0ourneys undertaken at procurement
centres etc. y ta=i, scooter etc. y "hich
they "ere not entitled to travel. In
particular, it "as noticed that several
ofcial had visited docks, godo"ns and
other places engaging ta=is though the
places of visit are connected "ith local
trains.
:. In future, "hen an employee is
deputed to attend to any urgent important
"ork "here he is to claim y a mode of
conveyance "hich he is not entitled, the
&A claim relating to local conveyance of
each day should e veri!ed y the
supervisory ofcer concerned on the
follo"ing day. For this purpose a record
should e kept y each supervisory ofcer
of the local 0ourneys made y the
employee and also the mode of transport
allo"ed to e used. In the asence of such
veri!cation certi!cates, the local
conveyance ills "ill not e entertained.
). Further, under rule * of the &A rules,
actual fare y ta=i or scooter, as entitled
under the rules is admissile for road
0ourneys performed from residence to
airport,station and ack, oth at the
head<uarters and at the place of visit. It
has een reported that auto-ricksha" are
not availale at certain cities like Mumai,
Holkata etc. and, therefore, ofcers and
sta1 of the Federation are visiting such
places on tour,transfer y ta=i from
airport,rail"ay station to residence and
ack. In such cases "here the employees
are not entitled to travel y ta=i, e=-post
facto approval of the Managing 7irector is
eing otained at the time of settlement
of &A ills. For this purpose, it has een
decided that in future at all places "here
auto-ricksha"s are not availale,
employees "ho are not entitled to travel
y ta=i may e allo"ed reimursement of
the ta=i fare su0ect to the follo"ing
conditions#
$i% Local train services, "here
availale, should e utilised to
the ma=imum possile e=tent
and distance "hich remains to
e covered to the "orking
point,residence may e covered
y auto-ricksha" or ta=i,
"hichever is availale.
$ii% Ghere such 0ourneys are made
y ta=i y the employees "ho
are not entitled to use such
mode of transport under the
normal rules, the local
conveyance claims should e
certi!ed y the concerned
@ranch Incharge.
E. =$o(3ction o1 Rail/a# .on!#
R!c!i"t 1o$ Rail 2o3$n!#
(. &he 'ail"ay authorities have
announced the discontinuance of money
receipt "hile issuing rail tickets and
noti!cations have een issued y rail"ay
authorities in various ne"spapers on (6
th
March (64+. For settlement of the claims,
rail"ay authorities have advised that
touring ofcers may sumit the details of
rail ticket, No., date of 0ourney, train No.,
coach No. and reservation No. etc. in the
form of follo"ing certi!cate#
IRRR.. certify that I have purchased 'ail
&icket No. RRRR for sector RRR. for 's.
RRR.. , Coach No.,Class RRRR..
'eservation No. RRRR. on RRRR
$&ouring 3fcer%
/. &he rail"ay authorities have
indicated that this noti!cation is valid till
the end of Puly (64+ and is likely to
ecome permanent if found to "ork "ell.
As such, the aove order "ill e follo"ed
till receipt of further communication from
the rail"ay authorities in this regard.
$'ef. C3,FA,(/$(%,56-4+ dated /).*.(64+%
B. TA @ill to &! S!nt &# R!%ist!$!(
=ost
(. Instance have come to notice "here
loss of &A ills of ofcials are reported
either in transit or in ofce. &o overcome
this prolem it has een decided that &A
ills and other important documents sent
y one ofce to another ofce of the
Federation should invarialy e sent under
'egistered Eost.
/. 3n receipt of such &A ills and other
important documents, the concerned
receipt despatch clerk shall make an entry
in the receipt register, and pass on the
same to the concerned ofcers,sta1 and
otain his signature.
&his order comes into force "ith
immediate e1ect.
$'ef. C3,A7,9-:6$/.%,56-4+ dated
/:.+*.(64+%
G. Econo'# in T$a)!llin%
It has een oserved that some of
the ofcers of the Federation are
proceeding on tour "ithout prior
approval of the Competent Authority.
&his causes dislocation of "ork of the
Federation. It has, therefore, een
decided that in future Branch
Managers "ill proceed on tour only
after their tour programme is
approved y the 'egional Managers.
&he 'egional Managers can
undertake tour "ith the prior
approval of the Managing 7irector. In
regard to ofcers posted in C3 they
should proceed on tour after having
their tour programmes approved y
the Competent Authority. &he po"ers
regarding approval of tour
programmes and passing of &A ills
have already een laid do"n in C3
order no. C3,A7,4,/5*,56-4+ dated
(
st
may, (64+. &he 0ourney should e
undertaken strictly in accordance
"ith the entitlement of the ofcer
concerned. If 0ourneys are to e
undertaken y a higher class than
the entitlement in the e=igencies of
ofce "ork, it has to e approved y
the Managing 7irector. &hese
instructions should e noted for strict
compliance.
It has also een oserved that
tendency amongst ofcers to go on tour
y ofcial car or hired ta=i is on the
increase. &he cost of petrol, luricants and
maintenance of vehicle has consideraly
gone up in the recent past. In addition,
drivers of ofcial vehicles accompanying
the ofcers are to e paid &A,7A.
&herefore, the total cost of tour y car, in
certain cases, e=ceeds even cost of air
0ourney. In vie" of the aove, it has een
decided that ofcers should avoid
travelling y car,ta=i. &A Bills shall not e
passed until and unless proper and
sufcient 0usti!cation for so undertaking
the 0ourney is given.
$'ef. C3,A7,4,/4+,56-4+ dated
/5.+..(64+%
(Text of orders issued by MD on 29.09.2004)
In re"ent mont%s8 I %ave fo#nd a lot of 2ffi"ers are
moving (y Air $it%o#t &rior &ermission. In t%is
"onne"tion &lease refer to "la#se ' of 2ffi"e 2rder
No. @2.AD..)1.++,+' dated /
t%
Aan#aryB ++'8
$%i"% "learly states t%at admissi(ility of air -o#rney
stands $it%dra$n for all 2ffi"ers. As s#"%8 all
2ffi"ers are reC#ested to resort to air travel only
$%en no alternative is &ossi(le. 5#rt%er8 lo$ fare
s"%emes are no$ availa(le $it% most of t%e Airlines
and $%enever air travel %as to (e resorted to t%ese
lo$ fare s"%emes s%o#ld (e ta?en advantage of.
G. S3&'ission o1 TA @ills H Ti'!
Li'it t!$!o1
(. Instance have come to notice "here
the advance taken y the employees are
not got ad0usted,settled "ithin a
reasonale period of the date of taking of
such advances. In a numer of cases &A
ills are eing sumitted after
considerale lapse of time of the
completion of 0ourneys y the employees.
It has een decided that, in future, if
a &A ill is not sumitted "ithin one month
of the completion of the tour, the same
"ill not e entertained. Advance, if any,
taken for the tour "ill e recovered in the
manner stipulated in the ofce order No.
C3,AC,(/,$(6%,5.-55 dated +).+).(655.
$'ef. C3,AC,(/$(6%,5.-55 dated
+).+).(655%
$ii% S3&'ission o1 TA @ills H Ti'!
Li'it an( A(I3st'!ntER!co)!$#
o1 TA A()anc!
(. It has een rought to the notice
that ofcers,employees are not sumitting
&A ills for the tour eing undertaken
"ithin the stipulated period of one month
for settlement of &A ill and recovery of
the advances. In this conte=t, the
follo"ing ofcer orders had een issued#
$i% C3,A7,*,*,5:-5) dated +*.+..(65).
$ii% C3,AC,(/6(6%,5.-55 dated
/4.+4.(65.
$iii% C3,AC,(/6(6+,5.-55 dated
+).+).(655.
/. In spite of the aove orders and
suse<uent reminders from time to time,
no improvement in sumitting the &A ills
as "ell as ad0ustment of &A advances has
een seen. In numer of cases, &A ills are
eing sumitted y the touring ofcers
after considerale lapse of time of the
completion of the 0ourney. &his result in
non-ad0ustment of the advances and the
same has also een commented upon
adversely y the 2tatutory Auditors.
:. It has, therefore, een decided that if
the &A ills are not sumitted y the
touring ofcer "ithin one month of the
completion of the tour in future, &A ill
may not e entertained. Advances taken
y the touring ofcer,employees may e
recovered in the manner indicated in the
3fce order No. C3,AC,(/$(6%,5.-55 dated
/4.+4.(65.. Further &A advances may not
e allo"ed in case the earlier &A advances
are not ad0usted against the &A ill of the
concerned employee.
). It "ill e the responsiility of the A3,
AA3,Accountant,Incharge of the Branch
3fce to ensure that no deviation of the
aove instructions takes place in future.
$'ef. C3,AC,(/$(6%,54-56 dated
+..+:.(656%
I. S!ttl!'!nt o1 TA @ill o1 L!%al
A()is!$ 1o$ is o3tstation Visits
(. It has een rought to notice that
7ivisional Ceads,3fcers are referring the
cases to Legal Adviser for visiting
outstation in connection "ith the legal
case of the Federation and no reference to
this e1ect is eing made to F@A 7ivision.
'esultantly delay occurs in settlement of
ills of the Legal Adviser.
/. &he follo"ing procedure, for this
purpose, may e implemented#
$i% 7ivisional Ceads "ill sumit the
proposal for visit of the Legal Adviser or
his associates for attending legal matters
outside 7elhi to the competent authority
in triplicate. 3ne copy after the proposal is
approved, may e sent to FA 7ivision for
releasing advance to Legal Advisor as and
"hen re<uired.
$ii% 3n receipt of the ills from the Legal
Advisor, the concerned 7ivisional Cead
should e=amine and verify the ills and
thereafter the same may e for"arded
along "ith a copy of the approved
proposal to FA 7ivision for settlement of
the &A claims of legal Adviser. &he :
rd
copy
of the approved proposal may e retained
y the concerned 7ivisional Cead for
reference purposes, in future.
$'ef. C3,FA,/,4(-4/ dated +*.(/.(64(%
2. To3$ R!"o$ts
It has een decided y the M7 that
in future all tour reports y 7ivisional
Ceads,2ection Chiefs,'egional Managers
e sent to Coordination 7ivision in
<uadruplicate immediately and in any
case not later than one "eek of the
completion of the respective tours.
$'ef.C3,Coord,(+,&'-Cir,4(-4/ dated
(5.(/.4(%
J. =a#'!nt o1 t$ans1!$ t$a)!llin%
allo/anc! to D!"a$t'!ntal
Can(i(at!s a""oint!( a%ainst
Di$!ct K3ota.
According to the 'ecruitment @ Ero-
motion 'ules, a numer of posts are to e
!lled up y direct recruitment. For such
posts normally an advertisement is issued
and the interested persons are asked to
apply for the same. 2ome of the
departmental candidates also send their
applications. It is oserved that a fe" of
such candidates are selected for
appointment. 3n selection they are posted
to di1erent stations. A <uestion has een
raised y a numer of ranch ofces as to
ho" &A,7A, transfer ene!ts etc. should
e paid to these employees. &he matter
has een e=amined and it has een
decided that such employees shall e
eligile to dra" all ene!ts on account of
transfer &A,7A etc. as is admissile to an
employee on routine transfer. In future,
therefore, such cases need not e referred
to head ofce and may e decided y the
concerned ranches if the claims come
under their purvie".
$'ef. 3.3. No. :(, dated (/.+/.(64*%
L. A('issi&ilit# o1 t$ans1!$
T$a)!llin% Allo/anc! to Ba'il#
'!'&!$ 1$o' "lac!s ot!$ tan
ol( !a(D3a$t!$s.
Ander e=isting rules of the
Federation, &A,7A is not admissile to a
person for initially 0oining a post in the
Federation. A case has come to notice
"here an employee "ho initially 0oined
the Federation at a particular station had
* 'eference 3.3. No. :4, dated +).+/.(645.
not taken his family along"ith him to that
station. Later on "hen he "as transferred
to another place, he re<uested that he
may e permitted to take his family from
his native place to his ne" head<uarters
directly and he e allo"ed to claim
transfer &A for the family also. 2o far as
the family is concerned, it amounts to
grant of transfer &A for the !rst time. &he
point "hether transfer &A should e
allo"ed or not to the family in such a case
has een e=amined and after careful
consideration, it has een decided that
transfer &A in respect of family in such
cases may e granted from a station other
than the old head<uarters to the ne"
head<uarters or from the old head-
<uarters to the ne" head<uarter
"hichever is less.
&his order comes into force "ith
immediate e1ect.
$'ef. 3.3. No. :), dated /+.+:.(64*%
.. S!$)ic! Ca$%!s 1o$ Rail/a#
@ooCin% A('issi&l!
As per the e=isting rules of the
Federation, the 2ervice charges on
'ail"ay ooking arranged through a travel
agent are not admissile to the
employees.
&he matter has een e=amined and
in order to avoid !nancial loss to the
touring employees, it has een decided
that the service charges payale to an
authorised travel agency for arranging
rail"ay ooking shall, hereinafter, e
reimursed to the employees on
production of cash memo from the travel
agency. &he amount reimursale, shall
e as per actuals ut not e=ceeding 's.
/*,-* per ticket. &his facility shall e
admissile only for ofcial tours.
$'ef. 3.3. No. )4, dated /*.+..(64*%
N. TAEDA R3l!s H cla$ifcation $!%.
&he &A,7A 'ules of the Federation "ere
revised vide ofce order no. )5 and )6
oth dated //.+(.(64.. According to the
modi!ed rules, the rate of mileage
allo"ance and daily allo"ance of the
employees "ere revised ".e.f. (..(/.(64*.
A numer of douts in regard to
interpretation of the aove ofce orders
"ere raised y various ranches. &hese
have een e=amined and the follo"ing
clari!cations are issued to enale the
ranches to settle the &A ills of the
concerned employees #
Eoint of 7out Clari!cation
( /
1. Cocin
@$anc5
Ghether
half,full 7A is
admissile under
the revised ord-ers
for tours "here due
to fre<uent 0oune-
ys and short period
of stay at numer
of places $e=cluding
0our-ney time%, the
total halt comes to
* S hours.
Although the empl-
oyee concerned
"as a"ay from his
head-<uarter for
mor than (/ hours.
2ince the total
stay at the touring
st-ations comes to
* S hours, only half
7A is admissile as
7A is not payale
during 0o-urney
time for "hich
Incidental
Allo"ance at the
rate of . paise per
km. is paid.
*. A'!(a&a( @$anc
Ghether
revised rates of
7aily,Alloa"a-nce
are applicale to
casual,ad hoc
employ-ees "orking
on daily
"ages,consolidated
salary.
No.
0. JolCata
@$anc
i. Ghether &he rates of
3fce 3rder No. )5,
dated //.+(.(64. is
applica-le only to
travel y 2tate
&ransport Buses or
other modes like
&a=i, 3rdinary
Buses other than
2tate &ran-sport.
Mileage allo"ance
for the 0ourneys
perform-ed y &a=i
or 2cooters as laid
do"n in 'ule *$A%
$a% $% of &A,7A
'ules have not
een revised.
&herefore, the rates
of Mileage Allo"-
ance modi!ed vide
3fce 3rder No. )5
iid are applicale
only to such
0ourneys performed
y 2tate 'oad
&ransport or other
Buses.
ii. 2ince there
are di1erent
categories of 2tate
Buses viQ. 8=pr-ess,
7elu=e, 3rdinary,
"hat "ill e the
class of entitlement
in case of
employees under
Category III and I;.
3rdinarily,
employees should
tra-vel y 3rdinary
2tate Buses,Erivate
Buses. But, incase
such Bus-es are not
availale, an
employee may tra-
vel "ith the
permission of the
Branch Manag-
er,'egional
Manager, 7ivisional
Cead y 8=-
press,7elu=e Buses.
iii. Ghether
Incidental
Allo"ance is
payale in case the
0ourneys are
perform-ed y
ofce vehicle or any
other free vehicle.
&his may e
regulated in terms
of ofce order No.
54, dated
+/.+..(66..
All 'egional,Branch Managers are
re<uested to keep the aove clari!cation
in mind "hile settling the &A,7A ills of
the employees "orking under them.
$'ef. 3.3. No. 4(, dated /..+..(66.%
O. In partial modi!cation of ofce order
No. 4(, dated /..+..(64., it has een
decided that it "ill not longer e
necessary to produce us tickets y the
employees for the purpose of
reimursement, in respect of the 0ourneys
performed on tour y ordinary uses.
Eroduction of us ticket "ill, ho"ever, e
compulsory "hen the 0ourney is
undertaken y higher mode of
transportation like 8=press,7elu=e,Air-
condi-tioned uses.
&his order takes e1ect from
:+.+5.(64..
$'ef. 3.3. No. +5, dated /*.+4.(64.%
=. =a#'!nt o1 Local Con)!#anc! to
LCT Can(i(at!s
It is noti!ed for the information of all
that such of the outstation employees as
are invited to take up the Limited
Competitive &est $LC&% shall e entitled to
local conveyance as per their admissiility
from the residence,ofce to the
'ail"ay,Bus-station,Airport in their Cead
Iuarters and from 'ly. 2tation,Bus 2tation,
Airport to the place of stay or venue of the
&est as the case may e, and vice-versa.
&he admissiility of local conveyance
to employees "ho attended the LC& on
/4.+5.(66( from outstation may also e
dealt "ith in terms on this order.
$'ef. 3.3. No. *+, dated (+.(+.(66(%
K. Entitl!'!nt o1 st3(!ntsEt$ain!!s
on s3''!$ "lac!'!nt /it
NABED 1o$ T$a)!llin%EDail#
Allo/anc!
It has een decided that the
students, trainees from di1erent training
institutions "ho are taken for summer
placement y NAF87 "ill e entitled to
&A,7A as per the entitlement of an
Assistant Manager of NAF87, if they are
re<uired to undertake tours as part of the
pro0ects assigned to them y the
Federation.
$'ef. 3.3. No. +., dated (4.+..(66:%
S. TAEDA 1o$ .ana%!'!nt T$ain!!s
It has een decided that the
Management &rainees appointed in the
Federation "ill henceforth e entitled to
the ene!ts of travelling allo"ance daily
allo"ance, remuneration for attending
ofce on Colidays and local conveyance at
par "ith the Assistant Managers of the
Federation.
$'ef. 3.3. No. +*, dated (+.+*.(66)%
S. Sta# a$$an%!'!nt 1o$ !'"lo#!!s
/o )isit .3'&ai on oLcial to3$
It has een oserved that as and
"hen any ofcial of the Federation goes
on tour to Mumai, he has to face a lot of
difculty in !nding accommodation there.
In order to solve this prolem, Mumai
Branch "as asked to !nd out a suitale
accommodation on actual occupancy
asis. Mumai Branch has no" made
arrangements "ith some speci!ed
Cotels,9uest Couses, at Mumai.
&he ofcials "ho visit on tour to
Mumai may give their re<uisition to
Branch Manager, Mumai for reservation
of accommodation. &he employees
utilising said accommodation during tour
at Mumai shall e paid 7A T *+D of the
amount admissile to them under the
&A,7A 'ules of the Federation.
$'ef. 3.3. No. (*, dated (:.((.(64),
issued from !le N3. C3,A7,9-()$f%,4)-4*%
T. =a#'!nt o1 Dail# allo/anc!
(3$in% Io3$n!# "!$io( 1o$
!n1o$c!( alts
&he Board of 7irectors in their
meeting held on ().+6.(66: have decided
that in the case of enforced halts
occurring enroute on 0ourney on tour,
transfer, temporary transfer and in
connection "ith training, necessitated y
reakdo"n of communication due to
lockage of roads,rail"ay tracks on
account of Loods, rains, heavy sno"fall,
landslide and accidents or delayed sailing
of ships or a"aiting for air lift, the period
of such enforced halt "ill e treated as
duty and daily allo"ance "ill e
admissile for such halts at the rates
prescried for ordinary localities.
Accordingly, 'ules * $c% of travelling
allo"ance @ daily allo"ance rules of the
Federation shall stand modi!ed to the
aove e=tent ".e.f. ().+4.(66:.
$'ef. 3.3. No. (*, dated +/.+6.(66:%
U. 2ome ranches have raised certain
douts aout various provisions of the
travelling allo"ance @ daily allo"ance
rules of the Federation. &he same have
een e=amined and the position is
clari!ed as under# -
Sl.No. =oint o1 Do3&t
(. Ghether an employee "ho is
deputed on tour to a place, "hich
happens to e his place of stay also,
is entitled for travelling allo"anceU
/. Ghether ta=es,levies charged in the
hotel ills are to e allo"ed if the
illed amount e=ceeds the
entitlement of the employees
prescried in the rules.
Cla$ifcation
8ven if the place "here the
employee is eing deputed on tour,
happens to e place of his stay, he has to
incur travelling e=penses. 2ince these
e=penses are eing incurred for an ofcial
purpose the employees "ill e entitled for
travelling allo"ance.
&a=es,levies etc. are not e included
in entitlement of room rent. As such to e
allo"ed e=tra.
&hese clari!cations may kindly e
kept in vie" "hile settling the &A,7A
claims of the employees.
$'ef. 3.3. No. )(, dated +(.+(.(66)%
V. G$ant o1 T$ans1!$ inci(!ntals
According to 'ule 6 of &ravelling
Allo"ance and 7aily Allo"ance 'ules, the
terms and conditions regarding grant of &A
on transfer of the Federation?s employees
shall e the same as are applicale the
employees of the Central 9overnment.
Co"ever, it is oserved that the
employees of the Federation are eing
paid incidental allo"ance at the
prescried rates for 0ourneys undertaken
in connection "ith oth tour as "ell as
transfer. &his position is not in conformity
"ith the 9overnment 'ules. According to
2upplementary 'ule ((. $III% relating to
payment of transfer incidentals to the
employees of the 9overnment of India,
the 9overnment servant, in addition to the
fare for himself and memers of the
family, dra" one daily allo"ance for
himself and each memer of family for
every completed day occupied in the
0ourney from residence reckoned from
midnight to midnight. For the period less
than /) hours on any day, the daily
allo"ance is admissile as follo"s# -
Ap to . hours Nil
8=ceeding . hours 5+D
But not e=ceeding
(/ hours
8=ceeding (/ hours Full
&he children elo" (/ years are
allo"ed daily allo"ance at half of the rates
for adults.
&herefore, the aove instructions
may kindly e kept in vie" "hile settling
&A ills of the employees for 0ourneys on
transfer. Co"ever, past cases "ill not e
reopened.
$'ef. 3.3. No. (., dated //.((.(66*%
(Annexure Form A)
NATIONAL AGRICULTURAL COO=ERATIVE .ARJETING BEDERATION OB INDIA LTD.
TRAVELLING ALLOWANCE @ILL
Name RRRRRRRRRRRRRRR Cead<uarters RRRRRRR. Month RRRR..
7esignation RRRRRRRRRRRR. Eay RRRRRRRRRRR. ;oucher No. R..
EA'&ICALA'2 3F P3A'N8V 5 CAL&2 '3A7 MIL8A98 7AILV
ALL3GANC8
7eparture Arrival Mode of
0ourney Means Actual No. 'ate Amount No. 'ate Amount &otal Eurpose '8MA'H2
i.e. y of fare of of of of
road, air, conve- paid kms. 7ays each Pourney
sea, rail yance line
2tation 7ate Cour 2tation 7ate Cour
( / : ) * . 5 4 6 (+ (( (/ (: () (* (.
(5
's. E
9rand &otal
2ignature of the &ravelling 3fcer
AM3AN&
A@STRACT OB CGARGES 's. E.
(. Actual fare i.e. y Air,'ail,'oad ,,,,,,,,,,,,,,,,,,,
Certi!ed that I have
un-
/. Mileage Allo"ance for RRRRR.. kms. Andertaken travel on
tour
RRRRRRRRRRR.
at the rate of RRR.. per km. RRRR... $name of the class% or
the
class to "hich I am
en-
:. Incidental e=penses for RRRRRR.. km, titled and have
incurred
the e=penditure
stated in
at the rate of RRR. per km. RRRRR the &A ill.
). 7aily Allo"ance for RRRRRR. 7ays.
At the rate of RR per day for R. days R..
*. 3thers RRRRRRRRRRRRRRRRR
D!(3ct
Advance
'eceived vide voucher No, RR. 7ated R..
3ther items as per details#
RRRRRRRRRRRRRRRR..
RRRRRRRRRRRRR&otal deduction
Net Claim
'upees RRRRRRRRRRRRRRRR..
7eitale to &A RRRRRRRRRRRRR 2ignature of the &ravelling 3fcer
Cr. &A Advance RRRRRRRRRRRRR
Eassed for payment of 's. RRRR ERRR. 7esignation
$'upees RRRRRRRRRRRRRRRR%
Accounts Asstt. A.3. M$F@A% Controlling 3fcer
Anne=ure $Form B%
SCGEDULE OB LOCAL 2OURNEYS UNDERTAJING IN A CITY WGILE ON TOUR
Name of the 3fcer
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
7esignation
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
City 7ate From &o Eurpose of local Mode of Conveyance Fare
Pourney i.e. &a=i, 'icksha", Eaid
&onga, Bus, etc.
Certi!ed that the amounts mentioned in the aove schedule "ere actually paid
y me and that I did not use any conveyance of any institution for these trips.
2ignature RRRRRRR